27TH REPORT OF THE BOARD OF CONTROL

Transcription

1 27TH REPORT OF THE BOARD OF CONTROL Meeting held on November 4, 2009 commencing at 1O:OO a.m. PRESENT: Mayor A. M. DeCicco-Best (Chair), Deputy Mayor T. C. Gosnell, Controllers G. Barber, W. J. Polhill G. Hume; L. Rowe (Secretary). ALSO PRESENT: Councillors Baechler, Branscombe, Bryant, Caranci Hubert (all part time); J. A. Fielding, V. A. Cote, R. L. Fair, P. McNally, R. W. Panzer, D. Ailles, J. P. Barber, G. Barrett, G. Belch, R. Brown, I. Collins, A. Dunbar, J. Freeman, F Galera, E. Gamble, A. Gilliam, M. Hayward, M. Henderson, G. T. Hopcroft, S. Houde, D. Ikeno, J. Jackson, T. A. Johnson, C. Kellar, J. Logan, J. Lucas, A. Macpherson, S. Maguire, D. Mounteer, R. Serson, C. Saunders, J. Smout, R. Stish, J. Sura, M. Turner, R. Welker P. White. I YOUR BOARD RECOMMENDS: Clarke Road 8 1. (1) That, on the recommendation of the Director of Roads & Whitney Street Transportation, the following actions be taken with respect to the Clarke Road Intersection - Traffic Signal Rebuild -Tender Whitney Street traffic signal rebuild (Project Nos. TS4066, TS5012 & TS1252), namely: the bid submitted by CRU Solutions Inc., at its tendered price of $195,259 (exclusive of GST), BE ACCEPTED; it being pointed out that the bid submitted by CRU Solutions Inc. was the lower of two (2) bids received meets the City's specifications requirements in all areas; the financing for this project BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix 'A; the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to this matter (Tender 09-97). (SO9-00) lnnovationpak 2. (2) That, on the recommendation of the Director, Wastewater 'ndustna'area Sanitary Trunk Treatment, the following actions be taken with respect to the construction of the Sewer Extension- Innovation Park Industrial Area Sanitary Trunk Sewer Extension (Project No. Tender ld ), namely: (d) (e) the bid submitted by J-AAR Excavating Limited, 31 Exeter Road, London, at its tendered price of $1,480, (excluding GST), BE ACCEPTED; it being pointed out that the bid submitted by J-AAR Excavating Limited was the lowest of ten (IO) bids received meets the City's specifications requirements in all areas; AECOM Ltd. BE AUTHORIZED to carry out the resident inspection general administration for the said project in accordance with the estimate, on file, at an upset amount of $117,040 (excluding GST), based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers in accordance with "Schedule D: Appointment of Consulting Services Policy" of Council By-law No. A, ; it being noted that this firm completed the engineering pre-design detail design; future additional operating costs of $2, BE APPROVED as a first priority commitment from available assessment growth in 2010 subject to final budget approval; the financing for this project BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix "A; the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

2 BC-2 (9 the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied the work to be done relating to this project (Tender ); it being recognized that this work would not have been undertaken without the infrastructure stimulus funding for this project having been provided through contributions of both the Federal Provincial Governments. (WIO-01) Design &Supply of District Park Playground Equipment - RFP 3. (3) That, on the recommendation of the General Manager, Planning Development, the following actions be taken with respect to the design supply of District Park playground equipment, namely: the proposals submitted by the following suppliers BE ACCEPTED: (i) (ii) (iii) Active Playground Equipment Inc., 124 Kendall Street, Point Edward, at a cost of $64, (GST PST extra); Jambette Playground Equipment, 700 Des Calfats, Levis, Quebec, at a cost of $51,925 (GST PST extra); New World Park Solutions, 42 Woodway Trail, Brantford, at a cost of $64, (GST PST extra); the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order or contract record relating to this matter (RFP 09-35). (EOS-00) Declare Surplus Sale of Unopened Lane between CPR 8 Piccadilly Street Dividing 140 Piccadilly Street 4. (5) That, on the recommendation of the General Manager of Finance Corporate Services Acting City Treasurer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the unopened lane between the CPR Piccadilly Street, namely: the unopened lane between CPR Piccadilly Street, lying east of Talbot Street, identified as Part 2, Plan 33R or Part 5, Plan 33R , containing an area of approximately 1,295 square feet, BE DECLARED SURPLUS; the offer submitted by Blucor Group Inc., the owner of 140 Piccadilly Street, to purchase the subject ls from the City, for the sum of $3,100.00, BE ACCEPTED; it being noted that the purchaser applied for obtained a Court Order to permanently close that portion of the lane designated as Part 2 on Plan 33R-16793, this sale would consolidate the two parcels owned by the purchaser abutting the lane end the encroachment of the purchaser's parking lot use on City owned ls; the attached by-law BE INTRODUCED at the Municipal Council meeting on November 9, 2009 to approve the Agreement of Purchase Sale to authorize the Mayor the City Clerk to execute the Agreement. (L15-01) Property Acquisition - n/w Comer Horton St. Wellington St. 5. (6) That, on the recommendation of the General Manager of Finance Corporate Services Acting City Treasurer, on the advice of the Manager of Realty Services, the Mayor the City Clerk BE AUTHORIZED to execute an Agreement of Purchase Sale between the City the Salvation Army, for the acquisition of a rectangular parcel of l having an even width of 8 meters, measuring approximately 8 m X 39 m, plus a 6 m x 6 m daylight triangle, containing an area of approximately 328 m2 (3,527 square feet), from property municipally known as 270 Horton Street, located on the

3 BC-3 northwest corner of Horton Street Wellington Street, for the future Horton Street Wellington Street Intersection Improvements, for the sum of $100,000, subject to the following conditions: the City agreeing to enter into a licence agreement with the Salvation Army for an approximate 3.5 meter strip of l from the northerly part of the l to be transferred including the daylight triangle, for a five year term, at a nominal consideration, for parking purposes; the City granting the Salvation Army an option for a five (5) year extension of the agreement at the end of the initial 5 year term with a ninety (90) day cancellation clause should the City require the subject l for future intersection improvements or some other municipal work; the City agreeing to pay any associated transaction costs, including survey reference plan costs; that the financing for this acquisition BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix "A; it being noted that the Manager of Realty Services provided the attached maps of the subject site. (L15-02) Federal Gas Tax Allocation (7) That, on the recommendation of the General Manager of Finance Corporate Services Acting City Treasurer, the following actions be taken: the allocation of expenditure priorities for federal gas tax revenue for 2010 to 2014 set out in Table 4 attached BE APPROVED; Table 2, showing the history of actual expenditures, BE RECEIVED for information;, Table 3, showing the spending priorities their linkage to the strategic plan federal goals, BE RECEIVED for information. (F16-00) Debenture Issuance - Infrastructure Ontario Emergency Repair of Watennain Crossing of Thames River - Source of Financing Amendment to Purchase of Service Agreements - Ontario Works Employment Assistance Services 7. (8) That, on the recommendation of the General Manager of Finance Corporate Services Acting City Treasurer, the attached proposed by-law (Appendix A) BE INTRODUCED at the Municipal Council meeting on November 9, 2009 to authorize the Acting City Treasurer to submit an application to the Ontario Infrastructure Projects Corporation (OIPC) for the financing of capital projects through temporary borrowing eventual long term borrowing for such works through the issue of debentures to OIPC. (FO8-00) 8. (IO) That, on the recommendation of the General Manager of Finance Corporate Services Acting City Treasurer, the attached Sources of Financing for emergency repairs to a major watermain which crosses the Thames River between Sarnia Road Huron Drive (Project No. EW3580) BE APPROVED. (W13-00) 9. (12) That, on the recommendation of the General Manager of Community Services, the following actions be taken with respect to Purchase of Service Agreements for Ontario Works Employment Assistance Services: the attached proposed revised by-law (Appendix A) BE INTRODUCED at the Municipal Council meeting on November 9, 2009 to approve an amending agreement with Goodwill Industries, Ontario Great Lakes for the delivery of Enhanced Employment Services to authorize the General Manager of Community Services to execute the amending agreement; the attached proposed by-law (Appendix B) BE INTRODUCED at the Municipal Council meeting on November 9, 2009 to approve an amending agreement with LEADS Employment Services London Inc. for

4 BC-4 the delivery of Enhanced Employment Services to authorize the General Manager of Community Services to execute the amending agreement; (d) the attached proposed by-law (Appendix C) BE INTRODUCED at the Municipal Council meeting on November 9, 2009 to approve an amending agreement with Pathways Skill Development Placement Centre for the delivery of Enhanced Employment Services to authorize the General Manager of Community Services to execute the amending agreement; the amended services provided as part of the Ministry of Community Social Services Enhanced Employment Services for Vulnerable Persons Initiative BE CAPPED at $600,000 per agreement. (C16-00) Filling of Existing Vacancies - LDRRAC 10. (13) That, on the recommendation of the Nominating Committee for the London Diversity i3 Race Relations Advisory Committee (LDRRAC), the following individuals BE APPOINTED to fill existing vacancies, as noted below, on the LDRRAC for the term ending November 30,2010: Deepal Peiris, Member-at-Large Ian Silver, Member-at-Large Filling of Existing Vacancies - TFAC 11. (14) That, on the recommendation of the Nominating Committee for the Trees Forests Advisory Committee (TFAC), the following individuals BE APPOINTED to fill existing vacancies, as noted below, on the TFAC for the term ending November 30, 2010: Geoff Fournie (Member-at-Large) Bob Shiell (Member-at-Large) Filling of Existing Vacancies -ACE Update - Corporate Activities Related to HlNl Influenza Outbreak Financial Impact Analysis -Sun Life Proposal - Winon Grove Road 12. (15) That, on the recommendation of the Nominating Committee for the Advisory Committee on the Environment (ACE), the following individuals BE APPOINTED to fill the existing vacancies, as noted below, on the ACE for the term ending November 30,2010: Daniel Hammond (Member-at-Large) George Kouniakis (Member-at-Large) Sabrina Stanlake (Member-at-Large) Ted Zurbrigg (Member-at-Large) 13. (16) That, on the recommendation of the Director, Corporate Management Support, funding in the amount of $100,000 BE APPROVED for direct costs related to the corporate response to the HlNl outbreak; it being noted that the Middlesex-London Health Unit is encouraging individuals to access the HlNl vaccination, when available, to reduce the severity length of this outbreak. (COS-00) 14. (20) That the following actions be taken regarding the financial impact analysis of the proposal by Sun Life Financial to add ls on the south side of Wilton Grove Road into the Urban Growth Area to develop them for industrial purposes; it being noted that on January 6, 2009 Planning staff were advised by Sun Life that they are no longer pursuing this project: the financial impact analysis of the Sun Lae proposal, dated January 8, 2009, prepared by David Conklin Associates for the City of London BE RECEIVED for information; the report dated November 4, 2009 from the General Manager of Planning Development, providing background staff comments on the financial impact analysis, noted in above, BE RECEIVED for information;

5 BC-5 consideration of the withdrawal of the City of London initiated application to consider the removal of City-owned industrial ls on the north side of Huron Street from the Urban Growth Area BE POSTPONED pending a report back to the Board of Control, from the Civic Administration, with an analysis of the opening of the gateway corridor for development; the Civic Administration BE DIRECTED to review report back to the Board of Control, by the end of 2009, with an updated Industrial L Development Strategy; the General Manager of Finance Corporate Services Acting City Treasurer BE REQUESTED to review the financial impact analysis undertaken by David Conklin Associates to determine what refinements might be appropriate, with consideration to be given to the impacts of federal /or provincial financial assistance; the Chief Administrative Officer BE REQUESTED to have further discussions with David Conklin Guy L.F. Holburn to seek their input as to the areas where further work could be undertaken; it being noted that the Board of Control received the attached presentation from David Conklin Guy L.F. Holburn with respect to this matter. (DI 1-09) Development Charges - LHBA Request for Deferral of Rate Increase 15. (21) That the following actions be taken with respect to the request of the London Homebuilders Association to defer the development charge residential rate increases: the General Manager of Finance Corporate Services Acting City Treasurer BE REQUESTED to prepare a background report, for the next meeting of the Board of Control, addressing the potential deferral of development charge residential rate increases, including the following scenarios: (i) (ii) (iii) deferral of the increase to June 30, 2010; deferral of the increase to December 31, 2010; phasing the increase over two years, with the single detached unit rate increasing to $19,963 on January 1, 2010 further increasing to $22,921 on January 1, 201 1, with other residential types being similarly adjusted; Mr. T. Stolee, London Home Builders Association, BE REQUESTED to provide additional information to assist in considering this matter, including what action has been taken by other jurisdictions, what the industry is doing to respond to current economic conditions, statistics detailing recent current market trends. (FO6-00) Request by Westfield Village Estates for Exemption to the ~ e Development w Charge AWAC -Youth Representatives Corporate Kilometre Reimbursement Rate Accessing Regional Funding From the Provincial Government 16. (22) That the Civic Administration BE DIRECTED to pursue a resolution of the request by York Developments for an exemption to the new Development Charge By-law implemented on August 4, 2009, as it applies to the Westfield Village Estates Subdivision, through Minutes of Settlement at the Ontario Municipal Board, with the City of London s position being in support of the exemption to the new Development Charge By-law for the Westfield Village Estates Subdivision. (FO6-00) 17. (23, 26) That Danielle Hennessy Nicole Hennessy BE APPOINTED as non-voting youth representatives on the Animal Welfare Advisory Committee for a term ending November 30, (24) That, on the recommendation of the Chief Administrative Officer, Civic Administration BE DIRECTED to maintain the corporate kilometre reimbursement rate at $0.50 per kilometre effective October 1, That the Mayor the Chief Administrative Officer BE DIRECTED to continue to coordinate a strategy with the City of London s regional partners to seek a commitment from the Province of Ontario to redirect

6 Clause 3 of the 20, 17th Report of the CPSC BC-6 funding that was originally being offered to assist with keeping the St. Thomas Assembly Plant operational, towards economic gateway other manufacturing strategies that would provide employment opportunities in the region. That clause 3 of the 17th Report of the Community Protective Services Committee BE AMENDED to read as follows, in order to reflect the identification of a source of financing for a funding request by the London Diversity Race Relations Advisory Committee: "That, notwithsting the recommendation of the London Diversity Race Relations Advisory Committee (LDRRAC), the LDRRAC BE PROVIDED with additional one-time funding in the amount of $ to cover the costs associated with an Orientation Session a Strategic Planning Session for its Members, Corporate Revenues Expenses BE APPROVED as the Source of Financing for this one-time expense." II YOUR BOARD REPORTS: 2010 Oraft Water 21. Wastewater Treatment Operating Capital Budgets That the Board of Control (BC) received the draft 2010 Water Wastewater & Treatment Operating Capital Budgets. The BC referred the Budgets to the Board of Control budget meetings for consideration. Emergency Building Property Restoration Quote New Economy Project - Economic Stimulus CapacRy Reinvestment Procurement of Goods a Services Policy Statements of Claim 5th Report of AVF Infrastructure Stimulus Funding Arrangements Greetings - Russian Delegation 22. (4) That the Board of Control received noted an information report from the General Manager of Finance Corporate Services Acting City Treasurer with respect to the quote submitted by Belfor Canada in June 2009 for emergency building property restoration. (PO7-01) 23. (9) That the Board of Control (BC) received an information report from the General Manager of Finance Corporate Services Acting City Treasurer with respect to the creation of debt capacity within the capital budget, as a result of advancing stimulus projects, that could be used for "New Economy" projects that result from the economic strategy approved by Council. The BC requested the General Manager of Finance Corporate Services Acting City Treasurer to develop a strategy for utilizing future years' debt capacity to reinvest in a project or series of projects that will create a "new local economy" long term jobs in the community. (M16-00) 24. (11) That the Board of Control postponed consideration of the proposed Procurement of Goods Services Policy to a future meeting of the Board of Control. 25. (17) That the Board of Control received noted an information report from the Director, Corporate Management Support, with respect to Statements of Claim naming the City as a defendant received for the period July 1, 2009 to September 30, (LO5-00) 26. (18) That the Board of Control received noted the 5th Report of the Accountability Transparency Task Force from its meeting held on October 29, (See Report attached.) 27. (19) That the Board of Control reviewed received a copy of a communication dated October 15, 2009, to the Mayor, from Ed Holder, MP, London West, clarifying the Federal Government's funding arrangements with respect to infrastructure stimulus funding. (G10-00) 28. That Mayor DeCicco-Best welcomed representatives from Russia who were visiting London to learn more about the sport of sledge hockey from local experts. Enquiry That Controller Hume provided the attached photograph of signage in another municipality which details the recreational pathways in the area, The photograph was referred to the General Manager of Planning Development the Director of Corporate Communications, to determine if this

7 BC-7 might be an effective way to promote the recreational pathways throughout the City of London. Confidential 30. That the Board of Control (BC) passed the following resolution Mattem priorto moving in camera from 12% p.m. to 1:15 p.m.: That the Board of Control move in camera to consider a matter pertaining to potential litigation affecting the municipality advice that is subject to solicitorclient privilege, including communications necessary for that purpose, as it relates to the South Street LHSC Hospital Decommissioning, that the BC is submitting a confidential report to the Municipal Council regarding these matters. (See Confidential Appendix to the 27th Report of the Board of Control enclosed for Council Members only.) The meeting adjourned at 1:15 p.m 17th Report of the Community Protective Services Committee Clauses Concurred in Clause 3 - Amended as per clause 20 of this Report. 25th Report of the Plannina Committee Clause 1 - Concurred in