AGENDA MAPLE PLAIN CITY COUNCIL REGULAR MEETING MAPLE PLAIN CITY HALL May 29, :00 P.M.

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1 AGENDA MAPLE PLAIN CITY COUNCIL REGULAR MEETING MAPLE PLAIN CITY HALL May 29, :00 P.M. 1. WELCOME 2. CALL TO ORDER 3. PLEDGE OF ALLEGIANCE 4. ADOPT AGENDA 5. CONSENT AGENDA A. Accounts Payable B. CC Minutes Joint Planning and City Council C. CC Minutes Workshop D. CC Minutes Business Meeting E. CC Minutes Workshop 6. ADMINISTRATIVE REPORTS A. City Engineer May Monthly Report B. City Planner May Monthly Report C. West Hennepin April Monthly Report D. Public Works May Monthly Report E. City Administration May Monthly Report 7. NEW BUSINESS A. Resolution Removal of Special Assessment and Approving Distribution of a Refund for 5706 Main Street West. B. Resolution Resolution Requesting Additional Time Within Which To Complete Comprehensive Plan Decennial Review And Update Obligations C. Party At the Park Special Event Permit D. Party at the Park Temporary Liquor License 8. COUNCIL REPORTS & OTHER BUSINESS A. City Council Reports 9. VISITORS TO BE HEARD A. Note: This is a courtesy extended to persons wishing to address the council who are not on the agenda. A completed public comment form should be presented to the city administrator prior to the meeting; presentations will be limited to 3 minutes. This session will be limited to 15 minutes. 10. ADJOURNMENT

2 CITY OF MAPLE PLAIN Payments 05/25/18 4:24 PM Page 1 Current Period: May 2018 Batch Name CITY Payments User Dollar Amt $141, Computer Dollar Amt $141, BURDAS TOWING $0.00 In Balance Cash Payment E Equipment Repair & Mai 2014 MACK WINCH REPAIR $ Invoice /26/2018 CENTERPOINT ENERGY MINNEGA $ Cash Payment E Gas Utilities $ Invoice $ CAREFREE SERVICE INC Cash Payment E Contract Service STREET SWEEPING $2, Invoice /6/2018 CARSON, CLELLAND, & SCHREDE $2, Cash Payment E Legal Services CIVIL $2, Invoice 4/25/2018 Cash Payment E Legal Services PARK N RIDE $ Invoice 4/25/2018 Cash Payment E Legal Services CRIMINAL $ Invoice 4/25/2018 Cash Payment E Legal Services MONTHLY SUPPORT FEE $14.45 Invoice 4/25/2018 CORE & MAIN $4, Cash Payment E Small Tools & Minor Equ VALVE WRENCHES $ Invoice I /24/2018 Cash Payment E Utility Maintenance Supp $2, Invoice I /9/2018 Cash Payment E Utility Maintenance Supp $1, Invoice I /27/2018 DPC INDUSTRIES, INC. $4, Cash Payment E Chemicals & Chemical P $ Invoice 5/3/2018 EARL F. ANDERSON $ Cash Payment E Street Maintenance Mate CHANNCEL POSTS $89.60 Invoice IN 4/27/2018 ECM PUBLISHERS INC $89.60 Cash Payment E Ordinance Publication 295 & 296 $57.83 Invoice Cash Payment E Legal Notices Publishing MAY 17 PH $ Invoice

3 CITY OF MAPLE PLAIN Payments 05/25/18 4:24 PM Page 2 Current Period: May 2018 $ EVO STUDIOS, INC Cash Payment E EDP, Software and Desi ANNUAL HOSTING FEE $ Invoice /22/2018 Cash Payment E EDP, Software and Desi WEBSITE INSTALLMENTS 2 & 3 OF 3 $4, Invoice /22/2018 FAY, JOHN $4, Cash Payment E Training & Travel MILEAGE $21.80 Invoice Cash Payment E Training & Travel MILEAGE $16.35 Invoice $38.15 FRONTIER Cash Payment E Telephone SCADA LINE $60.07 Invoice 4/25/2018 Cash Payment E Telephone ALARM LINE $57.59 Invoice 5/16/2018 GRAINGER $ Cash Payment E Equipment Parts $ Invoice /16/2018 HECKSEL MACHINE INC $ Cash Payment E Improvements Other Tha TEETER TOTTER HANDLES $ Invoice /23/2018 HENN COUNTY ACCTS RECEIVAB $ Cash Payment E Board & Booking Fees $ Invoice /1/2018 Cash Payment E General Rentals APRIL RADIOS $81.04 Invoice /3/2018 HOME DEPOT $ Cash Payment E Shop Materials $ Invoice 4/20/2018 ICMA $ Cash Payment E Dues & Subscriptions $ Invoice $ CITY OF INDEPENDENCE Cash Payment G Dental Insurance JUNE 2018 $ Invoice $363.70

4 CITY OF MAPLE PLAIN Payments 05/25/18 4:24 PM Page 3 Current Period: May 2018 CITY OF INDEPENDENCE Cash Payment E Telephone APRIL 2018 $ Invoice $ JLR GARAGE DOOR SERVICE INC Cash Payment E Building Repair & Mainte PUT GARAGE ROLLER BACK IN $ Invoice /8/2018 LANO EQUIPMENT $ Cash Payment E Equipment Parts KUBOTA BLADE $54.87 Invoice /17/2018 Cash Payment E Equipment Parts KUBOTA STOPPER & PIN $54.19 Invoice /25/2018 MN CITY/COUNTY MGMT ASSOC $ Cash Payment E Dues & Subscriptions BOBBY & NICOLE MEMBERSHIPS $ Invoice $ MAAS-KUSSKE, JULIE Cash Payment E Miscellaneous MEAL $1.40 Invoice Cash Payment E Training & Travel MILEAGE $39.79 Invoice $41.19 MAPLE PLAIN FOOD CENTER Cash Payment E Miscellaneous COOKIES FOR CHAMBER $12.39 Invoice /10/2018 MAPLE PLAIN/INDEPENDENCE FIR $12.39 Cash Payment E Fire Administration MAY 2018 $17, Invoice $17, MEDIACOM Cash Payment E EDP, Software and Desi WTP $ Invoice 5/15/2018 Cash Payment E EDP, Software and Desi CITY HALL $ Invoice 5/18/2018 MIDWEST SERVICES $ Cash Payment E Equipment Repair & Mai 2014 MACK PLOW TRUCK $ Invoice /18/2018 MN DEPT OF HEALTH $ Cash Payment E Collected for Other Agen COMM WTR SUPP SERV CONN FEE $1, Invoice

5 CITY OF MAPLE PLAIN Payments 05/25/18 4:24 PM Page 4 Current Period: May 2018 $1, NAPA Cash Payment E Equipment Parts $ Invoice $ NATIONAL LEAGUE OF CITIES Cash Payment E Dues & Subscriptions ANNUAL DUES $ Invoice /2/2018 NEOFUNDS $ Cash Payment E Postage $ Invoice 5/3/2018 Cash Payment E Office Equipment Rental $ Invoice N Cash Payment E Office Equipment Rental $ Invoice N NUSS TRUCK & EQUIPMENT $ Cash Payment E Equipment Repair & Mai $ Invoice P 5/1/2018 Cash Payment E Equipment Repair & Mai $23.00 Invoice P 5/1/2018 OFFICE DEPOT $ Cash Payment E Office Supplies $48.47 Invoice /26/2018 Cash Payment E Office Supplies $39.59 Invoice /1/2018 Cash Payment E Office Supplies $34.99 Invoice /26/2018 Cash Payment E Shop Materials $79.98 Invoice /1/2018 Cash Payment E Office Supplies $89.03 Invoice /26/2018 Cash Payment E Shop Materials $9.76 Invoice $ ORONO IND SCHOOL DISTRICT 27 Cash Payment E Office Lease MAY 2018 $2, Invoice 4/23/2018 PSC Q3 CONTRACTING $2, Cash Payment E Contract Service WATER MAIN BREAK 1774 BUDD $2, Invoice MNR /24/2018 Cash Payment E Contract Service WATER MAIN BREAK 5354 MAIN $1, Invoice MNR /24/2018

6 CITY OF MAPLE PLAIN Payments 05/25/18 4:24 PM Page 5 Current Period: May 2018 Cash Payment E Contract Service WATER MAIN BREAK 4874 DRAKE $1, Invoice MNR /24/2018 Cash Payment E Contract Service WATER MAIN BREAK 1774 BUDD $3, Invoice MNR /24/2018 RELIANCE STANDARD $8, Cash Payment G Long-Term Disability JUNE 2018 $33.19 Invoice 5/16/2018 SCHOEN, BOBBY $33.19 Cash Payment E Telephone MAY 2018 $50.00 Invoice $50.00 SPICER, SHARON Cash Payment E Miscellaneous CLEAN-UP DAY FOOD $31.34 Invoice Cash Payment E Training & Travel ELECTION TRAINING MILEAGE $33.08 Invoice $64.42 STA-SAFE LOCKSMITHS Cash Payment E Building Repair & Mainte LATCH GUARDS AND DEADBOLTS NS $ Invoice /10/2018 STANDARD INSURANCE CO $ Cash Payment G Extra Life Insurance $9.80 Invoice Cash Payment G Life Insurance $18.75 Invoice $28.55 UNITED FARMERS COOPERATIVE Cash Payment E Shop Materials $ Invoice 4/30/2018 VERIZON $ Cash Payment E Telephone $ Invoice /2/2018 WATER CONSERVATION SERVICE $ Cash Payment E Contract Service LEAK LOCATE 1574 BUDD $ Invoice /4/2018 WEST HENNEPIN PUBLIC SAFETY $ Cash Payment E Police Administration JUNE 2018 $39, Invoice $39,908.05

7 CITY OF MAPLE PLAIN Payments 05/25/18 4:24 PM Page 6 Current Period: May 2018 WIDMER CONSTRUCTION, LLC Cash Payment E Contract Service REPAIR WATERMAIN BUDD $10, Invoice /25/2018 Cash Payment E Contract Service REPAIR WATERMAIN BUDD $4, Invoice /25/2018 WM MUELLER & SONS $14, Cash Payment E Street Maintenance Mate $ Invoice $ XCEL ENERGY Cash Payment E Electric Utilities STREET LIGHTS $1, Invoice 5/3/2018 Cash Payment E Electric Utilities TRAFFIC SIGNALS $38.72 Invoice 5/4/2018 Cash Payment E Electric Utilities NS PARK $10.69 Invoice 5/4/2018 Cash Payment E Electric Utilities GARAGE $12.33 Invoice 5/4/2018 Cash Payment E Electric Utilities RAINBOW PARK $ Invoice 5/4/2018 Cash Payment E Electric Utilities WATER ACCOUNT $ Invoice 5/4/2018 Cash Payment E Electric Utilities SEWER $ Invoice 5/4/2018 Cash Payment E Electric Utilities TRAFFIC $26.25 Invoice 5/4/2018 Cash Payment E Electric Utilities WTP $2, Invoice 5/4/2018 Cash Payment E Electric Utilities 5160 OAK ST $12.77 Invoice 5/4/2018 Cash Payment E Electric Utilities 1501 BAKER PARK RD $36.14 Invoice 5/4/2018 Cash Payment E Electric Utilities 5186 MAIN ST E $21.05 Invoice 5/4/2018 Cash Payment E Electric Utilities MUSEUM $11.28 Invoice 5/4/2018 TOSHIBA $5, Cash Payment E Duplicating & Copying S $31.13 Invoice 4/22/2018 Cash Payment E Office Equipment Rental $ Invoice 4/22/2018 Cash Payment E Duplicating & Copying S $58.04 Invoice 5/20/2018 Cash Payment E Office Equipment Rental $ Invoice 5/20/2018 $543.93

8 CITY OF MAPLE PLAIN Payments 05/25/18 4:24 PM Page 7 Current Period: May 2018 URBAN LAND INSTITUTE Cash Payment E Dues & Subscriptions 2018 MEMBERSHIP- JULIE $ Invoice $ ABDO, EICK & MEYERS,LLC Cash Payment E Auditing & Accounting S $4, Invoice /24/2018 Transaction Date 5/25/2018 Bank of Maple Plain STANTEC CONSULTING SRVCS IN $4, Cash Payment E Engineering Services GENERAL SERVICES $ Invoice 5/25/2018 Cash Payment E Engineering Services PUBLIC MEETINGS $ Invoice 5/25/2018 Cash Payment E Engineering Services STREETS AND PATHWAYS $ Invoice 5/25/2018 Cash Payment E Engineering Services SEWER $62.00 Invoice 5/25/2018 Cash Payment E Engineering Services STORM SEWER $ Invoice 5/25/2018 Cash Payment E Engineering Services 2018 STREET IMPROVEMENTS $11, Invoice 5/25/2018 Cash Payment E Engineering Services GATEWAY OF MAPLE PLAIN $5, Invoice 5/25/2018 Transaction Date 5/25/2018 Bank of Maple Plain Fund Summary Bank of Maple Plain 101 GENERAL FUND $96, CAPITAL IMPROVEMENT PROJECTS $11, WATER FUND $32, SEWER FUND $ STORM WATER FUND $ $141, $18, Pre-Written Checks $0.00 Checks to be Generated by the Computer $141, $141,132.50

9 MINUTES CITY COUNCIL AND PARKS COMMISSION JOINT MEETING MAPLE PLAIN CITY HALL April 16, :30 p.m. 1. WELCOME 2. CALL TO ORDER Mayor Julie Maas-Kusske called the meeting to order at 5:30 p.m. Present: Mayor Julie Maas-Kusske, Councilmembers Mike DeLuca and John Fay, Parks Commission Chair John Time, Park Commissioners Lyle Brandt, Jeff Brown, Dana Oas, and Mike Rippberger. Also Present: City Administrator Robert Schoen and Assistant to the City Administrator Nicole Kathman. Absent: Councilmembers Dominic Broda and Caitlin Cahill 3. PLEDGE OF ALLEGIANCE Each member of City Council and Parks Commission introduced themselves and shared how many years they have served as follows: Parks Commissioner Oas, 20 years Parks Commissioner Brandt, 18 or 19 years Parks Commissioner Jeff Brown, 5 or 6 years Parks Commissioner Mike Rippberger, 5 years Parks Commission Chair John Timpe, 45 years Councilmember John Fay, 2 years on City Council, previously on Planning Commission Mayor Maas-Kusske, member of City Council since 2016, Mayor since 2017 Councilmember DeLuca, 6 years 4. ADOPT AGENDA Motion by Parks Commission Chair Timpe, seconded by Councilmember Fay, to adopt the agenda. Motion passed, ROLES AND GOALS OF THE PARK COMMISSION City Administrator Schoen introduced the topic and discussion. Schoen stated the City Council has had an ongoing discussion regarding the role of the Parks Commission. Schoen shared that Parks Commission provides recommendations to the City Council and City Staff on developing, improving, and maintaining all City parks. Schoen noted that it is the role of the City Council to hear all recommendations and providing reasoning for approval or disapproval. Additionally, Schoen emphasized that City staff shares the recommendations of the Parks Commission and is non-biased.

10 Next, Schoen covered parks funding. Schoen stated that there is a not a specific budget line item in which all Parks Commission recommendations and projects are funded from making recommendations limitless. Schoen added that City Council and City Staff will determine how to fund all approved recommendations. Schoen then opened up the discussion to the City Council and Parks Commission. Parks Commission Chair Timpe stated that having a Parks Commission budget allows for project planning. Timpe also added that there is an incentive to waste funds when the budget does not carry over from year to year. Park Commissioner Oas stated that regular maintenance expenses take up a large portion of funds and that the Parks Commission wants to save funds in order to purchase ballfield lights. Parks Commissioner Rippberger stated that having ballfield lights would make the City of Maple Plain qualified to baseball tournaments. Rippberger shared that the City of Dassel earned a net profit of approximately $60,000 when they hosted a state tournament. Councilmember DeLuca asked the Parks Commission for their vision for the parks as a whole. Parks Commission Chair Timpe shared some of the ideas of the Parks Commission for projects including bringing back volleyball courts to Northside Park and adding beanbag toss. Additionally, Timpe stated that Rainbow is envisioned as a family park and Bryantwood Park is seen as a neighborhood park that will not be expanded, but rather current equipment maintained and upgraded. The City Council updated Parks Commission on the progress with the redevelopment of Northside Park. Councilmember DeLuca stated that the size of the Veterans Memorial will be scaled back and that City Staff is currently working on developing a proposal for project phases. Mayor Maas-Kusske stated that the City needs a master plan that is long-term for all of the parks. Mayor Maas-Kusske also stated that the City Council would like the vision for the parks to come from the Parks Commission. Councilmember Fay added that the plan needs to be a continually updated document and that it needs to be more detailed than line items and include a benefit analysis. Councilmember DeLuca stated that a maintenance plan is also needed. Park Commissioners shared that the Parks Commission has made plans in the past and establishes priorities every year. Park Commissioners expressed that their needs to be more communication and interaction between the City Council and the Parks Commission. The City Council and Parks Commission agreed to hold a joint meeting annually. 6. OTHER BUSINESS 7. ADJOURNMENT Motion by Councilmember DeLuca, seconded by Parks Commissioner Jeff Brown, to adjourn the meeting. Motion passed, 8-0. Meeting adjourned at 6:45 p.m.

11 MINUTES MAPLE PLAIN CITY COUNCIL WORKSHOP MAPLE PLAIN CITY HALL April 23, :30 p.m. 1. CALL TO ORDER Mayor Maas-Kusske called the workshop to order at 5:30 p.m. Present: Mayor Julie Maas-Kusske, Councilmembers Dominic Broda, Caitlin Cahill, Mike DeLuca, and John Fay. Also Present: City Administrator Robert Schoen, City Engineer Dan Boyum, and Assistant to the City Administrator Nicole Kathman. 2. ADOPT AGENDA Councilmember DeLuca requested to add a discussion about the Joint Parks Commission and City Council meeting under Other Business Motion by Councilmember Cahill, seconded by Councilmember Broda, to adopt the agenda with the addition. Motion passed, BRYANT STREET INTERSECTION WITH BUDD AVENUE This agenda item was moved to after City Administrator Weekly Update to accommodate the arrival of City Engineer Dan Boyum. 4. STAFF GOALS WITH CITY FINANCIALS FOR THIS YEAR City Administrator Schoen shared that he recently met with Ehler s regarding investing strategies noting that the City investing is limited by state statute. Schoen told the City Council that he would come back with a proposal to a future workshop. City Administrator Schoen then explained that the City s extra bond proceeds are not able to be used towards another project. Instead the extra bond proceeds will be used to pay off the original bond and the money from the budget allocated to paying off the original bond will be used to pay for the 2018 projects. Schoen continued by clarifying for the City Council that the bond for all of the 2018 projects is 1.95 million with a 3.257% interest rate. Schoen noted that the City did not use any funds to lower the bond amount. Councilmember DeLuca provided feedback on the Quarterly Financial Report on the agenda for the April 23, 2018 City Council business meeting. Councilmember DeLuca complimented City Administrator Schoen on the executive summary, but noted that the last few quarterly reports varied in the amount of detail included. The City Council provided the direction for the quarterly financial reports to include more details specifically to assist the Council in understanding if the revenues and expenses amounts are tracking with the budget. The City Council agreed that a list of all budget line items is not necessary.

12 5. BOARD OF EQUALIZATION PROCEDURE QUESTIONS City Administrator Schoen stated that the County Assessor s office made him aware of three properties that approached the County within the last 10 days in regards to a disagreement upon land value or classification. Schoen added that the three properties all came to an initial agreement with the county. 6. GOOGLE SUPPORT OPTIONS This agenda item was moved to after Bryant Street Intersection with Budd Avenue to allow that item to be discussed first with the presence of City Engineer Dan Boyum. 7. CITY ADMINISTRATOR GOALS AND OBJECTIVES City Administrator Schoen clarified that this agenda item is to discuss items that individual councilmembers would like City Administrator Schoen to work on. 8. CITY ADMINISTRATOR WEEKLY UPDATE 9. BRYANT STREET INTERSECTION WITH BUDD AVENUE City Engineer Dan Boyum stated that there are several potholes including one very large one on Bryant Street near the intersection with Budd Avenue. Boyum shared that Public Works has placed several hundred pounds of cold mix patch, but the material is not holding resulting in the need for a more long-term patching. Boyum also noted that the road is not scheduled for reconstruction until 2027 based on the Fall 2017 Capital Improvement Plan. Boyum outlined two options including cost estimates for 25 feet of patching. The first option is removing and replacing the asphalt for $9,200 and the second option is removing and replacing both the gravel and asphalt for $12,300. Boyum recommended the second option due to subgrade issues in the area. The Council discussed the two options as well as waiting to complete the patching until the construction project. Boyum estimated that completing the work with the 2018 Street & Utility Improvements project would save $5,000. The City Council directed City Staff to move forward with completing option 2 with the 2018 project. 10. GOOGLE SUPPORT OPTIONS The City Council directed City Administrator Schoen to create a shared City Council calendar. The City Council requested that City Administrator Schoen only add items to the calendar that pertain to all of City Council. Councilmembers also spent time showing each other how to use the calendars. 11. OTHER BUSINESS A. Debriefing Joint Parks and City Council Meeting The City Council discussed a summary of the Joint Parks Commission and City Council Meeting that occurred on April 16, It was noted that the City Council asked the Parks Commission to draft a parks maintenance plan as well as a long term year Capital Improvement Plan for the parks. The City Council clarified that the Parks

13 Commission does not have a budget and also mentioned the frustration Parks Commission shared regarding lack of communication between Parks Commission and City Council. 12. ITEMS FOR NEXT WORKSHOP Councilmember DeLuca requested to add Selling Water to Independence on a future workshop and Mayor Maas-Kusske requested to add a discussion on open book meetings versus having a board of appeal and equalization. The City Council also asked for further enforcement including citations for the Marsh Ave. property selling items off of Highway ADJOURNMENT Motion by Councilmember Broda, seconded by Councilmember Fay, to adjourn the workshop. Motion passed, 5-0. Respectfully submitted, Nicole Kathman Assistant to the City Administrator

14 MINUTES MAPLE PLAIN CITY COUNCIL REGULAR MEETING MAPLE PLAIN CITY HALL April 23, :20 P.M. 1. WELCOME 2. CALL TO ORDER Mayor Julie Maas-Kusske called the meeting to order at 7:00 pm. Present: Mayor Julie Maas-Kusske, Councilmembers Dominic Broda, Caitlin Cahill, Mike DeLuca, and John Fay. Also Present: City Attorney John Fay and City Administrator Robert Schoen. 3. PLEDGE OF ALLEGIANCE 4. ADOPT AGENDA Councilmember Fay requested to remove Accounts Payable from the Consent Agenda. Motion by Councilmember Broda, seconded by Councilmember Cahill, to adopt the agenda with the requested change. Motion passed, CONSENT AGENDA A. Accounts Payable B. City Council Business Meeting Minutes C. City Council Workshop Meeting Minutes D. City Council Workshop Meeting Minutes Motion by Councilmember Broda, seconded by Councilmember Cahill, to approve the consent agenda. Motion passed, ADMINISTRATIVE REPORTS A. City Engineer April Monthly Report B. City Planner April Monthly Report C. West Hennepin March Monthly Report D. Public Works April Monthly Report E. City Administration April Monthly Report Mayor Maas-Kusske asked if the City Council had any questions or comments on Administrative Reports A-E. There were not any questions or comments. Motion by Councilmember DeLuca, seconded by Councilmember Broda to approve Administrative Reports A-E. Motion passed, 5-0. F. Quarterly Finance Report City Administrator Schoen presented the Quarterly Finance Report for Quarter 1 of Schoen outlined the Year to Date Expenses noting that accounts payable for April 2018 is not included. Schoen explained why the General Fund expenses are over 25%.

15 Schoen noted that the water fund expenses are on track, the sewer fund is below 25% but a bond payment will be made later this year, and that the storm water fund is above 25% because of a bond payment made in February. Schoen also shared that the fire department expenses are higher than 25% because the annual Fire Pension check was paid. In regards to revenues for all funds, Schoen explained the City is on track. Schoen noted the General Fund revenues are at 6.4% because not any property taxes have been collected which is 77% of revenues. Schoen added the Fire Department revenues are slightly below 25% because they have not received their 2% state funds. Motion by Councilmember Cahill, seconded by Councilmember Fay, to approve the Quarterly Finance Report. Motion passed, NEW BUSINESS A. Accounts Payable Councilmember Fay asked if the $5,000 to Abdo, Eich, and Meyers would be the last payment for the audit this year. City Administrator Schoen answered it was. Councilmember Fay asked about the purchase of a sound system. City Administrator Schoen answered that it was purchased for the Maple Plain City Events. Councilmember Fay inquired about the Interstate Power generator inspection invoices and why semi-annual inspections were done just two months after earlier inspections this year. City Administrator Schoen replied he would look into this noting it could have been a clerical error. City Administrator Schoen noted that he has already fixed the clerical error with the police administration payment. Councilmember Broda asked about the placement of the sound system until general rentals. Schoen clarified this is under the community events fund. Motion by Councilmember DeLuca, seconded by Councilmember Fay, to approve Accounts Payable. Motion passed, 5-0. B. Resolution Sale of Series 2018A Bonds Tom Hagen from Ehlers stated that this bond issue sold at $1,950,000. Hagen noted that the City received a AA+ credit rating by receiving guarantee through the State of Minnesota. Hagen shared that the best bid was by Baird with a % interest rate. Hagen clarified that the City of Maple Plain would only need to contribute additional funds of approximately $27,000 if the project costs came in at the as bid cost of million. Hagen outlined the Rating Report noting that the management score which is 20% of the rating increased to a strong level and the budgetary performance score which is 10% of the rating increased to a strong level.

16 Hagen stated that the City receiving 4 bids is on track with other bond issuances at their office. Additionally, Hagen provided an overview of the number of bidders for past Maple Plain bond issuances. Motion by Councilmember DeLuca, seconded by Councilmember Cahill, to approve Resolution Roll Call Vote: Cahill: Aye Fay: Aye DeLuca: Aye Maas-Kusske: Aye Broda: Aye Motion passed, 5-0. Councilmember Fay complimented City Staff and the City Council for being good stewards of the City s money as shown through a favorable interest rate. C. Ordinance 295 Ammend Chapter 96 Of The City Code Pertaining To Small Cell Wireless Facilities And Vegetation City Attorney John Thames stated Ordinance 295 to make adjustments and additions to the City s Right-of-Way ordinance to account for the new small cell wireless law that went into effect in City Attorney Thames stated that the new state statute puts significant limitations on municipalties to regulate small cell attennas and charge rental. Thames explained that if a cellular company was interested in collocating on City instrastructure in the right-of-way, the company would have to follow the ordinance and sign a collocation agreement which allows the City to collect rent as allowed by statute. City Attorney Thames also noted the addition of the vegetation language which prohibits planting of future vegetation in the right-of-way without permission from the City. Councilmember Broda asked if there is a permit process or fee for planting in the rightof-way. Schoen stated there is not a set fee and explained that the purpose of this section of the ordinance is to prohibit residents planting trees in the right-of-way because these trees are the City s liability. Motion by Councilmember Cahill, seconded by Councilmember Broda, to approve Ordinance 295. Roll Call Vote: Fay: Aye DeLuca: Aye Maas-Kusske: Aye Broda: Aye Cahill: Aye Motion passed, 5-0. D. Maple Plain Small Wireless Facility Collocation Agreement City Attorney Thames explained that this is the standard agreement for collocating small wireless facilities on City structures in the right-of-way.

17 Schoen explained that a revised copy of the agreement was given to the Council at the meeting due to a typo of having Director instead of City Administrator. Motion by Councilmember Broda, seconded by Councilmember DeLuca, to approve the Maple Plain Small Wireless Facility Collocation Agreement. Motion passed, 5-0. E. Ordinance 296 Adopting A Procedure For Mailbox Repair And Replacement Due To Damage By The City Of Maple Plain City Administrator Schoen explained that this ordinance provides a procedure to address damage to mailboxes caused by City vehicles. Schoen stated that the first step if a mailbox is damaged is for public works to attempt to fix the mailbox. If the mailbox is not able to be fixed the resident can choose a $75 reimbursement or for public works to install a new mailbox. Schoen also noted that if a mailbox is unable to be installed due to weather conditions, the City will loan a temporary mailbox free of charge. Councilmember Cahill asked if the ordinance includes third party contractors that the City hires. City Administrator Schoen stated that it does not. Mayor Maas-Kusske asked how the $75 reimbursement was determined. City Administrator Schoen answered that the City researched fees for area cities with this type of policy in place and that $75 was in the middle range. Motion by Councilmember Fay, seconded by Councilmember Cahill, to approve Ordinance 296. Mayor Maas-Kusske shared that she would be voting against this ordinance noting that if the City breaks a $200 mailbox the City should reimburse replace that. Councilmember DeLuca disagreed stating that there needs to be a set standard. Roll Call: DeLuca: Aye Maas-Kusske: Nay Broda: Aye Cahill: Aye Fay: Aye Motion passed, 4-1. F. Employee Handbook Revision Adverse Weather Conditions City Administrator Schoen explained the proposed change to the Employee Handbook is to give the City discretion keep City Hall open when Orono School Public Schools close instead of automatically following their school closure policies. Schoen noted that a school closure may not always mean a City Hall closure is necessary. It was clarified that the City has the ability to open and allow public access to the Discovery Center when the school district is closed.

18 Motion by Councilmember Broda, seconded by Councilmember Cahill, to approve the Employee Handbook Revision regarding Adverse Weather Conditions as written. Motion passed, 5-0. G. Fire Department Personnel Changes City Administrator Schoen shared several personnel changes within the Maple Plan Fire Department that need City Council approval as follows: 1. Retirement of Randy O Brien effective January 8, Retirement of Bryan Swenson effective February 5, Resignation of Dusty O Brien effective January 29, Recommendation of Rick Denneson to serve as Captain Recommendation of Jay McCoy to serve as Captain Recommendation of Ed McGinty to serve as Captain Recommendation of Brad Couser to serve as Inspector 1. Schoen explained that the Inspector 1 position will replace the Captain 4 position. Councilmember DeLuca asked why the appointments for captains were not brought to the City Council in January. Schoen stated this was an oversight. Motion by Councilmember DeLuca, seconded by Councilmember Cahill, to approve the Fire Department Personnel Changes. Motion passed, COUNCIL REPORTS & OTHER BUSINESS A. City Council Reports Councilmember Broda did not have a report. Councilmember DeLuca shared that he attended the Quarterly Police Commission along with Mayor Maas-Kusske. During this meeting the auditor s report was presented and it was a clean opinion. DeLuca highlighted the report noting that West Hennepin Public Safety is in a good financial position. Councilmember DeLuca also reported that he attended the Pioneer-Sarah Watershed Commission meeting in place of Councilmember Fay and that the watershed is preparing for a 10-year performance review. Councilmember Fay announced that the Orono Rotary is sponsoring a Party in the Park event on Saturday, June 2 with live bands, food, and beverages. Councilmember Cahill reported that she attended Planning Commission where signage was discussed. Councilmember Cahill also shared that she attended a library conference (not for City business) where a City of Los Angeles I.T. person spoke. She shared that the City of Los Angeles is implementing a bot system that can speak 30 different languages and provide resources as well as an online system that shows issues reported such as potholes and their status. Cahill thought these would be great ideas for in the future. Mayor Maas Kusske attended the Regional Council of Mayors meeting in which the topic was The and the Coming Climate, the Northwest League of Municipalties

19 meeting in which the Hennepin County assessor spoke and the West Hennepin Chamber of Commerce meeting in which the City spoke. Mayor Maas-Kusske thanked the City Council for their hardwork and participation including the EDA meeting and Joint Parks Commission meeting. Mayor Maas-Kusske also noted that there will be an open house in Independence on Monday, April 30 from 4:30 to 6:30 for the review of concept plans for improvements to the intersection of County Road 90 and Highway VISITORS TO BE HEARD A. Note: This is a courtesy extended to persons wishing to address the council who are not on the agenda. A completed public comment form should be presented to the city administrator prior to the meeting; presentations will be limited to 3 minutes. This session will be limited to 15 minutes. 10. ADJOURNMENT Motion by Councilmember DeLuca, seconded by Councilmember Broda, to adjourn the meeting. Motion passed, 5-0. Meeting adjourned at 8:13 p.m. Respectfully submitted, Nicole Kathman Assistant to the City Administrator

20 MINUTES MAPLE PLAIN CITY COUNCIL WORKSHOP MAPLE PLAIN CITY HALL MAY 14, :30 p.m. 1. CALL TO ORDER Mayor Maas-Kusske called the workshop to order at 5:30 p.m. Present: Mayor Julie Maas-Kusske, Councilmembers Dominic Broda, Caitlin Cahill, Mike DeLuca, and John Fay. Also Present: City Administrator Robert Schoen, City Planner Mark Kaltsas, and Assistant to the City Administrator Nicole Kathman. 2. ADOPT AGENDA Motion by Councilmember Cahill, seconded by Councilmember Broda, to adopt the agenda with the additions. Motion passed, CONDITIONAL USE PERMIT/CODE ENFORCEMENT/CITY BLIGHT City Administrator Schoen provided an update on the current code enforcement activity. Schoen shared that the City sent a letter to the property owner of 1654 Marsh Avenue and that the City has given him until May 23 to clean up and fix the violations. Schoen shared that in addition to this letter, He also delivered and mailed out letters regarding nuisance violations at 5009 and 5025 Independence with a deadline of May 18. City Administrator Schoen also provided updates on compliance issues for conditional use permits. Schoen stated that he has been monitoring Bumps and that there have not been any complaints recently and that he needs to get a timeline for landscaping from Jim Shear. In regards to Collision Corner, Schoen stated that he was waiting for them to go through the Conditional Use Permit amendment process. The City Council inquired about the code enforcement notification process and what can be done about properties that continually do not comply. Schoen stated the City talks with the owner and sends a letter promptly. Schoen stated that citations may be issued when noncompliance continues, but it is very hard to address nuisance through the City directly taking action. The house on the corner of area of Halgren Road and Parkview Road, near the Public Works facility and 5275 Main St. E. for inoperable vehicles were noted as properties of concern. 4. SIGN ENFORCEMENT/MN BEEF COUNCIL SIGNAGE City Administrator Schoen asked for direction from the City Council if City Staff should continue with code enforcement for temporary signage. The City Council directed City Staff to continue and to specifically follow-up with previous on-going violations. City Administrator Schoen prefaced the discussion on the MN Beef Council signage by stating that he would not normally bring a variance to City Council before Planning

21 Commission, but he wanted to be able to give the applicant an indication before they invested the $1,000 variance application cost. City Planner Mark Planner provided an overview of the sign requested by the MN Beef Council. Kaltsas stated that MN Beef Council which is located in the Mixed Use- Downtown zoning district would like to install an electronic message sign to replace their current sign. Kaltsas explained to the City Council that signs with internal lighting are not allowed in the Mixed-Use- Downtown District which includes electronic message signs. In addition, the overall size of their size exceeds what is allowed and the portion of the sign that is electronic exceeds the allowed percentage of 25%. City Planner Kaltsas also noted that the Planning Commission recommendation to change the sign ordinance to allow individualized letter internally lit signage in the Industrial, Mixed- Use- Budd Avenue, and Mixed-Use- Gateway zoning areas, but not the Mixed-Use Downtown district. The City Council discussed the implications of allowing the sign in question. The City Council directed City Staff to advise MN Beef Council to not apply for a variance as the sign is too far outside of the guidelines and allowing it would set precedence. 5. RESOURCES Councilmember DeLuca stated that some requests of the City Council are not being completed or prioritized as highly because of the big picture projects City Administrator Schoen is working on. Councilmember DeLuca asked the City Council if the City should hire additional staff to help or accept that some items may be delayed. In order to assist in making a decision, the City Council requested City Staff to come back to the next workshop with a list of outstanding items and a list of each staff member s responsibilities. 6. WATER SALES Councilmember DeLuca stated that the City of Maple Plain needs to come up with a plan on how to sell water and sewer services to developments in other cities specifically Independence. City Administrator Schoen replied that Met Council would provide sanitary sewers services, but the City is in a good position to sell water. Schoen stated he needs to work with the City Administrator of Independence to draft an agreement between the cities that address upfront water connection fees and monthly fees. Schoen noted that the fees would need to be enough to be revenue generating and that the City of Maple Plain would not subsidize the residents of Independence. 7. OPEN BOOK VS. BOARD OF EQUALIZATION City Administrator Schoen asked the City Council for their opinions and direction on switching from having a Local Board of Appeal and Equalization to Open Book Meetings. Schoen stated that City Staff does not have a recommendation. Councilmember DeLuca stated that he would like to keep the opportunity for citizens to The City Council decided to maintain having a Local Board of Appeal and Equalization.

22 8. HISTORICAL MUSEUM AND JIMMY JOHNNY S City Administrator Schoen shared that the Historical Museum Committee approached the City and asked if the City will be supplying a portable toilet for the summer again this year. Schoen stated that it costs approximately $700 to have a portable toilet by the museum in the summer and asked the City Council for direction on whether or not the City should it. The City Council discussed having the museum ask Fit 24 for key fobs as an alternative option, but this would not provide access for public museum visitors. The City Council decided to fund the portable toilet again approximately Memorial Day to Labor Day. 9. WECAN DONATION City Administrator Schoen stated that the City of Maple Plain donated $500 last year to WeCAN and asked the City Council if the City should donate again this year. The City Council directed City Staff to have WeCAN come to a City Council meeting to give a presentation on service to Maple Plain residents. The WeCAN presentation and City Council s decision to donate will occur at two different meetings. 10. WATER TREATMENT PLANT AND WATER TOWER TOUR The City Council discussed potential dates and times to have a water treatment plant and water tower tour. It was decided that it would be held on Wednesday, May 30 at 2 p.m. 11. CITY ADMINISTRATOR GOALS AND OBJECTIVES 12. CITY ADMINISTRATOR WEEKLY UPDATE 13. OTHER BUSINESS Mayor Julie Maas-Kusske encouraged the City Council to consider attending the emergency/natural disaster preparedness and response training sponsored by the League of Minnesota Cities. City Administrator Schoen added that he could send last year s powerpoint to councilmembers if they are interested. 14. ITEMS FOR NEXT WORKSHOP Councilmember Fay requested to discuss cleaning up the compost site at the next workshop. 15. ADJOURNMENT Motion by Councilmember Broda, seconded by Councilmember Cahill, to adjourn the workshop. Motion passed, 5-0. Workshop adjourned at 7:15 p.m. Respectfully submitted, Nicole Kathman Assistant to the City Administrator

23 Agenda Information Memorandum May Maple Plain City Council 6. ADMINISTRATIVE REPORTS A. CITY ENGINEER MARCH MONTHLY REPORT ACTION TO BE CONSIDERED To receive and accept the monthly report for March from City Engineer Dan Boyum. FACTS See attached. ATTACHMENTS Attached on page(s) through is the monthly report from City Engineer Dan Boyum.

24 Memo To: Honorable Mayor and Council, City Staff From: Dan D. Boyum City of Maple Plain City Engineer File: Date: May 29, 2018 Reference: Monthly Engineering Report May The purpose of this update is to provide you with information on various projects and engineering activities since the last report Street Improvements Reviewed shop drawings from Contractor and provided feedback. Created utility locate information for follow-up discussions with private utilities. Forwarded resident concern on restoration on gas main work. Reviewed Leitz Addition information and Rainbow Park improvements in preparation of feedback to Parkview Road and Maple Ridge Drive meeting. Updated Staff on Contractor s Revised Schedule update and forwarded information for resident/council update. Coordinated preconstruction meeting to be on June 18, Responded to various staff and resident questions. Elim Property Baker Park Road Attend meeting with developer and their representatives to discuss Staff/Consultant s comments. Attend meeting with Hennepin County, Medina, and Maple Plain on street connection location along Baker Park Road. Forward Staff information on past frontage road alignments and center turn lanes. Forward Staff past frontage road information. Attended planning commission meeting on preliminary plat review. Miscellaneous 1. Prepared monthly engineering report. 2. Attended staff and council meetings. 3. Reviewed MNDOT Sign Replacement Plans and noted existing city utility information to add to the plans. bs v:\2018\city council\ \maple_plain_ddb_memo_ docx

25 City of Maple Plain Memorandum To: Mayor and City Council From: CC: Mark Kaltsas, City Planner Robert Schoen, City Administrator Date: May 29, 2018 Re: Planning Update May 2018 Meetings: Staff Meetings Three (3) staff meetings to discuss current project status/issues Gateway redevelopment project, CUP Amendment application, comprehensive plan, discussed downtown redevelopment, conditional use permit compliance inspections, potential nuisance violations for several properties and discussed questions relating to several miscellaneous properties. One (1) City Council Workshop to review sign ordinance and nuisance violations/code enforcement One (1) Planning Commission meeting to review two site plan applications. Two (2) Meetings with gateway developer to discuss future plans for existing building. One (1) Meeting with Hennepin County to discuss gateway development and CSAH 29 access. Correspondence: Staff has had correspondence with various constituents over the course of the last month, including the following: Correspondence with Hennepin County regarding CSAH 29 planning. Correspondence and review of the potential development of the Baker Park Road property. Staff has been working on the project which includes site plan submittal for the redevelopment of a portion of this property. Prepared report for both site plan review applications that were heard at the Planning Commission. 1

26 Prepared several nuisance violation letters pertaining to several properties. Met with a property owner regarding the potential redevelopment of their HWY 12 property. Correspondence and work on information pertaining to downtown redevelopment. Worked on updating and preparing information for the 2040 comprehensive plan. Staff has had correspondence with developers, builders and residents regarding building setbacks, zoning and other related planning questions. Page 2

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40 Agenda Information Memorandum May 29, Maple Plain City Council 6. ADMINISTRATION MONTHLY REPORTS D. Public Works May Monthly Report ACTION TO BE CONSIDERED To approve the Monthly Report for Public Works. FACTS Staff has been busy with seasonal projects and ongoing issues that include: Hydrant Flushing De-winterizing equipment(removing plows, sanders, covering sand salt) Repair of damaged lawns due to plow season. Prepping parks for season use, including turning on water at Timpe Ball Field Getting lawn mowers and equipment ready for the season. Disposing of Railroad ties left at compost site. Oil changes on all trucks(mack,f150,f350) Adjusting of WTP and Tower to season's flows. Putting up Flags and Banners Continuing pothole repairs. Repaired damaged locks at Northside Parks bathrooms, tamper guarded doors at Wells #1 and #3, replaced locks on lift station generator due to locks becoming rusted and inoperable.

41 Agenda Information Memorandum May 29, Maple Plain City Council 6. ADMINISTRATIVE REPORTS E. ADMINISTRATION MAY MONTHLY REPORT ACTION TO BE CONSIDERED To approve the Monthly Report for City Administration. FACTS Staff has been working on the following projects: Staff has continued working on potential development opportunities throughout the City. Staff attended the Minnesota City/County Management Association conference Staff launched the New City Website Staff attended City Clerk Elections Training Staff worked on Election Judge recruitment Staff has followed up with property owners on temporary sign violations and nuisance violations. Staff attended HueLife Transformational Leadership Course

42 CITY OF MAPLE PLAIN RESOLUTION NO A RESOLUTION CANCELLING SPECIAL ASSESSMENT AND APPROVING DISTRIBUTION OF A REFUND FOR 5706 MAIN STREET WEST. WHEREAS, on November 18, 2014 the City Council of Maple Plain adopted an assessment roll for the 2014 West Main/Rainbow Utility Project and directing the City Administrator to certify the assessment roll to Hennepin County for collection with taxes commencing with taxes payable in WHEREAS, included in this assessment roll was the parcel with the Property ID (PID) and address of 5706 Main St. W. (subject property) located within the City of Maple Plain with an assessment amount of $9, WHEREAS, in April 2017, the owner of the subject property paid the entire remaining special assessment balance of $8, in order to remove the special assessment from their taxes. WHEREAS, the special assessment for the subject property has not been cancelled and the owner of the subject property overpaid the special assessment with a payment of $ for taxes payable 2017 and these funds were received by the City. NOW THEREFORE LET IT BE RESOLVED THAT, BY THE CITY COUNCIL OF THE CITY OF MAPLE PLAIN, to approve canceling the 2014 West Main/Rainbow Utility Project assessment for the subject property and to authorize distribution of a refund to the owner of the subject property from the City in the amount of $ Passed and Adopted by the City Council on this 29th day of May, By: Julie M. Maas-Kusske Its Mayor ATTEST: By: Robert Schoen Its City Administrator

43 CITY OF MAPLE PLAIN RESOLUTION NO RESOLUTION REQUESTING ADDITIONAL TIME WITHIN WHICH TO COMPLETE COMPREHENSIVE PLAN DECENNIAL REVIEW AND UPDATE OBLIGATIONS WHEREAS, Minnesota Statutes section requires local governmental units to review and, if necessary, amend their entire comprehensive plans and their fiscal devices and official controls at least once every ten years to ensure comprehensive plans conform with metropolitan system plans and ensure fiscal devices and official controls do not conflict with comprehensive plans; and WHEREAS, Minnesota Statutes sections and require local governmental units to complete their decennial reviews by December 31, 2018; and WHEREAS, Minnesota Statutes section authorizes the Metropolitan Council to grant extensions to local governmental units to allow local governmental units additional time within which to complete the decennial review and amendments; and WHEREAS, any extensions granted by the Metropolitan Council must include a timetable and plan for completing the review and amendment; and WHEREAS, at its January 10, 2018 meeting the Metropolitan Council authorized its staff to administratively review and grant extensions if extension requests are submitted by May 31, 2018; and WHEREAS, extensions for completing decennial updates do not change any due dates for surface water management plans or water supply plans; and WHEREAS, the City will not be able to complete its decennial review by December 31, 2018 as the City of Maple Plain is still working on its pre-draft public participation process due unforeseen delays and meeting with Hennepin County regarding the intersection of County Road 19 and Highway 12. WHEREAS, the City Council finds it is appropriate to request from the Metropolitan Council an extension so the City can have additional time to complete and submit to the Metropolitan Council for review an updated comprehensive plan and amend its fiscal devices and official controls. NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLE PLAIN, MINNESOTA, AS FOLLOWS: 1. The City Administrator is directed to submit to the Metropolitan Council no later than May 31, 2018 a letter requesting an extension to June 3, The City Administrator must include with the request a reasonably detailed timetable and plan for completing the review and amendment by June 3, Adopted by the City Council of the City of Maple Plain on this 29 th Day of May, 2018.

44 Approved: Attested: Robert Schoen, City Administrator Julie Maas- Kusske, Mayor

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