CITY OF PRINCE ALBERT

Transcription

1 December 3, 2015 CITY OF PRINCE ALBERT COUNCIL SPECIAL MEETING AGENDA MONDAY, DECEMBER 7, :30 P.M. or later COUNCIL CHAMBER CITY HALL 1. CALL TO ORDER: 2. PRAYER: Mayor G. Dionne will call the meeting to Order and remind anyone that has a cellular phone or similar electronic device, that they are to be turned off or programmed not to ring during the proceedings. The City Clerk will offer the prayer. 3. APPROVAL OF AGENDA: That the Agenda for this meeting be approved, as presented, and, that the presentations, delegations and speakers listed on the Agenda be heard when called forward by the Mayor. Page 1 of 2

2 December 3, REPORTS OF ADMINISTRATION & COMMITTEES: Page No. 4.1 Report from Director of Financial Services dated November 26, 2015, with respect to 2016 General Fund to City Council. (RPT#FIN-15-85) 4.2 Report from City Assessor dated December 1, 2015, along with the following, both with respect to 2016 Property Tax Bylaw. (BYLAW NO. 45 OF 2015) (RPT#FIN-15-87) Bylaw No. 45 of 2015, to raise the amount of Taxes required for General Municipal, Library and Capital Projects in The City of Prince Albert for ADJOURNMENT: Page 2 of 2

3 City of Prince Albert REPORT APPROVAL FORM rrepoi-t Title: 2016 General Fund Date: November 26, 2015 to City Council (RPT# FIN ) Prepared By: Joe Day, Director of Finance Prepared For: City Council Report Type: Routine D Matters that are routine in nature or are being provided for information purposes. Substantive Financial Approval Required By: Matters that require the concurrence of more than one department. Matters that have financial implications require the approval of the Director of Financial Services. City Manager Director of Financial Services Director of Public Works Director of Community Services N N D D Director of Planning & Development Services D Director of Fire & Emergency Services Director of Corporate Services City Solicitor Chief of Police D D D D D COUNCIL SPECIAL MEETING AGENDA - PAGE 1 I

4 City of Prince Albert REPORT Report Title: 2016 General Fund to City Council (RPT# FIN-15-85) Date: November Prepared By: Prepared For: Joe Day. Director of Finance City Council RECOMMENDATION(S): 1. That the City of Prince Albert 2016 General Fund Operating, as attached, be approved. 2. That the $34,556,000 of revenue necessary to balance the General Fund Operating be raised from Municipal Taxation. 3. That the City of Prince Albert 2016 General Fund Capital in the amount of $6,973,300 not including Police Service and Fleet requirements be approved. 4. That the City of Prince Albert 2016 General Fund Fleet purchases budget in the amount of $1,372,000 not including Police Service requirements be approved. 5. That the 2016 transfer of $4,840,800 from General Fund Operating to General Fund Capital be approved. 6. That the 2016 Prince Albert Police Service be funded inclusive of Capital requirements at $15,131,010 from General Municipal Revenues. 7. That the approved Motions of the 2016 General Fund deliberations be ratified and that Administration proceed as authorized. 8. That none of the approved 2016 budgeted expenditures are authorized for disbursement prior to January 1st, JUSTIFICATION FOR INCAMERA: N/A COUNCIL SPECIAL MEETING AGENDA - PAGE 2 2

5 BACKGROUND: City Council s Committee undertook the 2016 deliberations as follows: October 30, 2015 Delivery of budget materials November 9, 2015 Public Consultation meeting November 19-20, 2015 Committee convened to review the proposed 2016 General Fund Operating and Capital s. DISC USSION: The Director of Finance presented the budget package to the Committee that included an updated format that provided revenues and expenditures for each operational area, along with the changes relative to the previous years approved budget. The Committee deliberated on November i9c and 20 th and approved net cost or net revenues to the City at an Operational Area level of detail, along with noting the approval of itemized issues. At the end of those meetings the Committee proposed a S298,680 increase to be funded from the general municipal mill rate to be applied to both taxable and grant paying properties. Overall, the City Of Prince Albert s taxation level on the 2016 General Fund Operating shows a taxation increase of S517,060 due to the increase in the library levy per library request of $172,860, and net changes to other tax tools as a result of assessment growth. In addition, to raising enough funding for the operations of the General Fund services, the surplus generated of $10,146,520 is allocated as shown in the following table: 2015 General Fund Surplus Allocations Capital 5,091, Reserve allocations 4,874, Loan Principal Payments (General Fund only) 180, ,146, OPTIONS: COUNCIL SPECIAL MEETING AGENDA - PAGE 3 3

6 1. Approve the 2016 General Fund Operating and Capital s as proposed by the Committee. 2. Consider further changes. FINANCIAL IMPLICATIONS: There is a net budgetary cost increase in the amount of $298,680 that will need to be addressed through tax policy; $266,440 from taxable properties, and $26,240 from properties that pay grants in lieu of taxes. PUBLIC NOTICEICOMMUNICATIONS: STRATEGIC PLAN GOAL: Fiscal Management and Accountability ATTACHMENT(S): 2016 City of Prince Albert General Fund including Capital and Fleet (Draft) 2016 General Fund deliberations Minutes (Draft) CONCLUSION: The Committee has deliberated on the 2016 General Fund Operating and Capital s. The information contained in this report reflects the Committee recommendations to City Council. Adopting the attached draft budget will set the amount of property taxes required to balance this budget. Council will then need to determine its 2016 tax policy. Respectfully Submitted, Joe Day Director of Finance COUNCIL SPECIAL MEETING AGENDA - PAGE 4 4

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8 CONSOLIDATED CITY OF PRINCE ALBERT TABLE OF CONTENTS DEPARTMENT I FUNCTIONAL AREA PAGE # LETtER OF TRANSMITtAL 4-5 GENERAL GOVERNMENT 6 CITY MANAGER, CITY SOLICTOR, CITY COUNCIL City Clerk 7 City Manager 8 Mayor 9 City Council 10 City Solicitor 11 CORPORATE SERVICES Corporate Communication 12 Human Resources 13 Information Technology 14 Occupational Health and Safety 15 PLANNING AND DEVELOPMENT SERVICES Planning 16 Building Inspections 17 Economic Development 18 FINANCIAL SERVICES Assessment and Taxation 19 Asset Management 20 Financial Services and Payroll 21 Purchasing and Stores 22 Parking Tickets and Meters 23 FIRE SERVICES Fire Administration 24 Fire Fighting 25 Fire Prevention 26 Fire Fleet and Equipment 27 Fire Building Maintenance 28 COMMUNITY SERVICES Alfred Jenkins Field House 29 Art Hauser Centre 30 Arts Centre 31 Bernice Sayese Centre 32 Page 1 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 6

9 TABLE OF CONTENTS Community Services Capital 33 Cemetery 34 City Hall 35 Community Clubs 36 Community Services Administration 37 Cooke Municipal Golf Course 38 Prince Albert Golf and Curling Club 39 EA Rawlinson Centre 40 Floral Displays 41 Franki. Dunn Pool 42 JMC Library 43 Kinsmen Arena 44 Kinsmen Park 45 Kinsmen Ski Hill 46 Kinsmen Water Park 47 Little Red Park 48 Margo Founier Centre 49 Museums 50 Other Facilities 51 Parks 52 Playgrounds and Playstructures 53 Prime Ministers Park 54 Recreation 55 Saskatchewan Lotteries Program 56 Skateboard Park 57 Steuart Arena 58 Tourist Information Centre 59 PUBLIC WORKS Public Works Administration 60 Municipal Service Centre 61 Old City Yards 62 Public Works Capital 63 Backlanes Maintenance 64 Sidewalks 65 Snow Downtown 66 Snow Management 67 Street Lighting 68 Streets and Roads 69 Street Sweeping 70 Parking Lots 71 Traffic Control 72 Traffic Lights 73 Traffic Signs 74 City Public Transit 75 Page 2 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 7

10 TABLE OF CONTENTS POLICE SERVICES 76 EXTERNAL AGENCIES Prince Albert District Planning 77 Prince Albert Tourism and Marketing 78 Prince Albert Arts Board 79 Society for the Prevention of Cruelty to Animals 80 Seniors Transportation 81 Special Needs Transportation 82 Wapiti Regional Library 83 John M. Cuelanaere Public Library 84 Saskatchewan Housing Authority 85 Prince Albert Business Improvement District 86 Museum 87 Mobile Crisis 88 Mann Art Gallery 89 Emergency Communication Centre 90 Page 3 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 8

11 LETTER OF TRANSMITTAL November 24, 2015 This document represents The City of Prince Albert s General Fund for 2016, The General Fund accounts for the widest variety of City activities. The costs of policing, fire and emergency services, streets and roads, transit operations, parks, recreation, building maintenance as well as the majority of administrative costs of the City are shown in this fund. Although most areas of service within the General Fund will have some revenue that is used to help offset the cost of the service provided, the bulk of the costs within the General Fund are funded by the property tax levy. The other Funds that make up the balance of The City of Prince Albert s activities are: Airport Fund, Sanitation Fund, Land Fund and the Water and Sewer Utility Fund. The City of Pnnce Albert has moved towards presenting its budget document pursuant to industry best practices. The 2016 Document presents all General Fund revenues and all General Fund expenses in a single table, but then further segments those values by operating areas sorted by Departments. Overall the reformatting makes the ongoing comparison of s and Financial Statements more understandable and meaningful. Two notable comments to make with respect to the information within the City s are: The Emergency Communications Centre (ECC) is the 911 call centre that is facilitated by the City with an agreement with the Province of Saskatchewan. The full cost of operating the ECC is shown within The City of Prince Aibert s budget, however it is fully funded through user fees and grant revenue. The Police Service is determined by the Board of Police Commissioners. The Board s role is then to submit a request to the City for the necessary funding for the cost of policing. The City of Prince Albert s 2016 General Fund recognizes projected revenues necessary to fund operating expenses, capital projects, and transfers to reserves. Joe Day, L,AS, MAAS Director of Financial Services Page 4 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 9

12 FUNCTIONAL AREA CONSOLIDATED Taxation User Charges and Fees Operating Grants and Donations Grants in Lieu of Taxes Interest and Penalties Unlavourable Change ($34,556,000) (11,903,780) (10,923,510) (10,703,640) (486,140) Sundry (347,500) ($34,038,940) (11305,980) (11,459,930) (10,131,810) (486,140) (156,750) ($517,060) (597,800) 536,420 (571,830) 0 (190,750) Total Revenues (68,920,570) (67,579,550) ( ) Council Remuneration 396, ,670 (1,000) Salaries Wages and Benefits 41,106,310 40,286, Contracted and General Services 6,806,260 3, ,480 Financial Charges 32,200 32,200 0 Grants and Donations 930,430 3,373,120 (2,442,690) Utilities 2,557,050 2,569,730 (12,680) Interest on Long Term Debt 37,210 42,840 (5,630) Fleet Expenses 2,545,950 2,533,150 12,800 Maintenance Materials and Supplies 6,163,240 6,301,410 (138,170) Insurance 460, ,610 (46,650) Bad Debt Expense 212, ,500 0 Total Expenses 61,248,780 59,949,890 1,298,890 Operating (Surplus) Deficit (7,671,790) (7,629,660) (42,130) Capital Revenues (92,000) (92:000) 0 Interfund Transfers (2,382,730) (2,380,880) (1,850) Capital and Interfund Transactions (2,474,730) (2,472,880) (1,850) TOTAL (SURPLUS) DEFICIT (10,146,520) (10,102,540) (43,980) Page 5 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 10

13 DEPARTMENT: GENERAL GOVERNMENT FUNCTIONAL AREA GENERAL GOVERNMENT Taxation Operating Grants and Donations Grants in Lieu of Taxes Interest and Penalties Sundry 2016 ($34,556,000) (7,087,400) (10,703,640) (191,140) (102,000) 2015 ($34,038,940) (7,460,400) (10,131,810) (191,140) 0 Unfavourable Change ($51 7,060) 373,000 (571,830) 0 (102,000) Total Revenues (52,640,180) (51,822,290) (817,890) Salaries Wages and Benefits 13, ,820 (826,620) Contracted and General Services 0 12,200 (12,200) Financial Charges 5,100 5,100 0 Interest on Long Term Debt 8, (1,120) Maintenance Materials and Supplies 33, Insurance 193, ,670 (9,770) Bad Debt Expense 212, ,000 0 Total Expenses 465,680 1,315,390 (849,710) Operating (Surplus) Deficit (52,174,500) (50,506,900) (1667,600) Interfund Transfers (2,382,730) (2,380,880) (1,850) Capital and lnterfund Transactions (2,382,730) (2,380,880) (1,850) TOTAL (SURPLUS DEFICIT (54,557,230) (52.887,780) ( ) Page 6 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 11

14 DEPARTMENT: CITY MANAGER FUNCTIONAL AREA: CITY CLERK User Charges and Fees Sundry 2016 ($1,800) (84,640) 2015 ($1,800) (300) U n fa V 0 Li ra b I e Change $0 (84, 340) Total Revenues (86,440) (2,100) (84,340) Salaries Wages and Benefits 557, , Contracted and General Services 44,400 5,000 39,400 Maintenance Materials and Supplies 111,400 42,470 68,930 Total Expenses 713, , ,800 Operating (Surplus) Deficit 626, ,460 TOTAL (SURPLUS) DEFICIT 626, ,170 78,460 Page 7 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 12

15 DEPARTMENT: CITY MANAGER FUNCTIONAL AREA: CITY MANAGER Unfavourable Change Salaries Wages and Benefits $416,400 $378,680 $37,720 Contracted and General Services 1,500 1,500 0 Financ:al Charges rulairtenance Materials and Supplies 32, Total Expenses 450, , Operating (Surplus) Deficit 450, ,300 37,720 TOTAL (SURPLUS) DEFICIT 450, ,300 37,720 Page 8 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 13

16 DEPARTMENT: CITY MANAGER FUNCTIONAL AREA MAYOR Unfavourable Change Council Remuneration $88,860 $89,860 ($1,000) Salaries Wages and Benefits 65,760 53, Financial Charges rvlaintenance Materials and Supplies 13, Total Expenses 168, Operating (Surplus) Deficit ,280 12,060 TOTAL (SURPLUS) DEFICIT 168, ,280 12,060 Page 9 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 14

17 DEPARTMENT: CITY MANAGER FUNCTIONAL AREA: CITY COUNCIL Unfavourable Change Council Remuneration $307,810 $307,810 $0 Salaries Wages and Benefits 23,790 18,680 5,110 Contracted and General Services 2,500 2,500 0 Maintenance Materials and Supplies 32,650 32,650 0 Total Expenses 366, ,110 Operating (Surplus) Deficit 366, , TOTAL (SURPLUS) DEFICIT 366, ,110 Page 10 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 15

18 Change Unfavourable Page 11 of 90 Contracted and General Services 250, : Maintenance Materials and Supplies 9, Salaries Wages and Benefits $165,320 $ $12530 CITY OF PRINCE ALBERT DEPARTMENT: CITY MANAGER FUNCTIONAL AREA: CITY SOLICITOR Financial Charges Total Expenses 425, ,530 Operating (Surplus) Deficit 425, ,670 62,530 TOTAL (SURPLUS) DEFICIT 425, , COUNCIL SPECIAL MEETING AGENDA - PAGE 16

19 DEPARTMENT: CORPORATE SERVICES FUNCTIONAL AREA: CORPORATE COMMUNICATIONS U n favourable Change Salaries Wages and Benefits $117,580 $108,790 $8,790 Contracted and General Services 5,000 5,000 0 Financial Charges Maintenance Materials and Supplies 97,450 97,450 0 Total Expenses 220, ,790 Operating (Surplus) Deficit 220, ,260 8,790 TOTAL (SURPLUS) DEFICIT 220, ,260 8,790 Page 12 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 17

20 DEPARTMENT: CORPORATE SERVICES FUNCTIONAL AREA: HUMAN RESOURCES Unfavourable Change Salaries Wages and Benefits $474,400 $428,730 $45,670 Financial Charges Maintenance Materials and Supplies 56,200 69,600 (13,400) Total Expenses 530, ,390 32,270 Operating (Surplus) Deficit 530, ,390 32,270 TOTAL (SURPLUS) DEFICIT 530, ,270 Page 13 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 18

21 DEPARTMENT: CORPORATE SERVICES FUNCTIONAL AREA: INFORMATION TECHNOLOGY Unfavourable Change Salaries Wages and Benefits $613,650 $ $25,130 Financial Charges Maintenance Materials and Supplies 222, ,780 10,780 Total Expenses 836, ,360 35,910 Operating (Surplus) Deficit 836, ,360 35,910 TOTAL (SURPLUS) DEFICIT 836, , Page 14 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 19

22 DEPARTMENT CORPORATE SERVICES FUNCTIONAL AREA OCCUPATIONAL HEALTH AND SAFETY Unfavourable Change Salaries Wages and Benefits $ $103,410 $8,320 Maintenance Materials and Supplies (9.500) Total Expenses 139, (1.180) Operating (Surplus) Deficit 139, (1,180) TOTAL (SURPLUS) DEFICIT 139, ,560 (1,180) Page lsof9o COUNCIL SPECIAL MEETING AGENDA - PAGE 20

23 -.. CITY OF PRINCE ALBERT DEPARTMENT: PLANNING AND DEVELOPMENT SERVICES FUNCTIONAL AREA. PLANNING SERVICES Unfavourable Change User Charges and Fees ($31,300) (531300) SO Operating Grants and Donations (10,000) 0 (10:000) Total Revenues (41,300) (31,300) (10,000) Salaries Wages and Benefits 530, ,800 82,270 Contracted and General SeNices 20, ,600 Maintenance Materials and Supplies 47,100 22,330 24,770 Total Expenses 597, , ,640 Operating (Surplus) Deficit 555, , ,640 CAPITAL AND INTERRING TRANSACTIONS TOTAL (SURPLUS) DEFICIT 555, , Page 16 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 21

24 DEPARTMENT: PLANNING AND DEVELOPMENT SERVICES FUNCTIONAL AREA: BUILDING INSPECTORS User Charges and Fees Total Revenues Unfavourable Change ($280,000) ($300,000) $20,000 (280,000) (300,000) 20,000 Salaries Wages and Benefits Contracted and General Services Fleet Expenses Maintenance Materials and Supplies 240,950 1,000 13,200 15, ,960 1,000 13,200 14,940 (15,010) Total Expenses 270, ,100 (14,860) Operating (Surplus) Deficit (9,760) (14,900) 5,140 CAPITAL AND INTERFiJND TRANSACTIONS TOTAL (SURPLUS) DEFICIT (9,760) (14,900) 5,140 Page 17 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 22

25 DEPARTMENT: PLANNING AND DEVELOPMENT SERVICES FUNCTIONAL AREA: ECONOMIC DEVELOPMENT User Charges and Fees U n favourable Change ($348,160) ($ ) ($122:000) Total Revenues (348,160) (226,160) (122,000) Salaries Wages and Benefits 235, ,660 28,530 Contracted and General Services 29,500 15,000 14,500 Financial Charges Maintenance Materials and Supplies 41,320 55,820 (14,500) Bad Debt Expense Total Expenses 306, ,020 28,530 Operating (Surplus) Deficit (41,610) 51,860 (93,470) CAPITAL AND INTERFIJND TRANSACTIONS TOTAL (SURPLUS) DEFICIT (41,610) 51,860 (93,470) Page 18of90 COUNCIL SPECIAL MEETING AGENDA - PAGE 23

26 DEPARTMENr FINANCIAL SERVICES FUNCTIONAL AREA ASSESSMENT AND TAXATION User Charges and Fees Unfavourable Change ($60,000) ($60,000) $0 Total Revenues (60,000) (60,000) 0 Salañes Wages and Benefits 716, ,710 62,020 Contracted and General Services 5, Fleet Expenses 13, Maintenance Materials and Supplies 81, ,700 Total Expenses 816, ,490 71,720 Operating (Surplus) Deficit 756, ,720 TOTAL (SURPLUS) DEFICIT 756, ,490 71,720 Page 19 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 24

27 DEPARTMENT: FINANCIAL SERVICES FUNCTIONAL AREA: ASSET MANAGEMENT U nfavo u ra ble Chanqe Salanes Wages and Benefits $115,940 $113,660 $2280 Maintenance Materials and Supplies 43, ,900 Total Expenses 159, ,660 21,180 Operating (Surplus) Deficit 159, ,660 21,180 TOTAL (SURPLUS) DEFICIT 159, Page 20 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 25

28 DEPARTMENT FINANCIAL SERVICES FUNCTIONAL AREA: FINANCIAL SERVICES AND PAYROLL Sundry Unfavourable Change ($26,000) ($26,000) $0 Total Revenues (26,000) (26,000) 0 Salaries Wages and General Services Contracted Financial and Charges Benefits Maintenance Materials and Supplies 1,399,200 1, , , (51.880) Total Expenses 1,633,730 1,640,580 (6,850) Operating (Surplus) Deficit 1,607,730 1,614,580 (6,850) TOTAL (SURPLUS) DEFICIT 1,607, ,580 (6,850) Page 21 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 26

29 DEPARTMENT: FINANCIAL SERVICES FUNCTIONAL AREA: PURCHASING AND STORES Unfavourable Change Salaries Wages and Benefits $380,810 $ $25,120 Financial Charges Fleet Expenses 4,000 4,000 0 Marntenance Materials and Supplies 9,730 9,730 0 Total Expenses 394, ,660 25,120 Operating (Surplus) Deficit 394, , TOTAL (SURPLUS) DEEICIT 394, , Page 22 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 27

30 DEPARTMENT: FINANCIAL SERVICES FUNCTIONAL AREA: PARKING TICKETS AND METERS User Charges and Fees Interest and Penalties Unfavourable Change ($600,000) ($400,000) ($200,000) (295,000) (295,000) 0 Total Revenues (895,000) (695,000) (200,000) Salaries Wages and Benefits 308, ,990 68,150 Financial Charges 1, Interest on Long Term Debt 19,980 21,800 (1,820) Fleet Expenses 13,200 13,200 0 Maintenance Materials and Supplies 22, (4.200) Total Expenses 365, ,360 62,130 Operating (Surplus) Deficit (529,510) (391,640) (137,870) TOTAL (SURPLUS) DEFICIT (529,510) (391,640) (137,870) Page 23 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 28

31 DEPARTMENT: FIRE SERVICES FUNCTIONAL AREA: FIRE SERVICES ADMINISTRATION Unfavourable Change Salaries Wages and Benefits $876,160 $867,710 $8450 Contracted and General Services 0 21,000 (21000) Financial Charges Maintenance Materials and Supplies 95, Total Expenses 971, (1550) Operating (Surplus) Deficit 971, ,530 (1550) TOTAL (SURPLUS) DEFICIT 971, ,530 (1)550) Page 24 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 29

32 DEPARTMENT: FIRE SERVICES FUNCTIONAL AREA: FIRE SERVICES FIRE FIGHTING Unfavourable Change User Charges and Fees ($235,460) ($215,460) Sundry (7,300) (7300) ($20,000) 0 Total Revenues (242,760) (222,760) (20,000) Salaries Wages and Benefits 5,146,280 4,926, ,710 Contracted and General Services 45,400 1,000 44,400 Maintenance Materials and Supplies 158, ,300 (7,500) Total Expenses 5,350,480 5,093, ,610 Operating (Surplus) Deficit 5,107,720 4,871, ,610 TOTAL (SURPLUS) DEFICIT 5,107,720 4,871, ,610 Page 25 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 30

33 DEPARTMENT FIRE SERVICES FUNCTIONAL AREA FIRE SERVICES PREVENTION User Charges and Fees 2016 ($3,500) 2015 ($3,500) Unlavourable Change $0 Total Revenues (3,500) (3,500) 0 Salaries Wages and Benefits 228, , Financial Charges Maintenance Materials and Supplies 14,630 14,630 0 Total Expenses 243, Operating (Surplus) Deficit 240, TOTAL (SURPLUS) DEFICIT 240, , Page 26 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 31

34 DEPARTMENT: FIRE SERVICES FUNCTIONAL AREA: FIRE SERVICES FLEET AND EQUIPMENT Unfavourable Change Salaries Wages and Benefits $1,180 $1,180 $0 Fleet Expenses 448, , Maintenance Materials and Supplies 117,260 90,160 27,100 Insurance D Total Expenses 567, Operating (Surplus) Deficit 567, TOTAL (SURPLUS) DEFICIT 567, Page 27 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 32

35 DEPARTMENT: FIRE SERVICES FUNCTIONAL AREA: FIRE SERVICES MAINTENANCE Unfavourable Change Salaries Wages and Benefits $9,520 $9520 $0 Contracted and General Servces 2,030 2,030 0 Utilities 39,220 39,220 0 Fleet Expenses Maintenance Materials and Supplies 42, ,000 Insurance 2, (3.460) Total Expenses 96, ,540 Operating (Surplus) Deficit 96,300 84, TOTAL (SURPLUS) DEFICIT 96,300 84,760 11,540 Page 28 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 33

36 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA ALFRED JENKINS FIELD HOUSE User Char9es and Fees Operating Grants and Donations Sundry Unfavourable Change ($420,270) ( ) SO (7,000) (7.000) 0 (108,310) ( ) (560) Total Revenues (535,580) (535020) (560) Salaries Wages and Benefits 511, (71.740) Contracted and General Services 55, (2.100) Financtai Charges 3, Utilities 133, Interest on Long Term Debt Maintenance Materials and Supplies 113, ,640 7,200 Insurance 19,800 18,050 1,750 Total Expenses 836, ,480 (64,890) Operating (Surplus) Deficft 301, ,460 (65,450) TOTAL (SURPLUS) DEFICIT 301, ,460 (65,450) Page 29 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 34

37 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA ART HAUSER CENTRE User Charges and Fees Sundry 2016 ($798,710) (15,000) 2015 ( ) (12,000) Unfavourable Change (551370) (3,000) Total Revenues (813,710) (759,340) (54,370) Salaries Wages and Benefits 739, Contracted and General Services 34, Financial Charges Utilities 281, ,170 0 Fleet Expenses 33,660 33,660 0 Maintenance Materials and Supplies 344, ,070 67,800 Insurance 49,000 44,700 4,300 Total Expenses 1,482,680 1,369, ,960 Operating (Surplus) Deficit 668, ,610 TOTAL (SURPLUS) DEFICIT 668, ,360 58,610 Page 30 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 35

38 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: ART CENTRE Unfavourabie Change User Charges and Fees ($54350) ($54,350) $0 Operating Grants and Donations (5000) (5,000) 0 Total Revenues (59,350) (59,350) 0 Salaries Wages and Benefits 70, Contracted and General Services 82, ,000 Financial Charges Utilities 13,400 13,4C0 0 Maintenance Materials and Supplies , Insurance ,770 (170) Total Expenses 194, ,320 9,490 Operating (Surplus) Deficit 135, ,970 9,490 TOTAL (SURPLUS) DEFICIT 135, ,490 Page 31 of9o COUNCIL SPECIAL MEETING AGENDA - PAGE 36

39 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: BERNICE SAYESE CENTRE User Charges and Fees Unfavourable Cnange ($10,850) ($10,850) $0 Total Revenues (10,850) (10,850) 0 Salaries Wages and Benefits 3,520 3, Contracted and General Services 6,000 6,000 0 Grants and Donations 16,580 12, Ublities 36,140 36,140 0 Maintenance Materials and Supplies 9, Insurance 3,700 4,080 (380) Total Expenses 75,390 71,500 3,890 Operating (Surplus) Deficit 64,540 60,650 3,890 TOTAL (SURPLUS) DEFICIT 64,540 60,650 3,890 Page 32 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 37

40 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: CAPITAL Unfavourable Change Capital Revenues ($82,000) ($82000) SD Capital and Interfund Transactions (82,000) (82.000) 0 TOTAL (SURPLUS) DEFICIT (82,000) (82;000) 0 Page 33 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 38

41 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: CEMETERY User Charges and Fees Unfavourable Change ($146,400) ($146,400) $0 Total Revenues (146,400) (146,400) 0 Salaries Wages and Benefits 149, ,790 11,010 Contracted and General Services 1,000 1,000 0 Utilities 4,200 4,200 0 Fleet Expenses 33,500 33,500 0 Maintenance Materials and Supplies 36,140 44,140 (8,000) Insurance (50) Total Expenses 225, ,080 2,960 Operating (Surplus) Deficit 78,640 75,680 2,960 TOTAL (SURPLUS) DEFICIT 78,640 75,680 2,960 Page 34 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 39

42 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: CITY HALL Unfavourable Change Salaries Wages and Benefits $142,990 $ $10640 Contracted and General Services 154, ,950 0 Utilities 101, ,730 0 Fleet Expenses Maintenance Materials and Supplies 53,110 62,610 (9500) Insurance 20,700 21,400 (700) Total Expenses 473, , Operating (Surplus) Deficit 473, , TOTAL (SURPLUS) DEFICIT 473, , Page 35 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 40

43 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA. COMMUNITY CLUBS Unfavourable Change User Charges and Fees ($13770) ( ) SO Operating Grants and Donahons (15000) (15.000) 0 Total Revenues (28770) (28,770) 0 Salaries Wages and Benefits Contracted and General SeNices 2, Grants and Donations 191, ,800 66,000 Utilities 188, ,500 0 Fleet Expenses Maintenance Materials and Supplies 3,300 18,300 (15,000) Insurance 30,500 33,050 (2,550) Total Expenses 417, , Operating (Surplus) Deficit 388, TOTAL (SURPLUS) DEFICIT 388, Page 36 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 41

44 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: COMMUNITY SERVICES ADMINISTRATION Unfavourable Change User Charges and Fees ($1,650) ($1,650) $0 Operabng Grants and Donations (17,450) (17,450) 0 Total Revenues (19,100) (19,100) 0 Salaries Wages and Benefits 512, ,980 44,830 Financial Charges Utilities 1,920 1,920 0 Fleet Expenses 1,920 1,920 0 Maintenance Materials and Supplies 33,810 28,510 5,300 Total Expenses 550, ,410 50,130 Operating (Surplus) Deficit 531, ,310 50,130 TOTAL (SURPLUS) DEFICIT 531, ,310 50,130 Page 37 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 42

45 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: COOKE MUNICIPAL GOLF COURSE User Charges and Fees U n favourable Change ($1,130,080) ($1,094,600) ($35,480) Total Revenues (1,130,080) (1,094,600) (35,480) Salaries Wages and Benefits 390, ,730 Contracted and General Services 174, ,880 0 Financial Charges 13, Grants and Donations 60,800 60,800 0 Utilities 14, Fleet Expenses 187, ,800 Maintenance Materials and Supplies 185, ,370 Insurance 5,000 2,420 2,580 Total Expenses 1,031, ,260 35,480 Operating (Surplus) Deficit (98,340) (98.340) 0 TOTAL (SURPLUS) DEFICIT (98,340) (98,340) 0 Page 38 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 43

46 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: PRINCE GOLF AND CURLING CLUB U n favourable Change Salaries Wages and Benefits $5,550 $5,130 $420 Grants and Donations 4,400 4,430 0 Fleet Expenses Maintenance Materials and Supplies 12,780 12,780 0 Insurance 9,800 8, Total Expenses 33, Operating (Surplus) Deficit 33, ,670 TOTAL (SURPLUS) DEFICIT 33,280 31, Page 39 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 44

47 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: EA RAWLINSON CENTRE Unfavourable Change User Charges and Fees ($552,180) ($501,770) ($50,410) Operating Grants and Donations 0 (189,500) 189,500 Total Revenues (552,180) (691,270) Salaries Wages and Benefits 10,150 9, Contracted and General Services 671, (91.980) Financial Charges 7, Utilities 110, ,510 0 Maintenance Materials and Supplies 111, (71,470) Ii. surance 24,500 23, Total Expenses 934,480 1, ( ) Operating (Surplus) Deficit 382, (22,570) TOTAL (SURPLUS) DEFICIT 382, (22,570) Page 40 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 45

48 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREk FLORAL DISPLAYS Unfavourable Chanqe Salaries Wages and Benefits $20,810 $5370 $15,440 Contracted and General Services 0 15,000 (15,000) Fleet Expenses 1,500 1,500 0 Maintenance Materials and Supplies 15,720 24,000 (8,280) Total Expenses 38,030 45,870 (7,840) Operating (Surplus) Deficit 38,030 45,870 (7,840) TOTAL (SURPLUS) DEFICIT 38, (7.840) Page 41 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 46

49 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: FRANK J DUNN POOL User Charges and Fees Budqet Unfavourable Change ($176,800) ($174380) ($2420) Total Revenues (176800) (174380) (2,420) Salaries Wages and Benefits 275, ,140 11,170 Contracted and General Services 37,250 37,250 0 Financial Charges Maintenance Materials and Supplies 294, (1,190) Total Expenses 606, ,980 Operating (Surplus) Deficit 430, ,440 7,560 TOTAL (SURPLUS) DEFICIT 430, , Page 42 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 47

50 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: JMC LIBRARY (FACILITY) Unfavourable Change Salaries Wages and Benefits $6,220 $5,740 $480 Utilities Maintenance Materials and Supplies 9,380 9,380 0 Insurance 4,100 9,600 (5,500) Total Expenses 20,500 25,520 (5,020) Operating (Surplus) Deficit 20,500 25,520 (5,020) TOTAL (SURPLUS) DEFICIT 20,500 25,520 (5,020) Page 43 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 48

51 DEPARTMENr COMMUNITY SERVICES FUNCTIONAL AREA: KINSMEN ARENA Unfavourable Change User Charges and Fees ($308,480) ($297790) ($10,690) Sundry (4,250) (3,400) (850) Total Revenues (312,730) (301190) (11540) Salaries Wages and Benefits 251, ,130 16, 140 Contracted and General Services 2, Utilities 67, F:eet Expenses 16, Maintenance Materials and Supplies 68,020 70,540 (2520) Insurance 10, Total Expenses 415, ,340 Operating (Surplus) Deficit 102,310 99,510 2,800 TOTAL (SURPLUS) DEFICIT 102, Page 44 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 49

52 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: KINSMEN PARK Unfavourable Change Salaries Wages and Benefits $43,470 $40,160 $3,310 Contracted and General Services Utilities 6,210 6,210 0 Fleet Expenses 8, Maintenance Matenals and Supplies 30, Insurance Total Expenses 90,060 86: Operating (Surplus) Deficit 90,060 86,710 3,350 TOTAL (SURPLUS) DEFICIT 90,060 66,710 3,350 Page 45 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 50

53 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA KINSMEN SKI HILL Unfavourable Change Salaries Wages and Benefits $12,930 $11950 $980 Contracted and General Services 16, ,800 Fleet Expenses 22,000 22,000 0 Maintenance Materials and Supplies 22,390 10,390 12,000 Insurance 0 16,350 (16,350) Total Expenses 74,120 60,690 13,430 Operating (Surplus) Deficit 74,120 60,690 13,430 TOTAL (SURPLUS) DEFICIT 74, Page 46 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 51

54 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: KINSMEN WATER PARK Unfavourable Change User Charges and Fees ($235,360) ($198,460) ($36,900) Operating Grants and Donations (5,000) (5,000) 0 Total Revenues (240,360) (203,460) (36,900) Salaries Wages and Benefits 239, ,280 20,710 Contracted and General Services 10,500 1,300 9,200 Utilities 56,670 56,670 0 Fleet Expenses Maintenance Materials and Supplies 114,530 68,080 46,450 Insurance 1,800 2,050 (250) Total Expenses 423, ,580 76,110 Operating (Surplus) Deficit 183, ,120 39,210 TOTAL (SURPLUS) DEFICIT 183, ,120 39,210 Page 47 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 52

55 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: LITTLE RED PARK Budqet Unfavourable Chanqe Salaries Wages and Benefits $32,970 $30,580 $2,390 Contracted and General Services 74,590 74,590 0 Grants and Donations 6,000 1,000 5,000 Utilities 40, Fleet Expenses 5,000 5,000 0 Maintenance Materials and Supplies (15,000) Insurance 6, Total Expenses 191, (7,290) Operating (Surplus) Deficit 191, (7290) TOTAL (SURPLUS) DEFICIT 191, ,020 (7,290) Page 48 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 53

56 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: MARGO FOURNIER CENTRE Unfavourable Change User Charges and Fees ($36,500) ($36,500) $0 Operating Grants and Donations (23,000) (23,000) 0 Total Revenues (59,500) (59,500) 0 Salaries Wages and Benefits 83,220 74,930 8,290 Contracted and General Services 89,390 96,890 (7,500) Financial Charges Utilities 43,700 43,700 0 Maintenance Materials and Supplies 42, Insurance 12,500 12, Total Expenses 271, ,380 1,770 Operating (Surplus) Deficit ,880 1,770 TOTAL (SURPLUS) DEFICIT 211, ,880 1,770 Page 49 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 54

57 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: MUSEUMS Unfavourable Change Salaries Wages and Benefits $93,270 $93270 $0 Contracted arid General Services Utilities 18,800 18,800 0 Maintenance Materials and Supplies 8,170 8,670 (500) Insurance 3,400 3,940 (540) Total Expenses 124, ,640 (1.040) Operating (Surplus) Deficit (1.040) TOTAL (SURPLUS) DEFICIT 124, ,640 (1.040) Page 50 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 55

58 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: OTHER FACILITIES Unfavourable Change Salaries Wages and Benefits $132,280 $122,400 $9,880 Contracted and General Services Financial Charges Maintenance Materials and Supplies 270, (141,900) Insurance 1,500 1,730 (230) Total Expenses 404, ,940 (132,250) Operating (Surplus) Deficit 404, ,940 (132,250) TOTAL (SURPLUS) DEFICIT 404, ,940 (132,250) Page 51 of9o COUNCIL SPECIAL MEETING AGENDA - PAGE 56

59 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: PARKS Unfavourable Change User Charges and Fees ($17,530) ($66,720) $49190 Operating Grants and Donations (87,000) (87,000) 0 Total Revenues (104,530) (153,720) 49,190 Salaries Wages and Benefits 910, ,440 55,450 Contracted and General Services 44,700 44,700 0 Financial Charges Utilities 9,560 9,560 0 Fleet Expenses 391, ,260 0 Maintenance Materials and Supplies 101, ,230 (4,280) Insurance 16,200 19,250 (3,050) Total Expenses 1,474,700 1,426,580 48,120 Operating (Surplus) Deficit 1,370,170 1,272,860 97,310 TOTAL (SURPLUS) DEFICIT 1,370,170 1,272,860 97,310 Page 52 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 57

60 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: PLAYGROUNDS AND PLAYSTRUCTURES Unfavourable Change User Charges and Fees ($14,950) ($14,950) $0 Operating Grants and Donations (20,000) (30,000) 10,000 Total Revenues (34,950) (44,950) 10,000 Sataries Wages and Benefits 186, ,760 16,520 Contracted and General Services Grants and Donations 4,500 4,500 0 Utihties 3,180 3,180 0 Fleet Expenses 6,100 6,100 0 Maintenance Materials and Supplies 65,120 54,420 10,700 Insurance (410) Total Expenses 265, ,720 26,810 Operating (Surplus) Deficit 230, ,770 36,810 TOTAL (SURPLUS) DEFICIT 230, ,770 36,810 Page 53 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 58

61 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: PRIME MINISTERS PARK User Charqes and Fees Unfavourable Change ($117,060) ($84,760) ($32300) Total Revenues (117,060) (84760) (32300) Salaries Wages and Benefits 136, ,250 17,530 Contracted and General Services 5, Utilities 24, Fleet Expenses 25, Maintenance Materials and Supplies 41, Insurance 4, (730) Total Expenses 238, Operating (Surplus) Deficit 121, ,350 (6,620) TOTAL (SURPLUS) DEFICIT 121, ,350 (6,620) Page 54 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 59

62 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: RECREATION User Charges and Fees (F a vo u ía b I e) Unfavourable Change ($5,000) ($5000) $0 Total Revenues (5,000) (5000) 0 Salaries Wages and Benefits 528, Contracted and General Services Fleet Expenses 4, Maintenance Materials and Supplies 68, Total Expenses 602, Operating (Surplus) Deficit 597, TOTAL (SURPLUS) DEFICIT 597, Page 55 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 60

63 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: SASKATCHEWAN LOTTERIES PROGRAM Operating Grants and Donations Unfavourable ($139,800) ($139,800) $0 Total Revenues (139,800) (139,800) 0 Grants and Donations 139, ,800 0 Total Expenses 139, ,800 0 Page 56 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 61

64 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: SKATEBOARD PARK Budqet Unfavourable Chanqe Salaries Wages and Benefits $10,800 $9,900 $900 Contracted and General Services 13,000 13,000 0 Utilities 2,320 2,320 0 Maintenance Materials and Supplies 3,450 3,450 0 Total Expenses 29,570 28, Operating (Surplus) Deficit 29,570 28, TOTAL (SURPLUS) DEFICIT 29,570 28, Page 57 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 62

65 DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: DAVE STEUART ARENA User Charges and Fees Unfavourable Change ($199,480) ($192,100) ($7,380) Total Revenues (199,480) (192,100) (7,380) Salaries Wages and Benefits 200, ,780 13,130 Contracted and General Services 3,880 4,880 (1,000) Utilities 71,950 71,950 0 Fleet Expenses 15,400 15,400 0 Maintenance Materials and Supplies 48,160 49,660 (1,500) Insurance 3,400 5,800 (2,400) Total Expenses 343, ,470 8,230 Operating (Surplus) Deficit 144, , TOTAL (SURPLUS) DEFICIT 144, , Page 58 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 63

66 - CITY OF PRINCE ALBERT DEPARTMENT: COMMUNITY SERVICES FUNCTIONAL AREA: TOURIST INFORMATION CENTRE Budqet (Favcurable) Un fa V CU ra b I e Change Salaries Wages and Benefits $4,540 $ Contracted and General Services Utilities 7, Maintenance Materials and Supplies 5, Insurance (100) Total Expenses 17,510 17, Operating (Surplus) Deficit 17,510 17, TOTAL (SURPLUS) DEFICIT 17,510 17, Page 59 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 64

67 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: PUBLIC WORKS ADMINISTRATION User Charges and Fees Unfavourable Change ($9,300) ($9,300) $0 Total Revenues (9,300) (9,300) 0 Salaries Wages and Benefits 857, , Contracted and General Services 69, :680 Financial Charges Fleet Expenses 45,000 45,000 0 Maintenance Materias and Supplies 120, : Insurance 2, (750) Total Expenses 1,095, , ,920 Operating (Surplus) Deficit 1,086, , ,920 TOTAL (SURPLUS) DEFICIT 1,086, , ,920 Page 60 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 65

68 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: MUNICIPAL SERVICE CENTRE 2016 Budqet 2015 (F a v ou ra b I e) Unfavourable Change Salaries Wages and Benefits $136,520 $ $10,370 Contracted and General Services 18, Financial Charges Utilities 84,100 84,100 0 Fleet Expenses 30,750 30,750 0 Maintenance Materials and Supplies (187,270) (166,220) (21,050) Insurance 8,500 10,420 (1,920) Total Expenses 91, ,120 (12,600) Operating (Surplus) Deficit 91, ,120 (12,600) TOTAL (SURPLUS) DEFICIT 91, ,120 (12600) Page 61 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 66

69 GENERALFUND DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: OLD CITY YARDS Unfavourable Change Salaries Wages and Benefits $13,720 S12680 Si 040 Contracted and General Services 19, Financial Charges Utilities 105, Fleet Expenses 2,800 2,800 0 Maintenance Materials and Supplies (91,040) (92710) 1,670 Insurance 5,700 7:240 (1,540) Total Expenses 56, ,170 Operating (Surplus) Deficit 56, ,170 TOTAL (SURPLUS) DEFICIT 56,530 55, Page 62 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 67

70 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: PUBLIC WORKS CAPITAL 2016 Bud get 2015 Un fa v o u ra b I e Change Capital Revenues ($10,000) ($10,000) $0 Capital and Interfund Transactions (10,000) (10,000) 0 TOTAL (SURPLUS) DEFICIT (10,000) (10,000) 0 Page 63 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 68

71 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: BACKLANES MAINTENANCE Unfavourable Change Salaries Wages and Benefits $27,850 $25,740 $2,110 Fleet Expenses 27,000 27,000 0 Maintenance Materials and Supplies 14,910 14,910 0 Total Expenses 69, ,110 Operating (Surplus) Deficit 69, ,110 TOTAL (SURPLUS) DEFICIT 69,760 67: Page 64 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 69

72 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: SIDEWALKS Unfavourable Change Salaries Wages and Benefits $33,280 $30,790 $2,490 Contracted and General Services 147, Fleet Expenses 3,780 3,780 0 Maintenance Materials and Supplies 15,700 65,700 (50,000) Total Expenses 200, ,270 99,730 Operating (Surplus) Deficit 200, ,270 99,730 TOTAL (SURPLUS) DEFICIT ,270 99,730 Page 65 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 70

73 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA SNOW DOWN TOWN Unfavourable Change Salaries Wages and Benefits $30,870 $26,900 $1,970 Fleet Expenses 43,130 43,130 0 Marntenance Materials and Supplies 5, Total Expenses 79,920 77,950 1,970 Operating (Surplus) Deficit 79,920 77,950 1,970 TOTAL (SURPLUS) DEFICIT 79, Page 66 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 71

74 DEPARTMENT PUBLIC WORKS FUNCTIONAL AREk SNOW MANAGEMENT Unfavourable Change Salaries Wages and Benefits $427,300 $396,450 $30,850 Fleet Expenses 205, ,000 0 Maintenance Materials and Supplies 161, ,140 0 Total Expenses 793, ,590 30,850 Operating (Surplus) Deficit 793, ,590 30,850 TOTAL (SURPLUS) DEFICIT 793, , Page 67 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 72

75 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA STREET LIGHTING Unfavourable Change Utilities $930,000 $952,040 ($22,040) Total Expenses 930, ,040 (22,040) Operating (Surplus) Deficit 930, ,040 (22,040) TOTAL (SURPLUS) DEFICIT 930, ,040 (22,040) Page 68 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 73

76 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: STREETS AND ROADWAYS Unfavourable Change User Charges and Fees $0 ($10,560) $10,560 Operating Grants and Donations (344,200) (344,200) 0 Total Revenues (344,200) (354,760) 10,560 Salaries Wages and Benefits 455, ,780 33,230 Contracted and General Services 180, ,300 0 Financial Charges Utilities Fleet Expenses 178, ,790 0 Maintenance Materials and Supplies 185, ,150 (52,510) Total Expenses 1,000,680 1,019,960 (19,280) Operating (Surplus) Deficit 656, ,200 (8,720) TOTAL (SURPLUS) DEFICIT 656, ,200 (8,720) Page 69 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 74

77 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: STREET SWEEPING Unfavourable Change Salaries Wages and Benefits $196,730 $181,960 $14,770 Fleet Expenses 145, Maintenance Materials and Supplies (169,650) (132,030) (37,620) Total Expenses 172, ,090 (22,850) Operating (Surplus) Def:cit 172, (22850) TOTAL (SURPLUS) DEFICIT 172, ,090 (22,850) Page 70 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 75

78 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: PARKING LOTS User Charges and Fees Unfavourable Change ($40,000) ($40,000) $0 Total Revenues (40,000) (40,000) 0 Salaries Wages and Benefits Contracted and General Services Utilities 3,860 3,860 0 Fleet Expenses Maintenance Materials and Supplies Tot& Expenses 4,940 4, Operating (Surplus) Deficit (35,060) (35,080) 20 TOTAL (SURPLUS) DEFICIT (35,060) (35,080) 20 Page 71 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 76

79 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: TRAFFIC COUNTS AND LANE MARKINGS User Charges and Fees Unfavourable Change ($14,000) ($14,000) $0 Total Revenues (14,000) (14,000) 0 Salaries Wages and Benefits 87,110 80,730 6,380 Contracted and General Services 60,750 47,750 13,000 Fleet Expenses Maintenance Materials and Supplies 35,550 48,550 (13,000) Total Expenses 183, , Operating (Surplus) Deficit 169, , TOTAL (SURPLUS) DEFICIT 169, Page 72 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 77

80 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: TRAFFIC LIGHTS Unfavourable Change Salaries Wages and Benefits $109,820 $101,740 $8,080 Contracted and General Services 3,370 3,370 0 Financial Charges Utilities 27,410 27,410 0 Fleet Expenses 30,600 30,600 0 Maintenance Materials and Supplies 126,080 96,080 30,000 Total Expenses 297, ,220 38,080 Operating (Surplus) Deficit 297, ,220 38,080 TOTAL (SURPLUS) DEFICIT 297, ,220 38,080 Page 73 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 78

81 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: TRAFFIC SIGNS User Charges and Fees Unfavourable Change ($14,500) ($14,500) $0 Total Revenues (14,500) (14,500) 0 Salaries Wages and Benefits 212, ,360 15,490 Financial Charges Utilities 2,600 2,600 0 Fleet Expenses 24,500 24,500 0 Maintenance Materials and Supplies 42,820 42,820 0 Insurance 900 1,300 (400) Total Expenses 283, ,600 15,090 Operating (Surplus) Deficit 269, ,100 15,090 TOTAL (SURPLUS) DEFICIT 269, ,100 15,090 Page 74 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 79

82 DEPARTMENT: PUBLIC WORKS FUNCTIONAL AREA: TRANSIT SERVICES OPERATIONS Unfavourable Change User Charges and Fees ($641,750) ($588,750) ($53,000) Operating Grants and Donabons (180,000) (168180) (11820) Total Revenues (821,750) (756,930) (64820) Contracted and General Services 1,405,090 1,405,090 0 Maintenance Materials and Supplies 17,190 29,190 (12,000) Total Expenses 1,422,280 1,434,280 (12,000) Operating (Surplus) Deficit 600, ,350 (76,820) TOTAL (SURPLUS) DEFICIT 600, ,350 (76,820) Page 75 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 80

83 DEPARTMENT POLICE SERVICES FUNCTIONAL AREA: POLICE SERVICES DEPARTMENT User Charges and Fees Operating Grants and Donations 2016 ($990,690) (2,982,660) 2015 ($935,090) (2.968,400) Unfavourable Change ($55,600) (14260) Total Revenues (3,973,350) (3, ) (69,860) Salaries Wages and Benefits 16,437, Contracted and General Services 306, Financial Charges Grants and Donations 0 42,500 (42,500) Utilities 124, ,600 9,360 Interest on Lon9 Term Debt 8,450 11,140 (2,690) Fleet Expenses 563, ,400 0 Maintenance Materials and Supplies 1,396,550 1,362,690 33,860 Insurance 16,060 24,540 (8,480) Total Expenses 18,854,060 18,355, ,710 Operating (Surplus) Deficit 14,880,710 14,451, ,850 TOTAL (SURPLUS) DEFICIT 14,880,710 14,451, Page 76 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 81

84 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: PRINCE ALBERT DISTRICT PLANNING Unfavourable Change Contracted and General Services $44,500 $0 $44,500 Grants and Donations 0 36,100 (36,100) Total Expenses 44,500 36,100 8,400 Operating (Surplus) Deficit 44,500 36,100 8,400 TOTAL (SURPLUS) DEFICIT 44,500 36,100 8,400 Page 77 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 82

85 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: TOURISM AND MARKETING BUREAU Unfavourable Change Grants and Donations $139,400 $136,000 $3400 Total Expenses 139, ,000 3,400 Operating (Surplus) Deficit 139, ,400 TOTAL (SURPLUS) DEFICIT 139, ,000 3,400 Page 78 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 83

86 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: PRINCE ALBERT ARTS BOARD U ntavou rable Change Grants and Donations $17,550 $15,000 $2550 Total Expenses 17, ,550 Operating (Surplus) Deficit 17, ,550 TOTAL (SURPLUS) DEFICIT 17,550 15,000 2,550 Page 79 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 84

87 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS Unfavourable Change Contracted and General Services $226,500 $0 $ Grants and Donations (217,700) Total Expenses 226, ,700 8,800 Operating (Surplus) Deficit 226, ,700 8,800 TOTAL (SURPLUS) DEFICIT 226, ,700 8,800 Page 80 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 85

88 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: SENIORS TRANSPORTATION Unfavourable Change Grants and Donations $68,860 $67,160 $1,700 Total Expenses 68,860 67,160 1,700 Operating (Surplus) Deficit 68,860 67,160 1,700 TOTAL (SURPLUS) DEFICIT 68,860 67,160 1,700 Page 81 of9o COUNCIL SPECIAL MEETING AGENDA - PAGE 86

89 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: SPECIAL NEEDS TRANSPORTATION Unfavourable Change Contracted and General Services $482,390 $0 $ Grants and Donations 87, (468950) Total Expenses 569, Operating (Surplus) Deficit 569, , TOTAL (SURPLUS) DEFICIT 569, ,200 13,440 Page 82 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 87

90 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA WAPITI REGIONAL LIBRARY Unfavourable Chanqe Grants and Donations $100 $100 $0 Total Expenses Operating (Surplus) Deficit TOTAL (SURPLUS) DEFICIT COUNCIL SPECIAL MEETING AGENDA Page 83 - PAGE of 90 88

91 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA JOHN M CUELENAERE PUBLIC LIBRARY Unfavourable Change Contracted and General Services $1,942,280 $0 $1,942,280 Grants and Donations 0 1,769,520 (1,769,520) Total Expenses 1,942,280 1,769, ,760 Operating (Surplus) Deficit 1,942, : TOTAL (SURPLUS) DEFICIT 1,942,280 1,769, ,760 COUNCIL SPECIAL MEETING AGENDA Page 84 - PAGE of 90 89

92 DEPARTMENT EXTERNAL AGENCIES FUNCTIONAL AREk SASKATCHEWAN HOUSING U r.favou rable Change Grants and Donations $5,000 $47500 ($42500) Total Expenses 5,000 47,500 (42,500) Operating (Surplus) Deficit 5, (42500) TOTAL (SURPLUS) DEFICIT 5,000 47,500 (42500) Page 85 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 90

93 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: PRINCE ALBERT BUSINESS IMPROVEMENT DISTRICT 2016 Bud get 2015 Unfavourable Change Grants and Donations $22,000 $22,000 $0 Total Expenses 22,000 22,000 0 Operating (Surplus) Deficit 22,000 22,000 0 TOTAL (SURPLUS) DEFICIT 22,000 22,000 0 Page 86 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 91

94 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: MUSEUMS Unfavourable Change Grants and Donations $49,990 $49260 $730 Total Expenses 49,990 49, Operating (Surplus) Deficit 49,990 49, TOTAL (SURPLUS) DEFICIT 49,990 49, Page 87 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 92

95 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: MOBILE CRISIS Unfavourable Change Grants and Donations $43,600 $0 $43,600 Total Expenses 43, ,600 Operating (Surplus) Deficit 43, ,600 TOTAL (SURPLUS) DEFICIT 43, ,600 Page 88 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 93

96 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: MANN ART GALLERY Budqet Unfavourable Chanqe Grants and Donations $72,800 $65,200 $7,600 Total Expenses 72,800 65,200 7,600 Operating (Surplus) Deficit 72,800 65,200 7,600 TOTAL (SURPLUS) DEFICIT 72,800 65,200 7,600 Page 89 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 94

97 DEPARTMENT: EXTERNAL AGENCIES FUNCTIONAL AREA: EMERGENCY COMMUNICATION CENTRE User Charges and Fees Unfavourable Change ($4,393,900) ($4,393,900) $0 Total Revenues (4,393,900) (4,393,900) 0 Salaries Wages and Benefits 3,623,940 3,623,940 0 Contracted and General Services 7,910 7,910 0 Financial Charges Maintenance Materials and Supplies 761, Total Expenses 4,393,900 4,393,900 0 Page 90 of 90 COUNCIL SPECIAL MEETING AGENDA - PAGE 95

98 CORPORATE SERVICES City IT Computer Replacement Program I Capital Reserve jt Externally Funded Detail: Annual Computer Replacement Program Purpose: The IT Department follows a replacement schedule to replace computer workstations. For , approximately 50 workstations per year will be purchased. Workstations break-down with age and usage. The City has been successfully using a workstation replacement program for several years to update and replace workstations br employees. Due to PSAB Accounting changes which took effect starting in 2009, these workstations are now considered an asset and therefore must be recorded and depreciated. 25,000 Funding Source: IT reserve. Externally Server Replacement Capital Reserve Funded Detail: Server and networking Replacement Plan Purpose: IT Computer Replacement per IT Financial Plan report. Funding Source: IT reserve.. City Photocopier Replacement Program Capital Reserve Detail: For reliability, cost savings and new feature availabilities, photocopiers should be replaced shortly after theirs year contracts have expired. The contracts cover all toner, maintenance, break/fix, etc. during the term. Once the term is over, vendors typically move to time and materials which dramatically increase the cost effectiveness of these Externally Funded devices. Reliability, productivity and the lack of new features 22,500 become issues with the older models. Purpose: Replace Art Center Photocopier/MFD Replace WT Photocopier/MFD Replace Art Hauser Photocopier/MFD Replace AJFH Photocopier/MFD Replace Clerks Photocopier/MFD Funding Source: IT reserve COUNCIL SPECIAL MEETING AGENDA - PAGE 96

99 FIRE AND EMERGENCY SERVICES FO Thermal Imaging Cameras X 2 Capital Reserve Externally Funded Detail: Thermal imaging cameras help make it much easier for firefighters and rescue teams to find their way through the smokiest, darkest environments, and to instantly identify targets in scenes with extreme temperature dynamics Purpose: The Fire Department currently has two older thermal cameras that are assigned to key apparatus. If other than these 15,000 apparatus respond to an incident, the crews do not have access to this essential tool. This request is for the addition of two thermal cameras. Newer technology permits us to purchase thermal cameras with enhanced capacity at approximately a 70% saving over previous units. Funding Source: Fire Fleet Reserve Self Contained Breathing Apparatus (SCBA) Replacement. Program Detail: Replacement of SCBA s Externally Capital Reserve Funded Purpose: Public Sector Accounting Board standards require capital items to be capitalized on an annual basis. SCBA s are capital items that are an integral piece of equipment for ,000 firefighters. They have a limited life span. This replacement program is intended to cycle the SCBA s to ensure that this equipment does not exceed it s life cycle. Funding Source: Fire Equipment Reserve COUNCIL SPECIAL MEETING AGENDA - PAGE 97

100 Replace COMMUNITY SERVICES Externally. Fire Alarm System Capital Reserve Funded City Hall - Detail: At the 2015 annual fire alarm inspection the technician explained the fire alarm panel was having problems resetting. He explained the panel is old and is time to be replaced. I verified this with a local contractor who has extensive experience with fire alarm systems. He also told me that the Edwards 6500 alarm panel has not been manufactured since 1983 which would make it at a minimum 32 years old. 40,000 Purpose: The fire alarm is a vital component to safety of the occupants and visitors of City Hall. This piece of equipment is over 32 years old and is showing signs of complete failure. Replacement is required. Funding Source: Capital Prince Albert Golf and Curling Club - Replace three furnaces Capital Reserve Externally Funded Detail: The three furnaces in the basement of the PAGCC service the restaurant, tea room and cosmo room. These furnaces are mid-efficient and are failing on a consistent basis. Parts are hard to come by and they are becoming cost prohibitive to run. These furnaces require replacement. Purpose: Replacing these furnaces with high efficient will obtain some energy savings. The old furnaces costs through repairs and operation are becoming too high and replacement is required. 30,000 Funding Source: Capital LA Rawlinson - New Air Conditioning Unit. Externally Capital Reserve Funded Detail: The air conditioner s compressors aluminum rods are failing creating a high concentration of metal in the oil. The chiller barrel is plugging up with contaminants due to bad filtration system. Liquid was leaking back into the compressors as no back flow valve was installed on the system. A new air conditioning unit is required ,000 Purpose: The air conditioning unit was running on one leg all summer. These systems are installed with a redundant run so if one fails or is running at a high or low limit the other will kick in. The redundant system was in a failed state and the air conditioner ran on one leg. This system requires replacement. Funding Source: Mechanical Reserve COUNCIL SPECIAL MEETING AGENDA - PAGE 98

101 - Drainage - Renovation - Playground - Central - Animal. Externally Kinsmen Park Improvements 2016 Capital Reserve Funded Detail: Capital improvements for Kinsmen Park Purpose: Repair and upgrade Kinsmen Park as per identified City Council and resident priorities. The budget approved in 2016 will include: and Pathway Improvements $500,000 as per City Council Resolution #039 on June 15, Please note that this project will require a carry forward into 2017 as the City must do their work in 2016 prior to the grant being received in 2017 (therefore a multi year project) 250, ,000 Reserve Source: $145,000 from the Community Services Land Fund and $105,000 from the Capital Works Reserve (carry forwards) External Source: Canada 150 Community Infrastructure Program Grant. Kinsmen Park Improvements Phase II Capital Reserve Detail: Kinsmen Park Improvements 2016 Phase II Purpose: Repair and upgrade Kinsmen Park as per identified in report presented to Council at November meeting. Externally Funded of Playground Washrooms, Re-build of Picnic Area Washrooms, and New Permanent Washroom at Sports Fields: 410,000 $150,000 Upgrades: $200,000 Plaza and Landscape Feature: $25,000 Proof Garbage and Recycling Bins: $35,000 Funding Source: Community Services Land Fund. Reconstruction of Park Pathways Capital Reserve Detail: Reconstruction of park pathways.. Externally Funded Purpose: : A listing of park pathways requiring reconstruction in 2016 will be identified at the conclusion of the prior year. Administration will determine the priority of work to be completed and will proceed based on available budgetary Funding Source: Capital COUNCIL SPECIAL MEETING AGENDA - PAGE 99

102 Urban Urban PUBLIC WORKS Diefenbaker Bridge Concrete Splashguard Replacement and. Capital. Aluminum Rail Repairs Detail: A project to repair damaged bridge elements. Reserve Externally Funded Purpose: On June 28, 2013 Stantec completed a visual assessment of the Diefenbaker Bridge concrete splashguards, aluminum guard rail and deck fascia, at the request of Public Works. The City was concerned about Jissile and delaminated concrete calving from the structure, as well as the corroded and cracked aluminum guard rail. Stantec concurred that the deteriorated condition did present a real and present safety concern, since the weakened barrier system would likely not perlorm under a collision, does not meet current bridge code requirements for impact resistance, and presents a safety issue to road users, pedestrians, and recreational river traflic underneath Diefenbaker Bridge. The consultant recommended concrete splashguard reconstruction, resetting rail post anchorage, replacing the post and rails, restoring the sidewalk fascias. This project is funded through the Urban Connector Highway Program with $800,000 already provided in 2015 and additional commitments for 2016 and External Source: Provincial Funding - Connector Program Highway Highway 2 Rail Bridge Concrete Rehabilitation Items Capital Reserve. Externally Funded Purpose: Under the Urban Highway Connector Program, the City was assigned ownership of all highway bridge structures formerly constructed and maintained by the province which are located within City Limits. This responsibility includes a rail overpass immediately north of Riverside Drive Overpass, where active train tracks pass underneath the Highway 2 road surface. Like Diefenbaker Bridge, there are two separate structures, one for each direction of traffic. Records are limited but the design drawings 105,000 date to The Ministry previously completed bi-annual inspections, most recently in The structures are generally performing well, but require some care and attention. This project will include major crack repair, patching spalled concrete, addressing delaminations, and applying saline sealants. It is proposed that the expansion joints be addressed under the separate Expansion Joint project. External Source: Provincial Funding - Connector COUNCIL SPECIAL MEETING AGENDA - PAGE 100

103 Parking Lot Rehabilitation Program. Capital Reserve Externally Funded Detail: Five Year rehabilitation of City owned parking lots. Purpose: Parking lots with the poorest Pavemenl Quality Index and high level of use will receive rehabilitation work first. The intent is that in the future, all City owned parking lots will be examined and funds allocated based on technical merit. The 2016 Project will focus on the City Owned Parking Lot on the on l4ths Street (behind the Firehall and the Friendship Centre) and the Library Parking lot. 000 Funding Source: Capital Sidewalk Rehabilitation Program Capital Reserve Detail: Rehabilitation of concrete sidewalks throughout the city. Purpose: Replacement and rehabilitation of concrete sidewalks. It has been identified that spending in this area may need to be increased to meet the target of replacing 2.5 kilometers of sidewalks per year. Funding Source: Capital Roadways Recapping Program Capital Reserve Detail: Asphalt Milling, Recapping and Whitetopping Program Externally Funded - Externally Funded Purpose: This project is based on the results obtained from the Pavement Management System compiled in 2005 and updated yearly, which indicates that $4.0 million per year is required to keep the pavement condition index constant. This does not address the current backlog estimated at $27 million. Funding Source: Capital COUNCIL SPECIAL MEETING AGENDA - PAGE 101

104 .. 225,000. Externally New Intersection Medians, 15th St. E at 15th Ave. Capital Reserve Funded Detail: New turn bay medians to address queuing problems. Purpose: In recent years the volume of traffic at this intersection has increased due to extensive development in the Cornerstone Shopping District, new home construction in Crescent Acres and River Heights neighborhoods, and multifamily infill developments on 15th Ave F. This traffic is expected to increase further with the construction of a new major multifamily property at the southeast quadrant of the intersection. There are concerns that there is currently insufficient storage available in the left turn bays of both the northbound-to westbound and eastbound-to-northbound directions. In addition, the median on the east side of 15th St. (aka Highway 302) will be extended in conjunction with the construction of the building. 100,000 As a DP condition, the developer was to cost share some median extensions. The value of their contribution must be determined; a $100,000 placeholder has been added temporarily. This item should coincide with the 15th Ave. / Muzzy Dr. project. External Source: Developer s Contribution. Asphalt Zipper Capital Reserve Detail: Loader-mounted attachment that facilitates road repairs. Purpose: This Project would consist of the procurement of a new Asphalt Zipper, a portable high-powered rotary grinding machine, for the roadways fleet, to expedite street repairs and provide the road crews with more versatility in their day-to-day operations.. Externally Funded The hydraulically powered attachment sits in the bucket of the loader. An operator makes a preliminary pass of the repair area, and either planes off a layer of existing deteriorated asphalt, or pulverizes the entire thickness into the existing road 230,000 structure. The former option provides enhanced mechanical interlock between repair patches and the underling road surface, reducing faulting and joint failure. The second allows the city to recycle the road materials in place and repair deeper problems by reinforcing the underlying road structure before patching. The unit can be deployed quickly and will increase the number of repair sites completed within a work shift. This item was first requested in Funding Source: Capital COUNCIL SPECIAL MEETING AGENDA - PAGE 102

105 Traffic Calming Capital Reserve Externally Funded Purpose: At the September 9, 2013 City Council Meeting, Council approved a draft framework for a Traffic Calming Policy The report contained a concept design for proposed street modifications within the Olive Diefenbaker Drive School Zone corridor which were to be made temporarily with rubberized bumper curbs. After a trial period and evaluation, Council is still wanting to try another method of traffic calming in this area (or another test location) before committing to permanent traffic calming mechanism. 50,000 Project cost was increased by $25,000 at November budget committee meeting to include traffic calming alternatives for Olive Diefenbaker and other areas within the City of Prince Albert Funding Source: Capital Total Capital Requests (Excluding Police Items) 4,840, ,500 1,155,000 Police Capital (Refer to Police Report) 450,300 Total Capital Spending by Funding Source including Police 4,840,800 1,427,800 1,155,000 Grand Total of All Capital Requests 7,423,600 - COUNCIL SPECIAL MEETING AGENDA - PAGE 103

106 Unit Public Works - Equipment Vermeer Trencher 316 Capital Reserve Externally Funded Detail: Trencher replacement of Unit 316 Purpose: Unit 316 is a 2000 Vermeer VS5SOA trencher. This unit is used by C&D for cutting the asphalt and frozen ground in the winter. Due to the difficult type of work this machine performs and the critical type of $215,000 work it performs it is essential we replace this piece of equipment in a timely fashion. The winter of 2013/2014 saw many structural repairs to this unit. Funding Source: Fleet Equipment Reserve Portable Generator 450 Detail: Portable generator replacement of Unit 450 Externally Capital Reserve Funded Purpose: Unit 450 is a 1972 portable generator that is used for backup power in emergencies. This unit could be used by any essential service in the City during a power outage. It is mounted on a trailer which can be towed to its desired location. This unit can also be used to supply $65,000 power when construction is occurring to our important infrastructure and normal power is required to be turned off. Obsolescence has set in to this 1972 unit. Funding Source: Fleet Equipment Reserve. Externally Skid Steer 25 Capital Reserve Funded Detail: Skid steer replacement of Unit 25 Purpose: Unit 25 is a G Bobcat skid steer. This unit is used by the concrete crew. This unit is approaching 7,500 hours. The linkage in the loader frame is showing signs of needing rebuilt as well the hydraulic system is losing efficiency and will need a total rebuild exceeding the value of the machine. This is an ideal time to replace it $90,000 before the City spends too much on this machine. This unit will be retained and used at the water treatment plant for unloading supplies and moving some snow in the winter. Funding Source: Fleet Equipment Reserve Parking Meter Vehicle Replacement Detail: Replacement of Externally Capital Reserve Funded Purpose: Replacement of unit 143, a 1998 Ray 4 due to accumulated mileage and body rust. $30,000 Funding Source: Equipment Fleet Reserve COUNCIL SPECIAL MEETING AGENDA - PAGE 104

107 Units Unit Reserve. Externally Tandem Trailer Replacement 196 Capital Reserve Funded Detail: Unit 196 is a Tandem axle equipment trailer Purpose: This trailer is used by various departments to haul equipment and other materials for the City. It is 40 years old and has been fixed and repaired numerous times over the years and is due for $10,000 replacement. Funding Source: Equipment Fleet Reserve Replacement of Portable Air Compressor - Unit 308 Detail: Replacement of Portable Air Compressor Purpose: This is a 1987 portable air compressor used by the paving crews to cut pavement and cement. This is reaching the end of its useful life cycle. The capacity of this will be increased slightly as the City needs a larger unit to blow out irrigation lines in the fall. The golf course needs. a very large compressor to blow out its lines. This unit will be capable of assisting the large compressor.. Externally Capital Reserve Funded $40,000 Funding Source: Equipment Fleet Reserve Three Half.ton Trucks Capital. Externally Funded Detail: Replacement of three half-ton trucks - 110, 111 and 138 Purpose: Replacement of three half-ton trucks due to accumulated mileage and body rust. 110 and 138 are 2002 trucks; 111 is a 2000 vehicle. Funding Source: Equipment Fleet Reserve L $96,000 COUNCIL SPECIAL MEETING AGENDA - PAGE 105

108 but I I Replacement of Unit 83 and 78-Single Axle Trucks Detail: Replacement of Unit 83 and 78 - Single Axle Trucks Externa Y Capital Reserve Funded Purpose: In 2011 the original intent was to replace this vehicle. However, a report was provided to Council who approved the funding for this unit to be used to purchase another tandem truck with slide-in sander. Unit 83 was kept and will be used just as a truck without a sander unit until By 2016 it is expected that the unit will need to be replaced due to rust and hours used. 83 and 78 are both used at the Waste Water Treatment Plant to collect sludge to haul to the landfill for $300,000 compost. Proposal is to buy one tandem with a roll off style truck with 2 large roll off bins. This way the truck can be used by another department when not need at the PCC and be available to haul away the bins when needed. Replacing these trucks separately will cost the same as proposed unit. Funding Source: Equipment Fleet Reserve Total Public Works Equipment $1,021,000 Fire & Emergency Services - Equipment Replacement of Unit 2135 (FD Reference DC31) Capital Reserve Externafly Detail: Unit 2135 is a 2008 Ford Escape that has been assigned to the Fire Chief as a duty vehicle and used for emergency response and alternate Command functions. Purpose: Unit 2135 is a commuter vehicle that was purchased off the lot in It was originally purchased for the Fire Chief, and was then reassigned to the Deputy Chief. The current Fire Chief has continued to utilize this vehicle for daily duties, emergency response and mobile command functions. This vehicle has been adapted, as best as possible, for its current role continues - to be inadequate in terms of workable space, layout/accessibility of critical equipment, and lack of storage space. 000 The plan is to replace with a purpose built, mid-size SUV that is designed from the ground up as an emergency response vehicle. Funding Source: Fire Fleet Reserve COUNCIL SPECIAL MEETING AGENDA - PAGE 106

109 Heavy Golf. I Removable Tracks for FD UTV Detail: Polaris Prospector Pro Track systems are designed, engineered and built specifically for Polaris side-by-sides such as the RANGER and RZR models, so they deliver the best in performance, reliability, durability and value in every season. This track system s mounting hardware, drive system gearing, and track design are all engineered and built specifically for the Polaris side-by-sides. Purpose: The Fire Department UT. has become an indispensable unit for gaining access to areas not easily accessible by traditional vehicles. the current configuration involves standard ATV wheels and tires, which is effective during spring, summer and fall seasons. The tire configuration is not practical for winter operations - where remote access may be required for rescue purposes. A track system would be installed easily in late fall and removed in the spring. This would provide full utilization of this vehicle year round. Funding Source: Fire Fleet Reserve Externally Capital Reserve Funded $ 500 Total Fire & Emergency Services Equipment $61,500 I Community Services - Course Equipment Externally Heavy Duty Utility Vehicle Capital Reserve Funded Detail: New - Duty Utility Vehicle Purpose: HO Utility Vehicle performs a variety of work tasks beyond hauling and towing. This unit will also support a variety of attachments such as 200 gallon sprayer, top dresser, over-seeder, and various PTO type attachments all which the golf course operation currently has as a part of its fleet. The addition of this vehicle will not only increase productivity by performing multiple tasks together, it will also reduce the stress placed on the lighter duty utility vehicles when hauling and towing heavy loads. As a result it is expected that the life expectancy of light duty vehicles will also increase. Funding Source: Golf Course Fleet/Equipment Fleet ti Golf Cart Replacement Detail: Replacement of 7 golf carts $ Externally Capital Reserve Funded Purpose: In order to maintain the fleet of power carts at a reasonable cost a plan was developed and in 2016 the replacement of the 7 oldest ones is required. These units range from 15 and 11 years old. $ Funding Source: Golf Course Equipment Fleet Reserve 4: I, COUNCIL SPECIAL MEETING AGENDA - PAGE 107

110 Replacement Community Services - Equipment - Externally Skid Steer Unit 4805 Capital Reserve Funded Detail: Skid steer replacement of Unit 4805 Purpose: Unit 4805 is a G Bobcat skid steer. This unit is used by Community Services in the cemetery. Unit will have approximately 7500 hours. This unit will be replaced with a track unit as the wheeled unit caused too much disturbance to the ground. If possible, and we $100,000 can get a machine that has the same style of quick attach system, we will be able to reuse the majority of the attachments. Funding Source: Equipment Fleet Reserve Community Service Truck - of Unit 4501 Detail: Replacement of Community Service truck unit 4501 Externally Capital Reserve Funded Purpose: Unit 4501 is a 2005 Dodge and is due for replacement. It is an optimal time as it has not cost us a lot and the rust is beginning to show. $32,000 Funding Source: Equipment Fleet Reserve. Externally Replacement of Unit 4803 Capital Reserve Funded Detail: Unit JCB Loader Purpose: It is suggested that Unit 4803 be replaced for a unit that is more suitable for digging in the confined areas in the cemetery. The proposed replacement would be a small tracked excavator that has a 360 degree swing and low ground pressure to prevent damage to graves. $ Funding Source: Equipment Fleet Reserve. Externally Replacement of Unit 4713 Capital Reserve Funded I Detail: Unit John Deere Truckster Purpose: It is suggested that Unit 4713 be replaced due to hours and age. This unit is used by Community Services as an all-purpose work vehicle. $ Funding Source: Equipment Fleet Reserve -t COUNCIL SPECIAL MEETING AGENDA - PAGE 108

111 Community Service Truck - Replacement of Unit 4506 Capital - Detail: Replacement of Community Service truck unit 4506 Reserve Externafly Purpose: Unit 4506 was budgeted to be replaced in 2012 due to its age and the amount of mileage on it. However, the amount of annual usage is not as high as earlier predicted, and it is suggested that this unit be kept until 2016 and then be replaced. $32000 Funding Source: Equipment Fleet Reserve Articulated Man Lift Replacement of 190 Detail: Unit 190 is a 1997 Genie 32 foot man lift 1r$, pri Externally Capital Reserve Funded Purpose: The City currently rents a lift various times a year for different maintenance projects where our current lift does not work. This proposed replacement would be used outdoors as well as indoors where this height is needed. A trailer mounted articulated man lift with a 50 foot lift capacity is what is needed as a replacement. Rental companies sell their rental units yearly and one of these would suffice. If not, we would have to buy new Funding Source: Equipment Fleet Reserve r..*h*<tw:rcl Externally Single axle Trailer Replacement Capital Reserve Funded Detail: Unit 5014 is a 1976 Trailevator single axle equipment trailer Purpose: This trailer is used by the Community Services departments to haul equipment that needs to be loaded on a trailer at a low load height. It is 40 years old and has been fixed and repaired numerous $14,500 times over the years and is due for replacement. Funding Source: Equipment Fleet Reserve Total Community Services Equipment $464,500 Total of Fleet Purchases $1,372, ) COUNCIL SPECIAL MEETING AGENDA - PAGE 109

112 DRAFT 1 y CITY OF PRINCE ALBERT BUDGET COMMITTEE PUBLIC MEETING MINUTES THURSDAY, NOVEMBER 19, 2015 COUNCIL CHAMBER, CITY HALL PRESENT: Mayor Greg Dionne Councillor Charlene Miller Councillor Rick Orr Councillor Lee Atkinson Councillor Don Cody Councillor Tim Scharkowski Councillor Martin Ring Councillor Ted Zurakowski Sherry Person, City Clerk Jim Toye, City Manager Jason Everitt, Fire Chief (Attended at 4:24 p.m.) Ken Paskaruk, City Solicitor (Excused at 5:44 p.m.) Alissa Baker, Parks Manager Jason Maier, Finance Manager Derek Blais, Recreation Manager Alain Trudel, Operations Manager Corey Rodgers, Deputy Fire Chief (Part-Time: 5:32 p.m. 6:03 p.m.) Kim Johnson, Chief Building Official (Excused at 6:03 p.m.) Amjad Khan, Director of Public Works Don Cheeseman, Project Co-ordinator Joe Day, Director of Financial Services Wes Hicks, Manager of Capital Projects Steve Brown, Director of Corporate Services Jody Boulet, Director of Community Services Page 1 of 12 COUNCIL SPECIAL MEETING AGENDA - PAGE 110

113 Jayne Remenda, Economic Development Manager (Excused at 6:03 p.m.) Tammy McKay, Assistant Director of Financial Services Jeff Da Silva, Manager of Capital Projects and Planning Melodie Boulet, Executive Assistant, City Manager s Office (Excused at 6:03 p.m.) Owen Pratt, Innovation and Information Technology Manager (Part-Time: 4:28 p.m. 5:21 p.m.) John Guenther, Director of Planning and Development Services CALL TO ORDER - 4:02 P.M.: 2. APPROVAL OF AGENDA: Mayor G. Dionne, Chairperson, called the meeting to order Moved by Councillor R. Orr, AND RESOLVED: That the Agenda for this meeting be approved, as presented, and, that the presentations, delegations and speakers listed on the Agenda be heard when called forward by the Chair. 3. ADOPTION OF MINUTES: Moved by Councillor C. Miller, AND RESOLVED: That the Minutes for the Commiffee Meeting held May 25, 2015, be taken as read and adopted. 4. VERBAL PRESENTATION FROM ADMINISTRATION: Verbal Presentation was provided by Joe Day, Director of Financial Services. Page 2 of 12 COUNCIL SPECIAL MEETING AGENDA - PAGE 111

114 5. OPERATING BUDGET BY DEPARTMENT: TAB 4 CITY MANAGER. CITY SOLICITOR, CITY CLERK. MAYOR & COUNCIL: 4.1 City Clerk Functional Area Moved by Councillor M. Ring, AND RESOLVED: That the total 2016 Operating for the City Clerk Functional Area be approved at a cost of $626,630, as presented. 4.2 City Manager Functional Area Moved by Councillor T. Zurakowski, AND RESOLVED: That the total 2016 Operating for the City Manager Functional Area be approved at a cost of $450,020, as presented. 4.3 Mayor Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the total 2016 Operating for the Mayor Functional Area be approved at a cost of $168,340, as presented. 4.4 City Council Functional Area Moved by Councillor L. Atkinson, AND RESOLVED: That the total 2016 Operating for the City Council Functional Area be approved at a cost of $366,750, which excludes $10,000 for Council Lounge Renovations. 4.5 City Solicitor Functional Area Moved by Councillor R. Orr, AND RESOLVED: That the total 2016 Operating for the City Solicitor Functional Area be approved at a cost of $425,200, as presented. Page 3 of 12 COUNCIL SPECIAL MEETING AGENDA - PAGE 112

115 0025. Moved by Councillor M. Ring, AND RESOLVED: 5.1 Corporate Communications Functional Area. COUNCIL SPECIAL MEETING AGENDA - PAGE 113 Page 4 of 12 Functional Area be approved at a cost of $555,870, which That the total 2016 Operating for the Planning Moved by Councillor M. Ring, AND RESOLVED: 6.1 Planning Functional Area. TAB 6 PLANNING & DEVELOPMENT SERVICES: Position. Office Equipment to accommodate a Safety Consultant That the total 2016 Operating for the Occupational Health and Safety Functional Area be Safety Consultant Position and $10,000 for Renovations and approved at a cost of $139,380, which excludes $84,900 for a Safety Consultant Position, $2,500 in Travel Costs for a Moved by Councillor L. Atkinson, AND RESOLVED: 5.4 Occupational Health and Safety Functional Area. cost of $836,270, which excludes $84,890 for a GIS Position Information Technology Functional Area be approved at a That the total 2016 Operating for the and $25,000 for GIS Software Moved by Councillor T. Zurakowski, AND RESOLVED: 5.3 Information Technology Functional Area. $530,660, which excludes $10,000 for Digital Boards. Resources Functional Area be approved at a cost of That the total 2016 Operating for the Human Moved by Councillor D. Cody. AND RESOLVED: 5.2 Human Resources Functional Area. a cost of $220,050, as presented. Corporate Communications Functional Area be approved at That the total 2016 Operating for the TAB 5 CORPORATE SERVICES:

116 excludes $10,000 entry. to adjust an administrative budgetary 6.2 Building Inspections Functional Area. Councillor C. Miller 5:19 p.m. was excused from the meeting at Moved by Councillor T. Zurakowski, AND RESOLVED: That the total 2016 Operating for the Building Functional Area be at a of ($9,760), Inspections as presented. approved 6.3 Economic Development Functional Area Moved by Councillor R. Orr. AND RESOLVED: cost That the total 2016 Operating for the Economic Development Functional Area be at a of ($41,610), cost as presented. approved TAB 7 FINANCIAL SERVICES: 7.1 Assessment p.m. and Taxation Functional Area. Councillor C. Miller returned to the meeting at 5: Moved by Councillor D. Cody, AND RESOLVED: That the total 2016 Operating for the and Taxation Functional Area be at a of $756,210, which includes $30,000 for Software to be funded in 2016 by the Fund Balance. Assessment cost approved Assessment 7.2 Asset Management Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the total 2016 Operating for the Functional Area be approved at a $159,840, Management as presented. Asset cost of Page 5 of 12 COUNCIL SPECIAL MEETING AGENDA - PAGE 114

117 7.3 Financial Services and Payroll Functional Area Moved by Councillor L. Atkinson, AND RESOLVED: That the total 2016 Operating for the Financial Services and Payroll Functional Area be approved at a cost of $1 607,730, which includes $40,000 for Software to be funded in 2016 by the Fund Balance. 7.4 Purchasing and Stores Functional Area Moved by Councillor L. Atkinson, AND RESOLVED: That the total 2016 Operating for the Purchasing and Stores Functional Area be approved at a cost of S394,780, as presented. 7.5 Parking Tickets and Meters Functional Area Moved by Councillor L. Atkinson, AND RESOLVED: That the total 2016 Operating for the Parking Tickets and Meters Functional Area be approved at a cost of ($529,510), as presented. TAB 8 FIRE DEPARTMENT: 8.1 Fire Administration Functional Area Moved by Couricillor L. Atkinson, AND RESOLVED: That the total 2016 Operating for the Fire Administration Functional Area be approved at a cost of $971,980, as presented. 8.2 Fire Fighting Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the total 2016 Operating for the Fire Fighting Functional Area be approved at a cost of $5,107,720, as presented. Page 6 of 12 COUNCIL SPECIAL MEETING AGENDA - PAGE 115

118 8.3 Fire Prevention Functional Area Moved by Councillor L. Atkinson. AND RESOLVED: That the total 2016 Operating for the Fire Prevention Functional Area be approved at a cost of $240,150, as presented. 8.4 Fire Fleet and Equipment Functional Area Moved by Councillor M. Ring, AND RESOLVED: That the total 2016 Operating for the Fire Fleet and Equipment Functional Area be approved at a cost of $567,340, as presented. 8.5 Fire Building Maintenance Functional Area Moved by Councillor R. Orr, AND RESOLVED: That the total 2016 Operating for the Fire Building Maintenance Functional Area be approved at a cost of $96,300, as presented. TAB 9 COMMUNITY SERVICES: 9.1 Alfred Jenkins Field House Functional Area Moved by Councillor T. Zurakowski, AND RESOLVED: 1. That the total 2016 Operating for the Alfred Jenkins Field House Functional Area be approved at a cost of $301,010, which includes $6,100 for Donor Wall Updates to be funded from the Civic Facilities City of Prince Albert Reserve; and, 2. That Administration develop a Funding Strategy to establish a Reserve for the Alfred Jenkins Field House in 2017 for consideration by members of City Council. The meeting recessed at 6:03 p.m. The meeting reconvened at 7:05 p.m. Page 7 of 12 COUNCIL SPECIAL MEETING AGENDA - PAGE 116

119 9.2 Art Hauser Centre Functional Area Moved by CouncHior R. Orr, AND RESOLVED: That the total 2016 Operating for the Art Hauser Centre Functional Area be approved at a cost of $688970, which includes $9400 for Donor Wall Updates to be funded from the Civic Facilities City of Prince Albert Reserve. 9.3 Arts Centre Functional Area Moved by Councillor M. Ring, AND RESOLVED: That the total 2016 Operating for the Arts Centre Functional Area be approved at a cost of $135,460, as presented. 9.4 Bernice Sayese Centre Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the total 2016 Operating for the Bernice Sayese Centre Functional Area be approved at a cost of $64,540, as presented. 9.5 Community Services Capital Functional Area Moved by Councillor L. Atkinson, AND RESOLVED: That the total 2016 Operating for the Community Services Capital Functional Area be approved at a cost of ($82,000), as presented. 9.6 Cemetery Functional Area Moved by Councillor R. Orr, AND RESOLVED: That the total 2016 Operating for the Cemetery Functional Area be approved at a cost of $78,640, as presented. Page 8 of 12 COUNCIL SPECIAL MEETING AGENDA - PAGE 117

120 $388,490, as presented. Community Clubs Functional Area be approved at a cost of Moved by Councillor T. Zurakowski, AND RESOLVED: That the total 2016 Operating for the COUNCIL SPECIAL MEETING AGENDA - PAGE 118 Page 9 of 12 presented. Ski Hill Functional Area be approved at a cost of $74,120, as That the total 2016 Operating for the Kinsmen Moved by Councillor T. Zurakowski, AND RESOLVED: 9.12 Kinsmen Ski Hill Functional Area. cost of $20,500, as presented. Cuelenaere Public Library Functional Area be approved at a That the total 2016 Operating for the John M Moved by Councillor L. Atkinson, AND RESOLVED: 9.11 John M. Cuelenaere Public Library Functional Area. That the total 2016 Operating for the Prince a cost of $33,280, as presented. Albert Golf and Curling Club Functional Area be approved at Moved by Councillor D. Cody, AND RESOLVED: 9.10 Prince Albert Golf and Curling Club Functional Area. cost of ($98,340), as presented. Municipal Golf Course Functional Area be approved at a That the total 2016 Operating for the Cooke Moved by Councillor T. Scharkowski, AND RESOLVED: 9.9 Cooke Municipal Golf Course Functional Area. Community Services Administration Functional Area be That the total 2016 Operating for the approved at a cost of $531,440, as presented Moved by Councillor M. Ring, AND RESOLVED: 9.8 Community Services Administration Functional Area. 9.7 Community Clubs Functional Area.

121 That the total 2016 Operating for the Kinsmen $183,330, as presented. Water Park Functional Area be approved at a cost of Moved by Councillor L. Atkinson, AND RESOLVED: Maintenance That the total 2016 Operating for the Facilities Functional Area be tabled pending Maintenance 9.17 Facilities Maintenance City City Other COUNCIL SPECIAL MEETING AGENDA - PAGE 119 Page 10 of Moved by Councillor R. Orr, AND RESOLVED: 9.18 Facilities Maintenance Other Functional Area. cost of $473,580, as presented. Hall Functional Area be approved at a That the total 2016 Operating for the Facilities Moved by Councillor R. Orr, AND RESOLVED: Hall Functional Area. Rawlinson Centre Functional Area be approved at a cost of That the total 2016 Operating for the E.A. $382,300, as presented Moved by Councillor M. Ring, AND RESOLVED: 9.16 E.A. Rawlinson Centre Functional Area. Recreation Functional Area be approved at a cost of That the total 2016 Operating for the $597,110, as presented Moved by Councillor T. Scharkowski, AND RESOLVED: 9.15 Recreation Functional Area. Playgrounds and Playstructures Functional Area be approved at a cost of $230,580, as presented. That the total 2016 Operating for the Moved by Councillor M. Ring, AND RESOLVED: 9.14 Playgrounds and Playstructures Functional Area Kinsmen Water Park Functional Area.

122 Incamera discussions regarding the Girl Guides Hall later in the meeting Floral Displays Functional Area Moved by Councillor L. Atkinson, AND RESOLVED: That the total 2016 Operating for the Floral Displays Functional Area be approved at a cost of $38,030, as presented Frank J. Dunn Pool Functional Area Moved by Councillor T. Scharkowski, AND RESOLVED: That the total 2016 Operating for the Frank J. Dunn Pool Functional Area be approved at a cost of $430,000, as presented Kinsmen Arena Functional Area Moved by Councillor T. Scharkowski, AND RESOLVED: That the total 2016 Operating for the Kinsmen Arena Functional Area be approved at a cost of $102,310, as presented Kinsmen Park Functional Area Moved by Councillor M. Ring, AND RESOLVED: That the total 2016 Operating for the Kinsmen Park Functional Area be approved at a cost of $90,060, as presented Little Red River Park Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the total 2016 Operating for the Little Red River Park Functional Area be approved at a cost of $191,730, as presented. Page 11 of 12 COUNCIL SPECIAL MEETING AGENDA - PAGE 120

123 , 9.24 Margo Fournier Centre Functional Area Moved by Councillor R. Orr, AND RESOLVED: That the total 2016 Operating for the Margo Fournier Centre Functional Area be approved at a cost of $211,650, as presented Museums Functional Area Moved by Councillor T. Zurakowski, AND RESOLVED: That the total 2016 Operating for the Museum Functional Area be approved at a cost of $124,600, which excludes $10,060 for an increase to Salaries Wages and Benefits Parks Functional Area Moved by Councillor L. Atkinson, AND RESOLVED: 1. That the total 2016 Operating for the Parks Functional Area be approved at a cost of $1,370,170, which excludes revenue in the amount of $49,190 for cutting grass for School Divisions; 2. That the School Divisions be served Notice of the end of the Grass Cuffing Service currently being provided; and, 3. That the Community Services Department review with the School Divisions and bring forward a new Operating Model for the Maintenance of Sport Facilities for Minor Sport Organizations on School property. 9. ADJOURNMENT 9:00 P.M.: Moved by Councillor T. Zurakowski, AND RESOLVED: That this Committee do now adjourn. MAYOR GREG DIONNE CHAIRPERSON MINUTES ADOPTED THIS DAY OF CITY CLERK A.D. Page 12 of 12 COUNCIL SPECIAL MEETING AGENDA - PAGE 121

124 4:22 ONLY CITY OF PRINCE ALBERT BUDGET COMMITTEE PUBLIC MEETING MINUTES FRIDAY, NOVEMBER 20, 2015 COUNCIL CHAMBER, CITY HALL PRESENT: Mayor Greg Dionne Councillor Charlene Miller Councillor Rick Orr Councillor Lee Atkinson Councillor Don Cody Councillor Tim Scharkowski Councillor Martin Ring Councillor Ted Zurakowski Person, Sherry City Clerk Jim Toye, City Manager Everitt, Fire Chief at 3:15 p.m.) Ken City Solicitor (Part-Time: 10:52 a.m. Alissa Baker, Parks Manager at 4:00 p.m.) Jason Paskaruk, (Excused Jason Maier, Finance Manager (Excused 11:55 a.m.) Robert Snowdon, Fleet Manager (Part-time: 8:50 a.m. p.m.) Derek Blais, Recreation Manager Alain Trudel, Corey Rodgers, Deputy Fire Chief Craig Guidinger, Planning Manager (Excused at 4:10 p.m.) Amjad Khan, Director of Public Works Don Project Co-ordinator Day, Director of Financial Wes Hicks, Manager of Capital Brown, Director of Corporate Jody Boulet, Director of Community Joe Steve Cheeseman, Operations Manager Services Projects Services Services Page 1 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 122

125 Other Jayne Flemenda, Economic Development Manager (Part-time: 1:03 p.m. 4:10 p.m.) Tammy McKay, Assistant Director of Financial Services Jeff Da Silva, Manager of Capital Projects and Planning Melodie Boulet, Executive Assistant, City Manager s Office (Excused at 4:22 p.m.) John Guenther, Director of Planning and Development Services CALL TO ORDER - 8:05 A.M.: Mayor G. Dionne, Chairperson, called the meeting to order. 5. OPERATING BUDGET BY DEPARTMENT CONTINUED: TAB 9 COMMUNITY SERVICES CONTINUED: The Chair ruled that the following Motion is out of order and that Item No Facilities Maintenance Other Functional Area will be dealt with at this time: That the total 2016 Operating for the Facilities Maintenance Other Functional Area be tabled pending Incamera discussions regarding the Girl Guides Hall later in the meeting Facilities Maintenance Other Functional Area Moved by Councillor R. Orr, AND RESOLVED: That the total 2016 Operating for the Facilities Maintenance Functional Area be approved at a cost of $404,690, which excludes the following: ,000 for Alfred Jenkins Field House Hail Guards and Isolation Valves to be funded from the Civic Facilities City of Prince Albert Reserve; 2. $18,000 for E.A. Rawlinson Centre Building Controls Software Upgrade to be funded from the E.A. Rawlinson Centre Mechanical Reserve; and, 3. $10,000 for Prince Albert Golf and Curling Club Compressor Overhaul to be funded from the Golf and Curling Club Mechanical Reserve. Page 2 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 123

126 9.27 Prime Ministers Park Functional Area Moved by Councillor M. Ring, AND RESOLVED: That the total 2016 Operating for the Prime Ministers Park Functional Area be approved at a cost of $121,730, as presented Saskatchewan Lotteries Program Functional Area Moved by Councillor M. Ring, AND RESOLVED: That the total 2016 Operating for the Saskatchewan Lotteries Program Functional Area be approved at a cost of $0, as presented Skateboard Park Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the total 2016 Operating for the Skateboard Park Functional Area be approved at a cost of $29,570, as presented Dave G. Steuart Arena Functional Area Moved by Councillor T. Scharkowski. AND RESOLVED: That the total 2016 Operating for the Dave G. Steuart Arena Functional Area be approved at a cost of $144,220, as presented Tourist Information Centre Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the total 2016 Operating for the Tourist Information Centre Functional Area be approved at a cost of $17,510, as presented. The meeting recessed at 9:02 a.m. The meeting reconvened at 9:09 a.m. Page 3 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 124

127 TAB 10 PUBLIC WORKS: 10.1 Public Works Administration Functional Area Moved by Councillor R. Dir, AND RESOLVED: That the total 2016 Operating for the Public Works Administration Functional Area be approved at a cost of $1,086,550, which includes $58,680 for the Riverbank Stabilization Design Municipal Service Centre Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the total 2016 Operating for the Municipal Service Centre Functional Area be approved at a cost of $91,520, as presented Old City Yards Functional Area Moved by Councillor T. Scharkowski, AND RESOLVED: That the total 2016 Operating for the Old City Yards Functional Area be approved at a cost of $56,530, as presented Public Works Capital Functional Area Moved by Councillor R. Dir, AND RESOLVED: That the total 2016 Operating for the Public Works Capital Functional Area be approved at a cost of ($10,000), as presented Back Lanes Maintenance Functional Area Moved by Councillor ER. Orr, AND RESOLVED: That the total 2016 Operating for the Back Lanes Maintenance Functional Area be approved at a cost of $69,760, as presented. Page 4 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 125

128 10.6 Sidewalks Functional Area Moved by Councillor M. Ring, AND RESOLVED: That the total 2016 Operating for the Sidewalks Functional Area be approved at a cost of $200,000, which is an increase of $97, Snow Downtown Functional Area Moved by Councillor A. Orr, AND RESOLVED: That the total 2016 Operating for the Snow Downtown Functional Area be approved at a cost of $79,920, as presented Snow Management Functional Area Moved by Councillor T. Zurakowski, AND RESOLVED: That the total 2016 Operating for the Snow Management Functional Area be approved at a cost of $793,440, as presented Street Lighting Functional Area Moved by Councillor T. Scharkowski, AND RESOLVED: That the total 2016 Operating for the Street Lighting Functional Area be approved at a cost of $930,000, as presented Streets and Roads Functional Area Moved by Councillor T. Scharkowski, AND RESOLVED: That the total 2016 Operating for the Street and Roads Functional Area be approved at a cost of $656,480, as presented Street Sweeping Functional Area Moved by Councillor T. Scharkowski, AND RESOLVED: That the total 2016 Operating for the Street Sweeping Functional Area be approved at a cost of $172,240, as presented. Page 5 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 126

129 10.12 Parking Lots Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the total 2016 Operating for the Parking Lots Functional Area be approved at a cost of ($35,060), as presented Traffic Counts and Lane Markings Functional Area Moved by Councillor M. Ring, AND RESOLVED: That the total 2016 Operating for the Traffic Counts and Lane Markings Functional Area be approved at a cost of $169,760, as presented Traffic Lights Functional Area Moved by Councillor L. Atkinson, AND RESOLVED: That the total 2016 Operating for the Traffic Lights Functional Area be approved at a cost of $297,300, as presented Traffic Signs Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the total 2016 Operating for the Traffic Signs Functional Area be approved at a cost of $269,190, as presented City Public Transit Functional Area Moved by Councillor M. Ring, AND RESOLVED: That the total 2016 Operating for the City Public Transit Functional Area be approved at a cost of $600,530, as presented. The meeting recessed at 10:45 a.m. The meeting reconvened at 10:52 a.m. Page 6 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 127

130 TAB 11 POLICE DEPARTMENT: 11.1 Police Department Functional Area. PowerPoint Presentation was provided by Troy Cooper, Chief of Police Moved by Councillor C. Miller. AND RESOLVED: That the total 2016 for the Prince Albert Police Service submitted by the Prince Albert Police Commission Board be rejected and referred back to the Prince Albert Police Commission Board with a $200,000 savings Moved by Councillor C. Mifler, AND RESOLVED: That the Committee allocate $15,131,010 for Policing Services. The meeting recessed at 12:09 p.m. The meeting reconvened at 1:03 p.m. TAB 12 EXTERNAL AGENCIES: 12.1 Prince Albert District Planning Commission Functional Area Moved by Councillor R. Orr, AND RESOLVED: That the 2016 Operating for the Prince Albert District Planning Commission Functional Area be approved at a cost of $44,500, as presented Society for the Prevention of Cruelty to Animals Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the 2016 Operating for the Society for the Prevention of Cruelty to Animals Functional Area be approved at a cost of $226,500, which includes a $6,000 increase as requested. Page 7 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 128

131 12.3 John M. Cuelenaere Public Library Functional Area Moved by Councillor I. Zurakowski, AND RESOLVED: That the 2016 Operating for the John M. Cuelenaere Public Library Functional Area be approved at a cost of $1,892,280, as presented Community Service Centre Area. Special Needs Transportation Functional Moved by Councillor R. Orr, AND RESOLVED: That the 2016 Operating for the Community Service Centre Special Needs Transportation Functional Area be approved at a cost of $569,640, as presented Community Service Centre Seniors Transportation Functional Area Moved by Councillor C. Miller, AND RESOLVED: That the 2016 Operating for the Community Service Centre Seniors Transportation Functional Area be approved at a cost of $68,860, as presented Prince Albert Arts Board Functional Area Moved by Councillor D. Cody, AND RESOLVED: That the 2016 Operating for the Prince Albert Arts Board Functional Area be approved at a cost of $17,550, which includes a $2,150 increase as requested Tourism Functional Area Moved by Councillor T. Scharkowski, AND RESOLVED: That the 2016 Operating for the Tourism Functional Area be approved at a cost of $139,400, as presented. Page 8 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 129

132 approved at a cost of $5,000, as presented Moved by Councillor C. Miller, AND RESOLVED: Housing Authority Housing Grant Functional Area be That the 2016 Operating for the Prince Albert Museum be approved at a cost of $22,000, as presented. Downtown Business Improvement District Functional Area That the 2016 Operating for the Prince Albert Moved by Councillor R. Orr, AND RESOLVED: 12.9 Prince Albert Downtown Business Improvement District Functional Area Prince Albert Housing Authority Housing Prince COUNCIL SPECIAL MEETING AGENDA - PAGE 130 Page 9 of 20 Regional Library Functional Area be approved at a cost of $100, as presented. That the 2016 Operating for the Wapiti Moved by Councillor T. Zurakowski, AND RESOLVED: Wapiti Regional Library Functional Area. That the 2016 Operating for the Prince Albert $43,600, as presented. Mobile Crisis Functional Area be approved at a cost of Moved by Councillor D. Cody, AND RESOLVED: Prince Albert Mobile Crisis Functional Area. presented. Gallery Functional Area be approved at a cost of $72,800, as That the 2016 Operating for the Mann Art Moved by Councillor R. Orr, AND RESOLVED: Mann Art Gallery Functional Area. at a cost of $49,990, as presented. That the 2016 Operating for the Museum Prince Albert Historical Society Functional Area be approved Moved bycouncillort. Scharkowski, AND RESOLVED: Albert Historical Society Functional Area. Grant Functional Area.

133 TAB 15 OPERATING ISSUES NOT FUNDED; 15.1 Operating Issues Not Funded. That the following 2016 Operating Issues be received as information and filed: 6. FLEET PURCHASES: TAB 13 FLEET: 13.1 Fleet Equipment Requests Moved by Councillor L. Atkinson. AND RESOLVED: That $175,000 for replacement of Unit Crafco Crack Filling Machine be removed from the 2016 for the Fleet Equipment; and, 2. That the total 2016 for the Fleet Equipment be approved at a cost of $1,372,000, funded from the Equipment Fleet Reserve, Golf Course Equipment Fleet Reserve and Fire Equipment Reserve, identified as follows: Vermeer Trencher 316 $215,000 Portable Generator 450 $65,000 Skid Steer 25 $90,000 Parking Meter Vehicle Replacement $30,000 Tandem Trailer Replacement 196 $10,000 Replacement of Portable Air Compressor 308 Unit $ Three (3) Half-ton Trucks $96,000 Replacement of Unit 83 and 78 Trucks Single Axle Page 10 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 131

134 ....,:.. Replacement of Unit 2135 (Fire Department Reference DC31) $ Removable Tracks for Fire Department UTV $6,500 Heavy Duty Utility Vehicle $36,000 Golf Cart Replacement $41,000 Skid Steer Unit 4805 $100,000 Community Service Truck Replacement of Unit Replacement of Unit 4803 $125,000 Replacement of Unit 4713 $19,000 Community Service Truck Replacement of Unit 4506 $ Articulated Man Lift Replacement of 190 $65,000 Single Axle Trailer Replacement 5014 $14,500 Total Fleet Purchases $1,372,000 Reserve Allocation Equipment Fleet Reserve $1,233,500 Fire Equipment Reserve S61,500 Golf Course Equipment Fleet Reserve $77,000 Total Reserve Funding $1,372,000 The meeting recessed at 2:16 p.m. The meeting reconvened at 2:28 p.m. Page 11 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 132

135 7. CAPITAL BUDGET PROJECTS: TAB 16 CAPITAL PROJECTS DETAILS: 16.1 Item No. C-01 with respect to City Wireless Tower Installation -$250, Moved by Councillor T. Zurakowski, AND RESOLVED: That Item No. C-01 with respect to City Wireless Tower Installation be approved at a cost of $250,000 be referred back to City Council for consideration once the 2015 Operating Surplus amounts are confirmed Item No. C-02 with respect to City Information Technology Computer Replacement Program - $25,000 from the Information Technology Reserve Moved by Councillor C. Miller, AND RESOLVED: That Item No. C-02 with respect to City Information Technology Computer Replacement Program be approved at a cost of $25,000 from the Information Technology Reserve Item No. C-03 with respect to Server Replacement - $25,000 from the Information Technology Reserve Moved by Councillor T. Scharkowski, AND RESOLVED: That Item No. C-03 with respect to Server Replacement be approved at a cost of $25,000 from the Information Technology Reserve Item No. C-04 with respect to City Photocopier Replacement Program - $22,500 from the Information Technology Reserve Moved by Councillor L. Atkinson, AND RESOLVED: That Item No. C-04 with respect to City Photocopier Replacement Program be approved at a cost of $22,500 from the Information Technology Reserve. Page l2of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 133

136 16.5 Item No. C-05 with respect to Two (2) Fire Department Thermal Imaging Cameras -$15,000 from the Fire Equipment Reserve Moved by Councillor T. Zurakowski, AND RESOLVED: That Item No. C-05 with respect to Two (2) Fire Department Thermal Imaging Cameras be approved at a cost of $15,000 from the Fire Equipment Reserve Item No. C-06 with respect to Self-Contained Breathing Apparatus Replacement Program - $30000 from the Fire Equipment Reserve Moved by Councillor M. Ring, AND RESOLVED: That Item No. C-06 with respect to Self-Contained Breathing Apparatus Replacement Program be approved at a cost of $30,000 from the Fire Equipment Reserve Item No. C-07 with respect to City Hall $40,000. Replace Fire Alarm System Moved by Councillor T. Scharkowski. AND RESOLVED: That Item No. C-07 with respect to City Hall Replace Fire Alarm System be approved at a cost of $40, Item No. C-08 with respect to Prince Albert Golf and Curling Club Replacement of Three (3) Furnaces - $30, Moved by Councillor D. Cody, AND RESOLVED: That Item No. C-08 with respect to Prince Albert Golf and Curling Club Replacement of Three (3) Furnaces be approved at a cost of $30, Item No. C-09 with respect to E.A. Rawlinson Centre New Air Conditioning Unit - $200,000 from the E.A. Rawlinson Mechanical Reserve Moved by Councillor R. Orr, AND RESOLVED: That Item No. C-09 with respect to E.A. Rawlinson Centre New Air Conditioning Unit be approved at a cost of $200,000 from the E.A. Rawlinson Mechanical Reserve. Page 13of20 COUNCIL SPECIAL MEETING AGENDA - PAGE 134

137 Item No. C-b with respect to Kinsmen Park Improvements - $500,000, including $250,000 from external funding Moved by CouncillorT. Zurakowski, AND RESOLVED: That Item No with respect to Kinsmen Park Improvements be approved at a cost of $500,000, with $250,000 conditional upon receiving external funding Item No. C-li with respect to Roofing Replacement Projects $200, Moved by Councillor L. Atkinson, AND RESOLVED: That Item No. C-il with respect to Rooting Replacement Projects 2016 at a cost of $200,000 be removed Item No with respect to Reconstruction of Park Pathways $25, Moved by Councillor T. Zurakowski, AND RESOLVED: That Item No. C-12 with respect to Reconstruction of Park Pathways be approved at a cost of $25, Item No. C-13 with respect to Diefenbaker Bridge Concrete Splashguard Replacement and Aluminum Rail Repairs $700,000 from external funding Moved by Councillor C. Miller, AND RESOLVED: That Item No with respect to Diefenbaker Bridge Concrete Splashguard Replacement and Aluminum Rail Repairs be approved at a cost of $700,000, conditional upon receiving entire amount in external funding Item No with respect to Downtown Sidewalk Paving Stone Replacement $70, Moved by Councillor M. Ring, AND RESOLVED: That Item No. C-i4 with respect to Downtown Sidewalk Paving Stone Replacement at a cost of $70,000 be removed. Page 14 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 135

138 16.15 Item No. C-15 with respect to Highway No. 2 Rail Bridge Concrete Rehabilitation Items $105,000 from external funding Moved by Councillor L. Atkinson, AND RESOLVED: That Item No. C-15 with respect to Highway No. 2 Rail Bridge Concrete Rehabilitation Items be approved at a cost of $105,000, conditional upon receiving entire amount in external funding Item No. C-16 with respect to UPS Power Backups for Intersections $25, Moved by Councillor M. RinQ: That Item No. C-16 with respect to UPS Power Backups for Intersections be approved at a cost of $25,000. MOTION DEFEATED Item No. C-17 with respect to Variable Message Boards -$50, Moved by Councillor L. Atkinson, AND RESOLVED: That Item No. C-i 7 with respect to Variable Message Boards at a cost of $50,000 be removed Item No. C-i8 with respect to Rotary Trail Construction including $200,000 from external funding. $300,000, Moved by Councillor L. Atkinson, AND RESOLVED: That Item No. C-18 with respect to Rotary Trail Construction be approved at a cost of S300,000, with $100,000 funded from Capital and $200,000 conditional upon receiving external funding be referred back to City Council for consideration once the 2015 Operating Surplus amounts are confirmed Item No. C-i9 with respect to Parking Lot Rehabilitation Program - $74, Moved by Councillor L. Atkinson, AND RESOLVED: That Item No. C-i 9 with respect to Parking Lot Rehabilitation Program be approved at a cost of $74,000. Page lsof 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 136

139 16.20 Item No. C-20 with respect to Sidewalk Rehabilitation Program $100, Moved by Councillor T. Zurakowski, AND RESOLVED: That Item No. C-20 with respect to Sidewalk Rehabilitation Program be approved at a cost of $100, Item No. C-21 with respect to Roadways Recapping Program $4,066, Moved by Councillor R. Orr, AND RESOLVED: That Item No. C-21 with respect to Roadways Recapping Program be approved at a cost of $4,066, Item No. C-22 with respect to New Intersection Medians th Street East at l5th Avenue - $325,000, including $100,000 from external funding Moved by Councillor L. Atkinson, AND RESOLVED: That Item No. C-22 with respect to New Intersection Medians ls Street East at ls Avenue be approved at a cost of $325,000, with $225,000 funded from Capital and $100,000 conditional upon receiving external funding Item No. C-23 with respect to Asphalt Zipper $230, Moved by Councillor M. Ring, AND RESOLVED: That Item No. C-23 with respect to Asphalt Zipper be approved at a cost of $230, Item No. C-24 with respect to Olive Diefenbaker Traffic Calming Conversion to Permanent $25, Moved by Councillor T. Zurakowski, AND RESOLVED: 1. That Item No. C-24 with respect to Olive Diefenbaker Traffic Calming Conversion to Permanent at a cost of $25,000 be removed; and, 2. That the cost of $50,000 be approved for Traffic Calming Devices. Page l6of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 137

140 TAB 17 CAPITAL PROJECTS NOT FUNDED: 17.1 Capital Projects Not Funded. That the following 2016 Capital Projects be received as information and filed: Fire Hall Air Conditioning Unit $100,000 Tourist Information Center Furnace Replacement $ I Art Hauser Center Split HVAC $90,000 Art Hauser Center - Humidifiers $165,000 Kinsmen Water Park Vertical Pumps $50,000 Kinsmen Arena Sign $110,000 Kinsmen Dressing Rooms 3 and 4 $125,000 Additional Portable Air Compressor $155,000 Generator Connection at Municipal Service Center 25 4, Municipal Service Center Storage Building Upgrades $ Pothole Patching Machine $320, Moved by Councillor R. Orr: That the Pedestrian Refuge and Half Signal at 15 Street West and 4th Avenue be approved at a cost of $90,000. MOTION DEFEATED Page l7of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 138

141 TAB 15 CAPITAL PROJECTS DETAILS CONTINUED: 1625 Consideration of Kinsmen Park Improvements Phase Moved by Councillor M. Ring, AND RESOLVED: That the Kinsmen Park Improvements Phase 2 be approved at a cost of $410,000 to be funded from the Community Services Land Fund. 5. OPERATING BUDGET BY DEPARTMENT CONTINUED: TAB 12 EXTERNAL AGENCIES CONTINUED: 12.3 Reconsideration of John M. Cuelenaere Public Library Functional Area Moved by Couneillor T. Zurakowski, AND RESOLVED: That the Capital Improvement request from the John M. Cuelenaere Public Library be approved at a cost of $50, Repayment Plan for 2015 Borealis Festival Moved by Councillor M. Ring, AND RESOLVED: 1. That up to an $80,000 loan to the Prince Albert Tourism and Marketing Bureau be approved to cover the losses sustained for the 2015 Borealis Festival and that a Repayment Plan be negotiated; and, 2. That the Mayor be authorized to negotiate settlement with the Vendors of the 2015 Borealis Festival and forward a further report to members of Council for review. Page l8of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 139

142 Capital Approval Moved by Councillor D. Cody, AND RESOLVED: TAB 16 CAPITAL PROJECTS DETAILS CONTINUED: COUNCIL SPECIAL MEETING AGENDA - PAGE 140 Page 19of20 and Capital s, as amended, along with the Resolutions of the Commiffee, and a final covering 1. That The City of Prince Albert 2016 General Fund Operating Moved by Councillor P. Orr, AND RESOLVED: 8. SUBMIT TO COUNCIL: That the total 2016 Operating for the General ($54,557,230). Government Functional Area be approved at a cost of Moved by Councillor T. Scharkowski, AND RESOLVED: The meeting reconvened at 4:38 p.m. The meeting recessed at 4:22 p.m. 3.1 General Government Functional Area. TAB 3 GENERAL GOVERNMENT: 5. OPERATING BUDGET BY DEPARTMENTS CONTINUED: The meeting reconvened at 4:16 p.m. The meeting recessed at 4:10 p.m. Total Capital Spending $7,423,600 Reserve Funding $1,427,800 Capital Funding $4,840,800 External Funding $1,155,000 total amount of $7,423,600, including $450,300 in Police Capital be approved, as follows: That the 2016 General Fund Capital in the 7. CAPITAL BUDGET PROJECTS CONTINUED:

143 report from the Director of Financial Services, be forwarded to City Council for final approval, and; 2. That a Tax Policy Report, to raise the required amount of funding to balance the 2016 General Fund s, be forwarded to City Council for consideration, in due course. 9. ADJOURNMENT - 4:50 P.M.: Moved bycouncillort. Zurakowski. AND RESOLVED: That this Commiffee do now adjourn. MAYOR GREG DIONNE CHAIRPERSON CITY CLERK MINUTES ADOPTED THIS DAY OF A.D. Page 20 of 20 COUNCIL SPECIAL MEETING AGENDA - PAGE 141

144 2016 Property Tax Bylaw (RPT FIN-15-87) ReportTitle: ByIaw45 of 2015 The Date: December 1, department. COUNCIL SPECIAL MEETING AGENDA - PAGE 142 I D Chief of Police D City Solicitor D Director of Corporate Services D Director of Fire & Emergency Services D Director of Planning & Development Services D Director of Community Services D Director of Public Works D Director of Financial Services City Manager axv Approval Required By: of the Director of Financial Services. Financial Matters that have financial implications require the approval Substantive information purposes. Routine D Matters that are routine in nature or are being provided for Matters that require the concurrence of more than one Report Type: Prepared By: Tim Furlong, City Assessor Prepared For: C i- c.<j REPORT APPROVAL FORM t4&mcity of Prince Albert

145 Date: November 30, 2015 (RPT FIN-i 5-87) Report Title: Bylaw 45 of 2015 The 2016 Property Tax Bylaw COUNCIL SPECIAL MEETING AGENDA - PAGE The Library mill rate has increased 5% to from Mills in to mills. The General Municipal mill rate has increased 1% from 2015, from In summary, The next few pages provide a comparison of what was contained in the 2015 Tax communication purposes. as Operations and Infrastructure Base Tax will be re-titled to Snow Management and Infrastructure Base Tax for better administration and Policy and what is found in the 2015 Bylaw. The tax levy previously documented reserve funding source. Tax system to assist in the funding of general operations and to establish a scheme of the city. In 2011, Council initiated the use of a Minimum and Base Bylaw each year and Sections 258 and 259 of The Act provide the options to Section 253 of The Cities Act ( The Act ) requires Council to pass a Property Tax DISCUSSION: include minimum and base tax amounts in the Bylaw as part of the taxation Future Infrastructure Reserve and this Bylaw reflects the continuation of that Each year the City must pass a Property Tax Bylaw to set the mill rates and other tax collection parameters for the City and for the Schools. BACKGROUND: JUSTIFICATION FOR INCAMERA: None That Bylaw 45 of 2015 be given three readings and passed. RECOMMENDATION(S): Prepared For: City Council Prepared By: Tim Furlong, City Assessor REPORT t4i City of Prince Albert

146 o Minimum Tax, and, o Public and Separate School Mill Rates (established by the Province) 2015: The following Base Taxes and!or Levies levels remain unchanged from COUNCIL SPECIAL MEETING AGENDA - PAGE Multi-Family per Apartment $63 $63 Residential $189 $189 Condominiums $189 $189 Agricultural $189 $189 Municipal Roadways Base Tax Multi-Family per Apt $20 $20 Residential $60 $60 Condominiums $60 $60 Agricultural $60 $60 Snow Management and Infrastructure Base Tax Multi Family $376 $376 Agricultural $376 $376 Minimum Tax (On Municipal General Mill Rate) Residential $376 $376 Condominiums $376 $376 Capital Projects - Fieldhouse Library Mill Rate General Municipal Mill Rate Overall Assessment (Billions of Dollars) Tax Policy Capital Projects Fieldhouse mill rate remains unchanged at

147 effective tax rates at the different value levels. Tax Policy amounts applied to commercial and vacant multi-family properties based upon COUNCIL SPECIAL MEETING AGENDA - PAGE Vacant Multi-Family ($1 50k to $300k) $400 $380 Vacant Multi-Family ($1200k to $1350k) $1,800 $1,710 Vacant Multi-Family ($3000k to $3500k) $3,500 $3500 Vacant Multi-Family: Vacant Multi-Family (up to $150k) $200 $190 Vacant Multi-Family ($300k to $450k) $600 $570 Vacant Multi-Family ($450k to $600k) $800 $760 Vacant Multi-Family ($600k to $750k) $1,000 $950 Vacant Multi-Family ($750k to $900k) $1,200 $1,140 Vacant Multi-Family ($900kto $1050k) $1,400 $1,330 Vacant Multi-Family ($losokto $1200k) $1,600 $1520 Vacant Multi-Family ($1350k to $1500k) $2,000 $1,900 Vacant Multi-Family ($1500k to $2000k) $2,500 $2,500 Vacant Multi-Family ($2000k to S2500k) $2,900 $2900 Vacant Multi-Family ($2500k to $3000k) $3,200 $3,200 Commercial (up to $1 50k) $200 $190 Commercial ($1 50k to $300k) $400 $380 Commercial ($300k to $450k) $600 $570 Commercial ($450k to S600k) $800 $760 Commercial: Commercial ($600k to $750k) $1,000 $950 Commercial ($7SOkto $900k) $1,200 $1,140 Commercial ($900k to $1 050k) $1,400 $1,330 Commercial ($losokto S1200k) $1,600 $1,520 Commercial ($l200kto S1350k) $1,800 $1,710 Commercial ($1 350K to $1 SOCK) $2,000 $1,900 Commercial ($l500kto $2000K) $2,500 $2,500 Commercial ($2000K to $2500K) $2,900 $2,900 Commercial ($2500K to $3000K) $3,200 $3,200 Commercial ($3000K to $3500K) $3,500 $3,500 Commercial ($3500K to S4000K) $3,750 $4,000 Commercial ($4000K to $5000K) $4,000 $4,800 Commercial (Over $5000K) $4,400 $5,200 Snow Management and Infrastructure Base Tax (continued) same overall revenue, but to provide for a further correction of the base tax The following Base Taxes have been adjusted within the group to collect the

148 COUNCIL SPECIAL MEETING AGENDA - PAGE Vacant Multi-Family: Vacant Multi-Family (up to $1 50k) $600 $570 Commerdal ($2000K to $2500k) $8,700 $8,700 Vacant Multi-Family ($1 50k to $300k) $1,200 $1,140 Vacant Multi-Family ($300k to $450k) $1,800 $1,710 Vacant Multi-Family ($600k to $750k) $3,000 $2,850 Vacant Multi-Family ($750k to $900k) $3,600 $3,420 Vacant Multi-Family ($900kto $1050k) $4,200 $3,990 Vacant Multi-Family ($losokto $1200k) $4,800 $4,560 Vacant Multi-Family ($i200kto S1350k) $5,400 $5,130 Vacant Multi-Family ($l3sokto $1500k) $6,000 $5700 Vacant Multi-Family ($lsookto $2000k) $7,500 $7,500 Vacant Multi-Family ($2000k to $2500k) $8,700 $8,700 Vacant Multi-Family ($2500k to $3000k) $9,600 $9,600 Vacant Multi-Family ($3000kto $3500k) $10,500 $10,500 Vacant Multi-Family ($3500k to $4000k) $11,250 $12,000 Vacant Multi-Family (over $5000k) $13,200 $15,500 Commercial (up to $1 50k) $600 $570 Commercial ($1 50k to $300k) $1,200 $1,140 Commercial ($300k to $450k) $1,800 $1,710 Commercial ($450k to $600k) $2,400 $2,280 Commercial ($600k to $750k) $3,000 $2,850 Commercial ($750k to $900k) $3,600 $3,420 Commercial ($900k to $1 050k) $4,200 $3,990 Commercial ($1050k to $1 200k) $4,800 $4,560 Commercial ($1200k to $1350k) $5,400 $5,130 Commercial ($1 350K to $1500K) $6,000 $5,700 Commercial (Si 500K to $2000K) $7,500 $7,500 Commercial ($2500K to $3000K) $9,600 $9,500 Commercial ($3000K to $3500K) $10,500 Si 0,500 Commercial ($3500K to $4000K) $11,250 $12,000 Commercial ($4000K to $5000K) $12,000 $14,400 Commercial (Over $5000K) $13,200 $15,500 Vacant Multi-Family ($450k to $600k) $2,400 $2,280 Vacant Multi-Family ($4000k to $5000k) $12,000 $14,400 Corn rnercia I: Vacant Multi-Family ($3500k to $4000k) $3,750 $4,000 Vacant Multi-Family ($4000k to $5000k) $4,000 $4,800 Vacant Multi-Family (over $5000k) $4400 $5,200

149 is attached and titled 2016 Tax Policy Impact by Property Group The impact of the proposed 2016 tax policy to a condominium, multi-family and commercial property corn pared to 2015 tax policy residential, residential COUNCIL SPECIAL MEETING AGENDA - PAGE City Assessor, Financial Services Furlong, AAM, LAAS Respectfully Submitted, taxes for municipal and school financing purposes. The attached Bylaws will ensure that the City can proceed with levying property CONCLUSION: Individual Tax Levy Estimates by Property Group Draft of Bylaw 45 of 2015 ATTACHMENT(S): STRATEGIC PLAN GOAL: N/A PUBLIC NOTICE/COMMUNICATIONS: N/A Act, 1995 by the Province. date and those determined under the authority necessary to raise the tax revenue pursuant to the budget documents as of this The draft Bylaw contain the mill rates and minimum and base tax rates FINANCIAL IMPLICATIONS: of Section 288 of The Education amended bylaws at a later date. to Council s wishes with the first, second and third readings of the 3. Council may instruct Administration to amend Bylaw 45 of 2015 according 2. Council may give Bylaw 45 of 2015 two readings in its current form on one meeting; December 7, 2015 and third readings at a later date; or, 1. Council may give Bylaw 45 of 2015 in its current form all three readings at OPTIONS those have been set by the Province. The Public and Separate School mill rates will be presented to Council after

150 I : $ [.sli,nated le.sitleiitiii lax levy Assessed a I ic r $200,100 ( Gil) Ic Assessed Va Inc 52(10, l.stim,itel l{esiilential I:is levy Assessed Value a Sn Ne Assessed Vu I tie $201),000 $200, ill Rates C ciicr:il.\ltiriic:p:il l iilil{c School Sc parate Sc boo I )cht I lir:it v lcvy Mills A N N I 41 SI ,006, sub:l otal $3, Miii Rates C iei,cral Mm iciriul Public School Separate S cli C tipital Propccts library levy Mill.s.ANNI Al, $1, S95.40 OtiS? $131 It) Sul, l oial 53, I lasc Faxes: I peratli Il use Tax Roadways Ruse lit. Sub Iota I SI 89.01) I line 1 axes: Operations I lase I ax Roadss a s I liisc I ax Sn li lot il Sos. on SI 8 ).Ot (1 Grand Toial, I Grind lotal.53, Estimated Commercial lax Len Lst iiniiecl ( iii mere a I l ix I es s AscessetI Value 5150,000 InsaNe Assessed Value $150,000 Assessed Value l axahle Assessed alue S I 51)_DUO $150, Mill Rates ANNUAL Ocoerul Manicipa $3, Public School 8.28 Scpar:nc School 8.28 SI Debt Eliminahon $ library levy $ Sub-local $4, Mill Rates (I p to 15 (ic:icra \Ianic:pal Puhic School Separate Sclioo Capital Projccts Library Levy I ANNI Al, 22, $ $ Sub- Fetal $5, Base Faxes: SI or less assessed a. ac Operations Base Tax, Roadwa s Baae Tax Sub-Total $ Base Taxes: Ope: ations Base Tax Roadsays Base Tax Sub-local or less assessed abe I $ $ (0.00 Grand Total I $5, Grand Total 55.77(49 I w.:. Assessed Value S Taxable Assessed Value S300,000 Assessed Value 1 axable Assessed Value 5300, Mill Rates Genera] Municipal Public School Separate School Debt Elimination Library Levy ANNUAL $ $2, $ $ $9, Mill Rates General Municipal Public School Separate School Capital Projects Library Levy ANNUAL 22.57! S $2, $ $ Sub-Total $10, Base Taxes: Snow Management & Infrastructure Municipal Roadways Sub-Total $150,000 -$300,000 $ $1, $1, Base Taxes: Operations Base Tax Roadways Base Tax Sub-Total $150,000 to $300,000 $ $ $1, Grand Total $11, Grand Total $11, COUNCIL SPECIAL MEETING AGENDA - PAGE 148

151 dnarg. $17, $ lusiini;iietl ( iiniinei cial lax levy Lsiini,iled Commercial lax levy Assessed Va Inc l:txa bit Assessed Va in 5450,1)00 S450J100 A sse.ssed aiue Ia xa Ide Assessed Value I $450,000 L. s450, iiii Rates (iencral Mniiicipal Public School Separate School I)ebl I.liInintLlion Ii hrarv levy I 3asc axes: ()perat ions Base lax Roadways Base lax Sn b lola I A N NI Al $ $ $ $ Sub-Total 514, ,001 50,000 Range $ ,00 $2, l%iili Rates (Itp In If General Manicipal Public School Separate School (;apital Projects I. ihrai y I.evy Base l axcs: Operations Base lax Roadways Base Tax Sub lotal A N N I Al $ $3, $ Sub-Total $15,034.51) $ to $1, $2, C rand lotal, (;,,d lotal ] $17, Assessed Value r $600,000 laxa ble Assessed Value $600,000 Assessed Value l axa hie Assessed Value $600,000 $600, Mill Rates General Manicipal Public School Separate School Debt Elimination library Levy AN NI IA L SI $4, ( $ Sub-l otal 519, Mill Rates General Manici pal Public School Separate School Debt Elimination Library Levy ANN (I AL $ $4, $ $ Sub-Total $20, l3asc Faxes: Operations Base Tax Roadways Base Tax So h-iota $450,001 - Range $ $2, , Base Taxes: Operations Base Tax Roadways Base Tax Sub- l otal $450,001 -$600,000 Range $2, $3, Total $23, Grand l otal Assessed Value $750,000 l axable Assessed Value 5750,000 Assessed Value Taxable Assessed Value $750,000 $750, Mill Rates General Municipal Public School Separate School Debt Elimination Library Levy ANNUAL 22,3465 $16, ,28 56, $ $1, Sub-Total $24, Mill Rates General Municipal Public School Separate School Capital Projects Library Levy ANNUAL $16, $6, $ $1, Sub-Total $25, Base Taxes: Operations Base Tax Roadways Base Tax Sub-Total $600,001 -$750,000 Range $1, $3 MO , Base Taxes: Operations Base Tax Roadways Base Tax Sub-Total $600,001 -$750,000 Range $ $2, $3, Grand Total $28, Grand Total $28, COUNCIL SPECIAL MEETING AGENDA - PAGE 149

152 , (; I I S9Oti.OttO S90t).OOtl 2015 Istini:iled ( oniiii. rei:ii l:ix levy lstiiii:ttetl ( oinrnereial lax I 2016 Assessed alue la a ide Assessed a Inc $900,000 $900,001) Assessed a Inc a xa Ide Assessed Vat tie 590(1, (1(1,11(10 2(115 Mill Rates,ettt ra \I line::, t Public School Separate School )ehi liiii,ii,a: I,rarv Lcvv ANNUAl I , Sub-total Slut Rates (lencra! \1 J:1!c:p:L. hi it School Separate Scm,. Uapi:a Pu icci s l.ihrar l.evv.anni LU, ) ) ; Sl.lot}.X Sub Total 530.1)69.01) Base Faxes: Opcratons Base lax l{oadvavs Base 1 ax Siil, I otal 575(1.001 Range Base Faxes: S75t).OOl Reie 51, Oper:,tons llasc la.x 51, ,60t:.oO ROadsIVS Base I ax 53.12t1.i Siil,:iotal 54.56(1.0) rand total I 533, Grand total.534, Assessed Value laxa He Assessed :IIII C S 1,050,000 S 1,050,000 Assessed Value Taxable Assessed Value $1,050,000 51, ) 2015 Mill Rates General Municipal Public School Separate School Debt Kliniination I.ihrai y I.ey ANNUAL $23, $8, ,0846 $1, ,4025 $ Sub-Total $34, Mill Rates General MunIcipal Public School Separate School Capital Projects Library Levy ANN (AL $23, $8, , $1, Sub-Total $35, Base Taxes: Operations Base Tax Roadways Base Tax Sub-Total $1,050,000 Range 51, $5, Base Taxes: Operations Base Tax Roadways Base Tax Sub-Total $900,001 -$1,050,000 Range $L $ $5, Grand Total F $40, Grand Total $4O40o5o Assessed Value Taxable Assessed Value S 00.oo Assessed Value Taxable Assessed alue SI,200, Mill Rates Ger,eral Municipal Pubiic School Separate School Debt Elimination Librar Lev ANNUAL , , $1, Sub-Total 539, Ni ill Rates General Municipal Public School Separate School Capital Projects Library Levy ANNUAL ,085, $9, , , Sub-Total 540, Base Taxes: Operations Base Tax Roadways Base Tax Sub-Total Sl SL $4, $6, Base Taxes: Operations Base Tax Roadways Base Tax Sub-Total S1.050M SLS2O $6, Grand Total $46, Grand Total F $46, j -.,..,. oafl: COUNCIL SPECIAL MEETING AGENDA - PAGE 150

153 - $1.3 S IsIIi,ateCI ( octiniertial lax I l SIiITUIIC(l ( CiltIlileiCial lax I Assessed Value laxable Assessed Value fli,350,ihmi L SI 350,000 Assessed Value xii, le Assessed ai lie SI.35030)0 5 1,351130) Miii Rates icaeral Municipal Public School Separate School I)cbt Eliniinat itiit library Levy ,67.78 I ANNI AI , SI 178.0(1 1(1816 $1, $1,803.iX Sub i ciucl 544, (116 Mill Rates (icncral M utiieipal Public School Separate School Capital Project I.ibrarv levy ANNUAl S SI 1, $1, ,474 S 1, Sub Total.545,1(13.50 I lase I axes: )1,eratiuns Base lax Roadways I (use I.Su Ii: ( ota SI.200, lzaiigc E s [ $7, I (use Faxes: Operations Base lax Road ways I (ase lax S u h-local $1,200, Ranue $1.7 I 0.OQ_J ,84(1.0(1 Grant! Total i Grand lotal 55L943.51) :ssessed Value r $1,500,000 Taxable Assessed aiue L Sl,50l).001) 2015 Mill Rates ANNUAL Generai Muaicipa $33, Public School 8.28 Separate Scux,l )0 Debt Elimination I , Library Levy S2i03.75 Sub-Total $39, Base Taxes: SI.500,000 Operations Base Tax Roadways Base Tax L So00oo Sub-Total 58, :ssesseti aloe SI l axahle Assessed Value ), 533, Null Races ANNI Al. General Municipal PuhLc School 8.28 Separate School 8.28 $12, Capital l rojccts $1, Libran Le 1,474 $2, Sub l otal 550, Base Taxes: Operations Base Tax, SL Roadwa s Base lax 55, Sub-Total 57, Grand Total 557, Grand Total i 557, Assessed Value l axahle Assessed value Assessed Value 55,000,000 laxable Assessed N alue 55,000, Mill Rates General Municipal Public School Separate School Debt Elimination Library Levy ANNUAL $111, $41, $5, $7, Sub-Total 5165, Mill Rates General Muncpai Public School Separate School Capital Projects Library Levy ANNUAL $112, , $5, $7, Sub-Total 5167, Base Taxes: Operations Base Tax Roadways Base Tax Sub-Total $4,000,001 TO 55000,000 54, , r $16, Base Taxes: Operations Base Tax Roadways Base Tax Sub-Total 54, TO $5,000,000 $4, , $19, Grand Total $181, Grand Total $186, COUNCIL SPECIAL MEETING AGENDA - PAGE 151