TOWN OF SMITHERS. Mayor Bachrach called the meeting to order (6:30 p.m.).

Transcription

1 TOWN OF SMITHERS MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C. ON TUESDAY, FEBRUARY 13, 2018, AT 6:30 P.M. Council Present: Taylor Bachrach, Mayor Gladys Atrill, Councillor Greg Brown, Councillor Shelley Browne, Councillor Bill Goodacre, Councillor. Council Excused: Phil Brienesse, Councillor Frank Wray, Councillor. Staff Present: Anne Yanciw, Chief Administrative Officer Dianna Plouffe, Director of Corporate Services Leslie Ford, Director of Finance Mark Allen, Director of Development Services Roger Smith, Director of Works and Operations Janice McKay, Recording Secretary. Staff Excused: Keith Stecko, Fire Chief Rob Blackburn, Airport Manager. Media Present: C. Gareau, The Interior News. 1. CALL TO ORDER Mayor Bachrach called the meeting to order (6:30 p.m.). 1.1 ACKNOWLEDGEMENT Mayor Bachrach read aloud the following: The Town of Smithers acknowledges the Gidimt'en Clan and the Witsuwit'en people, on whose unceded traditional territory we live, work and play. 1.2 APPROVAL OF AGENDA (including Supplemental Items) R Brown/Atrill THAT Council approves the agenda. 1.3 PUBLIC COMMENT PERIOD (one minute per speaker regarding agenda items only). None. 2. PUBLIC HEARING 2.1 PUBLIC HEARING FOR BYLAW 1826 Mayor Bachrach opened the Public Hearing for "Bylaw No Town of Smithers Zoning Bylaw No Amendment No " (4414 Highway 16) at 6:30 p.m. Page 1 of 26

2 2.1 cont. Bylaw No would allow for the existing building at 4414 Highway 16 (former Jehovah Witness Kingdom Hall) to be rezoned from the Service Commercial zone (C-3) to the Tourist Commercial zone (C-4) for the purpose of converting the building to a restaurant. Written approval from the Ministry of Transportation and Infrastructure dated January 31, 2018, was included in the agenda package. A. Yanciw, Chief Administrative Officer, confirmed that no further submissions were received. Mayor Bachrach opened the floor to members of the gallery. Mayor Bachrach called a first time for submissions. Mayor Bachrach called a second time for submissions. Mayor Bachrach called a third and final time for submissions, and, hearing none, closed the Public Hearing for Bylaw No at 6:34 p.m. 3. APPROVAL OF MINUTES 3.1 REGULAR - JAN 23 R Brown/Atrill THAT the minutes of the Regular Meeting of Council held January 23, 2018, be adopted. 3.2 SPECIAL OPEN - JAN 16 R Browne/Brown THAT the minutes of the Special Open Meeting of Council held January 16, 2018, be adopted. 3.3 SPECIAL OPEN - JAN 23 R Browne/Brown THAT the minutes of the Special Open Meeting of Council held January 23, 2018, be adopted. 4. BUSINESS ARISING FROM THE MINUTES 4.1 OUTSTANDING COMMITTEE OF THE WHOLE TOPICS The list of outstanding Committee of the Whole topics was reviewed. Page 2 of 26

3 5. PETITIONS AND DELEGATIONS 5.1 BV YOUTH SOCCER Bill Price, Bulkley Valley (Youth) Soccer Society, stated that the objective of the presentation is to provide an update on the health of youth soccer, to thank the Town for its assistance, and to let Council know some of what to expect in In 2017, 871 children in 63 house leagues and 4 select teams participated in soccer and there were 130 coaches. In 2017, considerable effort was put into helping volunteers, resulting in a number of program improvements including: a) electronic player registration; b) initiation of winter, summer and fall academies by Dan Imhof who is now able to provide BC Soccer training locally for coaches; c) creation of a mentorship program for young officials; d) criminal background checks from all coaches; e) bylaw revisions to reflect present policies and procedures; f) production of a volunteers handbook for key volunteer tasks; and g) addition of a bookkeeper. There were some challenges in 2017 regarding field shortages, resulting in having to switch from Chandler Park to Telkwa, but much of the field shortage problem was solved by increasing use of the remaining field at Chandler Park. Despite a harsh winter, there was only a one week delay in opening the Third Avenue Chandler Park field last spring. The Society plans to open registration on February 15, 2018, to reduce late registration, and to advertise better at the schools. Two special events are being planned in 2018: a) a soccer festival for the younger age groups on the second Saturday in May; and b) the girl's portion of the BC Soccer Northern Youth Cup, for teams U13 to U17, on the second weekend in June. In response to questions from Council, B. Price advised that: a) there are excellent select teams and players, however, the heart of the program is in the house league; and b) plans for the proposed clubhouse are on hold at this time, due to limited financial resources with fields being the first priority. Page 3 of 26

4 5.2 CIVEO CANADA - DELEGATION FORM Civeo Canada's Robert Greaves, Senior Manager for the Modular Space Program, and Steven Nomura, Director of Land Management responsible for community engagement, provided an overview of the BC Housing supportive housing project in Smithers, via speakerphone, as they were unable to attend the meeting in person. Civeo Canada: a) is North America's largest supplier of specialized modular accommodations; b) is a BC Registered Corporation with its main office in Edmonton, with operations in Canada, the United States and Australia; c) employs over 150 companies and over 17,000 guests on a daily basis; and d) strives for a target of 15 percent of its workforce being aboriginal employees. The Smithers' development has grown from a 2-storey concept to a 3- storey concept, due to the need to increase the shared-amenities space. The base design is driven by the BC Housing Guidelines, as part of the Rapid Response Housing program, however, Civeo has been given the direction from BC Housing to work collaboratively with BC Housing (the owner), Smithers Community Services Association (the Operator), and the Municipality regarding design. Over the past week there have been design meetings to acquire input from all groups to achieve the best allaround solution. The building will contain twenty-four units, along with common spaces including a lounge, kitchen (and supportive areas for kitchen services), offices, staff rooms, reception, tenant support and medical areas. The potential exists to add another 3-level module, containing a total of six units, along the flat side of the building on the east side of the property line. However, the expansion would require additional parking spaces and the project, as it stands now, is maxed out with regard to the number of provided parking spaces. The entire ground level is accessible and will contain two wheelchair-accessible units. The building will incorporate alpine theme aesthetics. Civeo is working on the site plan (and an alternate). This is the last step before making its Development Permit submission. The front of the building will face Railway Avenue and the existing fruit trees on the property will be incorporated into the landscape design. In response to questions from Council, the presenters advised that: a) they will followup with M. Allen regarding the height of the building; b) the siding will be a Hardy-Plank product in a different finish; c) the target is to meet Step Two of the Energy Step Code, however, modular construction generally surpasses Step Two and the building may come in at Step Three; d) the interior finish is drywall; and e) the suites are fully finished in the plant - construction crews never enter the suites on site. Page 4 of 26

5 6. COUNCIL REPORTS 6.1 COUNCILLOR ATRILL None. 6.2 COUNCILLOR BRIENESSE FINANCE - JAN 15 R Brown/Atrill THAT the minutes of the Finance Committee meeting held January 15, 2018, be adopted FINANCE - JAN 15 - MOTIONS ONLY The motions from the Finance Committee meeting held January 15, 2018, were presented for Council's ratification. It was noted that there are two motions pending the February Finance Operations Budget Meetings. R Browne/Atrill THAT Council ratifies all of the motions made by the Finance Committee at the Finance Committee meeting held January 15, 2018, except for the two pending motions. The following is the list of motions ratified by Council: Motions from the January 15, 2018, Finance Committee Meeting: Motion 1: THAT the Finance Committee recommend to Council that Capital Item A Municipal Facility Capital Maintenance/Upgrades Five-Year Plan , be approved as presented. Motion 2: direct Staff to provide a report in 2018 on renewable energy options for Town Hall heating. Motion 3: approve the Capital Item B: Town Facility Solar Light Pilot Project budget and that it be moved from 2018 into 2019, with funding as presented. Page 5 of 26

6 Motion 4: approves the Capital Item C: IT Software, Communication and Hardware Upgrades/Replacements in the amount of $30,000, with funding as presented. Motion 5: approves Capital Item E: Fire Training Centre Completion budget carry forward from 2017 into 2018, with funding as presented. Motion 6: approve the Capital Item F: Fire Department Fleet Purchases Five Year Plan including the 2018 purchase of a new Fire Chief's vehicle in the amount of $50,000, with funding as presented. Motion 7: approves the balance of the 2017 Accessibility Upgrades Plan budget carry forward from 2017 into 2018; and the 2018 budget amount of $50,000; AND approves an additional $10,000 in 2018 to complete the Ambleside Park, to install an accessible bench and provide accessible curb cuts, with funding from Gas Tax Funds; AND approves the Capital Item I: Five Year Accessibility Upgrade Plan , including Sidewalk Connectivity, with funding as presented. Motion 8: approves the Rosenthal Road Project budget carry forward from 2017 into 2018, with funding as presented; AND add an additional $15,000 in the 2018 budget to complete the Rosenthal Road Project, with funding from General Operating Surplus. Motion 9: THAT the Finance Committee recommends to Council that Council approves the Capital Item J: Frontage Road Gravel Sidewalk (Fulton to Sixteenth Avenue) 2018 budget in the amount of $100,000, with funding as presented. Page 6 of 26

7 Motion 10: THAT the Finance Committee recommend to Council that Capital Item K Works and Operations 20 Year Fleet/Equipment Replacement Program Five-Year Plan , be approved as presented. Motion 11: approves the Capital Item L: Airport Terminal Modernization Project budget carry forward from 2017 into 2018, with funding as presented. Motion 12: THAT the Finance Committee recommend to Council that Capital Item M Airport Machinery and Equipment Replacement Program Five-Year Plan , be approved as presented. Motion 13: approves the Capital Item N: 2017 Airport Paving Program budget carry forward from 2017 into 2018; AND approves the total 2018 Airport Paving Program in the amount of $150,000, with funding as presented. Motion 14: approves the Capital Item O Small Plane Tie Down Project in the amount of $42,000 with funding as presented. Motion 15: approves the Capital Item P: Cemetery Upgrades Columbarium in the amount of $22,000, with funding as presented. Motion 16: approves the Capital Item Q: Skateboard Park Expansion budget carry forward from 2017 into 2018, with funding as presented. Page 7 of 26

8 6.2.3 FINANCE - JAN 16 R Atrill/Brown THAT the minutes of the Finance Committee meeting held January 16, 2018, be adopted FINANCE - JAN 16 - MOTIONS ONLY The motions from the Finance Committee meeting held January 16, 2018, were presented for Council's ratification. It was noted that there is one motion pending the February Finance Operations Budget Meetings on Page 9. R Atrill/Brown THAT Council ratifies all of the motions made by the Finance Committee at the Finance Committee meeting held January 16, R Bachrach/Atrill THAT Council postpones implementation of the chiller replacement pending receipt and discussion of the Pool Energy Study. The following is the list of motions ratified by Council: Motions from the January 16, 2018, Finance Committee Meeting: Motion 1: approves the Capital Item R: Arena Safety Capital Items, budget in 2018, in the amount of $277,000, with funding as presented. Motion 2: approves Capital Item D: Fire Department Storage Building 2018 budget in the amount of $465,000, with funding as presented; AND approve the 4,000 square foot Fire Department Storage Building Option 1 located at Lot 12, 13, 14, Block 143, Plan 1054 (in the vacant lot behind the Stork's Nest Inn). Page 8 of 26

9 Motion 3: approves the Capital Item S: Perimeter Trail Upgrades, budget in 2018, in the amount of $54,500, with funding as presented. Motion 4: approves the ITEM T: Chandler Park Fields Phase II Completion budget carry forward from 2017 into 2018, with funding as presented. Motion 5: approves the Capital Item U: Water Main Replacement Lane South of Main Street (14th Avenue to 15th Avenue) total 2018 budget in the amount of $77,500, with funding as presented. Motion 6: approves the Capital Item V: Main Street Water Looping Project Completion budget carry forward from 2017 into 2018, with funding as presented. Motion 7: approves the Capital Item W: Sewer Trenchless Rehabilitation Program: Alfred Avenue at Columbia Street 2018 budget, in the amount of $103,000, with funding as presented. Motion 8: approves the Capital Item X: Storm Sewer Outfall Extension: Astlais Place 2018 budget, in the amount of $57,000, with funding as presented. Motion 9: THAT the Finance Committee recommend to Council that the 2018 Capital Plan, be approved as amended. Motion 10: THAT the Finance Committee recommend to Council that the Sidewalk Capital Upgrades (Property Tax Funded) Program be increased to $100,000 for each year 2019, 2020, 2021, and Motion 11: THAT the Finance Committee recommend to Council that the 2019 Capital Plan, be approved as amended. Page 9 of 26

10 Motion 12: THAT the Finance Committee recommend to Council that the 2020 Capital Plan, be approved as amended. Motion 13: THAT the Finance Committee recommend to Council that the 2021 Capital Plan, be approved as amended. Motion 14: THAT the Finance Committee recommend to Council that the 2022 Capital Plan, be approved as amended. Motion 15: approves the Special Operating Project A: Council Special Projects budget in the amount of $3,500, with funding as presented for the Five- Year Plan ( ). Motion 16: approves the Special Operating Project B: Community to Community Forum budget in the amount of $5,000, with funding as presented. Motion 17: approves the Special Operating Project C: 2018 Election budget in the amount of $18,000, with funding to come from General Operating Surplus. Motion 18: place $5,000 each year into a Reserve Fund for elections (which includes elections, by-elections, referendums, alternative approval process, etc.) starting in 2019 with funding from general taxation. Motion 19: approves the Special Operating Completion 2017/2018 Project D: Intern Program in the amount of $15,000, with funding as presented. Page 10 of 26

11 Motion 20: approves the Special Operating Project E: 2018 Shared History Project budget carry forward from 2017 into 2018 and the 2018 budget amount of $20,000, with funding as presented; AND approves the Special Operating Project F: Emergency Social Services Project in the amount of $25,000, with funding as presented; AND approves the Special Operating Project G: 2018 Utility (Water/Sewer/Storm) Asset Management Plan budget carry forward from 2017 into 2018 and the 2018 budget amount of $63,000, with funding as presented; AND approves the Special Operating Project H: 2018 Air Quality Project: Woodstove Exchange Program budget carry forward from 2017 into 2018 and the 2018 budget amount of $15,000, with funding as presented; AND approves the 2018 Special Operating Project I: Energy Modelling/Profiling budget carry forward from 2017 into 2018 and the 2018 budget amount of $22,250, with funding as presented; AND approves the Special Operating Project J: NDI Facade Improvement Program in the amount of $20,000, with funding as presented; AND approves the Special Operating Project K: Downtown Landscape Plan in the amount of $40,000, with funding as presented. Motion 21: approves the Special Operating Project L: Arts and Culture Centre - New Library/Art Gallery: Business Case and Concept Design Work budget carry forward from 2017 into 2018; AND approves the 2018 Special Operating Project L: Arts and Culture Centre - New Library/Art Gallery: Business Case and Concept Design Work in the amount of $100,000, with funding as presented. Page 11 of 26

12 Motion 22: approves the Special Operating Project M: Paved Roads Study budget carry forward from 2017 into 2018; AND approves the 2018 Special Operating Project M: Paved Roads Study in the amount of $143,000, with funding as presented. Motion 23: allocate $25,000 from the Sidewalk Capital Upgrades Program to the Active Transportation Plan, in case the BC Rural Dividend Grant application is not successful. Motion 24: approves Special Operating Project N1: Active Transportation Plan in the amount of $45,500 as amended, with funding as presented. Motion 25: approves the Special Operating Project N2: Water System Modelling Project in the amount of $30,000, with funding as presented. Motion 26: approves Special Operating Project O: NDI External Grant Writer in the amount of $10,500, with funding as presented. Motion 27: approves Special Operating Project P: NDI Economic Development Collaborative Grant in the amount of $5,000, with funding as presented. Motion 28: allocates $2,000 of the Special Operating Project P: NDI Economic Development Collaborative Grant to be used towards the Marketing Program for the Transit Service. Motion 29: approves Special Operating Project Q: Miscellaneous Economic Development Projects (NDI Capacity Funding) in the amount of $32,500, with funding as presented. Page 12 of 26

13 Motion 30: approves the Special Operating Project R: Recycling Special Projects in the amount of $8,332, with funding as presented. Motion 31: approves the Special Operating Project S: Banner Replacements (Highway 16) in the amount of $17,500, with funding as presented. Motion 32: approves the Special Operating Project T: Old Arena - Facility Condition Assessment in the amount of $20,000, with funding as presented. Motion 33: approves the Special Operating Project U: Riverside Electrical Reconfiguration in the amount of $7,000, with funding as presented. Motion 34: approves the Special Operating Project V: Airport Special Projects Budget Contingency in the amount of $10,000, with funding as presented. Motion 35: approves the Special Operating Project W: Airport South Slope Geotechnical Study in the amount of $52,000, with funding as presented. Motion 36: approves the Special Operating Project X: Recreation Miscellaneous Grant Projects in the amount of $3,500, with funding as presented. Motion 37: approves the Special Operating Project Y: Canada Day Event in the amount of $3,500, with funding as presented. Motion 38: includes in the Recreation/Culture budget of $1,000 for a National Indigenous Day Event, with funding from general taxation. Page 13 of 26

14 Motion 39: approves the Special Operating Project Z: Contingency in the amount of $30,000, with funding as presented. Motion 40: direct Staff to draft a policy to dispose of Town facilities when they cease to be utilized for Town purposes and are not planned to be used for municipal purposes in the future. Motion 41: THAT the Finance Committee recommend to Council to amend the Operating Surplus and Capital Reserve Policy by increasing the minimum threshold amount that should be kept within the Utility Operating Surplus from the current $800,000 to $1.5 million AIRPORT TERMINAL MODERNIZATION COMMITTEE - JAN 23 The minutes of the Smithers Regional Airport Terminal Modernization Select Committee meeting held January 23, 2018, were presented. R Brown/Browne THAT Council directs Staff to prepare Reports to Council: a) recommending the purchase and installation of a Corian wall cover to highlight artwork and protect the wood walls in the Airport's departure lounge; b) to discuss an art policy, budget, curation, and seeking parameters for the duration and content of public art displayed in the airport terminal building; c) on the proposed diorama for the Airport Terminal Building; and d) to discuss having a sign at the Airport that welcomes the public to Wet'suwet'en traditional land. 6.3 COUNCILLOR BROWN ADVISORY PLANNING COMMISSION - JAN 10 The minutes of the Advisory Planning Commission meeting held January 10, 2018, were presented. Page 14 of 26

15 6.3.1 cont. R Brown/Atrill THAT Council encourages Staff to consider the following Advisory Planning Commission motions, in their report to Council regarding auxiliary buildings: a) THAT Council use the existing Zoning Bylaw for auxiliary buildings and use the Temporary Use Permit applications as a way to allow and regulate the use of auxiliary buildings in the Downtown core; and b) THAT Council give more thorough consideration to the possibility of changing the regulations to accommodate two principal buildings. 6.4 COUNCILLOR BROWNE BROWNE REPORT Councillor Browne advised that the Bulkley Valley Museum's Annual General Meeting will be held during the first week in March and that the Valentine's Basket Raffle was a successful fundraiser for the Museum. Councillor Browne is not able to attend the upcoming budget meetings in person and will phone in. 6.5 COUNCILLOR GOODACRE VISITOR STATS The Visitor Statistics from the Smithers District Chamber of Commerce for the period ending January 31, 2018, were presented ( ). 6.6 COUNCILLOR WRAY LIBRARIAN'S REPORT The Librarian's Report dated January 2018 and library statistics dated December 2017, from W. Wright, Library Director, were presented ( ). 6.7 REPORT OF MAYOR BACHRACH MAYOR'S REPORT Mayor Bachrach presented his written Mayor's Report dated February 13, 2018 ( ). 6.8 REPORT OF RDBN AREA A DIRECTOR None. Page 15 of 26

16 7. STAFF REPORTS 7.1 STAFF (A) REPORTS Minutes of the Regular Meeting of Council SMITHERS GALLERY ASSOCIATION LEASE RAILWAY AVE. Report ADM dated January 19, 2018, from D. Plouffe, Director of Corporate Services, recommending signing of a Lease Agreement between Smithers Gallery Association and the Town for property located at 3866 Railway Avenue, was presented. (Vault). R Brown/Goodacre THAT Council authorize the Mayor and Chief Administrative Officer to sign the Lease Agreement between Smithers Gallery Association and the Town of Smithers for land located at 3866 Railway Avenue for a fiveyear term expiring in ENVIRONMENT CANADA ATMOSPHERIC MONITORING STATION LEASE Report ADM dated January 22, 2018, from D. Plouffe, Director of Corporate Services, recommending signing of a Lease Agreement with Environment Canada to operate an Automated Reference Climatological Station at the Smithers Regional Airport, was presented (Vault). R Brown/Browne THAT Council authorize the Mayor and Chief Administrative Officer to sign a five (5) year Lease Agreement with Environment Canada for the purpose of operating and maintaining an Automated Reference Climatological Station at the Smithers Regional Airport BLACKETT/HUDSON - LEASE ASSIGNMENT Report ADM dated January 26, 2018, from D. Plouffe, Director of Corporate Services, recommending signing of a Lease Assignment to transfer the existing lease for P.I.D , Lot A, Plan 10994, Range 5, Coast District from Chrystal Blackett to Terrance and Elisa- Dale Hudson, was presented (Vault). R Bachrach/Browne THAT Council terminate the lease with Chrystal Blackett for the land legally known as P.I.D , Lot A, Plan 10994, Range 5, Coast District; AND THAT the land be put through a tender process. Page 16 of 26

17 7.1.3 cont. R Browne/Atrill THAT Motion R be amended by adding: "AND THAT Council directs Staff to conduct an appraisal of the property with funding to come from Development Services Contracted Services". The main motion, as amended, was voted on with the final wording being as follows: THAT Council terminate the lease with Chrystal Blackett for the land legally known as P.I.D , Lot A, Plan 10994, Range 5, Coast District; AND THAT the land be put through a tender process; AND THAT Council directs Staff to conduct an appraisal of the property with funding to come from Development Services Contracted Services ELECTIONS OFFICERS Report ADM dated January 29, 2018, from D. Plouffe, Director of Corporate Services, recommending appointment of election officials to conduct the Town's 2018 Municipal General Election, was presented ( ). R Browne/Atrill THAT Council appoint election officials to conduct the Town of Smithers' 2018 Municipal General Election, and the positions to be paid as follows: a) Chief Election Officer, to be the Director of Corporate Services or designate, to be paid $1,500; b) Deputy Chief Election Officer, to be the Executive Assistant or designate, to be paid $1,000; and c) approximately ten election officials to be appointed by the Chief Election Officer or the Deputy Chief Election Officer, to be paid $225 each. Page 17 of 26

18 7.1.5 ICBC INFORMATION PROTECTION POLICY Report ADM dated February 6, 2018, from J. Bagnall, NDIT Intern, recommending signing of Policy ADM ICBC Information Protection, was presented ( ). R Brown/Atrill THAT Council authorizes the Mayor and Chief Administrative Officer to sign Policy ADM ICBC Information Protection SUBDIVISION SERVICING BYLAW AMENDMENT - CASH-IN-LIEU PROVISION Report FIN dated February 5, 2018, from L. Ford, Director of Finance, recommending wording for a cash-in-lieu provision in the Subdivision Servicing Bylaw and creation of an Off-Site Works Statutory Reserve, was presented ( ). R Brown/Goodacre THAT Council approve the wording of the presented draft Cash-In-Lieu provision to allow it to be included in the Town's Subdivision Servicing Bylaw; AND THAT an Off-Site Works Statutory Reserve be created to hold resulting cash-in-lieu amounts received from developers HOME HARDWARE - D THIRD AVE Report DEV dated February 5, 2018, from Y. Hernandez, Planner, recommending approval of Form and Character Development Permit Application D17-02 for 3723 Third Avenue (Home Hardware), was presented ( /D17-02). R Goodacre/Browne THAT Council approves Form and Character Development Permit Application D17-02 for 3723 Third Avenue, legally described as Lots Block 39 District Lot 5289 Range 5 Coast District Plan R Atrill/Brown THAT Motion R be amended by adding: "contingent that the sign materials are consistent with the Sign Bylaw". Page 18 of 26

19 7.1.7 cont. The main motion, as amended, was voted on with the final wording being as follows: THAT Council approves Form and Character Development Permit Application D17-02 for 3723 Third Avenue, legally described as Lots Block 39 District Lot 5289 Range 5 Coast District Plan 1054 contingent that the sign materials are consistent with the Sign Bylaw PAUL'S BAKERY - SHIPPING CONTAINER Report DEV dated January 24, 2018, from Y. Hernandez, Planner, recommending approval of a process to permit Paul's Bakery Ltd. shipping container at 3840 Broadway Avenue to become legal nonconforming, was presented ( ). R Browne/Atrill THAT Council postpones to the February 27, 2018, Regular Meeting of Council, Item Report DEV dated January 24, 2018, from Y. Hernandez, Planner, recommending approval of a process to permit Paul's Bakery Ltd.'s shipping container at 3840 Broadway Avenue to become legal non-conforming POLICY ADM SOCIAL COMMITTEE Report ADM dated February 6, 2018, from J. Bagnall, NDIT Intern, recommending signing of Policy ADM Social Committee, including an increase of one dollar to membership dues, was presented ( ). R Atrill/Browne THAT Council authorizes the Mayor and Chief Administrative Officer to sign Policy ADM Social Committee; AND THAT Council authorizes that the Social Committee Policy reflect an increase of one dollar ($1.00) to membership dues. R Browne/ THAT Motion R be amended by adding: "AND THAT language be added to Policy ADM Social Committee to state that Council members' social committee fees will not be covered by the Town, but by the Council member. MOTION LOST DUE TO LACK OF SECONDER. Page 19 of 26

20 7.1.9 cont. L. Ford advised that Council members' social committee fees are deducted from Council stipends. The main motion was voted on with the final wording being as follows: THAT Council authorizes the Mayor and Chief Administrative Officer to sign Policy ADM Social Committee; AND THAT Council authorizes that the Social Committee Policy reflect an increase of one dollar ($1.00) to membership dues. OPPOSED: COUNCILLOR BROWN CAPITAL PLAN - MUNICIPAL FACILITY UPGRADE PROGRAM Report DEV dated February 2, 2018, from R. Lovgren, Building Official, recommending redirecting funds from the Chamber of Commerce Replacement of Fixtures to the Riverside Campground Picnic Shelter under the 2018 Facility Maintenance Plan, was presented ( ). R Browne/Brown THAT Council redirects the $10,000 previously approved for Chamber of Commerce Replacement of Fixtures under the 2018 Facility Maintenance Plan towards the Riverside Campground Picnic Shelter under the 2018 Facility Maintenance Plan APC APPOINTMENT Report ADM dated February 7, 2018, from D. Plouffe, Director of Corporate Services, recommending that P. Mills be appointed to the Advisory Planning Commission, was presented ( ). R Atrill/Browne THAT Council appoints Peggy Mills to the Advisory Planning Commission for a minimum term of one year and a maximum term of three years POLICIES FOR REPEAL Report ADM dated February 7, 2018, from D. Plouffe, Director of Corporate Services, recommending repeal of outdated policies, was presented ( ). Page 20 of 26

21 cont. R Browne/Brown THAT Council repeals the following outdated policies: # Administration Fairness, Customer Service Policy Procedure and Appeal ADM Business Licence Bylaw Enforcement P&R Civic Centre Advertising OS De-energization and Lockout FIN Disposal of Real/Other Property and Municipal Assets ADM Employment of Relatives FD Fire Inspection Frequency ADM Fire Safety Inspections PW # Inspection Program for Visibility at Intersections and of Traffic Signs ADM Liquor Control Application Processing ADM Local Area Service Charges ADM Priority Use of Recreation Facilities PW # Public Notice for New Traffic Signs ADM Retirement Resignation Recognition ADM Sick Leave and Sick Leave Pay OS Sidewalk Inspection and Maintenance PW # Snow and Ice Control # Social Committee # Social Committee Amendment #1 # Social Committee Amendment #2 P&R Sports Field Advertising ADM Volunteer Firefighter Service Recognition. 7.2 STAFF (B) REPORTS MUNICIPAL MARKERS YEAR IN REVIEW Municipal Markers Year in Review, was presented ( ). 8. BYLAWS 8.1 BYLAW NO R Atrill/Brown THAT "Bylaw No Town of Smithers Zoning Bylaw No Amendment No " (4414 Highway 16), be read a third time. Page 21 of 26

22 8.1 cont. R Brown/Atrill THAT "Bylaw No Town of Smithers Zoning Bylaw No Amendment No " be adopted. 8.2 BYLAW NO Report DEV dated January 17, 2018, from Y. Hernandez, Planner, introducing "Bylaw No Town of Smithers Zoning Bylaw No Amendment No " (Text Amendment C-1B) and recommending Bylaw No proceed to Public Hearing, was presented. R Browne/Atrill THAT "Bylaw No Town of Smithers Zoning Bylaw No Amendment No " (Text Amendment C-1B) be read a first and second time. R Brown/Browne THAT "Bylaw No Town of Smithers Zoning Bylaw No Amendment No ", proceed to Public Hearing on March 13, BYLAW NO Report DEV dated December 28, 2017, from Y. Hernandez, Planner, introducing "Bylaw No Town of Smithers Zoning Bylaw No Amendment No " (3731 First Avenue) for readings and recommending Bylaw No proceed to Public Hearing, was presented ( ). R Atrill/Browne THAT Council give First and Second Readings to "Bylaw No Town of Smithers Zoning Bylaw No Amendment No " (3731 First Avenue); AND THAT Bylaw No proceeds to Public Hearing once either of the following conditions are met: 1) That the applicant registers a covenant (Land Title Act, Section 219) against the title of Lots prohibiting any alteration to the existing buildings, structures and lands prior to: a) the demolition or removal of the building and structures located on Lot 40 Block 54 District Lot 5289 Range 5 Coast District Plan PRP1054, and; b) the legal consolidation of Lots 40, 41 and 42 Block 54 District Lot 5289 Range 5 Coast District Plan PRP1054 is registered at the Land Titles Office, or; Page 22 of 26

23 8.3 cont. 2) That the applicant demolishes or removes the building and structures located on Lot 40 Block 54 District Lot 5289 Range 5 Coast District Plan PRP1054 and registers the legal consolidation of Lots 40, 41 and 42 Block 54 District Lot 5289 Range 5 Coast District Plan PRP1054 at the Land Titles Office. 9. CORRESPONDENCE (A) ITEMS 9.1 RDBN BYLAW NO REBROADCASTING Letter dated January 26, 2018, from the Regional District of Bulkley- Nechako seeking a resolution of support for the adoption of "Smithers/Houston/Telkwa Television Rebroadcasting Local Service Establishment Amendment Bylaw No. 1818, 2018", was presented ( ). R Browne/Atrill THAT the Town of Smithers supports the adoption of "Smithers/Houston/Telkwa Television Rebroadcasting Local Service Establishment Amendment Bylaw No. 1818, 2018". 9.2 CHAMBER - ECONOMIC DEVELOPMENT PROJECTS Mayor Bachrach declared a conflict of interest, as he is working on a contract with the Smithers District Chamber of Commerce, and left the Chambers (8:40 p.m.). Deputy Mayor Atrill assumed the Chair. The letter dated February 2, 2018, from the Smithers District Chamber of Commerce seeking a financial contribution from the Town to go towards the Chambers' for economic development projects, was presented ( ). R Brown/Browne THAT Council defers to budget deliberations the request from the Smithers District Chamber of Commerce for a financial contribution from the Town to go towards the Chambers' economic development projects. Mayor Bachrach returned to Chambers and resumed the Chair (8:41 p.m.). Page 23 of 26

24 10. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION 10.1 COLDSTREAM - QUAGGA AND ZEBRA MUSSEL PREVENTION The letter dated January 22, 2018, from the District of Coldstream to the Minister of Environment and Climate Change Strategy regarding prevention of Quagga and Zebra mussels, was presented ( ) SPALLUMCHEEN - RIDE SHARING The dated January 18, 2018, from the Township of Spallumcheen presenting a letter sent to the City of Enderby supporting a flexible ridesharing regulation, was presented ( ) SPALLUMCHEEN - CANNIBIS SALES REVENUE SHARING The dated January 24, 2018, presenting a letter from the Township of Spallumcheen to the Minster of Municipal Affairs and Housing regarding the need for cannabis sales revenue sharing with local governments, was presented ( ) COMMUNITY EMERGENCY PREPAREDNESS FUND Letter dated January 17, 2018, from the Union of British Columbia Municipalities advising that the Town's Community Emergency Preparedness Fund grant application for the ESS Increasing Capacity Project/Bulkley Valley ESS Program was successful, was presented ( ) NDI - LOVE SMITHERS The letter dated January 24, 2018, from the Northern Development Initiative Trust to the Smithers District Chamber of Commerce, advising that the Chambers' application for 2018 Love Northern BC program funding for the Love Smithers marketing project was successful, was presented ( ) MOTI BACKGROUNDER - HWY 16 ACTION PLAN The "Backgrounder" dated February 2, 2018, from the Ministry of Transportation and Infrastructure presenting an update on the Highway 16 Transportation Action Plan, was presented ( ) MINERALS NORTH 2020 The dated February 1, 2018, from the Minerals North Conference Association inviting northern BC communities to apply to host Minerals North 2020, was presented ( ). Page 24 of 26

25 10.8 BC H.E.R.O.S. The dated February 5, 2018, from the BC H.E.R.O.S. regarding Prehospital Care for Rural BC, was presented ( ) 10.9 BC ASSOCIATION OF FARMERS' MARKETS The letter dated January 31, 2018, from the BC Association of Farmers' Markets presenting the results of the Market Nutrition Coupon Program in Smithers for 2017, was presented ( ). 11. CORRESPONDENCE (D) ITEMS 11.1 State of the North Report, January 2018, MNP and Northern Development Initiative Trust, was presented Brucejack Gold Mine Economic and Social Effects Mitigation Plan Annual Report dated January 2018, was presented A Home for Everyone: A Housing Strategy for British Columbians, Union of British Columbia Municipalities, January 2018, was presented. 12. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION None. 13. OTHER/NEW BUSINESS 13.1 NEW POSITIONS/FILLING VACANCIES R Bachrach/Browne THAT Council directs Staff to bring back a draft policy ensuring that Council is apprised of the creation of any new positions at the Town of Smithers and any vacancies, prior to those vacancies being filled. OPPOSED: COUNCILLOR GOODACRE SNOW CLEARING Councillor Browne acknowledged the Works and Operations Director and Staff for their recent snow clearing efforts BUGDET MEETING L. Ford reminded Council of the Budget Meeting being held on Friday, February 16, Page 25 of 26

26 14. PUBLIC QUESTION PERIOD Minutes of the Regular Meeting of Council 14.1 I. OEVERMANN I. Oevermann encouraged Council to: a) consider that the supportive housing project on Railway Avenue meet the Passive House standard; b) request the developers of the Home Hardware building to put in an electric vehicle plug-in; c) have the LED street lights examined for design faults, due to the forming of icicles on several of the lights; and d) complete an analysis of grader versus plow snow-clearing methods with regard to street width. 15. ADJOURNMENT R Brown/Atrill THAT the Regular Meeting of Council be adjourned (9:08 p.m.). Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer Certified a True and Correct Copy of the minutes of the Regular Meeting of Council held Tuesday, February 13, 2018, at 6:30 p.m. in the Council Chambers, 1027 Aldous Street, Smither,s B.C. Dianna Plouffe Corporate Officer Page 26 of 26