Peninsula Corridor Joint Powers Board

Transcription

1 Quarterly Capital Program Status Report and DBE Status Report Prepared for the June 5, 2014 JPB Meeting 3rd Quarter FY2014: January 1, 2014 March 31, 2014 Peninsula Corridor Joint Powers Board

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3 Caltrain QUARTERLY CAPITAL PRORAM STATUS REPORT Status Date: March 31, 2014 TABLE OF CONTENTS Capital Program - Budget Status Summary... 1 Traffic Light Report... 3 Atherton Station Improvements (Project On-hold)... 4 Broadway Station Improvements (Project On-hold)... 6 CBOSS/PTC Project... 8 Peninsula Corridor Electrification Project Los atos Creek Bridge Replacement Project Quint Street Bridge Project Railroad Communications System (SOR) Project San Bruno rade Separation Project San Francisco Roadway Bridges Replacement Project San Mateo Bridges Replacement Project - Design Signal Pre-emption Improvement Project Systemwide Signal System Rehabilitation Project FY Systemwide Station Rehab Program FY Systemwide Track Rehab Program FY Train Dispatch Voice Communication System Project Upgrade of PA & VMS Systems at 4 Stations Project Wayside Power at Diridon Station Project DBE Status Report Definition of Terms Performance Status (Traffic Light) Criteria... 41

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5 Caltrain - Capital Program - Budget Status Summary Q3 FY January 1 to March 31, 2014 All Costs in $1,000's Programs FY2009 FY2010 FY2011 FY2012 FY2013 FY Station and Intermodal Access $75,482 $5,225 $500 $400 $710 $3, Right of Way / Signal & Communications $58,172 $52,575 $15,049 $29,653 $23,054 $46, Rolling Stock $1,600 $6,423 $7,620 $8,299 $7,000 $2, Operational Improvements/Enhancements $3,052 $8,371 $2,007 $1,535 $4,307 $4, Others $8,299 $2,290 $1,990 $1,990 $1,990 $2, Caltrain Modification Program $4,500 $8,651 $9,460 $19,600 $2,032 $2, Legal Mandates & Required Enhancements - CBOSS/ PTC $117, Electrification $10,720 Total Board Approved Budget by FY (1) $151,105 $83,535 $36,626 $61,477 $39,093 $190,565 Total Audited Expenditures by FY (2) $76,917 $72,626 $92,126 $81,375 $87,385 (3) $51,940 (4) Some of the major projects completed include, but are not limited to the following: Tunnel Rehabilitation Project Hillsdale Station Outboard Platform Improvements Bridge Seismic Retrofit and Deck Replacement Project Centralized Equipment Maintenance & Operations Facility (CEMOF) North Terminal Operations Improvements Project Burlingame Station Platform & Track Improvements Project Diridon Station Improvements uadalupe River Bridge Interim Repair Project Cal Ave Station Improvements / Palo Alto Ped Underpass & Platform Improvements / Bridge Deck Repair Project San Bruno / South Linden Interim Safety Improvement Project Procurement of Eight Caltrain Passenger Cars San Mateo County rade Crossing Improvement Program South San Francisco Station Parking Lot Project South Terminal and Santa Clara Stations Improvements Project San Mateo Bridges Rehabilitation Project Jerrold Avenue Bridge Replacement Project System Station Rehab Project - FY2012 Narrow Banding Project Rail Operation Control System (ROCS) Project Real Time Transit Information Project - Predictive Arrival/Departure System (PADS) Note: (1) The "Total Board Approved Budget by FY" reflects the annual budget approved by the JPB at the beginning of each fiscal year. This authorizes the amount that could be spent on projects. Unspent budget in a fiscal year will be carried forward to subsequent budget years. (2) "Total Audited Expenditures by FY" reflects total cost expended in the fiscal year; funding source for the expenditures could be from prior fiscal years. (3) Expenditures shown for FY2013 through June 30, 2013 have been audited. (4) Expenditures shown for FY2014 through March 31, 2014 are unaudited. Page 1

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7 January 1, March 31, 2014 Caltrain QUARTERLY REPORT Active Capital Projects TRAFFIC LIHT REPORT The following projects represent a sub-set of the total Capital Program and have been selected for inclusion into the Quarterly Report due to project value, operational significance, and/or impact on customers. SCOPE SCHEDULE BUDET / COST HSR IMPACT Q2 FY14 Q3 FY14 Q2 FY14 Q3 FY14 Q2 FY14 Q3 FY14 Q2 FY14 Q3 FY14 Atherton Station Improvements (Project On hold) W W W W W W R R 4 Page Broadway Station Improvements (Project On hold) W W W W W W R W 6 CBOSS/PTC Project 8 Peninsula Corridor Electrification Project 10 Los atos Creek Bridge Replacement Project R R 12 Quint Street Bridge Project Y Y R R Y Y 14 Railroad Communications System (SOR) Project R R N/A N/A 16 San Bruno rade Separation Project 18 San Francisco Roadway Bridges Replacement Project Y Y 20 Signal Pre-emption Improvement Project 22 Systemwide Signal System Rehabilitation Project - FY2013 Y Y N/A N/A 26 Systemwide Station Rehab Program - FY2013 Y Y N/A N/A 28 Systemwide Track Rehab Program - FY2013 Y Y N/A N/A 30 Train Dispatch Voice Communication System Project Y R 32 Upgrade of PA & VMS Systems at 4 Stations Project 34 Wayside Power at Diridon Station Project R R 36 Page 3

8 Jan. 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Capital Projects SCOPE ATHERTON STATION IMPROVEMENTS SCHEDULE BUDET/COST HSR IMPACT W W W R SCOPE: W This project provides for the design and construction of new station facilities at Atherton Station (MP 27.80) to eliminate the "hold out rule". The scope of the project includes demolishing the center platform and providing outboard boarding platforms with a center inter-track fence and a signalized/gated pedestrian crossing at the northern end of the platforms. Design has been completed; project was placed on hold for further efforts (see note in "Other" section). Scope of project is on hold; Caltrain capital program management team is reviewing the impacts of other improvements in the vicinity of the station to determine the appropriate scope definition for the Atherton Station project. A Hold-Out Rule Elimination study which includes reviewing and advancing design options is being conducted for the Atherton Station, Broadway Station and South San Francisco Station. SCHEDULE: W Progress: Project is on hold. Jan - Mar 2014 Future Activities: Apr - Jun 2014 Project is on hold. Project is on hold; schedule needs to be redefined and re-baselined. Page 4

9 Jan. 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Capital Projects ATHERTON STATION IMPROVEMENTS BUDET: (a) (b) (c) (d) (e) = (a - d) W Segment roup Current Board Approved Budget Expended to Date Committed To Date Estimate at Variance at Planning & Engineering $239,400 $339,639 $339,642 $365,000 ($125,600) Right of Way Construction $1,296,250 $22,696 $28,906 $2,557,527 ($1,261,277) Construction Management $200,000 $290,525 ($90,525) Administration $143,640 $160,625 $160,625 $687,036 ($543,396) Contingency $120,710 $385,712 ($265,002) Total $2,000,000 $522,960 $529,173 $4,285,800 ($2,285,800) Project Budget / Cost Status $3,000,000 Current Board Approved Budget Estimate at Expended to Date $2,500,000 Amount in $ $2,000,000 $1,500,000 $1,000,000 $500,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups The project was put on hold for any further design efforts. Estimate at will be re-evaluated when project is re-activated. HSR IMPACT: Project scope, budget and delivery schedule will likely be impacted by High Speed Rail development along the Caltrain corridor. R OTHERS: W Project has been placed on hold; Capital Program Management team is currently reviewing the impact of capital improvements (incl. Dumbarton Rail Extension) in the vicinity of Atherton Station. Page 5

10 Jan. 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Capital Projects BROADWAY STATION IMPROVEMENTS SCOPE SCHEDULE BUDET/COST HSR IMPACT W W W W SCOPE: W This project is to eliminate the "hold out rule", reduce gate down time and provide pedestrian/patron safety by providing outboard boarding platforms at the Broadway Station (MP 15.2). The platforms are to be staggered, the Northbound platform north of Broadway Avenue and the Southbound platforms remaining south of Broadway Avenue. Scope includes track work, signal work, pedestrian active warning devices, lighting and general construction work on platforms and associated amenities. This work shall eliminate the hold out rule and reduce gate downtime. Most of the track rehab work in the vicinity of the Broadway station has been transferred to the Burlingame Outboard Platform Project. The project was put on hold for any further design efforts. Scope of project is on hold; Caltrain capital program management team is reviewing the impacts of other improvements in the vicinity of the station to determine the appropriate scope definition for the Broadway Station project. A Hold-Out Rule Elimination study which includes reviewing and advancing design options is being conducted for the Broadway Station, Atherton Station and South San Francisco Station. SCHEDULE: W Progress: Project is on hold. Jan - Mar 2014 Future Activities: Apr - Jun 2014 Project is on hold. Project is on hold; schedule needs to be redefined and re-baselined. Page 6

11 Jan. 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Capital Projects BROADWAY STATION IMPROVEMENTS BUDET: (a) (b) (c) (d) (e) = (a - d) W Segment roup Current Board Approved Budget Expended to Date Committed To Date Estimate at Variance at Planning & Engineering $243,196 $1,059,935 $1,059,935 $1,265,000 ($1,021,804) Right of Way Construction $1,864,500 $23,854 $30,906 $4,174,947 ($2,310,447) Construction Management $162,130 $460,959 ($298,829) Administration $194,557 $326,493 $326,493 $980,039 ($785,482) Contingency $324,958 $616,155 ($291,197) Total $2,789,341 $1,410,282 $1,417,334 $7,497,100 ($4,707,759) Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $4,500,000 $4,000,000 $3,500,000 $3,000,000 Amount in $ $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups The project was put on hold for any further design efforts. Estimate at will be re-evaluated when project is re-activated. HSR IMPACT: W Project scope, budget and delivery schedule will likely be impacted by High Speed Rail development along the Caltrain corridor. OTHER: W Project has been placed on hold; Capital Program Management team is currently reviewing the impact of future capital improvements in the vicinity of the Broadway station. Page 7

12 Jan 1, Mar 31, 2014 Active Capital Projects CBOSS PTC Project SCOPE SCHEDULE BUDET / COST HSR IMPACT SCOPE: This project includes design of a Communications Based Overlay Signal System Positive Train Control (CBOSS PTC), which will improve rail safety, provide enhanced operational benefits for passenger rail service, and fulfill federally mandated positive train control safety improvements along the Caltrain/ California High Speed Train (CAHST) San Francisco to San Jose corridor. The CBOSS PTC communication system has been specified to provide a reliable means for PTC information exchange at speeds up to 125 mph between the CBOSS PTC-equipped trains, wayside devices, employees-in-charge handheld devices, and the operations control center in San Jose. The CBOSS PTC Project will be implemented in three phases: Phase 1 - Project Administrative Planning, Preliminary Design and Critical Design of CBOSS PTC system. Phase 2 with fiber optic backbone - Activities including acceptance of CBOSS PTC Final Design and the Factory Acceptance Test, as well as installation of the data communications subsystem including fiber optic backbone. Phase 3 with fiber optic backbone - Activities including all remaining CBOSS PTC subsystem installation, all sub-system and system testing, Focus of the project during phase 1 was follows: 1) Project administrative planning; 2) Federal Railroad Administration (FRA) documentation deliverables such as the PTC Development Plan (PTCDP), PTC Implementation Plan (PTCIP) updates and the PTC Safety Plan (PTCSP) outline; 3) PTC database management plan; 4) CBOSS PTC Preliminary Design and Critical Design for all sub-system hardware and software. Focus of the project during phase 2 is as follows: 1) CBOSS PTC Final Design for all sub-system hardware and software. 2) of Factory Integrated Subsystem/system Demonstration. 3) Commence Installation of Data Communication System (including Fiber). 4) Complete Installation and Verification of Data Communication System (including Fiber). Focus of the project during phase 3 / 4 is as follows: 1) Complete remaining CBOSS PTC subsystem installation activities, including the BCCF. 2) Complete remaining sub-system testing, verification, training, and commissioning. 3) Complete safety certification, system acceptance, and the one year warranty. : None SCHEDULE: 1 - Final design completion is forecasted later than original plan due to FRA FDR comments. 2 - Fiber optics installation production rate is lower than the original plan due to existing field conditions that boring crew has encountered. Page 8

13 Jan 1, Mar 31, 2014 Active Capital Projects CBOSS PTC Project Progress: This Period: Jan - Mar ) Continued Final Design reviews of PTC System Overview, Interface Description, and System Overview Drawings resubmittal. 2) Continued field coordination efforts to complete installation activities of the Fiber Optic Backbone Segment 3 and Segment 2. 3) Continued working on CCF/BCCF permitting process with the City of Menlo Park. 4) Continued DCS and Fiber Optic Backbone subsystem installation, including commencement of Segment 1. 5) Commenced On-Board installation activities. 6) Continued approval of Wayside Final Design submittals. Continued to address CBOSS functionality issues relative to crossing activations. 7) Commenced installation on track transponders. 8) Continued development of the Interoperability Coordination plan. 9) Continued interoperability coordination effort with Tenant RR's. 10) Reviewed engineering documents and database files to identify impacts of milepost adjustments. 11) Started regular meetings with the CPUC in January Future Activities: Apr - Jun ) Continue installation activities for DCS and Fiber Optic Backbone. 2) Continue Wayside subsystem installation on the WIUs, existing circuitry, and track transponders. 3) Commence PICO testing of Wayside signal equipment. 4) Continued progress of RF Spectrum activities. 5) Continue to address Signal Plan revision control items identified during field activities. 6) Continue interoperability gaps and coordinate technical working groups with UPRR. 7) Continued development of the Interoperability Coordination plan. 8) Commence BCCF buildout. 9) Commence installation of 14 radio base stations. : None BUDET: Phase 1, 2, & 3 / 4 Cost Analysis (a) (b) (c) (d) (e) = (a - d) Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Owner's Cost $49,726,798 $22,252,093 $28,313,060 $57,831,001 ($8,104,203) Design Build Contract $138,135,673 $64,651,982 $105,325,746 $138,135,673 Options/ Allowance $35,647,734 $31,380,139 $4,267,595 Contingency $7,489,795 $3,653,187 $3,836,608 Total $231,000,000 $86,904,075 $133,638,806 $231,000,000 Project Budget / Cost Status $160,000,000 Owner's Cost Estimate at Expended to Date $140,000,000 $120,000,000 Amount in $ $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 Owner's Cost Design Build Contract Segment roups Options/ Allowance Contingency The Current Board Approved Budget was updated for the JPB Q4FY13 (June2013) report to include all Phases. The Estimate at was also updated in the June2013 report to include all Phases. Phase 1 NTP was on 27-Jan-2012(A), Phase 2 NTP was on 30-Apr-2013(A) and Phase 3 NTP was on 27-Nov-13(A). : None HSR IMPACT Page 9

14 Jan 1, Mar 31, 2014 CALTRAIN QUARTERLY REPORT Active Capital Projects PENINSULA CORRIDOR ELECTRIFICATION PROJECT SCOPE SCHEDULE BUDET/ COST HSR IMPACT SCOPE: The Peninsula Corridor Electrification Project will electrify the 51 mile Caltrain Commuter line from San Francisco to Tamien. The project budget includes activities associated with: (1) Preparing and completing the environmental assessment and clearance. (2) Technical refresh of previous 35% design. The Federal Transit Administration (FTA) completed their National Environmental Policy Act (NEPA) Environmental Assessment (EA) of Corridor Electrification in 2009 with the adoption of a Finding of No Significant Impact (FONSI). FTA has identified to Caltrain that since the project description of the electrification project is the same as FTA analyzed in their 2009 EA, that there is no need to do a NEPA revaluation for this project. Under FTA s direction, staff will be preparing a state-only environmental clearance document: the Peninsula Corridor Electrification Project EIR. The budget reflects all efforts associated with processing a new environmental document and environmental planning. Project public outreach, operations, project controls and engineering supporting during the environmental clearance phase. The FY14 budget also includes the 35% design updates to be performed by Owner's technical team and procurement planning for the design build contract through Oct the end of environemental process. SCHEDULE: Progress: Jan - Mar 2014 The project team finalized the environmental impact analysis for the input to the PCEP Draft EIR (DEIR). The DEIR was publically released on February 28, The project team held the first of four public meetings to solicit input on the DEIR, on March 18. The project team presented additional stakeholders venues, as requested. The public input period was from February 28, 2014 through April 29, Completed negotiations with top ranked firm for Electrification Owner's Representative, and provided a recommendation for award. Continue Industry Day rollout and design-build procurement RFQ/RFP efforts. Future Activities: Apr - June 2014 The project team held the remaining 3 public meetings to solicit input on the DEIR on April2,7 and 9. The project team will continue to present in additional stakeholders venues, as requested. The project team collected public input on the DEIR through April 29, when the comment period closed. Following the close of the comment period, the project team is reviewing received written comments and beginning the process for responding and preparing the Final EIR. The JPB board approval of Electrification Owner's Representative consultant service. Held Industry Day and issue Electrification RFQ. Page 10

15 Jan 1, Mar 31, 2014 CALTRAIN QUARTERLY REPORT Active Capital Projects PENINSULA CORRIDOR ELECTRIFICATION PROJECT BUDET: Segment roup Consultant EIR (a) (b) (c) (d) (e) = (a - d) Current Board Approved Budget $3,448,075 Expended to Date Committed To Date $1,904,404 $2,145,822 Estimate at $3,448,075 Variance at Consultant Other Consultant Support $1,812,091 $804,540 $862,333 $1,175,373 $636,718 Agency Staff EIR $1,593,293 $1,011,927 $1,011,927 $1,952,095 ($358,802) Agency Staff - 35% Design Update $398,487 $352,326 $352,326 $740,616 ($342,129) Consultant - 35% Design Update $3,591,798 $683,809 $1,861,946 $3,176,667 $415,131 TASI Operator Support EIR $61,103 $21,146 $21,146 $61,103 ODC and Legal EIR $252,851 $197,311 $197,311 $366,271 -$113,420 Advance Construction Work $497,378 $497,378 $497,378 -$497,378 Sub-Total $11,157,698 $5,472,841 $6,950,189 $11,417,578 -$259,880 Contingency $265,756 $5,876 $259,880 Total $11,423,454 $5,472,841 $6,950,189 $11,423,454 Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $4,000,000 $3,000,000 Amount in $ $2,000,000 $1,000,000 0 Consultant EIR Consultant Other Agency Staff EIR Support Agency Staff 35% Design Update Segment roups Consultant 35% Design Update TASI Operator Support OCD and Legal Contingency HSR IMPACT: None OTHER: Page 11

16 Jan. 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Active Capital Projects LOS ATOS CREEK BRIDE REPLACEMENT PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT R SCOPE: Scope of the Los atos Creek Bridge Replacement Project includes: Preliminary Design, Environmental Document, Final Design and Construction for the removal and replacement of the existing MT-1 and MT-2 bridges crossing the Los atos Creek. As recommended in the PSR, the new replacement structure is to be a pre-stressed / pre-cast concrete bridge with new foundations and a new widened bridge deck that allows construction for a permanent tail track and signal work. The permanent tail track and signal work is being covered under the South Terminal Phase 3 project. Environmental Clearance is being obtained through the National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) process. The CEQA process requires public input and Board approval of a Mitigated Negative Declaration. The project cost and schedule will also be revisited. SCHEDULE: R The project schedule will be updated once the operational and capacity analysis study is complete. The study will properly respond to FTA requirements of having a finalized project scope, purpose and needs for environmental clearance. Progress: Jan - Mar 2014 (1) Continued National Environmental Policy Act (NEPA) clearance process. (2) Continued public outreach effort. (3) Continued negotiating with the City of San Jose. (4) Continued to prepare and revise draft environmental document. Future Activities: Apr - Jun 2014 (1) Continue environmental NEPA clearance process. (2) Continue to prepare and revise draft environmental document. (3) Continue public outreach effort. (4) Continue negotiating with the City of San Jose. (5) Begin addressing Regional Water Quality Control Board (RWQCB) concerns with the revised design by the new eneral Engineering Consultant (EC) (HDR & RSE). As Federal funds are involved in the 35% design phase, the project will be on-hold at 35% design until environmental clearance from the FTA is obtained. Page 12

17 Jan. 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Active Capital Projects LOS ATOS CREEK BRIDE REPLACEMENT PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $2,243,657 $2,104,250 $2,313,360 $2,243,657 Right of Way $50,000 $50,000 Construction $3,850,794 $13,346 $14,318 $3,850,794 Construction Management $1,402,600 $4,828 $4,828 $1,402,600 Administration $1,803,021 $1,829,504 $1,829,504 $1,803,021 Contingency $952,343 $952,343 Total $10,302,415 $3,951,928 $4,162,010 $10,302,415 Project Budget / Cost Status $4,500,000 Current Board Approved Budget Estimate at Expended to Date $4,000,000 $3,500,000 Amount in $ $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups The current Board approved Budget and the Estimate at of about $10.3 million is for the environmental and design phases plus partial construction. Estimated cost for construction will not be known until the completion of preliminary design. Once the scope is refined, the Budget and Estimate at will be updated. HSR IMPACT: Page 13

18 Jan. 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Active Capital Projects QUINT STREET BRIDE PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT Y R Y SCOPE: Y Proposed Scope: (1) Close Quint Street crossing permanently to vehicular traffic. Remove the Quint Street Bridge, fill the bridge opening with an embankment and construct new tracks on the embankment. (2) Perform other related work such as utility protection, trackwork and street utilities. The Quint Street bridge replacement with tracks on embankment will enable completion of the project within the approved budget without compromising the JPB goals on seismic vulnerability, state of good repair and safety and will not preclude the potential construction of a station in the vicinity. (1) In July 2013, the San Francisco County Transportation Commission selected Option 1(Close Quint Street permanently to vehicular traffic and replace Quint Street bridge with an embankment) as the preferred alternative. (2) Street closure which is necessary for berm construction is awaiting approval from San Francisco Board of Supervisors. SCHEDULE: R The project schedule will be updated and re-baselined following discussions with the San Francisco County Transportation Authority (SFCTA). Progress: Jan - Mar 2014 (1) Began and continued legislative process of street closure with the SF Real Estate department. Once initiated, the legislative process will take 6-8 weeks. (2) Inspections revealed a significant increase in substandard bridge structural conditions warranting a reduction in train traffic. Future Activities: Apr - Jun 2014 (1) Continue legislative process of street closure ordinance. (2) Conduct detailed inspection of structure to check for additional substandard bridge structural conditions. (3) Repair condition at North end of Span 3 and Main Track (MT)1 to restore train traffic to 30 MPH. (4) Issue design Work Directive (WD) to HDR to begin design of the berm construction. The schedule delay was due to ongoing negotiations with SF on the scope of the project. Page 14

19 Jan. 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Active Capital Projects QUINT STREET BRIDE PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Y Segment roup Planning & Engineering Current Board Approved Budget $2,490,101 Expended to Date $826,754 Committed to Date $826,770 Estimate at $2,350,684 Variance at $139,417 Right of Way $3,153 $5,988 $5,988 $2,976 $177 Construction $12,223,514 $6,808 $6,808 $11,539,138 $684,376 Construction Management $2,489,155 $658 $658 $2,349,791 $139,364 Administration $2,724,158 $1,297,448 $1,297,448 $2,571,637 $152,521 Contingency $8,238,404 $1,697,914 $6,540,490 Total $28,168,485 $2,137,656 $2,137,672 $20,512,140 $7,656,345 Project Budget / Approved Funding / Cost Status Current Board Approved Budget Estimate at Expended to Date $12,000,000 $10,000,000 Amount in $ $8,000,000 $6,000,000 $4,000,000 $2,000,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups (1) Out of the $28.2M Board approved budget, only $2.7M is available at this time. HSR IMPACT: Page 15

20 January 1, March 31, 2014 Caltrain Quarterly Report Active Capital Projects Railroad Communication System (SOR) Project SCOPE SCHEDULE BUDET/COST OTHER R SCOPE: The State of ood Repair (SOR) project includes seven upgrades / replacement tasks of Caltrain's communication systems or subsystems. The seven upgrades / replacement tasks are: Task 1. Assessment of Back Office Train Control Systems at Central Control Facility (CCF). Task 2. Assessment of Advance Train Control System (ATCS) Radio Network System. Task 3. Assessment and Optimization of Caltrain's Telephone Lines used for Communication and Signal (C&S) functions. Task 4. Increase voice radio coverage around Mountain View area. Task 5. Remote reboot capability of channel 5 radio at Monument Peak. Task 6. Develop standardized drawings and configuration management for railroad communication system. Task 7. Implementation of a Communication System for Track Department's Weather Sensors. (1) Possible hold off of Task #7 due to Caltrain Communications Based Overlay Signal System (CBOSS) Positive Train Control (PTC) Project impacts. SCHEDULE: R Progress: Jan - Mar 2014 (1) Continued assesment of ATCS Hardware, ATCS Data network and C&S Telco lines (Task #'s 1, 2 and 3). (2) Continued design of communication system for weather sensors (Task #7). Future Activities: Apr - Jun 2014 (1) Continue assessment of ATCS Hardware, ATCS Data network and C&S Telco lines (Task #'s 1, 2 and 3). (2) Continue design of communication system for weather sensors (Task #7). (3) Complete the voice radio coverage design to IFB level (Task #4) (4) Finalize railroad communication system drawings (Task #6). (1) The project schedule was extended by another three months this quarter due to additional time needed to evaluate overall district communications and compatibility with the CBOSS/PTC design. Page 16

21 January 1, March 31, 2014 Caltrain Quarterly Report Active Capital Projects Railroad Communication System (SOR) Project BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $102,000 $61,835 $130,420 $102,000 0 Right of Way 0 Construction $581,000 $10,000 $10,000 $581,000 0 Construction Management $136,000 $8,812 $8,812 $136,000 0 Administration $196,000 $131,185 $131,185 $196,000 0 Contingency $112,500 $112,500 0 Total $1,127,500 $211,832 $280,417 $1,127,500 0 Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $700,000 $600,000 $500,000 Amount in $ $400,000 $300,000 $200,000 $100,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups OTHER: Page 17

22 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SAN BRUNO RADE SEPARATION PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT SCOPE: The project will raise the railroad in a retained embankment and lower roadways crossing the railroad right of way from just south of the I-380 flyover to approximately San Felipe Road (MP 12.0) in San Bruno. The project will eliminate at-grade vehicular crossings at San Bruno Avenue, San Mateo Avenue and Angus Avenue and replace them with grade separated vehicular access. Pedestrian undercrossings will be constructed at Euclid and Sylvan Avenues in San Bruno. The existing San Bruno station will be relocated onto an elevated structure at San Bruno and San Mateo Avenues. The former site of the San Bruno Lumber will become a surface parking lot for the new San Bruno station. A BART vent structure will be retrofitted to support Caltrain track loading. Construction contract Option 1 has been exercised and includes: a new at-grade parking lot and transit center, northbound platform at San Bruno station, roadway improvements along First Avenue, construction of three pedestrian under crossings and the demolition of the San Bruno temporary station. Current EAC reflects the inclusion of Option 1. SCHEDULE: Replace Schedule Progress: Jan - Mar 2014 (1) Completed construction of pedestrian underpass tie-in. (2) Completed installation of utilities at north bound platform. (3) Completed construction of water feature. (4) Completed construction of north bound platform. (5) Completed final grading at Transit Center. (6) Completed final grading at station area. ( 7) Completed paving transit center. ( 8) Completed final paving of streets. ( 9) Completed cut-in of traffic signals. (10) Continued construction at east & west side of elevator tower. (11) Continued construction of stairs and ramp for the new station. (12) Began installation of platform amenities. Future Activities Apr - Jun 2014 (1) Complete construction of stairs and ramp for the new station. (2) Complete installation of platform amenities. (3) Complete sidewalk & concrete paving. (4) Open new San Bruno platform. (5) Complete installation of new traffic signals. (6) Complete construction at west side of elevator tower. (7) Complete construction at east side of elevator tower. (8) Complete final planting & landscaping. Page 18

23 Jan 1, Mar 31, 2014 Caltrain Quarterly Report SAN BRUNO RADE SEPARATION PROJECT Active Capital Projects BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $20,373,381 $20,588,265 $20,588,868 $20,588,265 ($214,884) Right of Way $550,989 $511,322 $511,322 $556,800 ($5,811) Construction $105,125,713 $101,877,606 $99,584,983 $106,234,502 ($1,108,789) Construction Management $17,140,057 $16,778,667 $17,729,739 $17,320,838 ($180,781) Administration $11,848,036 $11,398,240 $11,398,240 $11,973,000 ($124,964) Contingency $44,130 $44,595 ($465) Total $155,082,305 $151,154,100 $149,813,152 $156,718,000 ($1,635,695) Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $120,000,000 $100,000,000 Amount in $ $80,000,000 $60,000,000 $40,000,000 $20,000,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups Project EAC increased by $1,636K this quarter reflecting anticipated and approved change orders and extended construction management support during project closeout. HSR IMPACT: Page 19

24 Jan 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Active Capital Projects SAN FRANCISCO ROADWAY BRIDES REPLACEMENT PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT Y SCOPE: The San Francisco Roadway Bridges Replacement project upgrades the Caltrain owned vehicular bridges located at 22nd Street, 23rd Street and Paul Avenue and includes: (1) Remove and replace the existing two-span steel-through girder superstructures as the bridges have reached the end of their useful lives, allowing sufficient vertical clearance to accommodate future projects such as electrification. (2) Remove and reconstruct the existing utility lines attached to the bridges. Provide temporary supports until the bridges are reconstructed. SCHEDULE: Y Progress: Jan - Mar 2014 Future Activities: Apr - Jun 2014 (1) Received draft Invitation for Bid (IFB) for Plans, Specifications and Estimates (PS&E) package. (2) Reviewed plans and specifications. (3) Received Utility Reimbursement agreements from Comcast. (4) Issued Purchase Order (PO) to investigate abandoned utilities. (5) Received drawings from San Francisco Fire Department Auxiliary Water Supply System (AWSS) to be added as an addendum to the IFB package for the 22nd Street Bridge. (5) Continued negotiations with AT&T regarding Utility Reimbursement agreements. (1) Receive Utility Reimbursement agreements from AT&T. (2) Continue to investigate unknown utilities. (3) Send Invitation for Bid (IFB) package to Contracts & Procurement (C&P). (1) Utility Agreements with private utilities and the City and County of San Francisco for utility relocation, cost sharing, betterments and methods of payments is ongoing and needs to be finalized prior to completion of design. (2) Pending finalization of the above agreements continue to impact project schedule. Page 20

25 Jan 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Active Capital Projects SAN FRANCISCO ROADWAY BRIDES REPLACEMENT PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $1,860,180 $1,629,275 $1,676,795 $1,900,000 ($39,820) Right of Way $195,000 $24,588 $34,578 $195,000 Construction $11,635,442 $35,710 $35,716 $11,700,000 ($64,558) Construction Management $2,100,000 $33,127 $49,697 $2,100,000 Administration $2,287,950 $1,922,057 $1,922,057 $2,325,000 ($37,050) Contingency $2,400,171 $1,980,000 $420,171 Total $20,478,744 $3,644,757 $3,718,843 $20,200,000 $278,743 Project Budget / Cost Status 2,500,000 Current Board Approved Budget Estimate at Expended to Date 2,000,000 Amount in $ 1,500,000 1,000, ,000 0 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups (1) Out of the $20.4M Board approved budget, only $4.3M is available at this time. Additional available fund is needed immediately. HSR IMPACT: Page 21

26 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SAN MATEO BRIDES REPLACEMENT PROJECT - DESIN SCOPE SCHEDULE BUDET/COST OTHER SCOPE: The project will improve structural integrity and improve roadway clearances of four railroad bridges that are approximately 100-years old. The project consists of the following phases: Phase I: Foundation Improvements to strengthen the existing foundations and construct new abutments for the future replacement of the bridge spans. Phase I was completed in 2011 (Project 1755). Phase II: Utility relocation - relocate all utilities that have potential impact to the bridge construction. Phase II and Phase III will be performed at the same time. Phase III: Bridge Replacement - remove and replace of the existing steel girder superstructure and timber deck spans for the four San Mateo bridges (Poplar Avenue, Santa Inez Avenue, Monte Diablo Avenue and Tilton Avenue); raising the track level and establishing 15 track centers through the project limits; install associated utility work; and increase clearance between the railroad bridge and the street below. The current scope is for the design of Phase II & III and the Advanced Site Preparation (ASP) package only. Total approved funding is for Phase II & III. A work plan for the total phase II & III was prepared, submitted and is being revised; the budget, EAC and schedule will be re-baselined when the Work Plan is approved. SCHEDULE: Being updated. Progress: Jan - Mar 2014 (1) Issued NTP and began ASP work. (2) Completed review of submittals and RFI's for ASP. (3) Continued design of Phase II & III package. (4) Continued public outreach. (5) Continued utility coordination. Future Activities: Apr - Jun 2014 (1) Complete ASP work. (2) Complete design of Phase II & III. (3) Finalize IFB package for the main construction contract. (4) Advertise the main construction contract. (5) Hold work plan meeting. (6) Continue public outreach. (7) Continue utility coordination. The current schedule reflects the Design of Phase II, III and ASP only. Page 22

27 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SAN MATEO BRIDES REPLACEMENT PROJECT - DESIN BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $1,150,000 $981,050 $1,017,694 $1,150,000 0 Right of Way $55,000 $45,500 $55,000 0 Construction $566,947 $519,766 $661,147 $566,947 0 Construction Management $119,000 $88,098 $163,098 $119,000 0 Administration $1,016,883 $886,761 $886,761 $1,016,883 0 Contingency 0 Total $2,907,830 $2,521,175 $2,728,700 $2,907,830 0 Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $1,400,000 $1,200,000 $1,000,000 Amount in $ $800,000 $600,000 $400,000 $200,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups 1) The Board has approved the total funding for the design of Phase II, Phase III and the ASP package. 2) The Board Approved Budget and Estimate at (EAC) are for the design of Phase II, the design of Phase III and the ASP package only. Phase III construction will be included when the Work Plan is approved. 3) Project EAC increased by $882K this quarter reflecting an amendment to the design, additional trees to be removed, and increased staffing cost due to delays in awarding the ASP contract. OTHER: Page 23

28 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SINAL PRE-EMPTION IMPROVEMENT PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT Y Y SCOPE: The purpose of this project is to improve the safety of signalized traffic intersections adjacent to at-grade highway-rail crossings. The proposed improvements include backup batteries and train detection upgrades. The project will achieve a minimum of six to 14 seconds of advanced pre-emption for the following signalized traffic intersections: (1) Brewster Avenue, Redwood City (2) Churchill Avenue, Palo Alto (3) East Meadow Avenue, Palo Alto (4) Rengstorff Avenue, Mountain View (5) Castro Street, Mountain View (6) Improved phasing improvements at Brewster, Castro and Rengstorff was added in May SCHEDULE: Y The schedule is being updated. Progress: Jan - Mar 2014 (1) Issued progress reports to Caltrans. (2) Held construction progress meetings. (3) Met with agency partners on contract administration issues. (4) Completed construction at Brewster, Meadow, Churchill, Rengstorff and Castro. (5) Completed processing RFI's. (6) Completed punch list work. (7) Began negotiations for a 62-day time extension (no cost impact) contract change order due to material delays. Future Apr - Jun 2014 (1) Issue progress reports to Caltrans. (2) Hold construction progress meetings. (3) Meet with Palo Alto & Santa Clara County to resolve Rengstorff issue. (4) Execute final change orders. (5) Continue meeting with Caltrans in providing progress information. (6) Continue meeting with agency partners on contract administration issues. Schedule was delayed by three months due to late delivery of signal poles and traffic controllers. Page 24

29 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SINAL PRE-EMPTION IMPROVEMENT PROJECT BUDET: Y Segment roup (a) Current Board Approved Budget (b) Expended to Date Committed to Date (e) = (a - d) Planning & Engineering $650,946 $659,923 $718,213 $659,923 ($8,977) (c) (d) Estimate at Variance at Right of Way Construction $1,959,500 $2,047,840 $1,957,302 $2,047,840 ($88,340) Construction Management $120,000 $122,032 $122,032 $122,032 ($2,032) Administration $1,018,000 $866,986 $866,986 $932,128 $85,872 Contingency $100,577 ($100,577) Total $3,748,446 $3,696,781 $3,664,533 $3,862,500 ($114,054) Project Budget / Cost Status $2,500,000 Current Board Approved Budget Estimate at Expended to Date $2,000,000 Amount in $ $1,500,000 $1,000,000 $500,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups 1) Current Estimate at cost (EAC) is $114K more than the Approved Budget. The Project Manager is monitoring all project costs closely to mitigate any potential overruns. HSR IMPACT: Page 25

30 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE SINAL REHABILITATION PROJECT - FY2013 SCOPE SCHEDULE BUDET/COST OTHER R SCOPE: This project provides for the maintenance oversight by Caltrain to ensure that the signal system is maintained in a State of ood Repair (SOR) and complies with all required regulations. Design and construction components are as follows: Design: 1) Design to retrofit the signal bridge at South San Francisco with safety improvements. 2) Design to retrofit all railroad signal lights (including replacement of the current outdated unilense signal lights) with LEDs. 3) Design to rehab Control Point (CP) Stockton signal house, update equipment & replace low speed switch machines with high speed machines. Construction: 1) Procure LED signal light retrofit kits. 2) Retrofit all incandescent railroad signal lights with LEDs. (By TASI). 1) TASI forces have been retrofitting signal lights with LED's, however TASI forces are being redeployed to support the Communication Based Overlay Signal System/Positive Train Control (CBOSS/PTC) project, the LED signal light retrofitting schedule has been impacted. 2) The design of the signal bridge at South San Francisco is on hold pending decision to include the retrofit of the bridge structure. SCHEDULE: R The schedule is being updated. Progress: Jan - Mar 2014 (1) Held construction progress meetings. (2) Received quotation from CBOSS Contractor for rehabilitation of CPs Stockton, Delmas, and Mack. District decided not to proceed at this time and has deferred the rehabilitation until CBOS/PTC is complete. (3) Retrofitting of LEDs continues to be suspended due to diversion of TASI forces since November (4) Continue design of CPs Stockton, Delmas, and Mack. Future Activities: Apr - Jun 2014 (1) Suspension of Retrofitting LED s, due to diversion of TASI forces, is forecasted to continue through June (2) Complete design of CPs Stockton, Delmas, and Mack. 1) Design has been extended by eight months in order to resolve schedule conflict between PTC and this project. 2) Construction has been extended by about twelve months due to lack of TASI forces to install LED retrofit kits since November 2013, forecast date assumes availability of TASI forces to resume work by July Page 26

31 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE SINAL REHABILITATION PROJECT - FY2013 BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $170,000 $114,534 $159,687 $170,000 Right of Way Construction $950,000 $563,000 $590,000 $950,000 Construction Management $100,000 $1,648 $1,648 $100,000 Administration $254,000 $217,005 $217,005 $254,000 Contingency $137,000 $107,000 $30,000 Total $1,611,000 $896,187 $968,340 $1,581,000 $30,000 Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $1,000,000 $900,000 $800,000 $700,000 Amount in $ $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups OTHER: Page 27

32 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE STATION REHABILITATION PROJECT - FY2013 SCOPE SCHEDULE BUDET/COST OTHER Y SCOPE: This project provides improvements at various passenger stations along the Caltrain right of way. The project is divided into six modules which will allow more timely contracting and construction, the modules are: 1. Module 41 Purchase and replace shelters Bayshore & Sunnyvale. 2. Module 42 Replace shelter metal panels with glass panels Mountain View. 3. Module 43 Purchase and replace Information Display Cases Continue with priority list. 4. Module 44 Signage Rehab/Upgrade (ID Signs / Directional Signs) will be included in the Basic Service Plan ( BSP). 5. Module 45 Center track fence replacement. 6. Module 46 Replace Windows at Redwood City Shelter Building & Menlo Park Shelter Building. SCHEDULE: Y The schedule is being updated. Progress: Jan - Mar 2014 (1) Issued work directive for Module 45. (2) Completed fence installation in Redwood City. (3) Completed approximately 50% of fencing installation in Sunnyvale. Future Activities: Apr - Jun 2014 (1) Complete fence installation in Sunnyvale. Project schedule has been extended by seven months due to TASI's delay in submitting a proposal for performing the station rehabilitation work. Page 28

33 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE STATION REHABILITATION PROJECT - FY2013 BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering 0 Right of Way 0 Construction $344,607 $280,000 $280,000 $377,000 (32,393) Construction Management 0 Administration $155,393 $135,034 $135,034 $170,000 (14,607) Contingency 0 Total $500,000 $415,034 $415,034 $547,000 (47,000) Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $400,000 $350,000 $300,000 $250,000 Amount in $ $200,000 $150,000 $100,000 $50,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups Project EAC increased by $47K this Quarter reflecting additional cost for Module 45. OTHER: Page 29

34 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SYSTEM WIDE TRACK REHABILITATION PROJECT - FY2013 SCOPE SCHEDULE BUDET/COST OTHER SCOPE: The systemwide track rehabilitation program covers the work required to keep the Caltrain railroad in a state of good repair. The type and scope of work scheduled for each fiscal year is based upon the condition of the railroad as reflected in Caltrain's State of ood Repair database. The scope of work proposed for FY2013 includes the following: 1) Replace stock rails and points at ends of #20 passing tracks on an as-needed basis. 2) Production rail joint replacement at approximately 50 locations. 3) Remove old or bonded over insulated (Allegheny) joints at approximately 50 locations (100 welds). 4) Production ties and surfacing, 30 miles of surfacing, 25 turnouts and 1,000 main line ties at various locations. 5) Upgrade rail lubricators. 6) Purchase of small tools and equipment required for track maintenance activities. 7) Work in South San Francisco yard, billable to Union Pacific (UP). 8) Drainage optimization. 9) San Francisco yard reconfiguration. 10) Upgrades to track geometry car. SCHEDULE: The schedule is being updated. Progress: Jan - Mar 2014 (1) Placed 302 tons ballast. (2) Surfaced 11.7 miles of main line track. (3) Stabilized 12.8 miles of track. (4) Regulated 13.1 miles of ballast. (5) Surfaced 13 turnouts. (6) round 16 switches. (7) Performed 19 thermite welds. (8) Built up 22 frog inserts. ( 9) Installed 1,604 pandrols. (10) Installed two insulated joints. (11) Changed out 1,311 feet of rail. (12) Replaced 487 cross ties. (13) Replaced 32 switch ties. (14) Performed 20 ultrasonic tests. (15) Ran the geometry car. Note 1: A frog is a mechanical device to allow trains to cross over rails in turnouts and crossings. Future Activities: Apr - Jun 2014 (1) Continue ongoing maintenance work. Page 30

35 Jan 1, Mar 31, 2014 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE TRACK REHABILITATION PROJECT - FY2013 BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $56,000 $7,300 $7,726 $56,000 0 Right of Way $2,000 $960 $960 $2,000 0 Construction $5,668,000 $5,333,506 $5,355,737 $5,668,000 0 Construction Management $167,000 $151,019 $151,019 $167,000 0 Administration $1,107,000 $980,427 $983,370 $1,107,000 0 Contingency $12,400 12,400 Total $7,012,400 $6,473,212 $6,498,812 $7,000,000 12,400 Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $6,000,000 $5,000,000 $4,000,000 Amount in $ $3,000,000 $2,000,000 $1,000,000 Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups 1) Approved invoices from TASI have not been received, an estimated monthly expenditure for the work that TASI has performed has been accrued. OTHER: Page 31

36 Jan 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Active Capital Projects SCOPE TRAIN DISPATCH VOICE COMMUNICATION SYSTEM PROJECT SCHEDULE BUDET / COST R HSR IMPACT SCOPE: Train Dispatch Voice Communication System Project will replace the obsolete Digital Touch Exchange (DTX) system in the Central Control Facility (CCF) in San Jose and the DTX system in the San Francisco 4th & King station. The project consists of the following tasks: (1) Design and specify the requirements of a new DTX system; (2) Develop an Invitation for Bid (IFB) to procure and install the new system at CCF; (3) Test and validate the new system; (4) Train the dispatchers on the new system; (5) Cutover to the new system and perform an acceptance test; (6) Remove and dispose the old DTX system. This equipment is mission critical to effectively operate the railroad for communications between the dispatcher and the train and for post incident investigations. SCHEDULE: R Progress: Jan - Mar 2014 Note: The schedule was updated in January 2014 after the decision on the approach of the Request for Proposal (RFP) process was finalized. (1) The Board approved rejection of all proposals to procure and install the DTX system at Central Control Facility(CCF). (2) Received the technical proposal from the Caltrain CBOSS contractor (PT) to procure and install the DTX system at CCF and BCCF. Future Activities: Apr - Jun 2014 (1) Receive cost proposal from PT for evaluation. Negotiations with the vendor stalled and JPB recommended rejecting all proposals from the RFP. A Change Request was issued to PT for a proposal to procure and install the DTX system at CCF. Page 32

37 Jan 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Active Capital Projects TRAIN DISPATCH VOICE COMMUNICATION SYSTEM PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $131,178 $155,512 $155,512 $155,512 ($24,334) Right of Way Construction $890,000 $1,436 $25,000 $1,030,000 ($140,000) Construction Management $51,150 $40,000 $11,150 Administration $380,582 $142,825 $142,825 $367,682 $12,900 Contingency $275,090 $134,806 $140,284 Total $1,728,000 $299,773 $323,337 $1,728,000 Project Budget / Cost Status Amount in $ 1,000, , , , , , , , , ,000 0 Current Board Approved Budget Estimate at Expended to Date Planning & Engineering Right of Way Construction Construction Management Administration Contingency Segment roups HSR IMPACT: None Page 33

38 Jan 1, Mar. 31, 2014 Caltrain QUARTERLY REPORT Active Capital Projects UPRADE OF PA/VMS SYSTEMS AT 4 STATIONS PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT SCOPE: The Upgrade of PA/VMS Systems at 4 Stations Project will upgrade the Public Address (PA) systems at 22nd Street, South San Francisco, Sunnyvale and San Jose Diridon stations to bring the stations up to the Caltrain standard and a State of ood Repair. Visual Message Signs (VMS) will also be installed at the 22nd Street Station. The scope of the project includes design, procurement, installation and testing of the new PA and VMS equipment according to the current Caltrain Engineering Standards. All of the upgrades will also be compatible with the new Predictive Arrival/Departure System (PADS). SCHEDULE: Progress: Jan - Mar 2014 (1) Finalized the Invitation For Bid (IFB) package; Advertised the IFB. (2) Received and responded to questions to the IFB package and issued an addendum. (3) Received three bids with BECI Electric as the apparent low bidder. (4) Evaluated low bid for responsiveness and conducted reference checks by Contracts and Procurement (C&P). (5) Developed staff report and resolution for the April Board Meeting where the contract to BECI Electric will be awarded. Future Activities: Apr - Jun 2014 (1) Obtain Board approval to award contract to BECI Electric. (2) Issue Limited Notice to Proceed (LTNP) to BECI Electric. Page 34