AGENDA MAPLE PLAIN CITY COUNCIL SPECIAL WORKSHOP MAPLE PLAIN CITY HALL March 12, :30 p.m.

Transcription

1 AGENDA MAPLE PLAIN CITY COUNCIL SPECIAL WORKSHOP MAPLE PLAIN CITY HALL March 12, :30 p.m. 1. CALL TO ORDER 2. ADOPT AGENDA 3. FIRE INSPECTOR DISCUSSION 4. FIRE CHIEF COMPENSATION 5. PERMITTED SIGNAGE 6. MINUTES 7. HEALTH CARE DISCUSSION 8. CONDITIONAL USE PERMITS 9. ALCOHOL AND TOBACCO IN THE PARK 10. FOOD TRUCK ORDINANCE 11. BUSINESS COMMISSION 12. CONNIE FRANCIS 13. WINTER ROAD MAINTENANCE 14. CITY ADMINISTRATOR REVIEW (The City Administrator reserves the right to move this meeting into closed session) 15. FUTURE AGENDA ITEMS 16. OTHER BUSINESS 17. ADJOURNMENT If anyone has any further questions regarding this agenda, please feel free to call Robert Schoen, City Administrator at Thank you!

2 5050 INDEPENDENCE STREET MAPLE PLAIN, MN Phone: (763) Fax: (763) To: City Council From: Robert Schoen, City Administrator Re: Fire Chief Salary Date: March 12, 2018 Background: At the last Fire Commission meeting on January 9 th a discussion formulated regarding the Fire Chiefs compensation. Fire Chief McCoy shared that last year he had put in over 500 administrative hours being Fire Chief. Please find attached a study that was conducted by the Rockford Fire Department analyzing the compensation of the Fire Chief in surrounding areas. The numbers below in this memo is the recommendation from the Fire Commission regarding compensation for the Fire Chief. Tonight staff would like discussion and direction from City Council on the increase proposed. Recommendation from the Fire Commission: Salary / Benefits: The Fire Chief shall receive a stipend of the following amount. Stipulations of the Fire Chief s Salary shall be found in the Maple Plain City Handbook = $500 / Month 2019 = $750 / Month 2020 = $1,000 / Month The Fire Chief shall still be a member of the Maple Plain Fire Department Relief Association The Fire Chief may elect to enroll in PERA instead of Social Security.

3 Question Rockford Hamel Maple Plain Hanover Montrose Loretto Delano Long Lake Albertville Monticello St. Michael Rogers Buffalo Population Average # of calls per year Average Average 200 Average Average 330 YTD 260 Average 341 YTD Average Annual Budget $383,464 $251,000 $419,921 $309,564 $347,250 $382,400 $500,000 $463,697 Number of Firefighters RES data (Up to 50) 30/POC + 30/POC /POC 41/POC RES RES Number of Chiefs POC 3 2 POC 2 1 FT + 2POC 2 POC 3 1FT /2POC 3 Average Chief Pay $2000/year + $8/Hr $4,800/Year $3,500/yr + Call Pay $800/Year + $6,000/Year + Per Event $16/hour $4000/yr + POC $75k - $105K Full-time Full Time $6,000/yr Plus $12/hr $14/Hour POC Full Time $10,000 + Average Assistant Chief Pay $1200/year + $8/Hr $0 - More per call $2,500/yr + Call Pay $600/Year + $10/Hr $4,000/Year + Per Event $14/hour $2000/yr + POC $1,910/yr DC $250/month AC $200/Month* $3,000/yr Plus $12/hr $14/Hour POC N/A $5,000 + Number of Captains Average Captain Pay $0 $0 - More per $2,200/yr + Call $200/Year + $2000/Year + $14/hour $1000/yr + $1,310/yr $150/Month $600/yr Plus $13.25/HR $200/Year $ call Pay Per Event POC $12/hr Number of Lieutenants Average Lieutenant pay $0 $0 - More per $2,200/yr + Call $100/Year + $0 $14/hour $0 $710/yr $100/Month $1,620/yr $12.25/HR $200/Year $ call Pay Plus $12/hr Paid per call/meetings or per hour $8/hr $14/call $17/call Officers $13/Hour Calls $18 per Meeting/Training $5/Call $10/Training Event $12/hour $11/Hour on scene $4/Respond only $10.50/hr Non- Prob $9.50/hr Probs $8.88/hr year 1 $11.09/hr year 2-3 $13.30/hr 4+ years On Duty Vehicle (Yes or No) No Yes Yes No No Yes No Yes Yes Yes Yes Yes Yes Commentary Regarding Command / Duty Vehicle (See ) One for the Fire Chief planned in Duty vehicle is used by rotating duty officer, vehicle does NOT leave the fire district. Duty officer receives $8 for every 8 hour block Sets of Gear per member 1 1 (Starting to retain old gear as a spare) Department Washing Machine (Extractor) Notes and Questions: RES=Reserve POC=Paid On Call YTD=Year to Date FT+Full Time How much is POC average on call hours amount? What is per event amount? 1 set (Planning to get 2 sets in future) Members can use the duty truck for meetings and training outside the city, otherwise it stays at the fire hall. 1 (Looking to purchase back-up set - Has not been approved.) Fire Chief and Asst Chief carry their gear and respond directly to any major incident. Not normally to medicals. One for on duty officer to respond directly to calls One for the Fire Chief and one for the duty officer Set of Gear 1 set (Have a couple spare sets) One for the Fire Chief and one for first officer arriving at the station to use for nonmedical call $12/hr One for on duty officer to respond directly to calls One for on duty officer to respond directly to calls Used for carrying additional equipment more so than responding faster to a call No Yes Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes Sold the Suburban and got a 4 door utility truck because it was more practical

4 City of Maple Plain Zoning Ordinance Text Amendments To: From: Planning Commission Mark Kaltsas, City Planner Meeting Date: March 1, 2018 Request: A proposed text amendment to the City of Maple Plain Ordinance as follows: a. A text amendment to Chapter 150, Section , (B), (2) of the City s zoning ordinance pertaining to sign regulations for the Mixed-Use Zoning Districts. b. A text amendment to Chapter 153, Section of the City s zoning ordinance pertaining to parking space dimensions. c. A text amendment to Chapter 153 of the City s zoning ordinance pertaining to small cellular wireless technology in City right of ways. Sign Ordinance (Item A) The City has a provision in the sign ordinance, Section (B) (2), which states that all signs must comply with the Maple Plain Design Guidelines DISTRICT REGULATIONS. (B) Mixed Use and Office Districts. (2) Design guidelines. Signs located for permitted uses in these districts shall conform to the city s Design Guidelines. This provision essentially requires all signs located in the City s mixed use, office and industrial districts to comply with the Maple Plain Design Guidelines. The City s Design Guidelines have the following provisions relating to signage: Gateway District: Signs are encouraged to be backlit where possible, and to avoid internal lighting and neon signs. Box-lit signs are not permitted in the Gateway. Ordinance Amendment Discussion Planning Commission Page 1

5 Downtown District: Signage A sign package should be created that allows each user the creativity to clearly define their space, but to do so in a manner that creates a visually appealing street frontage. Clear communication, as well as an aesthetic that caters to the small-town flavor shall be required in all sign packages. All proposed signage should meet the current sign ordinance. In addition to these requirements, the following standards shall be applied to signs within the Downtown District. Clean, elegant signage with small town character. Materials and scale should reflect the materials and scale of each user. Supplemental signs are acceptable in this District, including sandwich boards and projecting signs. Wall signage (i.e. signage affixed to the structure and flush with the façade) is required to ensure visibility of each user. The following requirements shall apply to the signage package for each user: Area The total signage package shall not exceed 15- percent of the total façade area. This area includes the primary wall sign, supplemental signs including sandwich boards, projecting signs, and window signage. Sign Materials Lighting Primary material should be wood. EIFS may also be included but will be calculated against materials requirements. Other materials include metals such as aluminum or wrought iron. All signs within the Downtown District must have secondary lighting. Internal lighting is not acceptable. This includes neon signs which are also not permitted. Backlit signs are appropriate provided they meet lighting standards set forth in the City s zoning code. Light pollution should be reduced when possible and energy reducing light fixtures used when possible. Ordinance Amendment Discussion Planning Commission Page 2

6 The City has granted two variances within the past two years relating to internally illuminated signage in the MU-D district. The City has received three recent sign permit applications for internally illuminated signs within the MU-D and Industrial zoning districts. Several of the sign permit applications are on buildings that have other existing internally illuminated signs. Staff would like direction from the Planning Commission relating to the lighting requirements set forth in the Design Guidelines and therefore, by reference, the rest of the commercial districts in the City. The Design Guidelines clearly stipulate that internally illuminated signage is not permitted in the Mixed-Use-MU Zoning Districts. The City s sign ordinance further applies the lighting standards to all other commercial and industrial districts. The intent of the guidelines appears to have been to create a small town feel which utilizes design, materials, colors and lighting of a different scale than more standard suburban commercial internally illuminated or neon signage. There are several considerations that should be further discussed by the City: 1. Should the City s sign ordinance Section exclusively reference the Design Guidelines for all MU and Industrial signs? 2. Should the City continue to prohibit internally illuminated and neon signs in the City? 3. Should the City consider allowing internally Illuminated signs in certain areas of the City (i.e. Highway 12 frontages, on buildings with existing internally illuminated signs, etc.). Based on the discussion and direction provided by the Planning Commission, staff will prepare any necessary revisions to the current sign ordinance. Ordinance Amendment Discussion Planning Commission Page 3

7 5050 INDEPENDENCE STREET MAPLE PLAIN, MN Phone: (763) Fax: (763) To: City Council From: Councilmember DeLuca Re: CUP Compliance Date: March 12, 2018 Direction Requested Council to review recent conditional use permits for compliance. Are the businesses in compliance? If not what tangible steps can we direct staff to do to ensure that the business is in full compliance with the Conditional Use Permit. Additionally what can be done regarding the business on Main Street that had a cluttered lawn with antique items for sale including a vehicle with no wheels. Background City Staff has been working with Collision Corner this past week stating how they still need to stripe their parking lot. Staff has made contact with Collision Corner multiple times within the last month. Collision Corner has submitted for application with the Planning Commission for a new Conditional Use Permit (CUP). The Akona property that is owned by Jim Shear has also been on staff s radar. Staff is aware that a number of improvements need to be made on the outside of the property and spoke with Jim last week about these improvements. Jim did say that he is looking to complete these improvements this Spring. Bumps auto Marine has been challenging for staff. Bump has been trying to comply with his Conditional Use Permit, but he has violated his Conditional Use Permit through his Parking Plan. Staff does receive s from businesses when he is out of compliance. Staff did speak with Bump again last week and he assured staff it will not happen again.

8 5050 INDEPENDENCE STREET MAPLE PLAIN, MN Phone: (763) Fax: (763) To: City Council From: Nicole Kathman, Assistant to the City Administrator Re: Alcohol in City Parks Date: March 12, 2018 Summary The Parks Commission has recommended removing City Code Section 95.02(F) which prohibits alcohol consumption in City parks without a special license issued by City Council. This is being brought to City Council for discussion. Background Last year, the Parks Commission discussed the City Code sections regarding the selling and consumption of alcohol in city parks. Ultimately, the Parks Commission has decided to recommend to City Council to remove City Code Section 95.02(F) which prohibits alcohol consumption in City parks without a special license issued by City Council. During discussions Park Commissioners noted that alcohol is consumed during baseball games at Northside Park and there have not been any issues with it. Park Commissioners agreed that selling of alcohol (95.02(E)) without a special license should still be prohibited. When asked about allowing alcohol consumption during baseball games, City Attorney Thames provided the opinion that the City either needs to enforce the ordinance prohibiting alcohol in the park entirely or change the ordinance to allow it. Permitting tobacco use during baseball games also came up in conversation. Not allowing tobacco in City Parks is not an ordinance, but rather a policy. The Parks Commission has not made a recommendation at this time on this, but City Staff wants to hear City Council thoughts on this as they are related. Attached is the resolution passed in Attachments City Code Chapter 95 Resolution

9 Other Cities City Staff reached out to neighboring communities to find out their regulations in relation to alcohol and tobacco in city parks. The findings are below. City of Delano Alcohol consumption is prohibited in City parks without a permit. Alcohol is sold during baseball games by the baseball association who hold a liquor license. They have no regulations on tobacco. City of Independence They do not allow the consumption of alcohol in parks. A temporary liquor license as well as an assembly permit would need to be obtained to have it for an event. City of Long Lake They have a policy prohibiting tobacco. We attempted to reach out to them on their alcohol regulations, but were not able to obtain information. City of Medina Serving, possessing, or consuming individual serving containers of alcohol is allowed, but is restricted to malt liquor and wine. They do require a permit to bring it kegs, barrels, or case quantities. A temporary liquor license is also needed to sell. They have a policy prohibiting tobacco in city parks. City of Minnetrista They do not allow consumption of alcohol in the parks unless there is a license obtained. There are no regulations on tobacco. City of Mound They do not allow consumption of alcohol in the parks unless there is a license obtained. There are no regulations on tobacco. City of Orono Alcohol is only allowed to be consumed unless permission has been specifically granted or licensed by the council. They have a policy prohibiting tobacco in city parks.

10

11

12 5050 INDEPENDENCE STREET MAPLE PLAIN, MN Phone: (763) Fax: (763) To: City Council From: Councilmember DeLuca and Robert Schoen, City Administrator Re: Business Commission Date: March 12, 2018 Direction Requested Council to re review direction to staff that a business commission be established that is intentionally not a public meeting and limits the number of elected officials that can attend. Councilmember DeLuca questions if this is an appropriate step given our position on transparency. Should not all meetings be public and open to anyone (including more than 2 council members) that wants to attend. Background The City has shared that a goal of the City Council is to make Maple Plain a more desirable place to be and live. Part of making this happen is to beautify the Hwy 12 corridor. The City has been trying to work with businesses to comply with City Code. The Mayor and myself met with a business owner this last Friday and one of the thoughts that were shared was that businesses are upset, but are not reaching out to City Hall. Instead businesses are reaching out to members of the Chamber and not the City. Proposal As a result of businesses not reaching out to the City, it would be good to provide opportunities where all businesses can meet and discuss concerns with a City Commission. Imagine a quarterly meeting where all the businesses in town are invited to share their thoughts with the City. The City can then easily share goals such as image thoughts of Maple Plain with all businesses. A master list could be acquired to keep businesses in the loop about what s happening around town as well. This topic is clearly up for discussion and staff looks forward to hearing the thoughts from City Council.