Peninsula Corridor Joint Powers Board

Transcription

1 Quarterly Capital Program Status Report and DBE Status Report Prepared for the June 6, 213 JPB Meeting 3rd Quarter FY213: January 1, 213 March 31, 213 Peninsula Corridor Joint Powers Board

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3 Caltrain QUARTERLY CAPITAL PRORAM STATUS REPORT Status Date: March 31, 213 TABLE OF CONTENTS Capital Program - Budget Status Summary... 1 Traffic Light Report... 3 Atherton Station Improvements (Project On-hold)... 4 Broadway Station Improvements (Project On-hold)... 6 CBOSS/PTC Project... 8 Dumbarton Rail Corridor Project... 1 Peninsula Corridor Electrification Project Los atos Creek Bridge Replacement Project Narrow Banding Project Quint Street Bridge Project Railroad Communications System (SOR) Project... 2 Rail Operations Control System Project Real Time Transit Information Project San Bruno rade Separation Project San Francisco Roadway Bridges Replacement Project San Mateo Bridges Replacement Project - Design... 3 Signal Pre-emption Improvement Project Systemwide Signal System Rehabilitation Project FY South Terminal and Santa Clara Stations Improvements Project Systemwide Station Rehab Program FY Systemwide Station Rehab Program FY Systemwide Track Rehab Program FY Systemwide Track Rehab Program FY Train Dispatch Voice Communication System Project Upgrade of PA & VMS Systems at 4 Stations Project Wayside Power at Diridon Station Project... 5 DBE Status Report Definition of Terms Performance Status (Traffic Light) Criteria... 55

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5 Caltrain - Capital Program - Budget Status Summary Q3 FY213 - January 1 to March 31, 213 All Costs in $1,'s Programs FY28 FY29 FY21 FY211 FY212 FY Station and Intermodal Access $6,242 $75,482 $5,225 $5 $4 $71 2. Right of Way $27,3 $58,172 $52,575 $15,49 $29,653 $23,54 3. Rolling Stock / Equipment $16,213 $1,6 $6,423 $7,62 $8,299 $7, 4. Operational Improvements/Enhancements $2,45 $3,52 $8,371 $2,7 $1,535 $4,37 5. Others $3,16 $8,299 $2,29 $1,99 $1,99 $1,99 6. Caltrain Modification Program $3,326 $4,5 $8,651 $9,46 $19,6 $2,32 7. Electrification $4, Total Board Approved Budget by FY (1) $62,421 $151,15 $83,535 $36,626 $61,477 $39,93 Total Audited Expenditures by FY (2) $96,971 $76,917 $72,626 $92,126 $81,375 $5,626 (3) Some of the major projects completed include, but are not limited to the following: Centralized Equipment & Maintenance Operations Facility Related Projects San Francisco Station Improvements San Mateo Station Improvements Sunnyvale Multimodal Project Tunnel Rehabilitation Project Hillsdale Station Outboard Platform Improvements Bridge Seismic Retrofit and Deck Replacement Project Centralized Equipment Maintenance & Operations Facility (CEMOF) North Terminal Operations Improvements Project Burlingame Station Platform & Track Improvements Project Diridon Station Improvements uadalupe River Bridge Interim Repair Project Cal Ave Station Improvements / Palo Alto Ped Underpass & Platform Improvements / Bridge Deck Repair Project San Bruno / South Linden Interim Safety Improvement Project Procurement of Eight Caltrain Passenger Cars San Mateo County rade Crossing Improvement Program South San Francisco Station Parking Lot Project South Terminal and Santa Clara Stations Improvements Project San Mateo Bridges Rehabilitation Project Jerrold Avenue Bridge Replacement Project Note: (1) The "Total Board Approved Budget by FY" reflects the annual budget approved by the JPB at the beginning of each fiscal year. This authorizes the amount that could be spent on projects. Unspent budget in a fiscal year will be carried forward to subsequent budget years. (2) "Total Audited Expenditures by FY" reflects total cost expended in the fiscal year; funding source for the expenditures could be from prior fiscal years. (3) Expenditures shown for FY213 through March 31, 213 are unaudited. Page 1

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7 January 1, March 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects TRAFFIC LIHT REPORT The following projects represent a sub-set of the total Capital Program and have been selected for inclusion into the Quarterly Report due to project value, operational significance, and/or impact on customers. SCOPE SCHEDULE BUDET / COST HSR IMPACT Page Q2 FY13 Q3 FY13 Q2 FY13 Q3 FY13 Q2 FY13 Q3 FY13 Q2 FY13 Q3 FY13 Atherton Station Improvements (Project On hold) W W W W W W R R 4 Broadway Station Improvements (Project On hold) W W W W W W R R 6 CBOSS/PTC Project 8 Dumbarton Rail Corridor Project R R N/A N/A 1 Peninsula Corridor Electrification Project Y R Y 12 Los atos Creek Bridge Replacement Project R R 14 Narrow Banding Project N/A N/A 16 Quint Street Bridge Project Y Y R R Y Y 18 Railroad Communications System (SOR) Project N/A N/A N/A N/A N/A 2 Rail Operations Control System Project R R N/A N/A 22 Real Time Transit Information Project R R N/A N/A 24 San Bruno rade Separation Project R R 26 San Francisco Roadway Bridges Replacement Project Y Y 28 San Mateo Bridges Replacement Project - Design N/A N/A N/A N/A N/A 3 Signal Pre-emption Improvement Project 32 Systemwide Signal System Rehabilitation Project - FY213 N/A N/A N/A N/A N/A 34 South Terminal and Santa Clara Stations Improvements Project Y Y N/A N/A 36 Systemwide Station Rehab Program - FY212 N/A N/A 38 Systemwide Station Rehab Program - FY213 N/A N/A N/A N/A N/A 4 Systemwide Track Rehab Program - FY212 Y Y N/A N/A 42 Systemwide Track Rehab Program - FY213 N/A N/A N/A N/A N/A 44 Train Dispatch Voice Communication System Project Upgrade of PA & VMS Systems at 4 Stations Project N/A N/A N/A N/A 46 N/A N/A N/A N/A 48 Wayside Power at Diridon Station Project N/A N/A N/A N/A 5 Page 3

8 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Capital Projects SCOPE ATHERTON STATION IMPROVEMENTS SCHEDULE BUDET/COST HSR IMPACT W W W R SCOPE: W This project provides for the design and construction of new station facilities at Atherton Station (MP 27.8) to eliminate the "hold out rule". The scope of the project includes demolishing the center platform and providing outboard boarding platforms with a center inter-track fence and a signalized/gated pedestrian crossing at the northern end of the platforms. Design has been completed; project was placed on hold for further efforts (see note in "Other" section). Scope of project is on hold; Caltrain capital program management team is reviewing the impacts of other improvements in the vicinity of the station to determine the appropriate scope definition for the Atherton Station project. SCHEDULE: W Progress: Project is on hold. Jan - Mar 213 Future Activities: Apr - Jun 213 Project is on hold; schedule needs to be redefined and re-baselined. Page 4

9 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Capital Projects ATHERTON STATION IMPROVEMENTS BUDET: (a) (b) (c) (d) (e) = (a - d) W Segment roup Current Board Approved Budget Expended to Date Committed To Date Estimate at Variance at Planning & Engineering $239,4 $339,639 $339,642 $365, ($125,6) Right of Way Construction $1,296,25 $22,696 $28,96 $2,557,527 ($1,261,277) Construction Management $2, $29,525 ($9,525) $143,64 $16,625 $16,625 $687,36 ($543,396) $12,71 $385,712 ($265,2) Total $2,, $522,96 $529,173 $4,285,8 ($2,285,8) Project Budget / Cost Status $3,, Current Board Approved Budget Estimate at Expended to Date $2,5, Amount in $ $2,, $1,5, $1,, $5, Planning & Engineering Right of Way Construction Construction Management Segment roups The project was put on hold for any further design efforts. Estimate at will be re-evaluated when project is re-activated. HSR IMPACT: Project scope, budget and delivery schedule will likely be impacted by High Speed Rail development along the Caltrain corridor. R OTHERS: W Project has been placed on hold; Capital Program Management team is currently reviewing the impact of capital improvements (incl. Dumbarton Rail Extension) in the vicinity of Atherton Station. Page 5

10 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Capital Projects BROADWAY STATION IMPROVEMENTS SCOPE SCHEDULE BUDET/COST W W W HSR IMPACT R SCOPE: W This project is to eliminate the "hold out rule", reduce gate down time and provide pedestrian/patron safety by providing outboard boarding platforms at the Broadway Station (MP 15.2). The platforms are to be staggered, the Northbound platform north of Broadway Avenue and the Southbound platforms remaining south of Broadway Avenue. Scope includes track work, signal work, pedestrian active warning devices, lighting and general construction work on platforms and associated amenities. This work shall eliminate the hold out rule and reduce gate downtime. Most of the track rehab work in the vicinity of the Broadway station has been transferred to the Burlingame Outboard Platform Project. The project was put on hold for any further design efforts. Scope of project is on hold; Caltrain capital program management team is reviewing the impacts of other improvements in the vicinity of the station to determine the appropriate scope definition for the Broadway Station project. SCHEDULE: W Progress: Project is on hold. Jan - Mar 213 Future Activities: Apr - Jun 213 Project is on hold; schedule needs to be redefined and re-baselined. Page 6

11 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Capital Projects BROADWAY STATION IMPROVEMENTS BUDET: (a) (b) (c) (d) (e) = (a - d) W Segment roup Current Board Approved Budget Expended to Date Committed To Date Estimate at Variance at Planning & Engineering $243,196 $1,59,935 $1,59,935 $1,265, ($1,21,84) Right of Way Construction $1,864,5 $23,854 $3,96 $4,174,947 ($2,31,447) Construction Management $162,13 $46,959 ($298,829) $194,557 $326,493 $326,493 $98,39 ($785,482) $324,958 $616,155 ($291,197) Total $2,789,341 $1,41,282 $1,417,334 $7,497,1 ($4,77,759) Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $4,5, $4,, $3,5, $3,, Amount in $ $2,5, $2,, $1,5, $1,, $5, Planning & Engineering Right of Way Construction Construction Management Segment roups The project was put on hold for any further design efforts. Estimate at will be re-evaluated when project is re-activated. HSR IMPACT: R Project scope, budget and delivery schedule will likely be impacted by High Speed Rail development along the Caltrain corridor. OTHER: W Project has been placed on hold; Capital Program Management team is currently reviewing the impact of future capital improvements in the vicinity of the Broadway station. Page 7

12 Jan 1, Mar. 31, 213 CBOSS PTC Project SCOPE SCHEDULE BUDET / COST HSR IMPACT Active Capital Projects SCOPE: This project includes design of a Communications Based Overlay Signal System Positive Train Control (CBOSS PTC), which will improve rail safety, provide enhanced operational benefits for passenger rail service, and fulfill federally mandated positive train control safety improvements along the Caltrain/ California High Speed Train (CAHST) San Francisco to San Jose corridor. The CBOSS PTC communication system has been specified to provide a reliable means for PTC information exchange at speeds up to 125 mph between the CBOSS PTC-equipped trains, wayside devices, employees-in-charge handheld devices, and the operations control center in San Jose. The CBOSS PTC Project will be implemented in three phases: Phase 1 - Project Administrative Planning, Preliminary Design and Critical Design of CBOSS PTC system. Phase 2 with fiber optic backbone - Activities including acceptance of CBOSS PTC Final Design and the Factory Acceptance Test, as well as installation of the data communications subsystem including fiber optic backbone. Phase 3 with fiber optic backbone - Activities including all remaining CBOSS PTC subsystem installation, all sub-system and system testing, Focus of the project during phase 1 is as follows: 1) Project administrative planning; 2) Federal Railroad (FRA) documentation deliverables such as the PTC Development Plan (PTCDP), PTC Implementation Plan (PTCIP) updates and the PTC Safety Plan (PTCSP) outline; 3) PTC database management plan; 4) CBOSS PTC Preliminary Design and Critical Design for all sub-system hardware and software. None SCHEDULE: None Page 8

13 Jan 1, Mar. 31, 213 CBOSS PTC Project Active Capital Projects Progress: This Period: 1) Continued performing system/subsystem hardware and software critical desgin reviews; Jan - Mar 213 2) Continued development of the Interoperability Coordination plan; 3) Continued to follow-up with the FRA on the latest drafts of the PTCIP, RFA, TAV and ConOps and made progress on FRA deliverables; 4) Reviewed the 25KV compatibility of 22MHZ RF transmission and continued efforts for acquisition of the 22 MHz; 5) Present fiber optic cable installation plan to the District; 6) Complete the survey of existing duct bank and progressed RF testing; 7) Continued the PTC database management development effort.; 8) Completed EMI/EMC plan review; 9) Perform software audit for the ITCS system; 1) Reviewed the analysis that demonstrates the communication system will accommodate vehicle speeds up you 125 MPH; 11) Continue reviews of product and manufacturing submittals; 12) Evaluated recommended real estate for the Back-up Central Control Facility (BCCF). Future Activities: Apr - Jun 213 1) Approve the critical design; 2) Start the final design; 3) Select a location for the Back-up Central Control Facility; 4) Implement the CBOSS PTC Database Management Policy for the CBOSS project delivery phase; 5) Continue interoperability coordination effort with Tenant RR's; Approval of the Critical Design is late, thus impacting issuance of Phase 2 Notice to Proceed (NTP) and increasing the risk of impacting the schedule. BUDET: Phase 1 & 2 Cost Analysis (a) Current Board Approved Budget (b) Expended to Date Committed to Date (P1 only) Owner's Cost $24,449,82 $6,35,412 $6,64,41 $7,73,337 $17,375,745 (c) (P1 only) (d) Estimate at (P1 only) (e) = (a - d) Variance at Design Build Contract $51,632,32 $16,151,157 $16,151,158 $16,342,42 $35,289,63 Options/ Allowance $3,697,761 $6, $3,637,761 $1,7,99 $51,896 $1,19,94 Total $8,849,865 $22,186,569 $22,755,568 $23,527,635 $57,322,23 Project Budget / Cost Status $6,, Current Board Approved Budget Estimate at Expended to Date $5,, Amount in $ $4,, $3,, $2,, $1,, $- Owner's Cost Design Build Contract Options/ Allowance Segment roups Current Board Approved Budget was updated for JPB Q2FY13 (Dec212) report to include both Phase 1 & 2. The Estimate at represents only Phase 1, for Phase 2 NTP will not happen until the next quarter (April 3, 213). HSR IMPACT: None Page 9

14 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects DUMBARTON RAIL CORRIDOR PROJECT Project Sponsor: SMCTA Project Management: Caltrain SCOPE SCHEDULE BUDET / COST OTHER R SCOPE: The Dumbarton Rail Corridor (DRC) Project will extend commuter rail service across the Bay between the Peninsula and the East Bay by rehabilitating and reconstructing rail facilities on the existing railroad alignment and right of way. Three new passenger rail stations in Menlo Park/ East Palo Alto, Newark, Union City, and a new layover facility in the East Bay will be constructed, as well as upgrading the Fremont Centerville Station. The proposed Dumbarton train service will consist of six trains crossing the bridge during the morning commute and six during the evening commute. Morning trains will originate at the Union City Intermodal Station, cross the bay to Redwood City, and then three trains will travel north to San Francisco and three will travel south to San Jose. In the evening, all trains will reverse pattern and travel back to Union City. The project is currently in the environmental process. The NEPA and CEQA environmental clearance of the DRC project is being accomplished through the preparation of a combined EIS/EIR document. Through this process, significant coordination with communities and other impacted agencies such as the Union Pacific Railroad and the Capitol Corridor will be required for which could result in additional studies, schedule delays or project costs. SCHEDULE: R Progress: Jan - Mar 213 (1) Completed addressing comments from the draft EIS/EIR document. (2) Began finalizing admin draft of EIS/EIR. (3) Began and continued coordination with stakeholders on next steps. Future Activities: Apr - Jun 213 (1) Complete final admin draft of EIS/EIR. (2) Continue coordination with stakeholders on next steps. CAP = Citizen Advisory Panel MTC = Metropolitan Transportation Commission FTA = Federal Transit PAC = Policy Advisory Committee PDT = Project Development Team UPRR = Union Pacific Railroad DBROC = Dumbarton Bridge Route Operations Committee CTIA = Alameda County Transportation Improvement Authority ADEIS = Administrative Draft Environmental Impact Statement Page 1

15 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects DUMBARTON RAIL CORRIDOR PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed To Date Estimate at Variance at Planning & Engineering $9,156,128 $8,536,535 $8,756,354 $9,156,128 Right of Way Construction $38,72 $38,72 $38,72 $38,72 Construction Management $3,68 $2,28 $2,28 $3,68 $6,121,8 $6,5,115 $6,73,429 $6,121,8 $148,932 $148,932 Total $15,468, $14,581,75 $14,869,883 $15,468, Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $1,, Amount in $ $8,, $6,, $4,, $2,, Planning & Engineering Right of Way Construction Construction Management Segment roups The recent defeat of the Alameda County Measure B1 could impact the ability to build the DRC project. Measure B1 included more than $2 Million for the project. The PCJPB, as designated PM for the project, is in discussion with MTC and the various funding parties on the future of the project. OTHER: Page 11

16 Jan. 1, Mar. 31, 213 CALTRAIN QUARTERLY REPORT Active Capital Projects PENINSULA CORRIDOR ELECTRIFICATION PROJECT SCOPE SCHEDULE BUDET/ COST HSR IMPACT SCOPE: The Peninsula Corridor Electrification Project will electrify the 51 mile Caltrain Commuter line from San Francisco to Tamien. The project budget includes activities associated with: (1) Preparing and completing the environmental assessment and clearance. (2) Technical refresh of previous 35% design. The Federal Transit (FTA) completed their National Environmental Policy Act (NEPA) Environmental Assessment (EA) of Corridor Electrification in 29 with the adoption of a Finding of No Significant Impact (FONSI). FTA has identified to Caltrain that since the project description of the electrification project is the same as FTA analyzed in their 29 EA, that there is no need to do a NEPA revaluation for this project. Under FTA s direction, staff will be preparing a state-only environmental clearance document: the Peninsula Corridor Electrification Project EIR. The budget reflects all efforts associated with processing a new environmental document and environmental planning. Project public outreach, operations, project controls and engineering supporting during the environmental clearance phase. SCHEDULE: Progress: Jan - Mar 213 The Notice of Preparation for the EIR was issued on January 31, initiating the public scoping period for the project. Four public scoping meetings were held in February and March along the Peninsula Corridor Electrification project corridor to solicit input on the environmental analysis to be performed and scope of the environmental document. Staff additionally met with stakeholders, as requested, to collect comments on the Peninsula Corridor Electrification Environmental Impact Report (EIR) scope and analysis. There was continued coordination with the CHSRA on defining the scope of the corridor electrification project in relation to the blended system. Future Activities: Apr - Jun 213 The project team will prepare a Scoping Summary report that summarizes the comments received during the EIR scoping period (January 31 - March 18, 213). Continue to confirm the project elements including previously completed 35% engineering design, operations assumptions, and financial and begin environmental impact analysis. Page 12

17 Jan. 1, Mar. 31, 213 CALTRAIN QUARTERLY REPORT Active Capital Projects PENINSULA CORRIDOR ELECTRIFICATION PROJECT BUDET: Segment roup Consultant EIR (a) (b) (c) (d) (e) = (a - d) Current Board Approved Budget $3,448, Expended to Date Committed To Date $22, $1,86, Estimate at $3,448, Variance at Consultant Other Consultant Support $1,552,9 $237,27 $256,533 $1,552,9 Agency Staff EIR $1,281,348 $179,53 $179,53 $1,281,348 Agency Staff - 35% Design Update $352,1 $144,736 $144,736 $411,598 ($59,498) Consultant - 35% Design Update $31, $28,413 $32,792 $4, ($9,) TASI Operator Support EIR $52,8 $52,8 ODC and Legal EIR 19,58 12,96 12,96 19,58 Sub-Total $7,15,837 $1,74,369 $1,982,74 $7,255,335 ($149,498) $233,468 $83,97 $149,498 Total $7,339,35 $1,74,369 $1,982,74 $7,339,35 Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $4,, $3,, Amount in $ $2,, $1,, Consultant EIR Consultant Other Agency Staff EIR Agency Staff 35% Consultant 35% Support Design Update Design Update TASI Operator Support OCD and Legal Segment roups HSR IMPACT: None OTHER: Page 13

18 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects LOS ATOS CREEK BRIDE REPLACEMENT PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT R SCOPE: Scope of the Los atos Creek Bridge Replacement Project includes: Preliminary Design, Environmental Document, Final Design and Construction for the removal and replacement of the existing MT-1 and MT-2 bridges crossing the Los atos Creek. As recommended in the PSR, the new replacement structure is to be a pre-stressed / pre-cast concrete bridge with new foundations and a new widened bridge deck that allows construction for a permanent tail track and signal work. The permanent tail track and signal work is being covered under the South Terminal Phase 3 project. A Documented Categorical Exclusion (DCE) environmental clearance is being sought from the FTA which has specific requirements, as a result, the 35% design is being revisited. A constructability study is planned to determine the best execution approach for the project, given the DCE required constraints. The project cost and schedule will also be revisited. SCHEDULE: R The project schedule will be updated once the operational and capacity analysis study is complete. The study will properly respond to FTA requirements of having a finalized project scope, purpose and needs for environmental clearance. Progress: Jan - Mar 213 (1) Continued supporting environmental clearance process, through revising 35% design. (2) Continued study & discussions associated with the alternative design options with Design Consultant (PT) to achieve cost & schedule efficiency. Future Activities: Apr - Jun 213 (1) Continue supporting environmental clearance process, through revising 35% design. (2) Continue due diligence and efforts to explore design alternatives which can assist in maximizing productivity while conforming to environmental clearance compliance requirements. (3) Regroup with all the team members (JPB Environmental department personnel, JPB Environmental Consultant, Project Design Consultant, JPB E&C department personnel) to track the progress of environmental clearance process. As Federal funds are involved in the 35% design phase, the project will be on-hold at 35% design until environmental clearance from the FTA is obtained. Page 14

19 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects LOS ATOS CREEK BRIDE REPLACEMENT PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $2,243,657 $1,84,282 $2,31,91 $2,243,657 Right of Way $5, $5, Construction $3,85,794 $9,8 $9,48 $3,85,794 Construction Management $1,42,6 $4,733 $4,733 $1,42,6 $1,83,21 $1,513,912 $1,513,912 $1,83,21 $952,343 $952,343 Total $1,32,415 $3,368,7 $3,839,35 $1,32,415 Project Budget / Cost Status $4,5, Current Board Approved Budget Estimate at Expended to Date $4,, $3,5, Amount in $ $3,, $2,5, $2,, $1,5, $1,, $5, Planning & Engineering Right of Way Construction Construction Management Segment roups The current Board approved Budget and the Estimate at of about $1.3 million is for the environmental and design phases plus partial funding for construction. Once the scope is refined, the Budget and Estimate at will be updated and reflected in the report. HSR IMPACT: Page 15

20 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects NARROW BANDIN PROJECT SCOPE SCHEDULE BUDET / COST OTHER SCOPE: The initial phase of the project was for the development of a strategic plan that will enable Caltrain to apply for licenses for continued radio operations and to plan for the phased replacement and upgrade of existing radio equipment. The second and current phase is for the implementation of the strategic plan and procurement of replacement equipment. The base station contract is being extended to include the scope of improving the radio coverage in the Brisbane area. SCHEDULE: Progress: Jan - Mar 213 (1) A decision was made to extend the base station contract to include the scope of improving radio coverage in the Bisbane area. As a result, construction completion has been extended to June 213. Schedule will be re-baselined. Project will be completed within the existing budget. (2) Began negotiations on the design work directive. Future Activities: Apr - Jun 213 (1) Issue work directive for the design of the base station improvement. (2) Begin design of improvements. Page 16

21 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects NARROW BANDIN PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $49,29 $44,25 $441,549 $49,29 Right of Way Construction $719,919 $647,27 $657,219 $719,919 Construction Management $18, $12,27 $12,27 $18, $837, $744,895 $744,895 $837, $85,43 $555,12 $25,391 Total $2,87,531 $1,844,577 $1,855,933 $2,62,14 $25,391 Project Budget / Cost Status Amount in $ $9, $8, $7, $6, $5, $4, $3, $2, $1, Current Board Approved Budget Estimate at Expended to Date Planning & Engineering Right of Way Construction Construction Management Segment roups OTHER: Page 17

22 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects QUINT STREET BRIDE PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT Y R Y SCOPE: Y Proposed Scope: (1) Close Quint Street crossing permanently to vehicular traffic. Remove the Quint Street Bridge, fill the bridge opening with an embankment and construct new tracks on the embankment. (2) Perform other related work such as utility protection, trackwork and street utilities. The scope change for Quint Street from bridge replacement in kind to bridge replacement with tracks on embankment will enable completion of the project within the approved budget without compromising the JPB goals on seismic vulnerability, Final design will not proceed until the final option is selected and approved by the City of San Francisco. The options under review are: Option 1: Close Quint Street permanently to vehicular traffic. Replace Quint Street bridge with an embankment. Option 2: Replace bridge in-kind that allows vehicular traffic on Quint Street. The bridge would need to be rebuilt to accomodate a future station. Option 3: Build an alternative bridge design that can accomodate a future Oakdale station. Quint Street would remain open. SCHEDULE: R The project schedule will be updated following discussions with the San Francisco County Transportation Authority (SFCTA). The schedule delay was due to ongoing negotiations with SF on the scope of the project. Progress: Jan - Mar 213 (1) Began boundary survey and title work on Quint Street vacation and abandonment process. (2) Initiated coordination between JPB Contracts & Procurement (C&P) department and the SFCTA on Local Hire Outreach strategy. (3) The SFCTA Board approved the design of a connector road. (4) San Francisco Department of Public Works (SFDPW) began survey work for the connector road design work. Future Activities: Apr - Jun 213 (1) Continue boundary survey and title work on Quint Street vacation and abandonment process. (2) Continue coordination between JPB C&P department and the SFCTA on Local Hire Outreach strategy. (3) SFDPW is to continue the design work on the connector road. Final design cannot proceed until an option has been selected and approved by the City and Couty of San Francisco. Page 18

23 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects QUINT STREET BRIDE PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Y Segment roup Planning & Engineering Current Board Approved Budget $2,49,11 Expended to Date $81,596 Committed to Date $813,828 Estimate at $2,35,684 Variance at $139,417 Right of Way $3,153 $34 $34 $2,976 $177 Construction $12,223,514 $6,88 $3,88 $11,539,138 $684,376 Construction Management $2,489,155 $658 $658 $2,349,791 $139,364 $2,724,158 $1,129,717 $1,129,717 $2,571,637 $152,521 $8,238,44 $1,697,914 $6,54,49 Total $28,168,485 $1,938,813 $1,948,45 $2,512,14 $7,656,345 Project Budget / Approved Funding / Cost Status Current Board Approved Budget Estimate at Expended to Date $12,, $1,, Amount in $ $8,, $6,, $4,, $2,, Planning & Engineering Right of Way Construction Construction Management Segment roups (1) Out of the $28.2M Board approved budget, only $2.8M is available at this time. HSR IMPACT: Page 19

24 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects Railroad Communication System (SOR) Project SCOPE SCHEDULE BUDET/COST OTHER SCOPE: The State of ood Repair (SOR) project includes seven upgrades / replacement tasks of Caltrain's communication systems or subsystems. The seven upgrades / replacement tasks are: Task 1. Assessment of Back Office Train Control Systems at Central Control Facility (CCF). Task 2. Assessment of Advance Train Control System (ATCS) Radio Network System. Task 3. Assessment and Optimization of Caltrain's Telephone Lines used for Communication and Signal (C&S) functions. Task 4. Increase voice radio coverage around Mountain View area. Task 5. Remote reboot capability of channel 5 radio at Monument Peak. Task 6. Develop standardized drawings and configuration management for railroad communication system. Task 7. Implementation of a Communication System for Track Department's Weather Sensors. SCHEDULE: Progress: Jan - Mar 213 (1) Revised Work Directive for communication consultant. Future Activities: Apr - Jun 213 (1) Issue Work Directive to communication consultant. (2) Begin design and studies development. Page 2

25 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects Railroad Communication System (SOR) Project BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $12, $12, Right of Way Construction $581, $1, $581, Construction Management $136, $136, $196, $17,95 $17,95 $196, $6,5 $112,5 (16,) Total $1,21,5 $17,95 $27,95 $1,127,5 (16,) Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $7, $6, $5, Amount in $ $4, $3, $2, $1, Planning & Engineering Right of Way Construction Construction Management Segment roups The potential overrun of $16K will be considered as part of the FY214 budgeting process. OTHER: Page 21

26 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects Rail Operations Control System Project (ROCS) SCOPE SCHEDULE BUDET/COST OTHER R SCOPE: This project provides for the procurement and commissioning of a new operating control system for the Caltrain corridor. The project includes software procurement and development, hardware procurement and installation, testing, training, support and maintenance of the new system. The new system will meet all functionality and features necessary for current operations as well as accommodate for future projects identified by the JPB, such as Electrification, Positive Train Control (PTC), and various communication improvements. SCHEDULE: R Progress: Jan - Mar 213 (1) Installed graphics display software as a test on 1/23/13 and on the ROCS system on 1/27/13 during non-revenue hours. (2) Tested all remaining Change Requests (CR)s and installed the corrections of CRs. (3) Completed Systems administrator training. (4) Completed Final Acceptance of the ROCS System on 3/15/13. (5) Completed conformed technical specification. (6) Continued to prepare Amendment 11 (Clarify the agreed-upon scope of work, including the criteria for Final Acceptance and settle all outstanding disputes so that work on the Agreement can proceed to completion). (7) Continued preparing final contract closeout documents. Future Activities: Apr - Jun 213 (1) Continue to prepare Amendment 11. (2) Continue to prepare final contract closeout documents. In June 212, ARINC submitted the latest schedule with a Final Acceptance date of 1/1/12. During pre-revenue testing using live trains and schedules, several corrections to the system were deemed necessary before the final system could be accepted. The Systems administrator training was delayed because TASI was not able to supply/designate appropriate staff. This training was completed on 3/7/13 and the latest Final Acceptance date of 3/15/13 includes the implementations of the above corrections. Page 22

27 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects Rail Operations Control System Project (ROCS) BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Planning & Engineering Current Board Approved Budget $361,155 Expended to Date $361,155 Committed To Date $361,155 Estimate at $361,155 Variance at Right of Way Construction $5,196,777 $4,188,617 $4,91,231 $5,196,777 Construction Management $1,696,992 $1,689,761 $1,482,429 $1,696,992 $6,768,678 $6,725,389 $6,725,389 $6,768,678 $174,215 $63,287 $11,928 Total $14,197,817 $12,964,922 $12,66,24 $14,86,889 $11,928 Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $8,, $7,, $6,, Amount in $ $5,, $4,, $3,, $2,, $1,, Planning & Engineering Right of Way Construction Construction Management Segment roups OTHER: Page 23

28 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects REAL TIME TRANSIT INFORMATION PROJECT (Caltrain PADS) SCOPE SCHEDULE BUDET/COST OTHER R SCOPE: The Real Time Transit Information Project includes design and implementaion of a Predictive Arrival/Departure System (PADS) for all Caltrain trains. The real time predictive data will be provided to MTC s 511 system to be disseminated to the public. The train predictive arrival/departure times will be displayed on the Visual Message Signs (VMS) at the San Francisco 4th & King, Millbrae, San Mateo, Redwood City, Palo Alto, Mountain View, Sunnyvale, and the San Jose Diridon stations. ARINC is the selected contractor. SCHEDULE: R Progress: Jan - Mar 213 (1) Conducted field tests at the Central Control Facility (CCF) with Visual Message System (VMS) emulator. (2) Conducted field tests at the stations during weekdays. (3) Conducted non-revenue tests with test trains with different scenarios. (4) Successfully tested the Caltrain.com interface. (5) Conducted training of Communication clerks on the PADS system. Future Activities: Apr - Jun 213 (1) Conduct field tests to determine whether software issues have been resolved. (2) Complete Field Integration Test. (3) Prepare the system for Final Acceptance. (1) During pre-revenue testing using live trains and schedules, several corrections to the system were deemed necessary before the final system could be accepted. The latest Final Acceptance date is 6/3/13, reflecting the implementaions of these corrections. The schedule and EAC have been updated to reflect the new acceptance date. Page 24

29 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects REAL TIME TRANSIT INFORMATION PROJECT (Caltrain PADS) BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed To Date Estimate at Variance at Planning & Engineering $35,933 $35,933 $35,933 $35,933 Right of Way Construction $2,59,562 $1,323,66 $1,318,392 $2,59,562 Construction Management $193,738 $171,78 $175, $193,738 $2,154,793 $1,773,628 $1,773,628 $2,191,343 ($36,55) $123,25 $86,655 $36,55 Total $4,567,231 $3,34,335 $3,32,953 $4,567,231 () Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $2,, $1,5, Amount in $ $1,, $5, Planning & Engineering Right of Way Construction Construction Management Segment roups OTHER: Page 25

30 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SAN BRUNO RADE SEPARATION PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT R SCOPE: The project will raise the railroad in a retained embankment and lower roadways crossing the railroad right of way from just south of the I-38 flyover to approximately San Felipe Road (MP 12.) in San Bruno. The project will eliminate at-grade vehicular crossings at San Bruno Avenue, San Mateo Avenue and Angus Avenue and replace them with grade separated vehicular access. Pedestrian under-crossings will be constructed at Euclid and Sylvan Avenues in San Bruno. The existing San Bruno station will be relocated onto an elevated structure at San Bruno and San Mateo Avenues. The former site of the San Bruno Lumber will become a surface parking lot for the new San Bruno station. A BART vent structure will be retrofitted to support Caltrain track loading. Construction contract Option 1 has been exercised and includes: a new at-grade parking lot and transit center, northbound platform at San Bruno station, roadway improvements along First Avenue, construction of three pedestrian under crossings and the demolition of the San Bruno temporary station. Current EAC reflects the inclusion of Option 1. SCHEDULE: R Progress: Jan - Mar 213 (1) Completed construction of the cast in place wall at the new station. (2) Completed construction of tie-back for the Sylvan-BART bypass structure. (3) Completed placing concrete for the south bound platform of the new station. (4) Increased change order authority was approved by the PCJPB Board. (5) Completed fabrication of the superstructure at BART. (6) Completed construction of the Overhead Catenary System (OCS) foundation for electrification. (7) Completed installation of Mechanically Stabilized Earth (MSE) walls. ( 8) Continued placing light weight fill. ( 9) Continued fabrication of moment slab. (1) Continued installation of utilities for the new station. (11) Continued construction of stairs and ramp for the new station. (12) Began fabrication of the superstructure at BART. (13) Began application of waterproofing at bridges. (14) Began placing Hot Mix Asphalt Concrete (HMAC) under future tracks. Future Activities: Apr - Jun 213 (1) Complete application of waterproofing at bridges. (2) Complete placing HMAC under future tracks. (3) Complete placing light weight fill. (4) Set intermediate signal houses. (5) Continue installation of moment slab. (6) Continue installation of utilities for new station. (7) Continue construction of stairs and ramp for the new station. (8) Begin construction of tracks at grade separation. Contractor is behind the original schedule by 29 days due to weather, change orders and contractor delays. A recovery schedule is being developed. Option 1 has been exercised for an additional 18 days and has been included in the current construction schedule. Page 26

31 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report SAN BRUNO RADE SEPARATION PROJECT Active Capital Projects BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $2,8,979 $2,752,249 $2,81,67 $2,8,979 Right of Way $57, $259,492 $259,492 $57, Construction $99,675,693 $75,129,385 $87,472,393 $99,675,693 Construction Management $13,25, $11,15,519 $12,599,525 $13,25, $11,695, $1,25,885 $1,25,885 $11,695, $1,8,328 $1,8,328 Total $147,, $117,182,53 $131,158,362 $147,, Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $12,, $1,, Amount in $ $8,, $6,, $4,, $2,, Planning & Engineering Right of Way Construction Construction Management Segment roups HSR IMPACT: Page 27

32 Jan 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects SAN FRANCISCO ROADWAY BRIDES REPLACEMENT PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT Y SCOPE: The San Francisco Roadway Bridges Replacement project upgrades the Caltrain owned vehicular bridges located at 22nd Street, 23rd Street and Paul Avenue and includes: (1) Remove and replace the existing two-span steel-through girder superstructures as the bridges have reached the end of their useful lives, allowing sufficient vertical clearance to accommodate future projects such as electrification. (2) Remove and reconstruct the existing utility lines attached to the bridges. Provide temporary supports until the bridges are reconstructed. A Cooperative Agreement is needed between Caltrain and the City and County of San Francisco to assign responsibilities during design and construction. SCHEDULE: Y Progress: Jan - Mar 213 Future Activities: Apr - Jun 213 (1) Continued coordination with the various utility companies. (2) Continued to coordinate final comments on Cooperative Agreements with the City. (3) Received support letter from California High Speed Rail Authority (CHSRA) for California Public Utilities Commission (CPUC) Exemption. (4) Submitted CPUC Exemption application. (5) Reviewed 1% final design package. (1) Finalize utility agreements for the City and private utility companies. (2) Await for Caltrans to approve documentation certifications (1% PS&E etc). (3) Upon approval of Utility Certification, submit Request for Authorization (RFA) for construction. (1) Utility Agreements with private utilities and the City and County of San Francisco for utility relocation, cost sharing, betterments and methods of payments is ongoing and needs to be finalized prior to completion of design. (2) The CPUC Exemption for maintaining the existing substandard bridge heights needs to be finalized and formally submitted. Page 28

33 Jan 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects SAN FRANCISCO ROADWAY BRIDES REPLACEMENT PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $1,86,18 $1,394,661 $1,62,177 $1,86,18 Right of Way $195, $24,588 $24,588 $195, Construction $11,635,442 $35,716 $35,716 $11,635,442 Construction Management $2,1, $25,65 $25,65 $2,1, $2,287,95 $1,574,229 $1,574,229 $2,287,95 $2,393,215 $2,121,135 $272,8 Total $2,471,788 $3,54,799 $3,262,315 $2,199,78 $272,8 Project Budget / Cost Status Amount in $ 1,8, 1,6, 1,4, 1,2, 1,, 8, 6, 4, 2, Current Board Approved Budget Estimate at Expended to Date Planning & Engineering Right of Way Construction Construction Management Segment roups HSR IMPACT: Page 29

34 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SAN MATEO BRIDES REPLACEMENT PROJECT - DESIN SCOPE SCHEDULE BUDET/COST OTHER SCOPE: This project consists of the following phases: Phase I: Foundation Improvements to strengthen the existing foundations and construct new abutments for the future replacement of the bridge spans. Phase I was completed in 211. Phase II: Utility relocation - relocate all utilities that have potential impact to the bridge construction. Phase II and Phase III will be performed at the same time. Phase III: Bridge Replacement - remove and replace of the existing steel girder superstructure and timber deck spans for the four San Mateo bridges (Poplar Avenue, Santa Inez Avenue, Monte Diablo Avenue and Tilton Avenue); raising the track level and establishing 15 track centers through the project limits; install associated utility work; and increase clearance between the railroad bridge and the street below. The current scope is for the design of Phase II & III only. A work plan is being prepared for the construction of this project. When the work plan is approved, the budget, EAC and schedule will be revised. SCHEDULE: Progress: Jan - Mar 213 (1) Continued preparing Advanced Site Preparation (ASP) package. (2) Continued public outreach. (3) Continued utility coordination. Future Activities: Apr - Jun 213 (1) Complete package for ASP. (2) Continue design of Phase II & III package. (3) Continue internal public outreach. (4) Continue utility coordination. The current schedule reflects the Design of Phase II & III only. Page 3

35 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SAN MATEO BRIDES REPLACEMENT PROJECT - DESIN BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $97, $13,171 $969,478 $97, Right of Way $1, $1, Construction $25, $25, Construction Management $48, $1,567 $1,567 $48, $147, $77,362 $77,362 $147, Total $1,2, $92,1 $1,48,47 $1,2, Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $1,2, $1,, $8, Amount in $ $6, $4, $2, Planning & Engineering Right of Way Construction Construction Management Segment roups OTHER: Page 31

36 Jan 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SINAL PRE-EMPTION IMPROVEMENT PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT SCOPE: The purpose of this project is to improve the safety of signalized traffic intersections adjacent to at-grade highway-rail crossings. The proposed improvements include backup batteries and train detection upgrades. The project will achieve a minimum of six to 14 seconds of advanced pre-emption for the following signalized traffic intersections: (1) Brewster Avenue, Redwood City (2) Churchill Avenue, Palo Alto (3) East Meadow Avenue, Palo Alto (4) Rengstorff Avenue, Mountain View (5) Castro Street, Mountain View (6) Enhance phasing improvements at Brewster, Castro and Rengstorff. SCHEDULE: Progress: Jan - Mar 213 (1) Recommended conformed plans and specifications. (2) Received bids and completed bid analysis. (3) Held pre-bid meeting. (4) Began award process. (5) Issued progress report to Caltrans. (6) Met with agency partners. (7) Continued support of bid process. (8) Continued design support. Future Apr - Jun 213 (1) Meet with Caltrans to provide progress information - monthly. (2) Complete award process. (3) Continue meeting with agency partners. Page 32

37 Jan 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SINAL PRE-EMPTION IMPROVEMENT PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $65,946 $642,834 $76,433 $65,946 Right of Way Construction $1,959,5 $6,138 $6,138 $1,959,5 Construction Management $12, $12, $1,18, $62,325 $62,325 $1,48, ($3,) Total $3,748,446 $185, ($185,) $1,269,297 $1,386,896 $3,963,446 ($215,) Project Budget / Cost Status $2,5, Current Board Approved Budget Estimate at Expended to Date $2,, Amount in $ $1,5, $1,, $5, Planning & Engineering Right of Way Construction Construction Management Segment roups HSR IMPACT: Page 33

38 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE SINAL REHABILITATION PROJECT - FY213 SCOPE SCHEDULE BUDET/COST OTHER SCOPE: This project provides for the maintenance oversight by Caltrain to ensure that the signal system is maintained in a State of ood Repair (SOR) and complies with all required regulations. Design and construction components are as follows: Design: 1) Design to retrofit the signal bridge at South San Francisco with safety improvements. 2) Design to retrofit all railroad signal lights (including replacement of the current outdated unilens signal lights) with LEDs. 3) Design to rehab Control Point (CP) Stockton signal house, update equipment & replace low speed switch machines with high speed machines. Construction: 1) Issue a Purchase Order to procure the LED signal lights. 2) Retrofit all incandescent railroad signal lights with LEDs. SCHEDULE: Progress: Jan - Mar 213 (1) Began processing Transit America Services, Inc. (TASI) work directive. Future Activities: Apr - Jun 213 (1) Continue processing TASI work directive. (2) Begin processing design work directive. Page 34

39 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE SINAL REHABILITATION PROJECT - FY213 BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $17, $17, Right of Way Construction $95, $95, Construction Management $1, $1, $254, $2,125 $2,125 $254, $137, $17, 3, Total $1,611, $2,125 $2,125 $1,581, 3, Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $1,, $9, $8, $7, Amount in $ $6, $5, $4, $3, $2, $1, Planning & Engineering Right of Way Construction Construction Management Segment roups OTHER: Page 35

40 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects South Terminal and Santa Clara Stations Improvements Project SCOPE SCHEDULE BUDET/COST OTHER Y SCOPE: The South Terminal Station Project includes construction of two new platforms at the Diridon Station with stairs and ADA ramps to access the existing pedestrian underpass. The platforms will include canopies, signage, mini-high platforms and Ticket Vending Machine (TVM), Visual Message System (VMS), Public Address System (PA), Closed Circuit Television (CCTV), and Card Interface System (CID). The project also includes removal of the maintenance facilities located in the terminal, removal and construction of tracks, installation of new turnouts, fencing, drainage, and maintenance and alteration of the existing signal system to accommodate new track work. The Santa Clara Station Project includes design and construction of a 7' long by 3' wide center platform, a 15' extension to the existing southbound platform, and a pedestrian underpass between the 2 platforms. The project also includes track work shifting of MT3 (Main Track #3), construction of approximately 15' of MT2 (Main Track #2) through the station area, and a relocated turnout of MT2 at the south end of the station. SCHEDULE: Y Progress: Jan - Mar 213 South Terminal : (1) Continued project close-out. Santa Clara : (1) Continued project close-out. Future Activities: Apr - Jun 213 South Terminal: (1) Continue project close-out. Santa Clara: (1) Continue project close-out. This will be the final quarterly report for the project. Construction is complete. Yellow traffic light reflects that construction including contract closeout was about 198 days behind the contract baseline schedule. Page 36

41 Jan. 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects South Terminal and Santa Clara Stations Improvements Project BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed To Date Estimate at Variance at Planning & Engineering $6,319,874 $6,323,347 $6,323,347 $6,323,347 ($3,473) Right of Way $5, $5, Construction $35,619,991 $35,31,715 $35,31,715 $35,31,715 $39,276 Construction Management $8,788,476 $9,512,7 $9,512,7 $9,556,427 ($767,951) $7,83,346 $9,14,398 $9,14,398 $9,49,114 ($1,218,768) $2,392,898 $118,628 $2,274,27 Total $61,1,585 $6,16,467 $6,16,467 $6,358,231 $643,354 Project Budget / Cost Status $4,, Current Board Approved Budget Estimate at Expended to Date $35,, $3,, Amount in $ $25,, $2,, $15,, $1,, $5,, Planning & Engineering Right of Way Construction Construction Management Segment roups OTHER: Page 37

42 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE STATION REHABILITATION PROJECT - FY212 SCOPE SCHEDULE BUDET/COST OTHER SCOPE: This project provides safety improvements at various passenger stations along the Caltrain right of way. The project is divided into modules which will allow timely contracting and construction in the most cost effective manner. Construction of the following seven Modules will be performed by the Contract Rail Operator: 1. Module 31 - Repaint building - Menlo Park Model Railroad. 2. Module 32 - Tactile tile painting, platform striping and markings. 3. Module 33 - Replace shelters at Hayward Park & Redwood City, replace information display cases at Hayward Park. 4. Module 34 - Repaint Bike Lockers Bayshore, SSF, Burlingame, Redwood City, Santa Clara and Tamien. This will be completed under the TASI Station and Facility Basic Service Plan (BSP). 5. Module 35 - This scope has been added to the Module 33 scope. 6. Module 36 - Replace center track fence Redwood City. 7. Module 37 - Replace windows & doors San Jose Diridon. 8. Module 38 - Install recessed directional tiles at Persons Needing Assistance (PNA) shelters at six stations. SCHEDULE: Progress: Jan - Mar 213 (1) Module 33 - Completed fabrication of six shelters. (2) Module 33 - Received shipment of six shelters. Future Activities: Apr - Jun 213 (1) Module 33 - Complete fabrication of final three shelters. (2) Module 33 - Receive shipment of final three shelters. The shelter manufacturer has been effected by the Super Storm Sandy and has caused a delay in delivery of the shelters. Page 38

43 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE STATION REHABILITATION PROJECT - FY212 BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering Right of Way Construction $35,816 $271,75 $31,388 $35,816 Construction Management $19,745 $19,745 $19,745 $19,745 $295,977 $295,977 $295,977 $295,977 Total $621,538 $587,472 $626,11 $621,538 Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $35, $3, $25, Amount in $ $2, $15, $1, $5, Planning & Engineering Right of Way Construction Construction Management Segment roups OTHER: Page 39

44 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE STATION REHABILITATION PROJECT - FY213 SCOPE SCHEDULE BUDET/COST OTHER SCOPE: This project provides improvements at various passenger stations along the Caltrain right of way. The project is divided into six modules which will allow more timely contracting and construction, the modules are: 1. Module 41 Purchase and replace shelters Bayshore & Sunnyvale. 2. Module 42 Replace shelter metal panels with glass panels Mountain View. 3. Module 43 - Purchase and replace Information Display Cases Continue with priority list. 4. Module 44 Signage Rehab/Upgrade (ID Signs / Directional Signs) Continue with priority list. 5. Module 45 - Center track fence replacement Sunnyvale. 6. Module 46 - Replace Windows at Redwood City Shelter Building & Menlo Park Shelter Building. SCHEDULE: Progress: Jan - Mar 213 (1) Began developing specs for issuing project purchase orders (PO'S). (2) Began developing schedule for project modules. Future Activities: Apr - Jun 213 (1) Complete developing schedule for project modules. (2) Complete developing specs for issuing project PO's. (3) Begin submitting Request For Quote (RFQ's) to vendors by Contracts & Procurement department. Page 4

45 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE STATION REHABILITATION PROJECT - FY213 BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering Right of Way Construction $44, $44, Construction Management $6, $37,34 $37,34 $6, Total $5, $37,34 $37,34 $5, Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $5, $45, $4, $35, Amount in $ $3, $25, $2, $15, $1, $5, Planning & Engineering Right of Way Construction Construction Management Segment roups OTHER: Page 41

46 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE TRACK REHABILITATION PROJECT - FY212 SCOPE SCHEDULE BUDET/COST OTHER Y SCOPE: The systemwide track rehabilitation program covers the work required to keep the Caltrain railroad in a state of good repair. The type and scope of work scheduled for each fiscal year is based upon the condition of the railroad as reflected in Caltrain's State of ood Repair (SOR) database. The scope of work proposed for FY212 includes the following: 1) Replace stock rails and points at ends of #2 passing tracks on an as-needed basis. 2) Verse testing. 2) Production rail joint replacement at approximately 5 locations. 3) Remove old or bonded over insulated (Allegheny) joints at approximately 5 locations (1 welds). 4) Production ties and surfacing, 3 miles of surfacing, 25 turnouts and 1, main line ties at various locations. 6) Upgrade rail lubricators. 7) Purchase of small tools and equipment required for track maintenance activities. 8) Work in South San Francisco yard, billable to UP. 9) Upgrades to Track eometry Car including interior displays, acquisition of test unit for permanent mounting and mechanical repairs. 1) Purchase various work equipment. 11) Bridge repair at Prevost St, Delmas Avenue and Alma Avenue. 12) Signal structure fall hazard elimination. SCHEDULE: Y Progress: Jan - Mar 213 (1) Installed 397 main line ties. (2) Installed 31 switch ties. (3) Surfaced 6.4 miles of main line track. (4) Placed 525 tons of ballast. (5) Surfaced 12 turnouts. (6) Built up 16 frogs. ( 7) round 29 switches. ( 8) Performed seven thermite welds. ( 9) Installed two insulated joints. (1) Replaced one frog. (11) Replaced two point and stock rails. This will be the last quarterly report for the project. Future Activities: Apr - Jun 213 Note 1: A frog is a mechanical device to allow trains to cross over rails in turnouts and crossings. (1) Project close out. Project extended from September 212 to February 213. Project is complete and closed. Page 42

47 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE TRACK REHABILITATION PROJECT - FY212 BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $53,958 $53,881 $53,881 $53, Right of Way $1,923 Construction $6,7,9 Construction Management Total $1,92 $1,92 $1,92 3 $6,729,164 $6,729,164 $6,691,37 $25,356 $25,222 $25,222 $25, 9, $1,149,635 $1,19,984 $1,19,984 $1,148, 1,635 $8,156,771 $8,145,171 $8,145,171 $8,145,171 11,6 Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $8,, $7,, $6,, $5,, Amount in $ $4,, $3,, $2,, $1,, Planning & Engineering Right of Way Construction Construction Management Segment roups OTHER: Page 43

48 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SYSTEM WIDE TRACK REHABILITATION PROJECT - FY213 SCOPE SCHEDULE BUDET/COST OTHER SCOPE: The systemwide track rehabilitation program covers the work required to keep the Caltrain railroad in a state of good repair. The type and scope of work scheduled for each fiscal year is based upon the condition of the railroad as reflected in Caltrain's State of ood Repair database. The scope of work proposed for FY213 includes the following: 1) Replace stock rails and points at ends of #2 passing tracks on an as-needed basis. 2) Production rail joint replacement at approximately 5 locations. 3) Remove old or bonded over insulated (Allegheny) joints at approximately 5 locations (1 welds). 4) Production ties and surfacing, 3 miles of surfacing, 25 turnouts and 1, main line ties at various locations. 5) Upgrade rail lubricators. 6) Purchase of small tools and equipment required for track maintenance activities. 7) Work in South San Francisco yard, billable to Union Pacific (UP). 8) Drainage optimization. 9) San Francisco yard reconfiguration. 1) Upgrades to track geometery car. SCHEDULE: Progress: Jan - Mar 213 (1) Replaced 164 main line ties. (2) Replaced five main line switch ties. (3) Replaced 12 UP billable ties. (4) Surfaced 3.85 miles of main line track. (5) Surfaced five turnouts. (6) Built up five frogs. (7) Performed one thermite welds. (8) Six switches ground. Note 1: A frog is a mechanical device to allow trains to cross over rails in turnouts and crossings. Future Activities: Apr - Jun 213 (1) Continue ongoing maintenance work. Page 44

49 Jan. 1, Mar. 31, 213 Caltrain Quarterly Report Active Capital Projects SYSTEMWIDE TRACK REHABILITATION PROJECT - FY213 BUDET: Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $1, $674 $1, Right of Way $2, $2, Construction $5,95, $4, $4, $5,95, Construction Management $2, $1,543 $1,543 $2, $748, $11,141 $12,141 $748, Total $7,, $512,358 $521,684 $7,, Project Budget / Cost Status Current Board Approved Budget Estimate at Expended to Date $7,, $6,, $5,, Amount in $ $4,, $3,, $2,, $1,, Planning & Engineering Right of Way Construction Construction Management Segment roups OTHER: Page 45

50 Jan 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects SCOPE TRAIN DISPATCH VOICE COMMUNICATION SYSTEM PROJECT SCHEDULE BUDET / COST HSR IMPACT SCOPE: Train Dispatch Voice Communication System Project will replace the obsolete Digital Touch Exchange (DTX) system in the Central Control Facility (CCF) in San Jose and the DTX system in the San Francisco 4th & King station. The project consists of the following tasks: (1) Design and specify the requirements of a new DTX system; (2) Develop an Invitation for Bid (IFB) to procure and install the new system at CCF; (3) Test and validate the new system; (4) Train the dispatchers on the new system; (5) Cutover to the new system and perform an acceptance test; (6) Remove and dispose the old DTX system. This equipment is mission critical to effectively operate the railroad for communications between the dispatcher and the train and for post incident investigations. SCHEDULE: Progress: Jan - Mar 213 Future Activities: Apr - Jun 213 (1) Conducted stakeholder interviews to identify system requirements. (2) Conducted site survey of the existing equipment at the Central Control Facility (CCF). (3) Submitted the draft Request for Proposal (RFP) to Contracts & Procurement (C&P) department. (4) C&P transmitted draft RFP to Legal department for review. (1) Receive comments on the draft RFP from Legal department. (2) Present project to the Phasegate Committee for approval to advertise the RFP. (3) Present project to System Modification Review Committee (SMRC) for approval. Page 46

51 Jan 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects TRAIN DISPATCH VOICE COMMUNICATION SYSTEM PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $131,178 $11,864 $114,99 $131,178 Right of Way Construction $89, $25, $89, Construction Management $51,15 $51,15 $38,582 $42,236 $42,236 $38,582 $275,9 $275,9 Total $1,728, $144,1 $182,226 $1,728, Project Budget / Cost Status Amount in $ 1,, 9, 8, 7, 6, 5, 4, 3, 2, 1, Current Board Approved Budget Estimate at Expended to Date Planning & Engineering Right of Way Construction Construction Management Segment roups HSR IMPACT: None Page 47

52 Jan 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects UPRADE OF PA/VMS SYSTEMS AT 4 STATIONS PROJECT SCOPE SCHEDULE BUDET / COST HSR IMPACT SCOPE: The Upgrade of PA/VMS Systems at 4 Stations Project will upgrade the Public Address (PA) systems at 22nd Street, South San Francisco, Sunnyvale and San Jose Diridon stations to bring the stations up to the Caltrain standard and a State of ood Repair. Visual Message Signs (VMS) will also be installed at the 22nd Street Station. The scope of the project includes design, procurement, installation and testing of the new PA and VMS equipment according to the current Caltrain Engineering Standards. All of the upgrades will also be compatible with the new Predictive Arrival/Departure System (PADS). SCHEDULE: Progress: Jan - Mar 213 (1) Received Work Directive proposal for the design. (2) Issued Work Directive to Stantec/Systra for the design. (3) Conducted site visits to the stations. Future Activities: Apr - Jun 213 (1) Submit 6% design package. Page 48

53 Jan 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects UPRADE OF PA/VMS SYSTEMS AT 4 STATIONS PROJECT BUDET: (a) (b) (c) (d) (e) = (a - d) Segment roup Current Board Approved Budget Expended to Date Committed to Date Estimate at Variance at Planning & Engineering $195,36 $4, ($24,64) Right of Way Construction $376,68 $2, $77, ($393,932) Construction Management $39,72 $8, ($4,928) $13,891 $6,642 $6,642 $268, ($137,19) $58,68 $12, ($61,392) Total $8, $6,642 $26,642 $1,638, ($838,) Project Budget / Cost Status Amount in $ 9, 8, 7, 6, 5, 4, 3, 2, 1, Current Board Approved Budget Estimate at Expended to Date Planning & Engineering Right of Way Construction Construction Management Segment roups The remaining budget authority of about $838K will be considered as part of the FY214 budget development process. HSR IMPACT: Page 49

54 Jan 1, Mar. 31, 213 Caltrain QUARTERLY REPORT Active Capital Projects SCOPE WAYSIDE POWER AT DIRIDON STATION PROJECT SCHEDULE BUDET / COST HSR IMPACT SCOPE: The Wayside Power at Diridon Station will replace the existing substation with a new substation and provide new wayside power cabinets on both the two existing and two new platforms for the San Jose Diridon Station. Project design was completed under the South Terminal Project, this project covers construction only. Wayside Power will provide electrical power to the train for maintenance needs while the diesel engines are turned-off. This will preclude the need for the diesel engines to be running, saving fuel, and fulfilling our commitment to the community to reduce noise and diesel exhausts. Scope includes: (1) Remove and replace the existing substation at Diridon Station main platform. (2) Remove and replace the existing nonfunctional wayside cabinets on the existing platforms. (3) Provide new wayside cabinets on the new platforms. SCHEDULE: Progress: Jan - Mar 213 (1) Contracts and Procurement (C&P) department received comments on specifications from Legal department. (2) Advertised the bid. (4) Conducted pre-bid meeting on 3/28/13. Future Activities: Apr - Jun 213 (1) Respond to questions from bidders. (2) Issue addendum for Invitation for Bid (IFB). (3) Receive bids by 4/25/13, evaluate bids and perform reference check on the potential bidders. (4) Send bids to Legal department for review. Page 5