I move to recommend that the Board of Commissioners carryforward the FY09 Encumbrances Budget to the FY10 Budget.
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- Oswald Harvey
- 5 years ago
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1 GLYNN COUNTY FINANCE DEPARTMENT 1725 Reynolds Street, 3 rd Floor Brunswick, Georgia Phone: (912) Fax: (912) dchunn@glynncounty-ga.gov MEMORANDUM To: Via: From: Board of Commissioners Finance Committee Denny Chunn, Budget Analyst Subject: Budget Carryforward of FY09 Encumbrances Date: August 4, 2009 PROBLEM: In order to comply with Generally Accepted Accounting Principles (GAAP), the County records expenditures when goods or services are received. The fund balance is reserved at the time a commitment is made to purchase, and a purchase order is issued or contract signed. Encumbrances lapse at year-end and in order to reestablish budgetary control over the encumbrances, the budget should be carried forward to the following fiscal year. ALTERNATIVES: 1) Do nothing. This would cause various departments to have line items that show actual no budget. This would overstate their actual expense to the budget. 2) Delay until another date. This would delay having a budget to match these encumbrances, thereby continuing having their actual expenses overstated. 3) Approve the Carry forward. RECOMMENDATION: Alternative #3. RECOMMENDED MOTION FOR THE FINANCE COMMITTEE: I move to recommend that the Board of Commissioners carryforward the FY09 Encumbrances Budget to the FY10 Budget. RECOMMENDED MOTION FOR THE BOARD OF COMMISSIONERS: I move to carryforward the FY09 Encumbrances Budget to the FY10 Budget.
2 General Fund (100) /20/2009 Broadus Advertising, Inc , /26/2009 Rebco, Inc , /10/2008 Southland Waste Systems, Inc , /10/2009 Air Adjusters, Inc , /10/2009 Great Windows , /12/2009 Associated Systems of Georgia, Inc /26/2009 A-1 Carpet, Inc , /3/2009 Lang Building Supply, Inc , /11/2009 Coley Electric & Plumbing Supply, Inc /16/2009 Hires Security, Inc , /4/2008 Rebco, Inc , /24/2009 Rebco, Inc , /21/2009 Rebco, Inc , /29/2009 Premier Patio Furniture , /29/2009 Contract Furnishings International, Inc , /15/2009 B & W South, Inc , /18/2007 Southland waste Systems, Inc , /15/2008 Hussey, Gay, Bell & Seyoung, Inc , /3/2008 R.H. Tyson Construction, Inc , /19/2009 R.H. Tyson Construction, Inc , /4/2009 Cemex, Inc , /16/2006 Schindler Elevator Corporation , /28/2008 Certified Air Contractors, Inc /23/2009 Sabre Communications Corporation , /5/2007 Ecoplan , /25/2007 Ussery/Rule Architects, P.C , /11/2009 Premier Election Solutions /26/2007 Optimal Geomatics, Inc , /9/2008 Environmental Systems Research Inst , /19/2008 Binary Bus, Inc /15/2008 World Marketing - Atlanta , /15/2008 World Marketing - Atlanta /20/2009 Quadmed, Inc /20/2009 Quadmed, Inc /10/2009 Municipal Equipment Company , /11/2009 Firestone Tire & Service Centers, Inc , /29/2009 Azar's Uniforms, Inc /29/2008 DGG Taser, Inc /17/2007 Law Enforcement Supply, Inc /10/2009 Gordon Chevrolet , /2/2009 Autographics of Coastal GA., Inc /26/2005 Trinity Service Group, Inc , /18/2008 Trinity Service Group, Inc , /28/2009 Brunswick Winnelson Co., , /11/2009 Ferguson Enterprises, Inc , /26/2007 Seaboard Construction Company , /15/2009 Hasty's Communications, Inc , /11/2009 Recovered Materials , /24/2009 ASC Construction Equipment, Inc /3/2008 Central Industries, Inc /9/2009 Central Industries, Inc ,545.38
3 /5/2009 Dixie New Holland Tractor , /1/2009 Carl Gregory Chrysler-Dodge /12/2009 Dependable Body Shop , /16/2009 Emory Collision Center , /25/2008 Southern Helicopter Leasing, Inc /18/2008 Southern Helicopter Leasing, Inc , /16/2009 Southern Helicopter Leasing, Inc , /24/2009 Clarke Mosquito Control Products, Inc , /15/2009 Adapco, Inc , /15/2009 Univar USA, Inc , /25/2008 VWR Labshop, Inc /15/2009 Gurley Precision Instruments, Inc , /15/2009 John W. Hock Company /13/2007 Rebco, Inc , /26/2009 Seaboard Construction Company , /15/2009 Neff Rental , /21/2009 Duval Asphalt, Inc /19/2009 Duval Asphalt, Inc , /28/2009 Duval Asphalt, Inc , /19/2009 GCA /2/2008 Corbett Electrical Construction, Inc , /29/2009 Anaconda Sports, Inc , /13/2008 Anaconda Sports, Inc /29/2009 Anaconda Sports, Inc /16/2009 Rebco, Inc , /28/2009 Coastal Appliance Co /16/2006 Hansen Information Technologies , /8/2009 Sayar Enterprises, Inc , /26/2008 Olsen Associates, Inc , /12/2009 Atlanta Instrument Rental /20/2009 Woodard Construction Co., Inc , /4/2006 Seaboard Construction Company , /14/2007 Jordan, Jones & Goulding, Inc , /12/2009 WPC Engineering & Environmental , /23/2008 Robert Ciucevich , /3/2009 Citilabs, Inc , Info Tech 26, Transfer to Accommodation Excise 10, Transfer to TEA Projects Fund 17, Transfer to Bldgs, Rds & Equip 2,535, Total General Fund (100) 5,846,111.54
4 Accommodation Excise Tax Fund (205) /3/2008 Thomas Jimmerson , /19/2009 Jon Jon's Waste Disposal, Inc , /18/2009 Jon Jon's Waste Disposal, Inc /3/2008 Allied Universal Corp /19/2009 Allied Universal Corp , /5/2009 Allied Universal Corp , /16/2009 Physio-Control Inc , /22/2009 Flexer Enterprises Transfer from General Fund 10, Total Accommodation Excise Tax Fund (205) 10, , Fire Fund (240) /12/2009 Sperian Instrumentation Service, Inc /16/2009 Hasty's Communications, Inc , /30/2009 Heritage Paper Company, Inc /10/2009 Municipal Equipment Company , /16/2009 National Fire Protection Association , /29/2009 Nafeco, Inc , /29/2009 Azar's Uniforms, Inc /30/2007 Sherry Haase /24/2008 Sherry Haase /24/2008 Sherry Haase /26/2009 Seaboard Construction Company /25/2009 Federal Signal Corp /25/2009 Palmetto Fire Apparatus /16/2009 Dorsey Tire, Inc , /29/2009 NAPA Auto Parts, Inc /10/2009 Municipal Equipment Company , Total Fire Fund (240) 16, Jail Commissary Fund (249) /29/2009 PC Mall Gov, Inc , /18/2008 E. H. Thompson Company, Inc /11/2009 Food Services Resources , Total Jail Commissary Fund (249) 3,305.47
5 Police Seizure Fund /6/2009 ROM Corporation Total Police Seizure Fund (270) 1, Buildings, Roads & Equipment Fund (315) /29/2008 Resource Land Consultants , /8/2008 Thomas & Hutton Engineering Co /10/2008 Sayar Enterprises ,504, /13/2009 Sayar Enterprises , /25/2009 Needham's Traffic Signal , Transfer from General Fund 2,535,354 Total Building, Roads & Equipment Fund (315) 2,535, ,535, Splost 3 Fund (321) /18/2001 TDS Telecom , /28/2002 Thomas & Hutton Engineering Co , /28/2005 Thomas & Hutton Engineering Co , /20/2009 Thomas & Hutton Engineering Co , Total Splost 3 Fund (321) 237, Splost 4 Fund (322) /15/2003 EMC Engineering Services, Inc , /24/2005 Massee Builders, Inc , /14/2005 Massee Builders, Inc , /13/2006 Massee Builders, Inc , /10/2008 Pickett & Associates , /19/2009 Pickett & Associates , /22/2009 Pickett & Associates , /25/2007 Merritt & Son Construction, Inc , /15/2008 Littlefield Construction Company, Inc , /18/2007 Carter, Goble, Lee , Total Splost 4 Fund (322) 687,554.54
6 Splost 5 Fund (323) /6/2007 Hussey, Gay, Bell & DeYoung, Inc , /6/2007 Hussey, Gay, Bell & DeYoung, Inc , /6/2008 IPG, Inc , Total Splost 5 Fund (323) 278, TEA Projects Fund (350) /18/2008 EMC Engineering Services, Inc , Transfer from General Fund 17,625 Total TEA Projects Fund (350) 17, , Capital Projects Fund (390) /3/2009 Jordan, Jones & Goulding, Inc ,500 8/31/2006 Utility Service Co., Inc , /6/2009 Integrated science & Engineering, Inc , Total Capital Projects Fund (390) 37, Solid Waste Disposal Fund (535) /18/2004 Jordan, Jones & Goulding, Inc , /19/2005 Jordan, Jones & Goulding, Inc , /25/2007 Jordan, Jones & Goulding, Inc /28/2009 Jordan, Jones & Goulding, Inc ,275 Total Solid Waste Disposal Fund (535) 22,548.81
7 Administrative Services Fund (610) /7/2009 Harris , /16/2009 Hansen Information Technologies /15/2009 Harris , /11/2009 Harris , /12/2009 Dell Marketing , /15/2009 Mitel Networks, Inc , Transfer from General Fund 26, Total Administrative Services Fund (610) 26, ,515.57
1) Do nothing. This would cause departments to be over budget on items that the Board of Commissioners has approved during the current Fiscal Year.
GLYNN COUNTY FINANCE DEPARTMENT 1725 Reynolds Street, 3 rd Floor Brunswick, Georgia 31520-6406 Phone: (912) 554-7133 - Fax: (912) 267-5634 - Email: dchunn@glynncounty.org MEMORANDUM To: From: Finance Committee
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