Warren County Board of Commissioners. 201 Locust Street, McMinnville, TN Administration Bldg. Warren County Board of Commissioners

Transcription

1 Warren County Board of Commissioners 201 Locust Street, McMinnville, TN Administration Bldg Warren County Board of Commissioners 1

2 WARREN COUNTY BOARD OF COMMISSIONERS Being held at 6:30 PM on Monday, April 15, Locust Street, McMinnville, TN Administration Bldg ORDER OF PROCEDURE AND DOCKET Opening of Court -- Court Officer Invocation Pledge of Allegiance Roll Call Adoption of Docket Reading of Minutes Public Comment Employee Recognition ELECTED OFFICIALS/DEPARTMENT REPORTS Finance Department Animal Control & Adoption Center County Welfare Health Department IDB Quarterly Financial Report Planning Commission 2

3 COMMITTEE REPORTS Budget & Finance, Building & Grounds, Economic & Agricultural Development, Education, Financial Management, Health & Welfare, Highway & Bridge, Policy & Personnel, Safety, County Corrections Partnership, Redistricting Committee SPECIAL PRESENTATION OLD BUSINESS NEW BUSINESS 1 Res. No Confirm Appointment of Medical Examiner 3 Appoint Member to Industrial Development Board 4 Approval of Constable Bond(s) 5 Approval of Notaries Announcements Proclamation- "Stepping Up" Initiative Adjourn 3

4 Agenda Item No: Warren County Board of Commissioners Agenda Item Report Meeting Date: April 15, 2019 Submitted by: Matthew Hibdon Submitting Department: Finance Department Item Type: Report Agenda Section: ELECTED OFFICIALS/DEPARTMENT REPORTS Subject: Finance Department Suggested Action: Attachments: Finance Director's Report April

5 ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Warren County, Tennessee 101-General Fund Year to Date for the Month Ending February Current Property Tax 5,862, ,697, % 5,861, ,619, % Discount on Property Tax (69,000.00) (61,220.39) 88.73% (65,000.00) (69,094.30) % Trustee's Collection - Prior Year 200, , % 200, , % Trustee's Collection - Bankruptcy 3, , % 7, , % Circuit Clerk & Master Collection - Prior Year 72, , % 90, , % Interest and Penalty 49, , % 40, , % In Lieu of Taxes - TVA 15, , % 14, , % In Lieu of Taxes - Local Utilities 53, , % 48, , % In Lieu of Taxes - Other 290, , % 280, , % Litigation Tax - General 89, , % 80, , % Litigation Tax - Special Purpose 8, , % 8, , % Litigation Tax - Jail or Workhouse 94, , % 165, , % Litigation Tax - Courthouse Security 53, , % 125, , % Business Tax 270, , % 270, , % Mixed Drink Tax 15, , % 17, , % Bank Excise Tax 46, % 50, % Wholesale Beer Tax 65, , % 78, , % Marriage License 2, , % 2, , % Cable TV Franchise 20, , % 160, , % Beer Permits 2, , % 2, , % Building Permits 40, , % 35, , % Other Permits 4, , % , % Fines 5, , % 5, , % Officer Costs 16, , % 15, , % Game and Fish Fines % % Drug Court Fes 20, , % 18, , % Jail Fees 10, , % 10, , % DUI Treatment Fines 1, % 1, % Data Entry Fee-Circuit Court 3, , % 2, , % Courtroom Security Fees % % Victim's Assistance Assessments 7, , % 7, , % Fines 40, , % 40, , % Fines for Littering % % Officer Costs 60, , % 50, , % Game and Fish Fines % % Drug Court Fees 28, , % 20, , % Jail Fees 30, , % 30, , % Interpreter Fees 2, % , % DUI Treatment Fines 8, , % 8, , % Data Entry Fee-General Sessions 16, , % 12, , % Courtroom Security Fees % % Victim's Assistance Assessments 25, , % 25, , % Fines 5, , % 4, , % Officer Costs 6, , % 6, , % Jail Fees 4, , % 4, , % Data Entry Fee-Juvenile Court 1, % % Officer Costs 2, , % 2, , % Data Entry Fee-Chancery Court 3, , % 3, , % Courtroom Security Fees % % Other Fines, Forfeitures, and Penalties % , % Tipping Fees 7, , % 7, , % Other General Service Charges 83, , % 10, , % Engineer Review Fees 1, , % 1, , % Copy Fees % % Greenbelt Late Application Fee % % Telephone Commissions 90, , % 75, , % Data Processing Fee - Register 10, , % 10, , % Probation Fees 1, % , % Data Processing Fee - Sheriff 5, , % 4, , % Sexual Offender Reg. Fee - Sheriff 3, , % 3, , % Data Processing Fee - County Clerk 2, % 1, % Vehicle Registration Reinstatement Fees % % 5 1

6 101-General Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Investment Income 1, % , % Lease/Rentals 90, , % 80, , % Sale of Materials & Supplies % 2, % Commissary Sales 100, , % 90, , % Sale of Gasoline 250, , % 250, , % Sale of Animals/Livestock 7, , % 7, , % Miscellaneous Refunds 10, , % 3, , % Expenditure Credits % % Sale of Equipment 5, , % 1, , % Sale of Property - 21, % % Damages Recovered from Individuals % % Contributions & Gifts 4, % 2, , % County Clerk 50, , % 80, , % Circuit Court Clerk 30, , % 100, , % Trustee 422, , % 400, , % Clerk & Master 90, , % 90, , % Sheriff 13, , % 12, , % Juvenile Services Program 10, , % 9, , % Airport Maintenance Program 303, , % 1,340, , % Other Public Safety Grants 70, , % 70, , % Health Department Programs 685, , % 680, , % Other Health and Welfare Grants % % Litter Program 50, , % 50, , % Income Tax 50, % 50, % Beer Tax 15, % 15, % Vehicle Certificate of Title Fees 5, , % 5, , % Alcoholic Beverage Tax 75, , % 75, , % State Revenue Sharing - Telecommunications 50, , % % Contracted Prisoner Boarding 750, , % 750, , % Registrar's Salary Supplement 11, , % 11, , % Other State Grants % 10, % Other State Revenues 28, , % 40, , % Law Enforcement Grants - 49, % - 46, % Other Federal Through State - 24, % - 65, % Medicare 12, , % 12, , % Tax Credit Bond Rebate 420, , % 400, , % Other Direct Federal Revenue 673, , % 673, , % Contributions 560, % 500, , % Notes Issued % % Insurance Recovery % - 3, % Total 12,522, ,220, % 13,656, ,495, % Balance Beginning of Year, July 1, ,318, ,404, (86,024.25) 4,812, ,636, (1,824,030.14) Total Estimated Revenues & Other Sources 18,841, ,625, ,215, ,468, ,131, ,337,

7 101-General Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Expenditures County Commission 228, , % 228, , % Board of Equalization 6, % 9, % County Executive 163, , % 157, , % County Attorney 100, , % 100, , % Election Commission 321, , % 267, , % Register of Deeds 11, , % 11, , % Development % % Planning 16, , % 16, , % Codes Compliance 63, , % 59, , % County Buildings 240, , % 234, , % Other Facilities 495, , % 1,080, , % Other General Administration 354, , % 337, , % Accounting and Budgeting 533, , % 501, , % Purchasing 8, , % 8, , % Property Assessor's Office 374, , % 361, , % County Trustee's Office 31, , % 31, , % Circuit Court 121, , % 116, , % General Sessions Court 269, , % 263, , % Drug Court 222, , % 156, , % Chancery Court 285, , % 268, , % Juvenile Court 224, , % 219, , % District Attorney General 64, , % 64, , % Judicial Commissioners 167, , % 174, , % Other Administration of Justice 36, , % % Victim Assistance Programs 30, , % 20, , % Sheriff's Department 3,461, ,008, % 3,209, ,995, % Administration of Sexual Offender Registry 5, , % 5, , % Jail 3,704, ,076, % 3,533, ,057, % Juvenile Service 50, , % 80, , % Work Release Program 10, , % 10, , % County Coroner/Medical Examiner 23, , % 26, , % Public Safety Grants Program 348, , % 348, , % Other Public Safety 203, , % 189, , % Local Health Center 151, , % 79, , % Rabies and Animal Control 122, , % 110, , % Maternal and Child Health Services % 21, , % Alcohol and Drug Programs 325, , % 325, , % Other Local Health Services 685, , % 680, , % Regional Mental Health Center 4, , % 4, % Appropriation to State 50, % 52, % General Welfare Assistance 4, , % 4, , % Other Local Welfare Services % 10, , % Other Public Health and Welfare 79, , % 75, , % Senior Citizens Assistance 29, % 11, , % Libraries 116, , % 116, , % Parks and Fair Boards 10, % 7, % Agricultural Extension Service 138, , % 132, , % Forest Service 2, % 2, , % Soil Conservation 100, , % 96, , % Tourism 3, % 4, % Airport 846, , % 1,885, , % Veterans' Services 25, , % 24, , % Other Charges 553, , % 585, , % Contributions to Other Agencies 5, , % 5, , % Employee Benefits 343, , % 343, , % Miscellaneous 44, , % 68, , % Total 15,816, ,892, % 16,736, ,887, % Reserves and Fund Balance 3,024, ,733, (3,708,808.34) 1,731, ,243, (6,511,994.10) Total Expenditures, Reserves, & Fund 18,841, ,625, ,215, ,468, ,131, ,337, Balance

8 101-General Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Cash with Trustee 6,739, ,756, Other Assets 6,531, ,100, Liabilities (6,537,384.10) (6,613,455.34) 8 4

9 ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Sanitation Fund Year to Date for the Month Ending February Current Property Tax 524, , % 590, , % Discount on Property Tax (2,200.00) (5,491.03) % (2,000.00) (2,094.60) % Trustee's Coll - Prior Year 8, , % 9, , % Trustee's Coll - Bankruptcy % % Cir/Cl'k & Master Coll - Prior Year 2, , % 6, , % Interest and Penalty 1, , % 1, % In Lieu of Taxes - TVA 1, , % , % In Lieu of Taxes - Local Utilities 2, , % 2, , % In Lieu of Taxes - Other 10, , % 9, , % Bank Excise Tax 3, % 1, % Wholesale Beer Tax 85, , % 80, , % Surcharge - Waste Tire Disposal 22, , % 4, , % Telephone Commissions 0.00% 0.00% Sale of Recycled Materials 50, , % 38, , % Solid Waste Grants - 10, % 20, , % State Revenue Sharing - TVA 444, , % 445, , % State Revenue Sharing - Telecommunications 5, , % 0.00% Other State Revenues - 17, % 8, , % Total 1,158, , % 1,214, , % Balance Beginning of Year, July 1, , , (160,742.50) 452, , (194,995.25) Total Estimated Revenues & Other Sources 1,776, ,713, , ,667, ,610, , Expenditures Waste Pickup 415, , % 561, , % Convenience Centers 984, , % 885, , % Other Waste Disposal 51, , % 46, , % Total 1,451, , % 1,492, , % Reserves and Fund Balance 324, ,048, (723,344.74) 174, , (659,538.80) Total Expenditures, Reserves, & Fund 1,776, ,713, , ,667, ,610, , Balance Cash with Trustee 1,041, , Other Assets 590, , Liabilities (583,666.31) (646,727.49) 9 5

10 ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Ambulance Fund Year to Date for the Month Ending February Current Property Tax 984, , % 918, , % Discount on Property Tax (10,000.00) (10,284.03) % (10,000.00) (9,731.50) 97.32% Trustee's Coll - Prior Year 35, , % 35, , % Trustee's Coll - Bankruptcy % % Cir/Cl'k & Master Coll - Prior Year 8, , % 1, , % Interest and Penalty 5, , % 6, , % In Lieu of Taxes - TVA 2, , % 2, , % In Lieu of Taxes - Local Utilities 8, , % 9, , % In Lieu of Taxes - Other 46, , % 46, , % Bank Excise Tax 7, % 8, % Patient Charges 2,000, ,273, % 1,960, ,196, % Miscellaneous Refunds % % State Revenue Sharing - Telecommunications 9, , % 0.00% Other State Revenues , % - 1, % Homeland Security Grants 22, % 22, % Insurance Recovery % - 1, % Total 3,119, ,331, % 2,999, ,162, % Balance Beginning of Year, July 1, ,044, ,444, (400,370.27) 1,179, ,442, (262,622.27) Total Estimated Revenues & Other Sources 4,163, ,776, , ,179, ,604, , Expenditures Civil Defense 67, , % 65, , % Rescue Squad 29, , % 20, , % Ambulance/Emergency Medical Services 3,740, ,020, % 3,480, ,827, % Total 3,836, ,051, % 3,566, ,860, % Reserves and Fund Balance 327, ,724, (1,397,249.94) 612, ,744, (1,131,652.39) Total Expenditures, Reserves, & Fund 4,163, ,776, , ,179, ,604, , Balance - - (0.00) Cash with Trustee 1,737, ,758, Other Assets 2,537, ,163, Liabilities (2,550,919.06) (2,178,012.57) 10 6

11 ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Drug Enforcement Fund Year to Date for the Month Ending February Drug Control Fines 40, , % 40, , % Drug Control Fines 6, , % 6, , % Proceeds from Confiscated Property 50, , % 50, , % Contributions and Gifts - 2, % % Total 96, , % 96, , % Balance Beginning of Year, July 1, , , (34,665.50) 216, , (35,610.72) Total Estimated Revenues & Other Sources 314, , , , , (20,089.96) Expenditures Drug Enforcement 120, , % 118, , % Alcohol and Drug Programs 15, % 15, , % Total 135, , % 133, , % Reserves and Fund Balance 178, , (97,161.71) 179, , (118,889.49) Total Expenditures, Reserves, & Fund 314, , , , , (20,089.96) Balance Cash with Trustee 278, , Other Assets (2,271.88) - Liabilities

12 ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Current Property Tax 524, , % 524, , % Discount on Property Tax (5,560.00) (5,460.03) 98.20% (5,352.00) (5,557.40) % Trustee's Coll - Prior Year 26, , % 22, , % Trustee's Coll - Bankruptcy % % Cir/Cl'k & Master Coll - Prior Year 4, , % 1, , % Interest and Penalty 3, , % 3, , % In Lieu of Taxes - TVA 1, , % 1, , % In Lieu of Taxes - Local Utilities 5, , % 5, , % In Lieu of Taxes - Other 27, , % 27, , % Mineral Severence Tax 47, , % 25, , % Bank Excise Tax 4, % 4, % Miscellaneous Refunds 1, % 1, % Bridge Program % 882, % State Aid Program 735, % 343, % State Revenue Sharing - TVA 21, , % 21, , % State Revenue Sharing - Telecommunications - 3, % 0.00% Gasoline and Motor Fuel Tax 2,500, ,467, % 2,147, ,319, % Petroleum Special Tax 26, , % 28, , % State Shared Sales Tax - Cities % - 31, % Total 3,923, ,071, % 4,032, ,948, % Balance Beginning of Year, July 1, ,265, ,845, (580,412.93) 1,612, ,794, (182,784.47) Total Estimated Revenues & Other Sources 5,188, ,917, ,270, ,644, ,743, ,901, Expenditures Highway Fund Year to Date for the Month Ending February Administration 245, , % 231, , % Highway and Bridge Maintenance 2,369, ,775, % 2,275, ,758, % Operation and Maintenance of Equipment 180, , % 180, , % Other Charges 182, , % 184, , % Employee Benefits 181, , % 164, , % Capital Outlay 1,270, , % 1,705, , % Total 4,428, ,202, % 4,742, ,160, % Reserves and Fund Balance 759, ,714, (954,963.28) 902, ,582, (679,886.98) Total Expenditures, Reserves, & Fund 5,188, ,917, ,270, ,644, ,743, ,901, Balance Cash with Trustee 1,719, ,585, Other Assets 773, , Liabilities (778,370.46) (751,167.61) 12 8

13 ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues General Purpose School Fund Year to Date for the Month Ending February Current Property Tax 3,756, ,651, % 3,756, ,596, % Discount on Property Tax - (39,232.07) 0.00% - (39,813.07) 0.00% Trustee's Collections - Prior Year 142, , % 142, , % Trustee's Collections - Bankruptcy 7, % 7, , % Circuit/Clerk & Master Collections - Prior Years 75, , % 75, , % Interest and Penalty 28, , % 28, , % Payments in Lieu of Taxes - T.V.A. 10, , % 10, , % Payments in Lieu of Taxes - Local Utilities 37, , % 37, , % Payments in Lieu of Taxes - Other 189, , % 189, , % Local Option Sales Tax 7,979, ,121, % 7,980, ,965, % Mixed Drink Tax 10, , % 10, , % Bank Excise Tax 30, % 30, % Telephone Commissions - 9, % - 86, % Tuition - Other 100, , % 100, , % Receipts from Individual Schools 105, , % 105, , % Refund of Telecommunication & Internet Fees (E-Rate) 30, (8,382.43) % 40, , % Miscellaneous Refunds 83, , % 83, , % Sale of Equipment 25, % 25, , % Resale of Materials - T&I House 0.00% - 12, % Damages Recovered from Individuals % % Contributions and Gifts 395, , % 336, , % Basic Education Program 35,666, ,963, % 35,154, ,809, % Early Childhood Education 788, , % 700, , % Driver Education 30, , % 30, % Other State Education Funds 511, , % 276, , % Career Ladder Program 169, , % 169, , % Vocational Equipment % 125, % Other Vocational % % State Revenue Sharing - T.V.A. 285, , % 285, , % State Revenue Sharing - Telecommunications - 23, % 0.00% T.B.I. - Equipment Reimbursement - 1, % 0.00% Other State Grants 85, % 5, % Other State Revenues % % Other Federal through State 70, % 521, , % ROTC Reimbursement 81, , % 81, , % Medicare % % Other Direct Federal Revenue - 16, % % Contributions - 48, % % Notes Issued % % Total 50,697, ,284, % 50,307, ,061, % Balance Beginning of Year, July 1, ,751, ,103, (2,352,333.65) 5,492, ,634, (2,141,579.04) Total Estimated Revenues & Other Sources 57,448, ,388, ,059, ,800, ,695, ,104,

14 141 - General Purpose School Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Expenditures Regular Instruction Program 26,069, ,133, % 25,488, ,701, % Alternative Instruction Program 473, , % 489, , % Special Education Program 3,979, ,202, % 3,739, ,176, % Vocational Education Program 1,724, , % 1,773, , % Adult Education Program % % Attendance 623, , % 625, , % Health Services 956, , % 1,061, , % Other Student Support 2,107, , % 2,128, , % Regular Instruction Program 1,205, , % 1,215, , % Alternative Instruction Program 123, , % 121, , % Special Education Program 621, , % 522, , % Vocational Education Program 127, , % 125, , % Technology 816, , % 821, , % Board of Education 883, , % 878, , % Director of Schools 217, , % 214, , % Office of the Principal 2,376, ,333, % 2,373, ,391, % Fiscal Services 350, , % 334, , % Operation of Plant 4,177, ,432, % 4,083, ,234, % Maintenance of Plant 2,029, , % 1,813, ,038, % Transportation 1,952, ,213, % 1,895, ,077, % Community Services 100, , % 633, , % Early Childhood Education 946, , % 854, , % Regular Capital Outlay 1,267, , % 900, , % Total 53,131, ,433, % 52,095, ,655, % Reserves and Fund Balance 4,317, ,955, (10,638,035.83) 3,704, ,039, (10,334,712.25) Total Expenditures, Reserves, & Fund 57,448, ,388, ,059, ,800, ,695, ,104, Balance Cash with Trustee 14,493, ,300, Other Assets 5,339, ,831, Liabilities (4,877,688.86) (5,091,842.42) 14 10

15 142 - Federal Projects Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Miscellaneous Refunds % % Vocational Education - Basic Grants to States 213, , % 147, , % Other Vocational % 86, , % Title I Grants to Local Education Agencies 2,264, ,119, % 2,030, , % Innovative Education Program Strategies % 107, , % Special Education - Grants to States 2,801, , % 2,815, , % Special Education Preschool Grants 85, , % 79, , % English Language Acquisition Grants 46, , % 55, , % Safe and Drug-free Schools - State Grants % 49, , % Rural Education 168, , % 46, (93,880.35) % Education for Homeless Children and Youth % 44, , % Eisenhower Professional Development State Grants 533, , % 444, , % Other Federal Through State 577, , % 367, , % Total 6,691, ,674, % 6,274, ,342, % Balance Beginning of Year, July 1, , (147,390.71) - 151, (151,864.54) Total Estimated Revenues & Other Sources 6,691, ,821, ,870, ,274, ,494, ,780, Expenditures Regular Instruction Program 2,735, ,313, % 2,397, , % Special Education Program 1,598, , % 1,633, , % Vocational Education Program 154, , % 185, , % Other Student Support 178, , % 148, , % Regular Instruction Program 401, , % 318, , % Special Education Program 1,273, , % 1,123, , % Vocational Education Program 12, , % 9, , % Technology % 115, , % Board of Education % % Transportation 15, % 22, % Food Service % % Community Services 322, , % 316, , % Transfers Out % 3, % Total 6,691, ,735, % 6,274, ,414, % Reserves and Fund Balance - 86, (86,205.60) - 79, (79,959.82) Total Expenditures, Reserves, & Fund 6,691, ,821, ,870, ,274, ,494, ,780, Balance Cash with Trustee 115, , Other Assets 2, , Liabilities (32,093.74) (1,762.77) 15 11

16 ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Food Service Fund Year to Date for the Month Ending February Lunch Payments-Children 6, , % 4, , % Lunch Payments-Adults 47, , % 30, , % A la carte Sales 82, , % 70, , % Investment Income 20, , % 5, , % Miscellaneous Refunds 800, , % 300, , % Sale of Equipment % 1, % School Food Service 37, % 36, , % USDA School Lunch Program 1,932, ,461, % 2,500, ,495, % USDA - Commodities 350, % 300, % Breakfast 809, , % 1,000, , % USDA - Other - 37, % - 11, % Other Federal Through State % % Total 4,083, ,513, % 4,246, ,764, % Balance Beginning of Year, July 1, ,851, ,177, (325,574.34) 3,080, ,003, , Total Estimated Revenues & Other Sources 7,935, ,691, ,244, ,326, ,767, ,559, Expenditures Food Service 5,361, ,118, % 4,938, ,979, % Total 5,361, ,118, % 4,938, ,979, % Reserves and Fund Balance 2,574, ,572, (1,997,882.45) 2,387, ,788, (1,400,162.60) Total Expenditures, Reserves, & Fund 7,935, ,691, ,244, ,326, ,767, ,559, Balance Cash with Trustee 3,917, ,102, Other Assets 670, , Liabilities (16,204.58) (0.02) 16 12

17 147 Consolidated School-Wide - Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Title I Grants to Local Education Agencies 185, , % 165, , % Special Education - Grants to States 5, , % 5, , % Transfers In % % Total 190, , % 170, , % Balance Beginning of Year, July 1, , (5,000.00) - 5, (5,000.00) Total Estimated Revenues & Other Sources 190, , , , , , Expenditures Regular Instruction Program 190, , % 170, , % Special Education Program % % Regular Instruction Program % % Total 190, , % 170, , % Reserves and Fund Balance - 3, (3,129.21) - 3, (3,958.87) Total Expenditures, Reserves, & Fund 190, , , , , , Balance Cash with Trustee 5, , Other Assets - - Liabilities (1,872.59)

18 151 - Debt Service Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Current Property Tax 1,246, ,211, % 1,246, ,190, % Disc. On Property Tax (10,000.00) (13,030.40) % (10,000.00) (10,435.84) % Trustee's Coll - Prior Year 30, , % 35, , % Trustee's Coll - Bankruptcy % % Cir/Cl'k & Master Coll - Prior Year 5, , % 2, , % Interest & Penalty 4, , % 5, % In Lieu of Taxes - TVA 2, , % 2, , % In Lieu of Taxes - Local Utilities 9, , % 9, , % In Lieu of Taxes - Other 48, , % 48, , % Local Option Sales Tax 200, , % 163, , % Hotel/Motel Tax 50, , % 40, , % Wheel Tax 1,050, , % 1,020, , % Bank Excise Tax 9, % 4, % Investment Income 220, , % 180, , % Miscellaneous Refunds % % State Revenue Sharing - Telecommunications 6, , % % Contributions % % Total 2,870, ,716, % 2,746, ,310, % Balance Beginning of Year, July 1, ,792, ,988, (196,053.53) 8,431, ,701, (270,355.97) Total Estimated Revenues & Other Sources 11,663, ,704, (41,316.11) 11,178, ,011, , Expenditures General Government Principal 695, % 734, % Education Principal 1,370, , % 1,350, , % General Government Interest 118, , % 145, , % Education Interest 948, , % 781, , % Other General Government Debt Service 125, , % 125, , % Education 7, , % 7, , % Total 3,265, ,128, % 3,143, ,045, % Reserves and Fund Balance 8,398, ,576, (2,177,865.89) 8,034, ,966, (1,932,255.63) Total Expenditures, Reserves, & Fund 11,663, ,704, (41,316.11) 11,178, ,011, , Balance - - (0.00) - - Cash with Trustee 10,125, ,516, Other Assets 1,849, ,844, Liabilities (1,398,338.72) (1,394,668.61) 18 14

19 ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues General Capital Project Fund Year to Date for the Month Ending February Investment Income 76, Bond Proceeds Premiums on Debt Sold - Total 76, Balance Beginning of Year, July 1, ,812, Total Estimated Revenues & Other Sources 5,889, Expenditures Administration of Justice Projects 18, Other General Government Projects 1,068, Total 1,087, Reserves and Fund Balance 4,801, Total Expenditures, Reserves, & Fund 5,889, Balance - - Cash with Trustee 4,801, Other Assets - - Liabilities

20 177 - Other Capital Project Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Investment Income Contributions 1,065, Bond Proceeds Premiums on Debt Sold - - Total 1,065, Balance Beginning of Year, July 1, ,086, ,996, Total Estimated Revenues & Other Sources 7,151, ,996, Expenditures Education Capital Projects 160, Total 160, Reserves and Fund Balance 6,991, ,996, Total Expenditures, Reserves, & Fund 7,151, ,996, Balance - - Cash with Trustee 11, , Other Assets 6,980, ,984, Liabilities

21 178 - Capital Projects - William Biles Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED ACCOUNT DESCRIPTION ACTUAL Revenues Other Federal through State 3, , Total 3, , Balance Beginning of Year, July 1, Total Estimated Revenues & Other Sources 3, , Expenditures Other General Government Projects 3, , Total 3, , Reserves and Fund Balance - - Total Expenditures, Reserves, & Fund 3, , Balance - - Cash with Trustee - - Other Assets - - Liabilities

22 180 - Other Capital Project Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Interest Earned 13, Bonds Issued 7,090, Premiums on Debt Sold 307, Total 7,411, Balance Beginning of Year, July 1, Total Estimated Revenues & Other Sources 7,411, Expenditures Education Capital Projects 1,035, Total 1,035, Reserves and Fund Balance 6,375, Total Expenditures, Reserves, & Fund 7,411, Balance - - Cash with Trustee - - Other Assets 6,375, Liabilities

23 189 - Other Capital Project Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Interest Earned 1, Total 1, Balance Beginning of Year, July 1, , , Total Estimated Revenues & Other Sources 86, , Expenditures Total - - Reserves and Fund Balance 86, , Total Expenditures, Reserves, & Fund 86, , Balance - - Cash with Trustee 86, , Other Assets - - Liabilities

24 263 - Self Insurance Fund Year to Date for the Month Ending February ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Self-Insurance Premiums/Contributions Interest Earned 64, , Miscellaneous Refunds - - Total 64, , Balance Beginning of Year, July 1, ,972, ,713, Total Estimated Revenues & Other Sources 4,037, ,737, Expenditures Other Charges 679, , Total 679, , Reserves and Fund Balance 3,357, ,065, Total Expenditures, Reserves, & Fund 4,037, ,737, Balance - - Cash with Trustee 4,723, ,692, Other Assets 32, , Liabilities (1,397,922.24) (1,648,840.60) 24 20

25 ACCOUNT DESCRIPTION BUDGET ACTUAL REALISED BUDGET ACTUAL REALISED Revenues Judicial District Drug Fund Year to Date for the Month Ending February District Attorney General Fees Fines 1, , Proceeds from Confiscated Property 4, , Miscellaneous Refunds Total 5, , Balance Beginning of Year, July 1, , , Total Estimated Revenues & Other Sources 21, , Expenditures Drug Enforcement 7, , Total 7, , Reserves and Fund Balance 13, , Total Expenditures, Reserves, & Fund 21, , Balance Cash with Trustee 13, , Other Assets - - Liabilities

26 Agenda Item No: Warren County Board of Commissioners Agenda Item Report Meeting Date: April 15, 2019 Submitted by: Matthew Hibdon Submitting Department: Animal Control & Adoption Center Item Type: Report Agenda Section: ELECTED OFFICIALS/DEPARTMENT REPORTS Subject: Animal Control & Adoption Center Suggested Action: Attachments: Animal Control Quarterly Report April

27 WARREN COUNTY ANIMAL CONTROL ADOPTION CENTER MONTHLY REPORT FOR JANUARY 2019 DELIVERED RETURNED ADOPTED ADOPTED/ RESCUED DIED OF QUARANTINED EUTHANIZED PICKED UP TO FACILITY TO OWNER GRANT-FUNDED NATURAL CAUSES by CAET/VET Dogs 0 * Puppies Cats 0 * Kittens Other Calls Received: Current Facility Census: 21 DOGS Calls Responded To: Puppies Fees Received-- 29 CATS Adoption 194 KITTEN Grant-Funded Adoption: Other Redemption by Owner: MONATARY DONATIONS Total Receipts: 2 Submitted by: Shelby Newman *Data not available as of date of report 27

28 Agenda Item No: Warren County Board of Commissioners Agenda Item Report Meeting Date: April 15, 2019 Submitted by: Matthew Hibdon Submitting Department: Finance Department Item Type: Report Agenda Section: ELECTED OFFICIALS/DEPARTMENT REPORTS Subject: County Welfare Suggested Action: Attachments: County Welfare Report April

29 WELFARE PAYMENTS AUTHORIZED BY THE COUNTY COMMISSION PERIOD FROM JANUARY 1, 2019 MARCH 31, 2019 NAME EMERGENCY PAYMENT REMARKS H. TROUTMAN RENT J. JOHNSTONE RENT D. FREEMAN WATER D. WOOTEN WATER E. AREVALO ELECTRIC H. ANDERSON RENT J. & K. TEES RENT Z. TORRES RENT TOTAL $ JANUARY FEBRUARY MARCH TOTAL $

30 Agenda Item No: Warren County Board of Commissioners Agenda Item Report Meeting Date: April 15, 2019 Submitted by: Matthew Hibdon Submitting Department: Health Department Item Type: Report Agenda Section: ELECTED OFFICIALS/DEPARTMENT REPORTS Subject: Health Department Suggested Action: Attachments: Health Department Quarterly Report April

31 Date: April 2019 To: From: Subject: Warren County Commission Andrea Fox Warren County Health Department Warren County Health Department Report Attached are service reports for Warren County Health Department for the last quarter, January March The health department provided 5,999 visits to 4,829 clients during these three months. During the quarter, we gave 702 immunizations. 31

32 Warren County Health Department January March 2019 Client Visit Statistics Unduplicated Unduplicated Average Public Health Programs Clients by Visits by Visits Program Program Per Client Administrative Aids Prevention Birth Certificates Breast/Cervical Cancer Breast Feeding Promo Care Coordination Child Health Dental EPSD&T Family Planning Health Promotion HUGs Men's Health Other Sexually Transmitted Dis Smoking Cessation Tuberculosis Control TennCare Outreach 936 1, Vital Records Women's Health WIC 909 1, Warren County HD Total 4,829 5,

33 Agenda Item No: Warren County Board of Commissioners Agenda Item Report Meeting Date: April 15, 2019 Submitted by: Matthew Hibdon Submitting Department: Industrial Development Board Item Type: Report Agenda Section: ELECTED OFFICIALS/DEPARTMENT REPORTS Subject: IDB Quarterly Financial Report Suggested Action: Attachments: IDB Quartlery Financial Report April

34 McMinnville-Warren County Industrial Development Board Inc. Financial Statement Income--Expenses 3rd Qtr (Jan-Feb-Mar) WCIDB 3rd Qtr REVENUES Lease/Notes Receivable $ 111, In-Lieu Tax Payments $ 97, TVA Parterneship Funding $ Interest Income (Notes Rec) $ 27, Payroll Liabilities $ 3, TOTAL REVEUNE $ 240, EXPENSES Advertising & Promotions $ Administrative Expenses $ Advanced Robitics (ART) $ - Charitable Donations Computer Maintenance & Service $ Insurance - Property, DOL, etc. $ - Employee Insurance & Benfits $ 2, Legal Fees $ - Office Lease Expense $ 4, Office Supplies & Expenses $ Payroll Taxes $ 2, Phone $ Postage $ Printing & Photography $ Professional Due/Memberships $ Professional Fees $ 1, Prof Journals/Pubications $ Salaries $ 26, Seminars & Workshops $ Travel/Mileage $ 1, Travel/Lodging/Meals $ Total Interest & Admn Expense $ 21, Total Principal Reduction $ 182, MVIP Maintance/Utlities $ Infrastructure MVIP Improvements New Industrial Park Option $ 2, TOTAL EXPENSES $ 246, REVENUE-EXPENSES -$6,

35 Agenda Item No: Warren County Board of Commissioners Agenda Item Report Meeting Date: April 15, 2019 Submitted by: Matthew Hibdon Submitting Department: Planning Commission Item Type: Report Agenda Section: ELECTED OFFICIALS/DEPARTMENT REPORTS Subject: Planning Commission Suggested Action: Attachments: Planning Commission Quarterly Report April

36 MEMORANDUM TO: Jimmy Haley, County Executive FROM: Tommy Lee, Staff Planner DATE: April 1, 2019 SUBJECT: 1 st Quarter Report of the Warren County Planning Commission In regards to the activities of the Warren County Planning Commission in the 1 st quarter of the calendar year of 2019: The Warren County Planning Commission reviewed thirteen (13) subdivision plats. All submitted plats were approved. The description of the approved plats is listed below: 1. Cox Adjustment Final Joseph Cox submitted a final lot line adjustment plat for the purpose of adjusting the common boundary line of two (2) existing parcels located on Harrison Ferry Road. Lot 1 would consist of 1.41 acres, an existing residential structure and three (3) existing accessory structures. Lot 2 would consist of 2.00 acres and an existing accessory structure. Both proposed new lots are served by an existing six (6) inch water line and would comply with all other Warren County Subdivision Regulations. 2. Pleasant Hill New Life Baptist Church Division Final Pleasant Hill New Life Baptist Church submitted a final subdivision plat for the purpose of creating one (1) proposed new lot from property larger than five (5) acres located on Senator Jerry Cooper Highway. The proposed new lot would consist of 2.11 acres and is currently vacant. The proposed new lot is served by an existing four (4) inch water line, would require a fire hydrant variance and would comply with all other Warren County Subdivision Regulations. 3. Collier Division Final John Collier submitted a final subdivision plat for the purpose of creating one (1) proposed new lot from property larger than five (5) acres located on Dark Hollow Road. The proposed new lot would consist of 1.61 acres, an existing residential structure and an existing accessory structure. The proposed new lot is served by an existing four (4) inch water line, would require a fire hydrant variance and would comply with all other Warren County Subdivision Regulations. 4. Myers Cove Nursery Division Final Myers Cove Nursery submitted a final subdivision plat for the purpose of creating one (1) proposed new lot from property larger than five (5) acres located on Highway 8 and Old Highway 8. The proposed new lot would consist of 4.85 acres and is currently vacant. The proposed new lot is served by an existing four (4) inch water line, would require a fire hydrant variance and would comply with all other Warren County Subdivision Regulations. 36