of Financing Report attached hereto as Appendix A;

Transcription

1 10TH REPORT OF THE BOARD OF CONTROL Meeting held on March 25, 2009 commencing at 1O:OO a.m. PRESENT: Mayor A. M. DeCicco-Best (Chair) Controllers G. Barber, W. J. Polhill G. Hume; L. Rowe (Secretary). ALSO PRESENT: Councillor Usher (part time); V. A. Cote, R. L. Fair, P. McNally, R. Armistead, K. Bain, J. P. Barber, D. Coffin, K. Dawtrey, P. Foto, A. Gilliam, K. Graham, M. Hayward, J. T. Hobbs, G. T. Hopcroft, J. Jackson, T. A. Johnson, S. Kaur-Cosier, J. Logan, P. Malone, V. McAlea-Major, B. Meehan, L. Palarchio, G. Pollett, J. Reffle, R. Serson, J. Smout, M. Spencer-Golovchenko, R. Stish, J. Sura, J. Tansley, M. Turner R. Welker. I YOUR BOARD RECOMMENDS: Supply8Delivev 1. (1) That, on the recommendation of the General Manager of Environmental Engineering Services City Engineer, the following Of Materials - actions be taken with respect to the supply delivery of waterworks materials (Project No. EW3832), namely: the bid submitted by Emco Corporation, 944 Leathorne Street, London, at its tendered unit prices (all taxes extra), for a period of two years, BE ACCEPTED; it being pointed out that Emco submitted the lowest overall bid; of Financing Report attached hereto as Appendix A; record relating to this matter ( 09-09), (W13-00) (2) That, on the recommendation of the General Manager of Cycle infrastructure Renewal Life Environmental Engineering Services City Engineer, the following program: Ridout actions be taken with respect to the 2009 Infrastructure Life Cycle Renewal Slreet South, Program, Ridout Street South, Phase 3 (Project Nos. EW3675/EW3786/ ES2413/TS1445), namely: Phase 3 - Contract #9 - the bid submitted by Blue-Con Inc., 1915 Crumlin Sideroad, London, at its submitted tendered price of $2,362, (excluding GST), BE ACCEPTED; it being pointed out that the bid submitted by Blue-Con Inc. was the lowest of ten (IO) bids received meets the City s specifications requirements in all areas; (e) Archibald, Gray & McKay Engineering Ltd. BE AUTHORIZED to carry out the resident inspection contract administration for the said project in accordance with the estimate, on file, at an upset amount of $236, (excluding GST), noting that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers; in accordance with Schedule D: Appointment of Consulting Services Policy of Council Policy By-law A ; of Financing Report attached hereto as Appendix A; material to be supplied the work to be done relating to this project ( 09-27);

2 BC-2 (f) the Mayor the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; it being noted that there are no anticipated additional annual operating costs to the Environmental Engineering Services budget in 2010 subsequent years associated with approval of this tender. (W13-00) 2009 Infrastructure Life Cycle Renewal Program: King Street Tecumseh Avenue East - Contract #1-3. (3) That, on the recommendation of the General Manager of Environmental Engineering Services City Engineer, the following actions be taken with respect to the 2009 Infrastructure Life Cycle Renewal Program, Contract # 1 - King Street & Tecumseh Avenue East (Project Nos. EW3763, EW3764, EW3786, ES2413, TS1445, TS1737 & TS4065), namely: the bid submitted by L-82 Construction Ltd., 2070 Huron Street, Suite A, London, at its submitted tendered price of $1,760, (excluding GST) BE ACCEPTED; it being pointed out that the bid submitted by L-82 Construction was the lowest of eight (8) bids received meets the City s specifications requirements in all areas: (e) (f) Delcan Corporation BE AUTHORIZED to carry out the resident inspection contract administration for the said project in accordance with the estimate, on file, at an upset amount of $150, (excluding GST), noting that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers; in accordance with Schedule D: Appointment of Consulting Services Policy of Council Policy By-law A ; of Financing Report attached hereto as Appendix A; material to be supplied the work to be done relating to this project ( 09-30); the Mayor the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; it being noted that there is no anticipated additional annual operating costs to the Environmental Engineering Services budget in 2010 subsequent years associated with approval of this tender. (WIO-00) Supply 8 Delivery of Positive Displacement Cold Water Meters 4. (4) That, on the recommendation of the General Manager of Environmental Engineering Services City Engineer, the following actions be taken with respect to the supply delivery of positive displacement cold water meters with ERTs attached, namely: the bid submitted by Elster Metering, Walker s Line, Burlington, for a two year period, at its total tendered annual price of $1,324, (PST included, GST extra), BE ACCEPTED; it being pointed out that the bid submitted by Elster Metering was the lowest of five (5) bids received meets the City s specifications requirements in all areas; administrative acts that are necessary in connection with this purchase:

3 BC-3 record relating to this matter ( 09-34). (W13-00) Kilworth Bridge Rehabilitation - 5. (5) That, on the recommendation of the Director, Roads Transportation, the following actions be taken with respect to the contract for the Kilworth Bridge Rehabilitation (Project No. TS1761), namely: (e) (f) the bid submitted by Hayman Construction Inc., 636 Wellington Street, London, at its submitted tendered price of $926, (excluding GST), BE ACCEPTED; it being noted that the bid submitted by Hayman Construction Inc. was the lowest of seven (7) bids received meets the City's specifications requirements in all areas; it being further noted that there is no anticipated additional annual operating costs to the Environmental Engineering Services budget in 2010 subsequent years associated with approval of this tender; AECOM BE AUTHORIZED to carry out the resident inspection contract administration for the said project in accordance with the estimate, on file, at an upset amount of $147,840 (excluding GST), noting that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers in accordance with Schedule "D: Appointment of Consulting Services Policy" of Council Policy By-law A ; of Financing Report attached hereto as Appendix "A; material to be supplied the work to be done relating to this project ( 09-02); the Mayor the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (SO8-00) 2009 infrastructure Life Cycle Renewal Program - Oxford St. Remnstruction - Contract 8A & 8B - 6. (6) That, on the recommendation of the Director, Roads Transportation, the following actions be taken with respect to the Oxford Street Reconstruction, Contracts 8A 8B (Project Nos. ES2413/EW3786rTS1445/ TSI 762rTS4065), namely: the bid submitted by lngewood Construction Ltd., 445 Springbank Avenue South, Woodstock, at its submitted tendered price of $1,926, (excluding GST), for the 2009 Infrastructure Life Cycle Renewal Program - Contract 8A, BE ACCEPTED; it being pointed out that the bid submitted by Ingetwood Construction Ltd. was the lowest of eight (8) bids received meets the City's specifications requirements in all areas; the bid submitted by Hayman Construction Inc., 636 Wellington Street, London, at its submitted tendered price of $3,635, (excluding GST), for the 2009 Infrastructure Life Cycle Renewal Program - Contract 8B, BE ACCEPTED; it being pointed out that the bid submitted by Hayman Construction Inc. was the lowest of three (3) bids received meets the City's specifications requirements in all areas; AECOM BE AUTHORIZED to carry out the resident inspection contract administration for the said project in accordance with the estimate, on file, at an upset amount of $458, (excluding GST), noting that this firm completed the engineering design, based upon the

4 BC-4 Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers: in accordance with Schedule D: Appointment of Consulting Services Policy of Council Policy By-law A ; (e) (f) (9) the financing for these projects BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix A; administrative acts that are necessary in connection with these projects; material to be supplied the work to be done relating to these projects (s & 09-13); the Mayor the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; it being noted that there is no anticipated additional annual operating costs to the Environmental Engineering Services budget in 2010 subsequent years associated with approval of this tender. (SO8-00) Rental of General Equipment with Operators - 7. (7) That, on the recommendation of the Director of Roads Transportation, the following actions be taken with respect to the rental of general equipment with operators, namely: the bids submitted by the companies listed on the attached Appendix A, BE ACCEPTED at their tendered prices for a two (2) year period: a call-in list BE ESTABLISHED in accordance with the criteria outlined in the background report attached hereto; administrative acts that are necessary in connection with this matter; record relating to this matter ( 09-26). (VO6-00) Supply of Hot Mix Asphalt for Road Maintenance 8 Repair - 8. (8) That, on the recommendation of the Director of Roads Transportation, the following actions be taken with respect to the supply of hot mix asphalt for road maintenance repair, namely. the bid submitted by TCG Asphalt & Construction Incorporated, P.O. Box 189, 2200 Jetstream Road, London, at its tendered price of $987, (inclusive of PST exclusive of GST), BE ACCEPTED; it being noted that the bid submitted by TCG Asphalt & Construction Incorporated was the lowest of three (3) bids received meets the City s specifications requirements in all areas; administrative acts that are necessary in connection with this service contract: record relating to this matter ( 09-35). (SO8-00) Supply 8 Delivery -Traffic Paint - 9. (9) That, on the recommendation of the Director of Roads Transportation, the following actions be taken with respect to the supply delivery of traffic paint, namely:

5 BC-5 the bid submitted by Sherwin Williams, Wellington Road South, London, at its total tendered price of $153, (PST included, GST extra), BE ACCEPTED; it being pointed out that Sherwin Williams submitted the lowest of the two (2) bids received meets the City s terms conditions in all areas; administrative acts that are necessary in connection with this matter; record relating to this matter ( 09-22). (SO8-00) Construction IO. (IO) That, on the recommendation of the Director of Roads Transportation, the following actions be taken with respect to construction Services for Annual Road survey design services for annual road work contracts (Project Nos. TS3013 & TS3036), namely. work Contracts - the bid submitted by Robert A. Hughes (London) Ltd., 7073 Longwoods Road, London, at its tendered price of $123, (exclusive of GST), BE ACCEPTED; it being noted that the bid submitted by Robert A. Hughes (London) Ltd. was the lowest of the two (2) bids received meets the City s requirements in all areas; the funding for this project BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix A; administrative acts that are necessary in connection with this service contract; record relating to this matter ( 09-38). (D27-00) Mamelonstreet 11. (11) That, on the recommendation of the Director, Wastewater Treatment, the following actions be taken with respect to the Mamelon Street Reconstruction (Project Nos. ES3055/EW3612), namely: Reconstruction - the bid submitted by L-82 Construction Ltd., 2070 Huron Street, Suite A, London, at its tendered price of $911, (excluding GST), BE ACCEPTED; it being pointed out that the bid submitted by L-82 Construction Limited was the lowest of sixteen (16) bids received meets the City s specifications requirements in all areas; (e) AECOM BE AUTHORIZED to carry out the resident inspection contract administration for the said project in accordance with the estimate, on file, at an upset amount of $101, (excluding G.S.T.), noting that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers; in accordance with: Schedule D Appointment of Consulting Services Policy of Council Policy By-law A ; of Financing Report attached hereto as Appendix A ; material to be supplied the work to be done relating to this project ( );

6 BC-6 (f) the Mayor the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations: it being noted there is no anticipated additional annual operating costs to the Environmental Engineering Services budget in subsequent years associated with approval of this tender. (SO8-00) supply a 12. (12) That, on the recommendation of the Director, Wastewater Installation of SewerLiners- Treatment, the following actions be taken with respect to the supply CIPP - installation of sewer liners - Cured in Place Pipe (CIPP) (Project No. ES2691 & ES2692), namely: the bid submitted by lnsituform Technologies Limited, 3 Burford Road, Hamilton, at its price of $4,360,385 (excluding GST), BE ACCEPTED; the funding for this project BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix 'A; administrative acts that are necessary in connection with this service contract; record relating to this matter ( 09-19), (WlO-00) Supply Lay 13. (13) That, on the recommendation of the Director, Wastewater Treatment, the following actions be taken with respect to the supply lay of hot mix asphalt (Project Nos. TS3013/TS3012/TS1443/RC2200/TS6210), namely: Hot Mix Asphalt - the bid submitted by TCG Asphalt & Construction Inc., at its tendered price of $4,550, (exclusive of GST), BE ACCEPTED: it being noted that the bid submitted by TCG Asphalt & Construction Inc. was the lowest of three (3) bids received meets the City's specifications requirements in all areas; of Financing Report attached hereto as Appendix "A; material to be supplied the work to be done relating to this project ( 09-28). (SO8-00) Replamentof 14. (14) That, on the recommendation of the Director, Wastewater Sidewalks, Gutter - Curb Treatment, the following actions be taken with respect to the replacement of sidewalks, curb gutter (Project Nos. TS3036rTS3035rTS3013rTS6210/ EW3832), namely: the bid submitted by Ro-Buck Contracting Limited, 2326 Fanshawe Park Road East, London, at its tendered price of $1,889, (exclusive of GST), BE ACCEPTED; it being noted that the bid submitted by Ro-Buck Contracting Limited was the lowest of five (5) bids received meets the City's specifications requirements in all areas; of Financing Report attached hereto as Appendix "A;

7 BC-7 material to be supplied the work to be done relating to this project ( 09-29). (SO8-00) Glen Cairn 15. (15) That, on the recommendation of the Director of Fleet Facilities & Arena Roof Replacement- Departmental Resources, the following actions be taken with respect to the Glen Cairn Arena Roof Replacement (Project No. RC2112), namely: the bid submitted by Smith-Peat Roofing Sheet Metal Ltd., 152 Thames Road West, Exeter, at its tendered price of $385, (GST excluded), BE ACCEPTED: it being pointed out that the bid submitted by Smith-Peat Roofing Sheet Metal Ltd. was the lowest of ten (IO) bids received meets the City s specifications requirements in all areas: of Financing Report attached hereto as Appendix A ; entering into a formal contract or issuing a purchase order relating to this matter ( 09-32). (A09-01) Supply&Delivery 16. (16) That, on the recommendation of the Director of Fleet, Facilities Departmental Resources, the following actions be taken with respect to the supply delivery of turf equipment (Project Nos. ME2009 8, ME2109), namely: of Turf Equipment the bids submitted by the following companies for the purchase of various turf equipment, at the noted prices, BE ACCEPTED; it being pointed out that the lowest bid for all types of equipment is being recommended: Hyde Park Equipment 2034 Mallard Rd., London, ON N6H 5L8 Eight (8) Rear Discharge Mowers - $106,272 (PST included, GST extra) Turf Care Products Canada, 200 Pony Drive, Newmarket, ON L3Y 786 Three (3) Greens Mowers - $76, (PST included, GST extra) One (1) Tee Mower - $26,298 (PST included, GST extra) Three (3) Sports Field Mowers - $109,215 (PST included, GST extra) Huron Tractor Hyde Park Road, Arva, ON NOM IC0 One (1) Winged Rotary Mower - $40, (PST included, GST extra); the funding for this purchase BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix A: administrative acts that are necessary in connection with this purchase:

8 BC-8 record relating to this matter ( 09-33). (VO7-00) Uniformed Security Guard Services - Extension of Contract 17. (17) That, on the recommendation of the Director of Fleet, Facilities Departmental Resources, with the concurrence of the Manager, Financial Services & Acting Deputy City Treasurer, the following actions be taken with respect to uniformed security guard services, namely: the contract with Securitas Canada, King Street, London, BE EXTENDED for an additional one (1) year at an estimated cost of $255,000 (GST extra); administrative acts that are necessary in connection with this contract; entering into a formal contract or issuing a purchase order relating to this matter. (P12-00) Supply, Delivery Planting of 2009 Spring Street Trees (18) That, on the recommendation of the General Manager of Planning Development, the following actions be taken with respect to the supply, delivery planting of 2009 Spring street trees (Project Nos. PD1234 & TS3013), namely: the bid submitted by Ebert s Tree Farm, Road 88 - R.R. # 4 Thamesford, at an estimated contract price of $267,275 (GST extra), BE ACCEPTED; it being noted that Ebert s Tree Farm submitted the lowest bid of seven (7) bids received; the funding for this project BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix A; administrative acts that are necessary in connection with this contract; entering into a formal contract or issuing a purchase order relating to this matter ( 09-39). (E05-00) Direct Negotiations Supplier Selection -Playground Equipment 19. (19) That, on the recommendation of the General Manager of Planning Development, in accordance with Purchasing By-law A-20, the following actions be taken with respect to playground equipment suppliers for 2009: the Civic Administration BE AUTHORIZED to proceed with direct negotiations with three (3) different playground equipment suppliers (ABC Recreation, Active Playground Equipment Play Power Canada Inc.) as the approved suppliers of playground equipment for 2009; it being noted that neighbourhood park projects this year are all different in scope the total approximate value of this arrangement is $70,000; administrative acts that are necessary in connection with this contract; entering into a formal contract or issuing a purchase order relating to this matter. (E06-00)

9 BC-9 Council Members Expense Account Policy Statement of Remuneration Expenses - Elected Appointed Officials 20. (20) That, on the recommendation of the General Manager of Finance Corporate Services Acting City Treasurer, the attached proposed by-law (Appendix A ) BE INTRODUCED at the Municipal Council meeting on March 30, 2009 for the purpose of amending Council Policy 28(2), being the Council Members Expense Account Policy, to reflect the current annual expense allocation presently provided to Council Members. (FO7-00) 21. (21) That the following actions be taken: in accordance with Section 284 of the Municipal Act, 2007 the attached 2008 Statement of Remuneration Expenses for Elected Appointed Officials BE RECEIVED for information; in accordance with the City Council Travel Expenses Policy, the attached 2008 Statement of Travel Expenses for Senior Administrative Staff BE RECEIVED for information. (FO7-00) Sale of City Owned Properly Trafaigar St. Year 2009 Tax Policy 22. (22) That, on the recommendation of the General Manager of Finance Corporate Services Acting City Treasurer, on the advice of the Manager of Realty Services, with the concurrence of the Fire Chief, the Civic Administration BE AUTHORIZED to proceed with the disposal of the Cityowned property at 1805 Trafalgar Street, to be sold in accordance with City Policy. (L15-01) 23. (23) That, on the recommendation of the General Manager of Finance Corporate Services Acting City Treasurer, the following actions be taken with respect to property taxation for 2009: (e) a by-law be enacted prior to April 30, 2009, in accordance with sub-sections 308(4) 308.1(4) of the Municipal Act, 2007, to set tax ratios in the multi-residential, pipeline farm property classes as indicated on the attached Schedule G such proposed by-law (attached as Appendix A) BE INTRODUCED at a future Municipal Council meeting after the Province has issued the appropriate regulations; a by-law be enacted prior to April 30, 2009, in accordance with sub-section 308(4) of the Municipal Act, 2007, to set tax ratios in the commercial industrial property class as indicated on the attached Schedule G; so that tax ratios for these classes are maintained at Provincial thresholds/averages such proposed by-law (attached as Appendix A) BE INTRODUCED at a future Municipal Council meeting after the Province has issued the appropriate regulations; a by-law be enacted to fully utilize new options available in 2009 to exclude properties in capped property classes which have reached current value assessment tax levels or higher in 2008 from being capped again in 2009 future years such proposed by-law BE PREPARED for introduction at a future Municipal Council meeting after the Province has issued the appropriate regulations; a by-law be enacted, in accordance with Section 330 of the Municipal Act, 2001, to claw back a portion of tax decreases in each of the commercial, industrial, multi-residential classes sufficient to fully finance the capping of increases as required under Section 329 of the Municipal Act, 2007 such proposed by-law (attached as Appendix B) BE INTRODUCED at the Municipal Council meeting on March 30,2009; a by-law be enacted prior to April 30, 2009, in accordance with Section of the Municipal Act, 2001, for 2009 to adopt the same capping formulae for the commercial, industrial multi-residential property classes as was applicable in 2008 such proposed by-law (attached as Appendix C) BE INTRODUCED at the Municipal Council meeting on March 30,2009;

10 BC-10 (f) (9) (h) a phase-in program for tax changes resulting from the reassessment of properties in the residential, farml, managed forests property classes in accordance with Section 318 of the Municipal Act, 2001 NOT BE ADOPTED; a by-law be enacted, in accordance with Section 326 of the Municipal Act, 2007, to transfer the existing transit area rate to the general rate over a four-year period beginning in 2009 with the transfer fully implemented in 2012 to repeal the existing transit By-law A such proposed by-law (attached as Appendix D) BE INTRODUCED at the Municipal Council meeting on March 30, 2009; the Civic Administration BE REQUESTED to provide an update on the Condominium Conversion Study. (F16-00) City of London Response to the Final Proposed Transportation Accessibility Stard for Public Review Sister Cities Model Agreements 24. (24) That, on the recommendation of the Director, Corporate Management Support, the attached letter to the Minister of Community Social Services (Appendix A) regarding the Final Proposed Transportation Accessibility Stard BE APPROVED for submission. (CO2-00) 25. (25) That, on the recommendation of the Director of Intergovernmental Community Liaison, the following actions be taken with respect to Partnership Cities, Friendship Cities Sister Cities: the attached Model Agreement for Partnership Cities, Appendix A, the attached Model Agreement for Friendship Cities, Appendix B, BE ADOPTED as guidelines for development of Partnership Friendship City Agreements; the attached proposed by-law (Appendix C), providing for the adoption of the Sister Cities Policy on Partnership Cities, Friendship Cities Capacity Building Partnerships, BE INTRODUCED at the Municipal Council meeting on March 30, 2009; it being noted that consideration of this by-law was deferred at the Municipal Council meeting on February 2, 2009, pending receipt of this report on Model Agreements. (Ml6-00) Agreement with Province for Marketing Funding for the London 8 Middlesex Immigration Portal 26. (26) That, on the recommendation of the Director of Intergovernmental Community Liaison, the attached proposed by-law (Appendix A) BE INTRODUCED at the Municipal Council meeting on March 30, 2009: to approve the agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Citizenship Immigration, to obtain funding of $20,000 for marketing funding for the London Middlesex Immigration Portal; to authorize the Mayor the City Clerk to execute the Agreement in, above. (C14-00) Police Officers RecNitment Fund Update on Workplace Diversity Initiatives 27. (29) That, on the recommendation of the London Police Services Board, the attached proposed by-law BE INTRODUCED at the Municipal Council meeting on March 30, 2009 to authorize the Mayor the City Clerk to execute an agreement with the Minister of Community Safety Correctional Services with respect to the contractual agreement schedules in relation to the Police Officers' Recruitment Fund. (PI 1-00) 28. (31) That a Diversity Task Force, lead by the City of London comprised of representatives of the City of London, the London Diversity Race Relations Advisory Committee members of the City's Boards Commissions BE ESTABLISHED in order to further advance initiatives aimed at celebrating diversity throughout the organization; it being noted that the

11 BC- 11 Board of Control received an information report from the Chief Administrative Officer with respect to an update on workplace diversity initiatives also received a verbal presentation from the Director of Human Resources, S. Kaur- Cosier, Staffing Specialist M. Edwards P. Shanahan, LDRRAC, with respect to an update on workplace diversity initiatives. (HI 0-00) Request for Amendments to Business Licensing By-law - Food Premises Inspection Report Disclosure System Matory Food Hler Training Certification 29. (32) That the following actions be taken with respect to a request from the Middlesex-London Health Unit (MLHU) for consideration of amendments to By-law L-6, the Business Licensing By-law, in order for the MLHU to move forward with the implementation of a colour-coded food premises inspection disclosure system to include provisions for matory food hler training certification: the above-noted request BE SUPPORTED; the Civic Administration BE REQUESTED to report back at a future meeting of the Board of Control (BC) with respect to a proposed by-law to effect the implementation of a colour-coded food premises inspection disclosure system provide for matory food hler training certification; it being noted that the BC received a communication heard a verbal presentation from the Medical Officer of Health CEO, Middlesex-London Health Unit, the Director, Environmental Health Chronic Disease Prevention with respect to this matter. (PIO-00) General Insurance Program Renewal London Convention Centre Operating SUtDlUS 30. (34) That, on the recommendation of the Director, Corporate Management Support, the general insurance program negotiated on behalf of the City seven Boards (Le. City, Covent Garden Market Corporation, London Convention Centre Corporation, London Police Services Board, London Public Library Board, Museum London, Tourism London the Middlesex- London Health Unit) at a total annual premium of $1,485,717.20, inclusive of provincial sales tax, BE RENEWED; it being noted that the Board of Control received the attached presentation from Linda Boyle, Executive Director, OMEX with respect to the services of OMEX. (LIO-00) 31. (35) That, on the recommendation of the London Convention Centre (LCC) Board of Directors, the following actions be taken with respect to the LCCs 2008 operating surplus: Eldon House 175th Anniversaw 32. $263,952 or 80% of the LCC 2008 operational surplus BE TRANSFERRED to the LCC Capital Reserve held by the City of London; it being noted that for 2008 the total capital contribution would include $41,135 for the parking repayment which has already been transferred, $490,000 as included in the 2008 Budget, additional surplus funds of $263,952 for a combined total of $795,087; it being further noted that additional funding will support the 25 year capital plan; a Special Project Reserve BE ESTABLISHED to be held by the LCC; it being noted that this Reserve would be used to enhance the guest experience through the introduction of one-time opportunities /or enhancements for the LCC for technical innovation, adartisan projects, one-time on site facility marketing opportunities or unique partnerships which would augment the LCC guest experience; a one time transfer of $65,988 or 20% from the 2008 LCC ooerational surplus to establish the new Special Project Reserve noted in, above, BE APPROVED. (FO5-00) That the following actions be taken with respect to Eldon House: appreciating the planning time required for appropriate 175th anniversary celebrations to launch in September 2009, when the Harris family first moved into Eldon House, Museum London BE REQUESTED to:

12 BC- 12 (i) (ii) immediately convene an Eldon House 175th Anniversary Celebrations Committee to include historical interpreters representatives from the Culture Office, Heritage Planning, London Heritage Council, Tourism London the Mayor s Office, to undertake the necessary preparation; provide a status report on the 175th Anniversary celebrations to the Board of Control (BC) at its meeting on April 29, 2009; Museum London BE REQUESTED to provide a formal report concerning Eldon House, with details as to its history, governance, budget, staff conservation, programming, promotional responsibilities contractual agreements, to the BC at its meeting on April 29, 2009; it being noted that the BC received a presentation from B Meehan, Director, Museum London, with respect to Eldon House its 175th Anniversary. Nomination of Councillor Caranci to FCM Board of Directors 33. (Added) That Councillor R. Caranci BE NOMINATED to the 2009/2010 Federation of Canadian Municipalities (FCM) National Board of Directors. (A02-02) (See attached.) II YOUR BOARD REPORTS: High-speed Rail Studies Year-End Report on Corporate Human Rights Program, Code of Conduct Program Corporate Training Initiatives Subtrade Process - North London Recreation Centre 8. Library Street Food Vending Carts - Exped Food Choices Request for Endorsement of Benefit Event FCM National Board of Directon Meeting 34. (27) That the Board of Control (BC) received an information report from the Director of Intergovernmental Community Liaison with respect to High-speed Rail. The BC reiterated the Municipal Council s position that it is essential that the High-speed Rail system incorporate a stop in London given its significant regional position. (SO5-00) 35. (28) That the Board of Control received noted an information report from the Chief Administrative Officer with respect to the Corporate Human Rights Program, Code of Conduct Program Corporate Training Initiatives as of December 31,2008. (H10-00) 36. (30) That the Board of Control (BC) received an information report from the General Manager of Environmental Engineering Services & City Engineer, with the concurrence of the General Manager of Community Services the General Manager of Finance Corporate Services Acting City Treasurer, with respect to concerns raised by the President, London & District Concrete Forming Contractors Association, regarding the subcontractor tendering process for the New North London Recreation Centre & Library (NLRC) project the overall subcontractor tendering process. The BC also received the attached communication dated March 20, 2009 from the President, London & District Concrete Forming Contractors Association advising that the Association is withdrawing its objections with respect to the tender process on the NLRC. (A09-02) 37. (33) That the Board of Control received noted a communication dated February 27, 2009 from the Medical Officer of Health Secretary- Treasurer, Middlesex-London Board of Health, with respect to street food vending carts exped food choices. (PIO-05) 38. (36) That the Board of Control received noted a copy of a communication dated March 3, 2009 from the President CEO, Canada, Friends of Simon Wiesenthal Center for Holocaust Studies, requesting endorsement of its Spirit of Hope Benefit to be held in Toronto on May 31, (C14-00) 39. (37) That the Board of Control received noted a summary of the Federation of Canadian Municipalities (FCM) National Board of Director s Meeting held in Victoria, BC, March 4-7, 2009 from Councillors Caranci, Eagle, MacDonald Usher. (A02-02)

13 BC- 13 Gr Theatre - Update Enquiry - Controller Hume - Corn m u n i ca t i n g with Citizens Confidential Matters 40. That the Board of Control received a verbal update from D. Harvey, Executive Director, S. Ferley, Artistic Director, Gr Theatre with respect to the activities of the Gr Theatre. 41. Controller Hume enquired as to whether or not the City of London was falling behind in the means by which it communicates with the public. The Director of Corporate Management Support indicated that the matter of corporate communications tools will be reported upon to the Services Review committee in the near future. The Board of Control requested that it receive this information, as well, at such time as it comes forward. 42. That the Board of Control (BC) passed the following resolution prior to moving in camera from 1157 a.m. to 12:03 p.m.: That the Board of Control move in camera to consider the following matters: a matter pertaining to litigation or potential litigation affecting the municipality, personal matters about an identifiable individual information whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation; a matter pertaining to advice recommendations of officers employees of the Corporation concerning labour relations employee negotiations relating to one of the Corporation s associations or unions advice which is the subject of solicitor client privilege; that the BC is submitting a confidential report to the Municipal Council regarding these matters. (See Confidential Appendix to the 10th Report of the Board of Control enclosed for Council Members only.) The meeting adjourned at 12:03 p.m. Board of Control Action on Committee Reports 7th Report of the Environment Transportation Committee Clauses 1 & 2 - Concurred in 6th Report of the Community Protective Services Committee Clause 1 & 2 - Concurred in