CITY CLERK MISSION STATEMENT FY10 ADOPTED BUDGET $507,300 CORE SERVICES. FUNDING SOURCES Interdepart-mental Charges 18%

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1 MISSION STATEMENT The Municipal Clerk provides access to the work of the Assembly and ensures fair and accurate elections. ADOPTED BUDGET $507,300 CORE SERVICES Conduct Elections 25% CBJ Records Management 15% Facilitate Activities of the Assembly 30% Print Shop 25% Administer Appeals 5% FUNDING SOURCES Interdepart-mental Charges 18% Fees <1% General Support 82% See the Glossary for definitions of terms. 75

2 COMPARATIVES EXPENDITURES: City Clerk & Elections Personnel Services 254,100 Amended Approved Adopted Budget Budget Budget $ 268, , , ,000 Commodities and Services 56,100 85,800 79,400 82, ,300 Total Expenditures 310, , , , ,300 FUNDING SOURCES: Interdepartmental Charges 49,600 33,400 33,400 33,400 93,400 Fees State Shared Revenue 16, Support from General Fund 244, , , , ,300 Total Funding Sources $ 310, , , , ,300 STAFFING FUND BALANCE N/A N/A N/A N/A N/A The Clerk and Elections Division is a component of the General Fund. See the General Fund fund balance in the "Changes in Fund Balances" schedule. BUDGET HIGHLIGHTS The City Clerk and Election s Adopted Budget represents an increase of $149,400 (41.7%) from the Approved Budget. The significant budgetary changes include: Personnel Services increased $88,000 (32.0%) due to negotiated wage increases and the transfer of Print Shop operations to the Clerk s office. Commodities and Services increased $61,400 (74.1%); this is attributed primarily to taking over the Print Shop operations. 76

3 CORE SERVICES Coordinate Assembly Activity Includes: Meeting Coordination, Public Notice, Coordinate Assembly Advisory Committees and Boards, Administer Liquor License and Gaming Permits, Administer Appeals, Administer Assembly Budget. Services Provided to: CBJ Assembly, CBJ Staff and Public Assembly Meeting Packet available 4 days prior to meeting 50% 50% 55% 65% 75% Advertise all meetings in the weekly newspaper ad 60% 75% 85% 90% 95% Initial liquor license review by Assembly held within 30 days of notice to CBJ by ABC Board 70% 80% 90% 95% 95% Notify board applicants of appointments and thank outgoing board members within one week of HRC meetings 40% 70% 70% 85% 95% Conduct Elections Includes: Hire and train personnel, prepare ballots, supplies and notices, assist voters, provide accountability for election, supervise election boards, keep record of election. Services Provided to: CBJ Assembly, Staff, Candidates and the public Certify candidate nominating petitions within 24 hours 95% 100% 100% 100% 100% Conduct uncontested election 100% 100% 100% 100% 100% CBJ Records Management Includes: Records custodian for CBJ wide documents and Archives, Certification of documents, Notary Services Provided to: CBJ Assembly, Staff and Public Assembly meeting minutes posted on-line within one week of meeting 55% 70% 85% 95% 99% Complete Master Index of Appeals and Notices of Decision 0% 10% 25% 50% 100% 77

4 FUNCTIONAL AND STAFFING ORGANIZATION CHART MAYOR AND ASSEMBLY CITY AND BOROUGH MANAGER'S OFFICE MUNICIPAL CLERK Laurie Sica Deputy Municipal Clerk Executive Assistant I *** ***Split: Manager's Office City Clerk's Office Print Shop Operator Election Worker 3.0 PTL Prepares and Distributes Assembly and Committee Packets CBJ Custodian of Historical and Permanent Records Schedules and Advertises Meetings in Compliance with OMA Election Official Administers Appeals Operates Print Shop for Centralized CBJ Printing 78

5 STAFFING DETAIL Amended Approved Adopted Salary & Salary & Salary & No. Benefits No. Benefits No. Benefits Pos. Budget Pos. Budget Pos. Budget CLASS TITLE: City and Borough Clerk 1.00 $ 80, $ 81, $ 92,600 Deputy Clerk , , ,000 Print Shop Operator (1) ,100 Executive Assistant I , , ,100 Clerk I , , ,600 Elections - 17,600-17,600-17,000 Overtime - 6,000-6,000-8,000 Benefits - 89,600-93, ,600 Total Budget 2.70 $ 268, $ 275, $ 363,000 (1) The Print Shop operations were transfered from Finance-Purchasing to the City Clerk budget. 79