Agenda Item X Page # RECOMMENDATION

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1 Agenda Item X Page # TO: FROM: SUBJECT CHAIR AND MEMBERS BUILT AND NATURAL ENVIRONMENT COMMITTEE MEETING ON MAY 2,2011 PAT MCNALLY, P. ENG. EXECUTIVE DIRECTOR, PLANNING 8, ENVIRONMENTAL AND ENGINEERING SERVICES OXFORD STREET WEST WIDENING SANATORIUM ROAD TO HYDE PARK ROAD, TS1493 AND HYDE PARK TRUNK SANITARY SEWER, ES2493 APPOINTMENT OF CONSULTING ENGINEER RECOMMENDATION 1 That on the recommendation of the Executive Director, Planning & Environmental and Engineering Services, the following actions be taken with respect to the appointment of a consultant for the design of the Oxford Street West Widening and Hyde Park Trunk Sanitary Sewer projects: (a) (b) (c) (d) Delcan Corporation BE APPOINTED as Consulting Engineers for the said project in the amount of $51 1, excluding HST, in accordance with Section 15.2 (9) of the Procurement of Goods and Services Policy; The financing for this project BE APPROVED as set out in the Source of Financing Report attached hereto as Appendix A; The consulting fees for the project BE IN ACCORDANCE with the estimate on file, which is based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and The approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work. PREVIOUS REPORTS PERTINENT TO THIS MATTER Built and Natural Environment Committee, April 20, Hyde Park Trunk Sanitary Sewer Municipal Class Environmental Assessment Amendment ES3081 Environment and Transportation Committee, February 24m, Appointment of Consulting Engineering Firm Capital Works Budget, Project TS1488, TS1493 Detailed Design for the Oxford Street West Widening Sanatorium Road to Wonderland Road North. Purpose: BACKGROUND This report seeks the approval of Municipal Council to appoint an engineering consultant to proceed with the provision of engineering services for the design and contract preparation for a combined transportation and sewer project. The project encompasses widening of Oxford Street West between Sanatorium Road to Hyde Park Road, known as Stage 2 of the Oxford Street West Environmental Assessment, and installation of Phase 1 of the Hyde Park Trunk Sanitary Sewer along Oxford Street and Royal York Road. The overlapping limits of these projects are illustrated in Appendix A. Context: Oxford Street West Wideninq Oxford Street West from Sanatorium Road to Hyde Park Road is a major arterial road that presently varies from two lanes to five lanes and represents a vital link in the City of London s Arterial Road Network. The 2004 Transportation Master Plan identified the corridor as an existing deficiency in the City s arterial road network. Continued growth in the Riverbend and Hyde Park Areas has increased travel demands since then. With the completion of the Oxford

2 -- Agenda Inem It page It Street extension, the corridor now links directly to development in Komoka and to the Highway 402 corridor. This further increases the importance of Oxford Street West for transportation across London from east to west. The Environmental Assessment (EA) for capacity improvements was completed in May The Environmental Study Report recommends that the new Oxford Street should comprise five lanes (two in each direction and one for left turns) with bicycle lanes and sidewalks on each side. The EA broke this project into two stages. Stage 1: Oxford Street West between Hyde Park Road and Wonderland, and Stage 2: Oxford Street West between Sanatorium Road and Hyde Park Road. Delcan Corporation was appointed for the design of Stage 1 and Stage 2 in 2003 using a competitive process that considered three consultants. Stage 1 was constructed in Most of Stage 2 was deferred and is currently scheduled for Approximately fifty percent of the detailed design and contract preparation for Stage 2 was completed by Delcan in This included preparation of preliminary design plans and profiles for road widening, storm sewers, sanitary sewers and watermain. Delcan also provided the City's Realty Services Division with property acquisition plans and consulted with London Hydro, Bell, Union Gas and Rogers on utility relocation requirements. In 2009, Delcan designed and administered a contract for advance construction of the Stage 2 noise walls. The continued use of Delcan on this project is of financial advantage to the City due to the fact that the firm has specific knowledge of the project and has undertaken work for which duplication would be required if another firm were to be selected. Delcan staff are also familiar with the residents and their ongoing interests over the last 8 years. Hvde Park Trunk Sanitaty Sewer The Sanitary Servicing Development Charges 2008 Update (AECOM, April 2009) and associated Growth Management Implementation Strategy (GMIS) identified the future Hyde Park Trunk Sanitary Sewer construction in two phases: Phase 1, 2013: HP7B Oxford Street, Sanatorium Road to Royal York Road to Hyde Park Road, ES2493. Phase 2, 2014: HP7A Hyde Park Road, Royal York to south of CP Rail (including forcemain), ES2494. This route is an alternate to the Hyde Park Sanitary Sewer EA completed in 2000, which recommended routing the trunk sewer through the London Hunt and Country Golf Club. In-2005, an EA Amendment was initiated due to challenges with land acquisition and geotechnical conditions. The EA Amendment was put on hold in 2008 in anticipation of the Hyde Park Road Transportation EA. In 2010, IBI Group was retained to complete the Transportation Hyde Park Road Widening EA. At that time, the Hyde Park Trunk Sanitary Servicing EA Amendment was re-initiated to revise the recommended servicing option. In light of cost savings realized by combining the road, water and sewer projects scheduled in the GMIS, the revised recommended servicing option is the an alignment on Hyde Park Road, Royal York Road and Oxford Street. The Royal York Road portion will be partially funded by the Transportation Capital Works budget since the road is rated in poor condition. Phase 2 of the trunk sewer, HP7A, will provide the ultimate sanitary outlet for the Hyde Park Pump Station (PS) and allow for future upgrades at the Hyde Park PS, which is currently sending flows to the Hunt Club PS. The Hunt Club PS is currently at capacity and is subject to sanitary overflows during wet weather conditions; therefore, completing both Phase 1 and Phase 2 of the sewer construction in conjunction with the road construction projects is critical to providing adequate sanitary sewer capacity to accommodate growth in the northwest area of the City. The proposed sanitary sewer and forcemain construction are to be constructed in the municipal road allowance and as such are considered to be Schedule A+ projects within the Municipal Class EA, and therefore are not subject to further public review. The alignment of the sewer will be presented during the public information meetings associated with the Oxford Street and future Hyde Park road widening projects.

3 Agenda Item # Page # Discussion: Combining Stage 2 of the Oxford Street Road Widening and Phase 1 of the Hyde Park Trunk Sanitary Sewer into one project represents a cost-effective approach for meeting GMlS objectives. Both these project phases are identified in the Budget Forecast and GMlS for construction in Consequently, it is necessary to begin the design and contract preparation now in order to facilitate advance activities including utility relocations and property acquisition in preceding years. Delcan is familiar with the scope of the project and has previously completed a substantial amount of design for the next phase of the Oxford Street widening project. As a result Delcan is well positioned to deliver this project as efficiently as possible. The consultant's past performance, combined with the proposal to complete the next phase of the project, demonstrates strong project management and support staff. Delcan has proven experience with similar projects and is familiar with City staff and procedures, The appointment of the consultants recommended above would be "to the financial advantage of the City due to the fact that such a consultant has specific knowledge of the project and has undertaken work for which duplication would be required if another firm were to be selected," all in accordance with the City of London's Procurement Policy, Section The primary deliverables from this assignment include field investigations, design, contract preparation and coordination of utility relocations. Particular focus areas for the assignment include: Thorough study of stormwater management issues; Incorporate the new trunk sanitary sewer; Design of watermain and storm sewers; Geotechnical investigation and hydro-geological assessment; Completion of the design will include preparation of final design plans and profiles, traffic management plans, roadway cross sections, street lighting, traffic signals and landscaping as well as construction specifications and tender documents. There are no anticipated additional operating costs in the Environmental and Engineering Services budget with the approval of this engineering assignment. As the design progresses additional future operating costs for the roadway, sewers and watermain will be estimated. Conclusion: Delcan has previously completed a substantial amount of design work on this project. The proposal submitted by Delcan Corporation demonstrates an understanding of the City's requirements for this project and meets the schedule and delivery requirements required to progress the project to construction in The use of this firm represents value to the City. Therefore, it is recommended that Delcan Corporation be appointed for the design assignment. It is anticipated that Delcan would be considered for the construction administration phase of the project upon successful completion of the design and continued good performance. Acknowledgements: This report was prepared by a team within the Environmental and Engineering Services Department comprising of Dave Graham, Engineering Intern and Doug MacRae, Transportation Design Engineer of the Transportation Planning and Design Division with contribution from Shawna Milanovic, Environmental Services Engineer of the Wastewater and Drainage Division. ENGINEERING

4 Agenda Item X Page If Appendix A : Source of Financing Appendix B: Project Limit Map Appendix C : Environment and Transportation Committee, February Appointment of Consulting Engineering Firm Capital Works Budget, Project TS1488, TS1493 Detailed Design for the Oxford Street West Widening Sanatorium Road to Wonderland Road North. cc. Ron Standish, P.Eng. Henry Huotari, P.Eng. Delcan Corporation

5 mm APPENDIX 'A' Agenda hem # Chair and Members pa e # Built and Natural Environment Committee RE: Oxford Street West Widening Capital Project TS1493 -Oxford St Widening - Sanatorium Road to Hyde Park Road Capital Project ES Hyde Park Trunk Sanitary Sewer Delcan Corporatlon - $511, (excluding H.S.T.) #I1050 April 15,201 1 (Appoint Consulting Engineer) FINANCE AND CORPORATE SERVICES DEPARTMENT REPORT ON THE SOURCES OF FINANCING: Finance and Corporate Services confirms that the cost of this project can be accommodated within the financing available for it in the Capital Works Budgets and that, subject to the adoption of the recommendation of the Executive Director. Planning 8 Environmental and Engineering Services, the detailed source of financing for this project is: ESTIMATED EXPENDITURES TS1493-0xford Street Widening Engineenng Land Purchase Construction Relocate Utilities City Related Expenses ES2493-Hvde Park Trunk Sanitaw Sewer Engineering construction NET ESTIMATED EXPENDITURES SUMMARY OF FINANCING: TS1493-0xford Street Widening Debenture By-Law No. W Drawdown from City Services-Roads R.F. (Development Charges) ES2493-Hvde Park TNnk Sanltarv Sew er Drawdown from Industrial Oversizing-Sewer R.F. Drawdown from Sewage Works Reserve Fund Drawdown from City Services-Sewer R.F. (Development Charges) TOTAL FINANCING Amroved Committed This Balance For Budget To Date Submission Future Work $810,501 2, ,400, ,000 5,040, , , ,000 $145, ,398 1,306, ,600 2,382,634 0 $314,328 $350,577 1,147, ,202 51, ,328 2,343, ,511 3, , , ,489 2) $2,092,201 $1,143,807 $54,989 $893,405 3) 2,946,300 1,238, ,339 1, ,040,501 2,382, ,328 2,343,539 4,300 1,776 2,524 70,000 28,912 41,088 3) 425, , , ,489 1) Financlal Note: Contract Price Add: Total Contract Price Including Taxes Less: HST Rebate Net Contract Price TS1493 ES2493 Total $308,891 $202,939 $51 1,830 40,156 26,382 66, ,529 $314,320 $206,511 $520,839 2) NOTE TO CITY CLERK. The City Clerk be authorized to increase Debenture By-Law No. W by $1,339,901 from $752,300 to $2,092,201. 3) Development charges have been utilized in accordance with the underlying legislation and the Development Charges Background Studies completed in EH A djl Alan Dunbar Manager of Financial Planning 8 Policy

6 Agenda Item # Page # n- Appendix B Project Limit Map Road Work Sewerwork

7 Agenda Item # Page # Appendix "C" Environment and Transportation Committee, February 24** Appointment of Consulting Engineering Firm Capital Works Budget, Project TS1488, TS1493 Detailed Design for the Oxford Street West Widening Sanatorium Road to Wonderland Road North.,,,.. i% CmENGINEER....

8 ,&ienenlle]#,, 2 Three consulting firms have provided written proposals which include a detailed work plan, estimate of fees and schedule. Through a thorough evaluation, the Delcan Corporation proposal was selected as offering the best value to the City for this project. This firm has shown its competence and expertise with this type of work and has provided good performance in the past on other City projects. Based on the approved 2003 Capital Budget, the project schedule is as follows: Detailed Design Property Acquisition Site Preparation and Utility Relocation Construction (as two separate contracts) Mar Dec Feb Sep Sep Dec Mar Nov The estimated total project cost is $1 8.5 million including engineering, property acquisitiin, and all construction. Confirmation has been received from the Provincial SuperBuild representatives that this project is eligible for funding totalling $5.109 million, subject to final approval. This project was budgeted in two phases. The flnt phase is from Sanatorium Road to Hyde Park Road and the second is from Hyde Park Road to Wonderland Road North. The phases will be designed together but constructed as two separate contracts in The recommendation to appoint Delcan Corporation is made in accordance with Council Policy 7(9A), Clause (b). approved on October 4, (4/38/BC)(As amended) There are no anticipated additional operating costs in the 2003 Environmental Services budget due to this engineering work. In subsequent years, there will be an increase of $18,000 per year in the road maintenance operating budget. SHANE MAGUIRE, P.ENG. TATION DIVISION PETER W. STEBLIN P.ENG. IRONMENTAL February 12,2003 cc. Delcan Corporation, 1069 Wellington Road South, Suite 214, London, ON,NGE 2H6

9 ,.. v.. [..... APPENDIX "A" Chair and Members Environment and Transportation Committee Agenda Item Y pa e # A03005 February 7,2003 (Appoint Engineering Consultant) RE: Detailed Design for the Oxford Street West Wldenlng Sanltorium Road to Wonderland Road North Capital Budget Project No. TS Oxford-Hyde Park to Wonderland Rd. Capital Budget Project No. TS Oxford-Sanitorium Rd. to Hyde Park Rd. Delcan Corporation - $383, CITY MANAGERS DEPARTMENT REPORT ON THE SOURCES OF FINANCING; The Dlrector of Financial Planning and Pollcy confirms that the cost of thls project can be accommodated within the financing available for it In the Capital Works Budget and that, subject to the adoption of the recommendations of the General Manager of Environmental Services and City Engineer. the detailed source of financing for this project is: Approved Commlfted This Balance For ESTIMATED EXPENDITURES TS14880xford-Hvde Park to Wonderland Rd Budget To Date Submission Future Work Engineering $300,000 $111,159 $184.SeO $4,161 Land Acqulsition 1,450,000 1,450,000 Construction 10,000 8, Relocate Utilities 280, City Related Expenses 10,000 5,035 4,w , , TS149lSanltorlum to Hvde Park Rd Enaineerlna Laid Acqukltion 1,250, ;OOO NET ESTIMATED EXPENDITURES SOURCE OF FINANCING TSl488-Oxford-Hvde Park to Wonderland Rd Debenture Quota 2a) $684,900 $ $84,198 $544,926 Drawdown from City Servlces-Roads R.F. 3). 817,100 66, , SuperBuild Funding 4) 548, ,000 2, ,742,972 TS1493-Sanltorlum to Hvde Park Debenture Quota 2b) 752, , ,083 Drawdown from City Services-Roads R.F. 3) 897, ,353 TOTAL FINANCING 1) Flnanclal Note: Gross Estimated Expenditures Less: GST Rebate Net Estimated Expenditures $ , ) Note to Cltv Clerk The Dlrector of Financial Planning and Policy hereby certffles that the estlmated amounts payable In respect ofthis project does not exceed the annual financial debt and obligation limn for the Municipality as determlned by the Mlnlster of Munlclpal Affairs in accordance with the provldons of Ontario Regulation 799/94 made under the Munlcipal Act and, accordingly the clty Clerk is hereby requested to prepare and introduce the necessary authorizing by-law. a) b) 3) 4) An euthorizlng by-law should be drafted to secure debenture financing for Projeh TS Oxford Street Widening-Hyde Park Road to Wonderland Road for the net amount to be debentured of $684,900. An euthorlzlng by-law should be drafted to secure debenture financing for Project TS1493 -Oxford Street Wldenlng- Sanitorium Road to Hyde Park Road for the net amount to be debentured of $ The use of development charge funds has been utilized in accordance with the 1999 Development Charges Background Study and the subsequent Peer Review. The revlew resulted In signiflcant changes to the growth related cost, thing and allocation of costs, from those contained In the original study. This source of flnancing is sub]& to the review end comment of the Development Charges Monnoring Committee. Confirmation has been recelved from the Provincial SuperBuild representatives for funding totalnng $5.109 milllon, subject to final approval.!$c.xel There are no anticipated additional operatlng costa in the 2003 Environmental Services budget due to this englneerlng wok In subsequent years, there wlll be an increase of$l8.000 per year In the road maintenance operatlng budget. EH - e- Martin Haywed Dlrector of FlnanClal Planing and Pollcy

10 APPENDIX B