Memorandum. Date: RE: Plans and Programs Committee

Transcription

1 Memorandum Date: RE: Plans and Programs Committee March 23, 2010 To: From: Through: Subject: Plans and Programs Committee: Commissioners Campos (Chair), Chu (Vice Chair), Chiu, Avalos, Dufty and Mirkarimi (Ex Officio) Anna LaForte Deputy Director for Policy and Programming Maria Lombardo Chief Deputy Director for Policy and Programming José Luis Moscovich Executive Director ACTION Recommend the Allocation of 9,753,356 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for Four Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules Summary Due to a crowded March Plans and Programs Committee agenda, we have grouped four Prop K allocation requests from the Municipal Transportation Agency (MTA) into a single memo. The MTA has requested a total of 9,753,356 in Prop K funds for the following projects: rehabilitation of worn track and upgrade of other infrastructure for the California Street cable car line; track replacement and related system improvements along Church Street and Duboce Avenue; construction of two bulb-outs on Duboce Avenue at Sanchez and Steiner Streets; and purchasing and installing a new fiber-optic communications network and advanced traffic signal controllers for Franklin and Gough Streets. Attachment 1 summarizes the applications received, including leveraging compared to Expenditure Plan assumptions and project phases included in the current request. Attachment 2 provides a brief description of each project. Attachment 3 provides a summary of our staff recommendation, highlighting issues of potential interest to the Plans and Programs Committee, such as recommended special conditions. Our recommendations for three of the four projects are conditioned upon approval of the proposed Strategic Plan amendment and related amendment to the Guideways 5-Year Prioritization Program, both of which are the subject of a separate agenda item at the March Plans and Programs Committee meeting. We are seeking a recommendation to allocate 9,753,356 in Prop K funds, with conditions, to the MTA for four requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules. BACKGROUND Due to crowded March Plans and Programs Committee agenda, we have grouped four Prop K allocation requests from the Municipal Transportation Agency (MTA) into a single memo. The MTA has requested a total of 9,753,356 in Prop K funds from the following Expenditure Plan categories: Guideways, Pedestrian Circulation and Safety, and Advanced Technology and Information Systems (SFgo). The purpose of this memorandum is to present these four requests to the Plans and Programs Committee and to seek a motion of support for the allocation of the requested funds, with conditions. DISCUSSION Attachment 1 summarizes the four Prop K applications received from the MTA, including information on leveraging (i.e., stretching Prop K dollars further by matching them with other fund sources) as compared to Expenditure Plan assumptions. Attachment 2 provides a brief description of each project. Further details on scope, schedule, budget and funding plan for each project are included in the J:\2010\Memos\03 Mar \Prop K Grouped.doc Page 1 of 4

2 enclosed Allocation Request Forms. Staff Recommendation: Attachment 3 summarizes the staff recommendation for the four allocation requests and highlights information that may be of interest to the Plans and Programs Committee such as requisite amendments to the Strategic Plan. Attachment 3 also summarizes any recommended special conditions. In all cases, our funding recommendation matches the amount requested by the project sponsor. In the sections below, we provide some additional detail on the proposed projects. California Street Cable Car Infrastructure : The MTA has requested 3,159,506 in Prop K funds to provide the local match to 12,638,024 in Federal Transit Administration (FTA) Section 5309 Fixed Guideways funds for the construction phase to replace worn track and other infrastructure for the California Street cable car line. The project area is approximately 1.5 miles on California Street between Van Ness Avenue and Drumm Street, affecting 17 city blocks. The project scope includes replacement of worn track and switches, installation of new communications cables and alarm sensors, drainage and other improvements to the subsurface cable trench, replacement and improvement of worn cablehandling equipment, and electrical service improvements. The construction work will require a six-month shutdown of the cable car line beginning in January During such time, the MTA will operate interim bus service along the route. The MTA has been engaged in a public outreach campaign to minimize construction-related disruption to the busy project area, and will continue public outreach efforts during the course of construction. The Department of Public Works (DPW) will provide environmental support services to minimize impacts from noise. The Public Utilities Commission (PUC) is joining the project as an opportunity to replace several sections of damaged sewer lines along the corridor. The DPW will resurface the affected blocks and install ADAcompliant curb ramps. The MTA will advertise the construction contract in April 2010, and construction will begin in September Cable car service will resume by June of 2011 upon completion of the project. Church and Duboce Track Improvement: The MTA has requested 4,950,000 in Prop K funds to provide the local match to 19,800,000 in FTA Section 5309 funds for the construction phase of this track improvement project. In September 2007 and November 2008, the Authority Board allocated, through Resolutions and respectively, a total of 480,000 in Prop K funds as a local match to 1.9 million in FTA funds for the detailed design phase of the project. The scope includes replacing the trackwork and overhead contract system along Church Street between Duboce Avenue and Market Street and along Duboce Avenue between Noe and Church Streets; upgrading the signal control system; and extending and upgrading boarding areas. The overall contract includes additional scope that is funded separately from this allocation request. Additional scope includes bulb extensions at Duboce Avenue and Sanchez and Steiner Streets to be funded through a pending Prop K allocation to the MTA; street resurfacing and curb ramps funded through the DPW; and improvement of water main and distribution system, sewer system, and street lighting, funded through the PUC. The MTA is working with the DPW and the PUC on finalizing a Memorandum of Understanding before advertising the construction contract to ensure funding availability and on-time delivery of the two agencies portions of work. The MTA has worked closely with the Duboce Triangle Neighborhood Association (DTNA), the Castro/Upper Market Community Benefit District (CBD), and other City departments to incorporate streetscape elements into the project scope. The MTA anticipates advertising the construction contract in April 2010, awarding the contract by September 2010, and completing the project by December J:\2010\Memos\03 Mar \Prop K Grouped.doc Page 2 of 4

3 Duboce Avenue Pedestrian : The MTA has requested 173,000 in Prop K funds to extend two curb bulbs on Duboce Avenue, one on the northwest corner at Steiner and the other on the southwest corner at Sanchez Street, to improve pedestrian safety and urban design at these intersections. In September 2009, the Authority Board, through Resolution 10-17, allocated 47,000 in Prop K funds to the MTA for the design phase of the two Duboce Avenue curb extensions. The MTA is working with the DPW to substantially complete the design prior to advertising the construction contract in April The construction management and support for the curb bulbs will be done by the DPW with the MTA project manager providing oversight of the overall project. Construction will be implemented through the same contract as the Church and Duboce Track Improvement project. SFgo Franklin and Gough Streets (Van Ness Corridors) : The MTA has requested a Prop K allocation of 1,470,850 to fund a portion of the procurement and construction phases of the installation of a new fiber optical communications network and advanced traffic signal controllers along the Van Ness Corridors of Franklin and Gough Streets. The Prop K funds will leverage 5.11 million in State Prop 1B Traffic Light Synchronization Program funds and 4.9 million in FTA earmark funds to upgrade the existing network communication infrastructure that is failing and in need of replacement. The scope of this project includes purchasing and installing traffic signal controllers and cabinets; traffic signal interconnect, fiber optical cable, and conduits; and transit signal priority software and hardware to implement signal timings. The MTA will also install fiber optic signal interconnects, which will allow peer-to-peer communications between intersections, and support implementation of the Van Ness Avenue Bus Rapid Transit (BRT) project. Upgrading the network infrastructure to support twoway, peer-to-peer communications among the traffic signal controllers is a high SFgo priority. The new system will be in direct communication with SFgo s Transportation Management Center, located at 25 Van Ness Avenue. This project will enable the MTA to manage arterial traffic and the transit signal priority, ultimately reducing congestion, improving emergency responsiveness, and system reliability. The MTA will issue two separate construction contracts for Franklin and Gough Streets. The MTA expects to award the contract for work on Gough Street by September 2010 and complete the project by June The schedule for Franklin Street improvements will follow the Gough Street schedule with a six-month lag. The MTA anticipates the upgraded system on both streets to be operational by December Strategic Plan and 5YPP Amendments: Our recommendations for three of the four requests are conditioned upon amendment of the 2009 Strategic Plan, provisionally adopted in July The California Street Cable Car Infrastructure project requires a Strategic Plan amendment to advance 3,159,506 for this project from Fiscal Year 2012/13 to Fiscal Year 2009/10 to allow the project to proceed according to the schedule referenced in the Guideways 5YPP, approved in September The Church and Duboce Track Improvement project requires an amendment to advance 4,950,000 for this project from Fiscal Year 2010/11 to Fiscal Year 2009/10 to allow the project to proceed according to the current schedule. Approval of the MTA s proposed requests would also require amendment to the Guideways 5YPP to reflect the changes in the aforementioned Strategic Plan amendment. The YPP for the Advanced Technology and Information Systems (SFgo) category was recommended for approval in November 2009, conditioned upon approval of a Strategic Plan amendment to increase the programming and cash flow for the SFgo Franklin and Gough Streets Improvement project. The Authority Board will consider these amendments in March J:\2010\Memos\03 Mar \Prop K Grouped.doc Page 3 of 4

4 Special Conditions: For all recommended allocations, we have included a special condition that, pending Authority approval of the MTA s proposed new overhead multiplier rates, the Authority will only reimburse MTA overhead on labor at the approved rates of 2.22 for DPT and 2.92 for MUNI. We are seeking a recommendation to approve the allocation of 9,753,356 in Prop K funds, with conditions, to the MTA for four requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules. ALTERNATIVES 1. Recommend allocation of 9,753,356 in Prop K funds, with conditions, to the MTA for four requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules, as requested. 2. Recommend allocation of 9,753,356 in Prop K funds, with conditions, to the MTA for four requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules, with modifications. 3. Defer action, pending additional information or further staff analysis. CAC POSITION The Citizens Advisory Committee was briefed on this item at its March 10, 2010 meeting, and unanimously adopted a motion of support for the staff recommendation. FINANCIAL IMPACTS As detailed in Attachment 2 and the enclosed Allocation Request Forms, this action would allocate a total of 9,753,356 in Fiscal Year 2009/10 Prop K funds. The allocations would be subject to the Fiscal Year Cash Flow Distribution Schedules contained in the enclosed Allocation Request Forms. The recommended cash flows are consistent with the proposed Prop K Strategic Plan amendment, which is the subject of a separate agenda item at the March 23 Plans and Programs Committee meeting. The Prop K Capital Budget (Attachment 4) shows cash flow distribution schedules for the staff recommendation. Attachment 5 contains a summary table of the recommended cash flow distribution schedules. Sufficient funds are included in the adopted Fiscal Year 2009/10 budget to accommodate the proposed recommendations. Furthermore, sufficient funds will be included in future budgets to cover the recommended cash flow distribution for those respective fiscal years. RECOMMENDATION Recommend allocation of 9,753,356 in Prop K funds, with conditions, to the MTA for four requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules. Attachments: 1. Summary of Applications Received 2. Brief Project Descriptions 3. Staff Recommendation 4. Prop K Capital Budget 5. Prop K Fiscal Year Cash Flow Distribution Summary Table Enclosure: Prop K Allocation Request Forms (4) J:\2010\Memos\03 Mar \Prop K Grouped.doc Page 4 of 4

5 Attachment 1: Summary of Allocations Received EP Line No. 1 Project Sponsor 2 Project Name Project Type 3 Current Prop K Request Total Cost for Requested Phase Prop K Leveraging Expected Leveraging by EP Line 4 Actual Leveraging by Project Phase 5 Phase(s) Requested 22 MTA-MUNI California Street Cable Car Infrastructure Capital 3,159,506 15,797,530 78% 80% Construction 22 MTA-MUNI Church and Duboce Track Improvement Capital 4,950,000 24,750,000 78% 80% Construction 40 MTA-DPT Duboce Avenue Pedestrian Capital 173, ,000 25% 0% Construction 32 MTA-DPT SFgo Franklin and Gough Streets (Van Ness Corridors) TOTAL Capital 1,470,850 11,568,349 80% 87% 9,753,356 52,288,879 1 " EP Line No." is the Expenditure Plan line number referenced in the provisionally adopted 2009 Prop K Strategic Plan. Procurement / Construction 2 Acronym for project sponsor includes Municipal Transportation Agency - Department of Parking and Traffic (MTA-DPT). 3 "Project Type" differentiates between one-time capital projects and annual programs funded by Prop K. 4 Expected Leveraging is calculated by dividing the total non-prop K funds expected to be available for a given Expenditure Plan line item (e.g. Bicycle Circulation and Safety) by the Total Expected Funding for that Expenditure Plan line item over the 30-year Expenditure Plan period. Expected Leveraging of 90% indicates that on average non-prop K funds should cover 90% of the total project cost and Prop K should cover only 10% of the project cost. 5 Actual Leveraging by Project is calculated by dividing the total non-prop K funds in the project's funding plan by the total cost for the requested phase or phases. If the percentage in the "Actual Leveraging" column is lower than in the "Expected Leveraging" column, the particular request (indicated by yellow highlighting) is leveraging fewer non-prop K dollars than assumed in the Expenditure Plan. J:\2010\Memos\03 Mar \Prop K Grouped ATT 1-3 Page 1of 3

6 EP Line No. Project Sponsor 22 MTA-MUNI Project Name California Street Cable Car Infrastructure Attachment 2: Brief Project Descriptions Prop K Funds Requested 3,159,506 Project Description Requested Prop K funds will leverage 12,638,024 in Federal Transit Administration (FTA) Section Fixed Guideways funds to replace worn track and upgrade the infrastructure for the California Street cable car line. The project area is approximately 1.5 miles between Van Ness Avenue and Drumm Street, affecting 17 city blocks. The project will require a six-month shutdown of the California Street cable car line beginning in January During the shutdown, the MTA will operate interim bus service. The MTA has been engaged in a public outreach campaign to minimize construction-related disruption to the busy project area, and will continue to conduct public outreach thoughout construction. MTA is collaborating with the Department of Public Works (DPW) to resurface and install ADA-compliant curb ramps along the 17 affected blocks. SFPUC will also be replacing several sections of damaged sewer lines. Construction will begin in September 2010, and MTA expects to complete the project by June MTA-MUNI Church and Duboce Track Improvement 4,950,000 Requested Prop K funds will leverage 19.8 million in FTA Section 5309 funds to replace the aging tracks and overhead contract system along Church Street between Duboce Avenue and Market Street and along Duboce Avenue between Church and Noe Streets; upgrade the signal control system; extend boarding islands; and upgrade boarding areas. MTA is coordinating with DPW and PUC to implement additional scope through the construction contract, including street resurfacing and curb ramp improvements funded through DPW; and water and sewer system upgrades, and street lighting enhancements, funded through PUC. The construction contract also includes curb extensions at Duboce and Sanchez and Steiner Streets to be funded through a separate pending Prop K allocation to MTA. MTA anticipates awarding the contract by September 2010 and completing the project by December MTA-DPT Duboce Avenue Pedestrian 173,000 Requested Prop K funds will fund the extension of two curb bulbs on Duboce Avenue, one on the northwest corner at Steiner and the other on the southwest corner at Sanchez Street, to improve pedestrian safety and urban design at these intersections. This project will be implemented through the same construction contract as the Church and Duboce Track Improvement project. 32 MTA-DPT SFgo Franklin and Gough Streets (Van Ness Corridors) 1,470,850 Requested Prop K funds will fund a portion of the procurement and construction phases for the installation of a new fiber optical communications network and advanced traffic signal controllers along Franklin and Gough Streets. The project will upgrade the existing network communication infrastructure that is failing and in need of replacement and support the implementation of the Van Ness Bus Rapid Transit (BRT) project. This project will enable MTA to manage arterial traffic and transit signal priority, ultimately reducing congestion, improving emergency responsiveness, and system reliability. The project boundaries on Franklin Street are Page to Lombard Streets covering 31 city blocks within the 2 miles. The project boundaries on Gough Street are Page to Broadway Streets covering a span of 22 city blocks within 1.5 miles. The Prop K funds will leverage 5.11 million in state Prop 1B funds and 4.9 million in FTA earmark funds. MTA will issue two separate construction contracts for Franklin and Gough Streets, advancing the construction on Gough Street six months ahead of Franklin Street. The MTA expects to award the first contract by September 2010 and to complete the upgraded system on both streets by December TOTAL 9,753,356 J:\2010\Memos\03 Mar \Prop K Grouped ATT 1-3 Page 2of 3

7 Attachment 3: Staff Recommendation EP Line No. Project Sponsor Project Name Prop K Funds Recommended 1 Notes 22 MTA-MUNI California Street Cable Car Infrastructure 3,159,506 Strategic Plan and 5YPP Amendments: Our recommendation is conditioned upon amendments of the 2009 Strategic Plan, provisionally adopted in July 2009, and the 5YPP for Guideways, adopted in September The amendments would advance 3,159,506 programmed for this project from FY 2012/13 to FY 2009/ MTA-MUNI Church and Duboce Track Improvement 4,950,000 Strategic Plan and 5YPP Amendments: Our recommendation is conditioned upon amendments of the 2009 Strategic Plan, provisionally adopted in July 2009, and the 5YPP for Guideways, adopted in September The amendments would advance 4,950,000 programmed for this project from FY 2010/11 to FY 2009/ MTA-DPT Duboce Avenue Pedestrian 173,000 Our recommendation includes a condition that MTA may not incur expenses for construction until Authority staff releases the funds pending receipt of evidence of completion of design. 32 MTA-DPT SFgo Franklin and Gough Streets (Van Ness Corridors) 1,470,850 Strategic Plan Amendment: Our recommendation is conditioned upon amendment of the 2009 Strategic Plan to advance 970,850 for this project from Fiscal Years 2010/11 and 2011/12 to Fiscal Year 2009/10. The YPP for the Advanced Technology and Information Systems (SFgo) category was recommended for approval in November 2009, conditioned upon approval of a Strategic Plan amendment to increase the programming and cash flow for this project. TOTAL 9,753,356 1 In all cases, the amount of Prop K funds recommended equals the amount requested by the project sponsor. J:\2010\Memos\03 Mar \Prop K Grouped ATT 1-3 Page 3of 3

8 Attachment 4. Prop K FY 2009/10 Capital Budget 1 EP # Sponsor Project Name Total FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 TRANSIT 3 MTA Inner Sunset Traffic Calming Project - Phase , , ,500 3 MTA Golden Gate Park and Duboce Avenue Pedestrian 2 310, ,000 3 MTA Central Subway - Design PS&E Segment 3 27,418, ,418,669 5 TJPA Transit Center Final Design 18,200,000 9,100,000 9,100,000 7 PCJPB Systemwide Signal and Communications 33,333 16,667 16,666 7 PCJPB Systemwide Station 166,667 83,333 83,334 7 PCJPB Caltrain Capital Planning 1,530, , ,000 17M MTA Re-power Standard Motor Coaches 245,000 37, ,000 40,000 17P PCJPB Vehicle and Operating 1,412, , ,182 20M MTA Islais Creek Phase I 27,935,055 9,777,269 12,570,775 5,587,011 20M MTA Escalator Rehabilitation - Phase I 1,028, , ,719 22M MTA C3 - Subway PA & PDS Systems Replacement 600, , ,000 22M MTA Capital Grants Staffing 270, ,000 22M MTA Green Light Rail Center Track Replacement 660, , ,000 22M MTA St. Francis Circle Rail Replacement 2,210, ,300 1,723, ,900 22M MTA Radio Communications System & CAD Replacement 69,174, ,293,733 24,211,226 20,752,480 6,917,493 22M MTA California Street Cable Car Infrastructure 3,159, ,920,000 1,207,911 31,595 22M MTA Church and Duboce Track Improvement 4,950, ,000 2,475,000 1,980,000 22P PCJPB Systemwide Signal and Communications 320, , ,000 22P PCJPB Systemwide Station 1,408, ,408,333 22P PCJPB Systemwide Bridge 333, , ,333 Transit Subtotal: 161,682,260 22,932,600 75,348,044 33,720,048 22,764,075 6,917,493 PARATRANSIT 23 MTA Paratransit 9,670,000 9,670,000 Paratransit Subtotal: 9,670,000 9,670, STREETS AND TRAFFIC SAFETY Cash Flow Distribution 26 DPW Great Highway Emergency Toe Stabilization 1,330,000 1,330, MTA New Signal Contract , , , MTA Raised Pavement Markings 180,400 45, , MTA SFgo Franklin and Gough Streets (Van Ness Corridors) 1,470, , , MTA Traffic Sign Graffiti and Upgrade Program 250, , , DPW Harrison Street Pavement Renovation 2,970,000 1,485,000 1,485, DPW Street Repair and Cleaning Equipment 699, , MTA Public Sidewalk Repair 554, ,760 Capital Budget FY 0910.xls March Capital Budget - 2 Page 1 of 3

9 Attachment 4. Prop K FY 2009/10 Capital Budget 1 Cash Flow Distribution EP # Sponsor Project Name Total FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 Traffic Calming - Planning, Evaluation, and 38 MTA 298, , ,000 Outreach 38 MTA Clarendon School Traffic Calming - Local Match 86,120 2,330 83, MTA Bicycle Network Planning and Design 60,000 15,057 44, MTA Pilot Installations of Innovative Treatments 100,000 22,600 66,694 10, MTA State of Cycling Report 131, , MTA Golden Gate Park and Duboce Avenue Pedestrian 140, , MTA Citywide Pedestrian Safety and Circulation 470, , , MTA Duboce Avenue Pedestrian 173, , DPW Curb Ramps 731,000 22, , DPW Tree Establishment and Maintenance 1,016,000 1,016,000 Streets and Traffic Safety Subtotal: 11,035,455 5,379,347 5,155, , TSM/STRATEGIC INITIATIVES Clean Air Program - Commuter Benefits 43 DOE Program 43 DOE Clean Air Program - Emergency Ride Home Program Program 119, ,790 13,310 13, DOE Clean Air Program - Bicycle Program 10,000 10,000 Clean Air Program - Regional Rideshare 43 DOE 35,000 35,000 Program TSM/Strategic Initiatives Subtotal: 178, , TOTAL 182,565,815 38,160,047 80,503,166 34,221,034 22,764,075 6,917,493 1 This table shows Cash Flow Destribution Schedules for all FY 2009/10 allocations approved to date, along with the current recommended allocation(s). Shaded lines indicate allocations/appropriations that are part of the current action. 2 Amount shown is part of a M swap of FY 2008/09 Congestion Mitigation and Air Quality (CMAQ) funds programmed to 3 MTA Regional Bicycle and Pedestrian Program (RBPP) projects with an equivalent amount of Prop K funds programmed to MTA's Central Subway project (EP No. 3) (Resolution 09-25, approved ). 3 3 Amount shown is the Prop K portion of a 36,418,669 final design allocation that includes 9,000,000 in FY 2009/10 Traffic Congestion Relief Program (TCRP), which were concurrently allocated by the Authority. TCRP fund mya be fully expended in FY 2009/10. Capital Budget FY 0910.xls March Capital Budget - 2 Page 2 of 3

10 Attachment 5. Prop K FY 2009/10 Capital Budget Summary 1 Cash Flow Distribution Total FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2012/13 Prior Allocations 172,812,459 38,160,047 76,934,596 30,047,843 20,752,480 6,917,493 Current Request(s) 9,753, ,568,570 4,173,191 2,011,595 0 Total Allocations 182,565,815 38,160,047 80,503,166 34,221,034 22,764,075 6,917,493 1 This table shows total cash flow for all FY 2009/10 allocations approved to date, along with the current recommended allocation(s). Capital Budget FY 0910.xls March CF Summary - 2 Page 3 of 3