GOVERNANCE & FINANCE COMMITTEE ORDER OF BUSINESS Town of Banff Council Chambers Wednesday, December 19, 2018 at 9:00 a.m.

Transcription

1 1.0 CALL TO ORDER GOVERNANCE & FINANCE COMMITTEE ORDER OF BUSINESS Town of Banff Council Chambers Wednesday, December 19, 2018 at 9:00 a.m. 2.0 APPROVAL OF AGENDA Recommendation: That the governance and finance committee approve the agenda for the December 19, 2018 meeting. 3.0 ADOPTION OF PREVIOUS GOVERNANCE & FINANCE COMMITTEE MINUTES 3.1 Minutes of the December 12, 2018 Meeting of the Governance & Finance Committee Recommendation: That the governance and finance committee adopt the minutes of the December 12, 2018 meeting of the governance and finance committee. 3.2 Minutes of the December 17, 2018 Meeting of the Governance & Finance Committee Recommendation: That the governance and finance committee adopt the minutes of the December 17, 2018 meeting of the governance and finance committee. 4.0 SERVICE REVIEW BYLAW SERVICES (POSTPONED AND ) Link to Service Review Document 4.1 PUBLIC INPUT ON BYLAW SERVICES 4.2 SERVICE LEVEL REVIEW & NEW SERVICE LEVEL REQUESTS Bylaw Enforcement New Service Level Request Pro-active Enforcement Off Leash Dogs Recommendation 1 - That the proposed proactive enforcement of off-leash dogs initiative be implemented with direction to administration to re-focus staff for specific patrols and no required funding. New Service Level Request Construction Waste Bins Additional Restrictions Recommendation 2 - That the proposed additional restrictions for construction waste bins initiative be implemented with direction to administration to return to council with amendments to both waste bylaws to mitigate issues of human/wild animal interaction in relation to construction waste bins. All recommendations as presented are for discussion purposes only, and should not be considered as the opinion or direction of the governance and finance committee.

2 New Service Level Request Managing Animal Attractants and Hiding Cover on Private Property Recommendation 3 - That the proposed managing animal attractants and hiding cover on private property initiative based on the following be added to the draft operating budget and referred to council for final consideration: Obtain a legal opinion as to whether or not we can create a bylaw that authorizes the municipality to remove fruit bearing trees and shrub that are already in existence on private property, or to repair or remove issues that present hiding cover for wild animals $2, New Service Level Request Traffic and Public Places Safety/Departmental Name Change Recommendation 4 - That the proposed department restructure and focus initiative be implemented, based on the following, and added to the draft operating and capital budgets and referred to council for final consideration: Capital Costs Patrol Vehicle (electric) x2 Patrol Vehicle Accessories (lights, decaling, workstation, tuffbook with ROADS VPN access) x2 Stage 2 Charging Stations x 2 Office renovation (removal of one wall to create open collaborative workspace) Replace old office work stations to accommodate all staff (8.66 FTEs) Year 1 Year 2 Year 3 $90, $24, $5, $20, $30, All recommendations as presented are for discussion purposes only, and should not be considered as the opinion or direction of the governance and finance committee.

3 TOTAL CAPITAL COSTS $169, COMMUNITY PEACE OFFICER (CPO) COMMUNITY PEACE OFFICER (CPO) Officer training- CPOIP Uniforms, equipment (duty belt, defensive tools) cell phones (2 CPOs) Transfer to Capital Reserve Electric Patrol vehicles x 2 (incl vehicle accessories Changes to uniform and vehicle identification to accommodate for departmental name change (new shoulder flashes and vehicle decaling) TOTAL OPERATING COSTS TOTAL ADDITIONAL OPERATING (FINE REVENUE) NET ADDITIONAL TRANSFER TO CAPITAL RESERVE Year 1 Year 2 Year 3 $80, $82, $83, (benefits incl) (benefits incl) (benefits incl) $80, (benefits incl) $12, (for 2 CPOs) $11, (includes replacement of 6 body worn cameras) $82, (benefits incl) $83, (benefits incl) 1, $1, $8,000 $8,000 $8,000 $5, $197,000 $173,720 $177,004 $400, $425,000 $450,000 $203,000 $251,280 $272,996 All recommendations as presented are for discussion purposes only, and should not be considered as the opinion or direction of the governance and finance committee.

4 New Service Level Request Electronic Provincial Violation Tickets Recommendation 5 - That the proposed electronic provincial violation ticket initiative based on the following be added to the draft operating budget and referred to council for final consideration: $9,000 Recommendation 6 : That the proposed operating budget and 2019 service review document for the bylaw enforcement service area be referred to council for final consideration Bylaw Education Recommendation: That the proposed operating budget and 2019 service review document for the bylaw education service area be referred to council for final consideration Permits, Inspections & Licensing Recommendation: That the proposed operating budget and 2019 service review document for the permits, inspections and licensing service area be referred to council for final consideration Lost and Found Recommendation: That the proposed operating budget and 2019 service review document for the lost and found service area be referred to council for final consideration. 5.0 SERVICE REVIEW POLICE SERVICES (POSTPONED AND ) Link to Service Review Document 5.1 PUBLIC INPUT ON POLICE SERVICES 5.2 SERVICE LEVEL REVIEW & NEW SERVICE LEVEL REQUESTS Police Services That the proposed operating budget and 2019 service review document for the police service area be referred to council for final consideration. 6.0 DRAFT CAPITAL BUDGET POTENTIAL CAPITAL BUDGET AMENDMENTS Recommendation: That the report be received as information. 7.0 CALL FOR SPECIAL MEETINGS BUDGET DELIBERATIONS Recommendation: That council call two special meetings for budget deliberations on Wednesday, January 16, 2019 and Thursday, January 17, 2019 starting at 9:00 a.m. in Town Hall Council Chamber. 8.0 ADJOURNMENT All recommendations as presented are for discussion purposes only, and should not be considered as the opinion or direction of the governance and finance committee.

5 December 12, 2018 Page 68 MINUTES OF THE GOVERNANCE AND FINANCE COMMITTEE of the Town of Banff in the Province of Alberta Town Hall Council Chamber Wednesday, December 12, 2018 at 9:00 am COUNCIL MEMBERS PRESENT Karen Sorensen Mayor Ted Christensen Councillor and Deputy Mayor Grant Canning Councillor and Acting Mayor Corrie DiManno Councillor Peter Poole Councillor (left the meeting at 4:00 p.m.) Brian Standish Councillor COUNCIL MEMBERS ABSENT Chip Olver Councillor ADMINISTRATION PRESENT Robert Earl Town Manager Chris Hughes Manager, Finance Kelly Gibson Director, Corporate Services Alison Gerrits Director, Community Services Shawn Carr Manager, FCSS & Social Programs Sharon Oakley Manager, Housing Sustainability Amanda Arbuckle Manager, Recreation Doug Bushlak Manager, Facilities Darren Enns Manager, Development Services Silvio Adamo Fire Chief, Director, Protective Services Tara Johnston-Lee Municipal Clerk 1.0 CALL TO ORDER The Mayor called the December 12, 2018 governance and finance committee meeting to order at 9:00 am. 2.0 APPROVAL OF AGENDA Moved by Councillor Canning that the governance and finance committee approve the agenda for December 12, 2018 meeting as presented. 3.0 ADOPTION OF PREVIOUS GOVERNANCE & FINANCE COMMITTEE MINUTES 3.1 Minutes of the December 3, 2018 Meeting of the Governance & Finance Committee Moved by Councillor Standish that the governance and finance committee adopt the minutes of the December 3, 2018 meeting of the governance and finance committee as presented.

6 December 12, 2018 Page Minutes of the December 5, 2018 Meeting of the Governance & Finance Committee Moved by Councillor DiManno that the governance and finance committee adopt the minutes of the December 5, 2018 meeting of the governance and finance committee as presented. 4.0 SERVICE REVIEW OTHER COUNCIL INITIATIVES AND LIBRARY 4.1. PUBLIC INPUT ON OTHER COUNCIL INITIATIVES AND LIBRARY Andrew Oosting, Banff Public Library Board Chair Mr. Oosting spoke to the library budget and provided an update on the library programs and service delivery Other Council Initiatives Moved by Mayor Sorensen that the proposed operating budget and 2019 service review document for the Other Council Initiatives service area be referred to council for final consideration Banff Public Library Moved by Councillor Standish the proposed operating budget and 2019 service review document for the Banff Public Library service area be referred to council for final consideration. 5.0 SERVICE REVIEW COMMUNITY AND RECREATIONS SERVICES 5.1. PUBLIC INPUT ON COMMUNITY AND RECREATION SERVICES None received SERVICE LEVEL REVIEW & NEW SERVICE LEVEL REQUESTS Community Services Administration Moved by Councillor Christensen that the proposed operating budget and 2019 service review document for the Community Services administration service area be referred to council for final consideration Immigration Support Services Moved by Councillor Canning that the proposed operating budget and 2019 service review document for the immigration support services service area be referred to council for final consideration Community Social Wellbeing Moved by Councillor Poole that the proposed operating budget and 2019 service review document for the community social wellbeing service area be referred to council for final consideration.

7 December 12, 2018 Page Housing Sustainability Moved by Councillor DiManno hat the proposed operating budget and 2019 service review document including previously approved projects for the housing sustainability service area be referred to council for final consideration Young Adult Programs and Services Moved by Mayor Sorensen that the proposed operating budget and 2019 service review document for the young adult programs and services service area be referred to council for final consideration Senior Programs and Services Moved by Councillor Standish that the proposed operating budget and 2019 service review document for the senior programs and services service area be referred to council for final consideration Children, Youth and Family Programs Councillor DiManno declared a pecuniary conflict of interest as the matter could monetarily affect a member of her family and left the meeting at 1:10 p.m. Moved by Councillor Christensen that the proposed operating budget and 2019 service review document for the children, youth and family programs service area be referred to council for final consideration. Councillor DiManno returned to the meeting at 1:55 p.m Recreation Programs, Events and Services Moved by Councillor DiManno that the proposed operating budget and 2019 service review document for the recreation programs, events and services service area be referred to council for final consideration Recreation Facility Bookings and Fenlands Maintenance New Service Level Request The Fenlands Phase 3 Feasibility Study and Conceptual Design Moved by Mayor Sorensen that the proposed Fenlands Phase 3 feasibility study and conceptual design project based on the following be added to the draft capital budget in no-year identified and referred to council for final consideration: Capital Costs: No-Year Identified Feasibility Study $60,000 & Conceptual Design

8 December 12, 2018 Page 71 Moved by Councillor Poole that the proposed operating budget and 2019 service review document including previously approved projects for the recreation facility bookings and Fenlands maintenance service area be referred to council for final consideration Recreation Projects Implementation New Service Level Request Banff Elementary School Playground Moved by Councillor DiManno that the proposed BES playground project based on the following be added to the draft operating budget and referred to council for final consideration: Operating Grant: up to $100,000 n/a n/a Christensen opposed New Service Level Request Community Parkettes Moved by Mayor Sorensen that the proposed community parkettes project based on the following be added to the draft operating and capital budgets and referred to council for final consideration: Capital Costs Wolf/Beaver St Parkette (4 picnic tables, landscaping and 2 play elements) Antelope & Banff Ave Parkette3 picnic tables, minor tree removal, pathway landscaping) $56,000 $40,000 Total Cost $96,000 Wolf/Beaver St $0 $1000 $1000 Parkette Antelope & Banff $0 $1000 $1000 Ave Parkette Transfer to Capital $0 $4650 $4650 Total Cost $0 $6650 $6650 Moved by Councillor Standish that the committee amend motion FIN by removing the Wolf and Beaver St Parkette project from the motion. DEFEATED Standish in favour

9 December 12, 2018 Page 72 The vote followed on motion FIN18-187: that the proposed community parkettes project based on the following be added to the draft operating and capital budgets and referred to council for final consideration: Capital Costs Wolf/Beaver St Parkette (4 picnic tables, landscaping and 2 play elements) Antelope & Banff Ave Parkette3 picnic tables, minor tree removal, pathway landscaping) $56,000 $40,000 Total Cost $96,000 Wolf/Beaver St $0 $1000 $1000 Parkette Antelope & Banff $0 $1000 $1000 Ave Parkette Transfer to Capital $0 $4650 $4650 Total Cost $0 $6650 $6650 DEFEATED Standish in favour New Service Level Request Dog Park (South) Moved by Mayor Sorensen that the proposed dog park (south) project based on the following be added to the draft operating and capital budgets and referred to council for final consideration: Capital Costs: Budgeted $85,000 Reallocated budget $85,000 Annual maintenance $1500 $1500 $1500 Transfer to capital $4000 $4000 $4000 Total $5500 $5500 $5500 Total New $0 $1500 $0 Poole opposed

10 December 12, 2018 Page 73 New Service Level Request Cabin Relocation/Restoration Project at Banff Recreation Grounds Moved by Mayor Sorensen that the proposed cabin relocation/restoration project at the Banff Recreation Grounds based on the following be added to the draft operating and capital budgets and referred to council for final consideration: Capital Costs: Preliminary project estimates indicate the relocation, refurbishment, rehabilitation of the Rundle Campground Building to be approximately $235,000 (inclusive of contingency). Monthly Cleaning $2400 $2400 $2400 Transfer to capital $5730 $5730 $5730 Total $8130 $8130 $8130 Poole and Christensen opposed New Service Level Request Fencing Recreation Sites for Wildlife Protection Moved by Mayor Sorensen that the proposed fencing recreation sites for wildlife protections projects based on the following be added to the draft capital budget and referred to council for final consideration: Current budget for fencing at the recreation grounds is listed in the table below: Year Budget Budget + 30% contingency 2019 $219,250 $285, (adventure play) $39,750 $51,675 Total $259,000 $336,700 Capital Costs: Fencing the complete site, rather than sub-components is budgeted to be a cost savings Option 1: Wildlife fencing full site (~1450m) $175,000 #1 Net New Funding Savings $44,250 Christensen opposed Moved by Councillor Canning that the proposed operating budget and 2019 service review document including previously approved projects for the recreation projects implementation service area be referred to council for final consideration.

11 December 12, 2018 Page SERVICE REVIEW FIRE DEPARTMENT 6.1. PUBLIC INPUT ON FIRE DEPARTMENT None received SERVICE LEVEL REVIEW & NEW SERVICE LEVEL REQUESTS Fire Emergency Response and Training New Service Level Request Update Structural Protection Shelter Moved by Councillor DiManno that the proposed update of the structural protection shelter project based on the following be added to the draft operating and capital budgets and referred to council for final consideration: Capital Costs: Trailers 30,000 Equipment 48,500 Manpower to build and assemble key components of SPU 5,000 Amortization 4,567 4,567 4,567 New Service Level Request Fire Hall Curb Adjustment Moved by Councillor Canning that the proposed Fire Hall curb adjustment project based on the following be added to the draft capital budget and referred to council for final consideration: Capital Costs: Contracted Services 15,000 Moved by Mayor Sorensen that the proposed operating budget and 2019 service review document including previously approved projects for the fire emergency response and training service area be referred to council for final consideration Fire Prevention and Code Compliance Moved by Councillor Christensen that the proposed operating budget and 2019 service review document for the fire prevention and code compliance service area be referred to council for final consideration.

12 December 12, 2018 Page Emergency Preparedness New Service Level Request Convert Municipal Emergency Plan to Incident Command System Platform Moved by Mayor Sorensen that the proposed conversion of the municipal emergency plan to incident command system platform project based on the following be added to the draft operating budget and referred to council for final consideration: Operating Cost: Contracted Services 20,000 Equipment 2,500 Transfer to capital 125 Moved by Councillor DiManno that the proposed operating budget and 2019 service review document for the emergency preparedness service area be referred to council for final consideration. 7.0 SERVICE REVIEW BYLAW SERVICES Postponed to the December 17, 2018 Service Review meeting. 8.0 SERVICE REVIEW POLICE SERVICES Postponed to the December 17, 2018 Service Review meeting. 9.0 ADJOURNMENT Moved by Councillor Standish that the governance and finance adjourn the December 12, 2018 service review meeting at 4:55 p.m.

13 December 17, 2018 Page 76 MINUTES OF THE GOVERNANCE AND FINANCE COMMITTEE of the Town of Banff in the Province of Alberta Town Hall Council Chamber Monday, December 17, 2018 at 9:00 am COUNCIL MEMBERS PRESENT Karen Sorensen Mayor Ted Christensen Councillor and Deputy Mayor Grant Canning Councillor and Acting Mayor Corrie DiManno Councillor Chip Olver Councillor (Entered the meeting at 3:12. and left at 3:45 p.m. ) Peter Poole Councillor Brian Standish Councillor COUNCIL MEMBERS ABSENT ADMINISTRATION PRESENT Robert Earl Town Manager Chris Hughes Manager, Finance Kelly Gibson Director, Corporate Services Barbara King Director, Human Resources Jason Darrah Director, Communications Janice Carson Senior Communications Specialist Jon Ball GIS Coordinator Tara Johnston-Lee Municipal Clerk 1.0 CALL TO ORDER The Mayor called the December 17, 2018 governance and finance committee meeting to order at 9:00 am. 2.0 APPROVAL OF AGENDA Moved by Councillor Canning that the governance and finance committee approve the agenda for December 17, 2018 meeting as presented. Councillor Poole entered the meeting at 9:05 a.m. 3.0 SERVICE REVIEW - GOVERNANCE 3.1. PUBLIC INPUT ON GOVERNANCE None received.

14 December 17, 2018 Page SERVICE LEVEL REVIEW & NEW SERVICE LEVEL REQUESTS Council & Legislative Moved by Mayor Sorensen that the proposed operating budget and 2019 service review document for the Council & Legislative service area be referred to council for final consideration General Municipal Moved by Councillor Christensen that the proposed operating budget and 2019 service review document for the General Municipal service area be referred to council for final consideration Town Manager Moved by Councillor DiManno that the proposed operating budget and 2019 service review document for the Town Manager service area be referred to council for final consideration Town Owned Lands Moved by Councillor Canning that the proposed operating budget and 2019 service review document for the Town Owned Lands service area be referred to council for final consideration. 4.0 SERVICE REVIEW - HUMAN RESOURCES 4.1. PUBLIC INPUT ON HUMAN RESOURCES None received SERVICE LEVEL REVIEW & NEW SERVICE LEVEL REQUESTS Administration Moved by Councillor Poole that the proposed operating budget and 2019 service review document for the Human Resources administration service area be referred to council for final consideration Employee Housing Moved by Councillor Standish that the proposed operating budget and 2019 service review document for the Employee Housing service area be referred to council for final consideration. 5.0 SERVICE REVIEW - COMMUNICATIONS & MARKETING 5.1. PUBLIC INPUT ON COMMUNICATIONS & MARKETING Banff Lake Louise Tourism Annual In-Kind Services Request Paul Nolin, representing BLLT, spoke to the request included in the agenda package for the meeting.

15 December 17, 2018 Page 78 Moved by Councillor DiManno that the governance and finance committee recommend to council: that council direct administration to provide in-kind services for Banff Lake Tourism in the amount of $14,000 for the following: a. entry sign posting and traffic volume measuring: $2,500 b. event permitting and planning: $750 c. Christmas animation: $750 d. event & traffic signage and equipment rental: $1,000 e. event permitting, road sweeping and route closure support: $3,000 f. grounds department support: $2,000 g. street banner permitting and installation $4,000 and direct administration to include the funding in the draft 2019 operating budget for council s consideration. Christensen and Poole opposed 5.2. SERVICE LEVEL REVIEW & NEW SERVICE LEVEL REQUESTS Communications New Service Level Request Construction Information Program Moved by Mayor Sorensen that the proposed construction information program based on the following be added to the draft capital budget and referred to council for final consideration: Capital Costs: Contractor design and production $11,250 $11,475 $11,705 New Service Level Request Human-Wildlife Coexistence Communications Program Moved by Mayor Sorensen that the proposed human-wildlife coexistence communications program based on the following be added to the draft operating budget and referred to council for final consideration: Total campaign cost (potentially joint-funded) $67,000 $35,000 $45,000

16 December 17, 2018 Page 79 New Service Level Request Online Engagement Panel Moved by Councillor DiManno that the proposed online engagement panel based on the following be added to the draft operating budget and referred to council for final consideration: Annual subscription fees, annual recruitment, and launch (year 1) $15,000 $15,300 $15,606 $3,000 New Service Level Request Media and Social Media Monitoring Moved by Mayor Sorensen that the proposed media and social media monitoring system based on the following be added to the draft operating budget and referred to council for final consideration: Annual subscription fees $7,000 $7,133 $7,275 Poole and Christensen opposed Moved by Councillor DiManno that the proposed operating budget and 2019 service review document for the communications service area be referred to council for final consideration Visitor Experience Councillor DiManno declared a conflict of interest as she is an employee of the Bow Valley Regional Transit Services Commission and left the meeting at 12:35 p.m. New Service Level Request Visitor Experience Communications Partnership Strategy Moved by Mayor Sorensen that the proposed visitor experience communications partnership strategy based on the following be added to the draft operating budget and referred to council for final consideration: Strategy Update & Implementation $53,333 $53,333 $53,333 Poole opposed

17 December 17, 2018 Page 80 Moved by Mayor Sorensen that the proposed operating budget and 2019 service review document for the Visitor Experience service area be referred to council for final consideration. Councillor DiManno returned to the public meeting at 1:05 p.m. There was a recess for council s regular business meeting from 1:05 p.m. to 3:12 p.m. Councillor Olver entered the meeting at 3:12 p.m. 6.0 SERVICE REVIEW - CORPORATE SERVICES 6.1 PUBLIC INPUT ON CORPORATE SERVICES Jon Whelan, Resident Mr. Whelan spoke in support or the new service level request for streaming and recording of council meetings. 6.2 SERVICE LEVEL REVIEW & NEW SERVICE LEVEL REQUESTS Municipal Revenue and Economic Prosperity Moved by Councillor DiManno that the proposed operating budget and 2019 service review document for the Municipal Revenue and Economic service area be referred to council for final consideration Legislative Administrative Services New Service Level Request Streaming and Recording of Council Meetings Moved by Councillor Olver that the proposed visitor experience communications partnership strategy based on the following be added to the draft operating budget and referred to council for final consideration: Capital Costs: Cameras and software (Including Installation) $20,000 Contracted Service $1,000 $1,000 $1,000 Transfer to Capital Reserves $4,000 $4,000

18 December 17, 2018 Page 81 Moved by Councillor Poole that the proposed operating budget and 2019 service review document for the Legislative Administrative Services Service area be referred to council for final consideration Information Governance Councillor Canning that the proposed operating budget and 2019 service review document for the Information Governance service area be referred to council for final consideration. Councillor Olver left the meeting at 3:45 p.m Property Taxation/Assessment Moved by Mayor Sorensen that the proposed operating budget and 2019 service review document for the Property Taxation/Assessment service area be referred to council for final consideration Financial Planning, Reporting and Budgeting Moved by Councillor Christensen that the proposed operating budget and 2019service review document for the Financial Planning, Reporting and Budgeting service area be referred to council for final consideration Payroll Moved by Councillor Standish that the proposed operating budget and 2019 service review document for the Payroll service area be referred to council for final consideration Public Reception Town Hall Moved by Councillor DiManno that the proposed operating budget and 2019 service review document for the Public Reception Town Hall service area be referred to council for final consideration Utility Billing/Accounts Receivable/Accounts Payable Moved by Councillor Poole that the proposed 2019 operating budget and service review document for the Utility Billing/Accounts Receivable/Accounts Payable service area be referred to council for final consideration. 7.0 SERVICE REVIEW - INFORMATION TECHNOLOGY 7.1 PUBLIC INPUT ON INFORMATION TECHNOLOGY None received. 7.2 IT Planning/Administering/Configuring/Etc. Moved by Councillor Canning that the proposed operating budget and 2019 service review document for the IT Planning/Administering/Configuring service area be referred to council for final consideration.

19 December 17, 2018 Page Geographical Information System Moved by Councillor that the proposed 2019 operating budget and service review document for the GIS service area be referred to council for final consideration. 6.0 SERVICE REVIEW BYLAW SERVICES Postponed to the December 19, SERVICE REVIEW POLICE SERVICES Postponed to the December 19, ADJOURNMENT Moved by Councillor Standish that the governance and finance adjourn the December 17, 2018 service review meeting at p.m.

20 BRIEFING Subject: Potential Capital Budget Amendment Considerations Presented to: Governance and Finance Committee Submitted by: Chris Hughes Date: December 19, 2018 Agenda #: 6.0 This report is submitted for Council s information. BACKGROUND Reason for Report Council has directed administration to review capital carry forwards and the current budget and propose options to reduce the capital budget to meet the MGA requirements and target reserve levels. Summary of Issue The first issue relating to the targeted reserve levels that will need to be addressed is that by the end of 2028 the forecasted ending balance in the capital reserves is $15M below the target balance(appendix A). In order to address this issue, administration is recommending the following: 1. Move the Bow Falls Viewpoint - Upgrades & Rehab project to No Year Identified 2. Move Wolf Street Roadway Replacement Project out beyond the 10 year plan 3. Move Tunnel Mountain Roadway Reconstruction project out beyond the 10 year plan 4. Reduce the Banff Recreation Grounds project by $1,545,256 as per the adjustments listed in the worksheet titled Potential Budget Amendments. These 4 adjustments would reduce the total capital reserve funding requirements in the 10 year plan by $16,244,956. The second issue that needs to be addressed is that the forecasted ending capital reserve balance for the years are in deficit positions with the biggest forecasted deficit being $6.22M at the end of Therefore the MGA legislation requires that at least $6.22M be moved out of the 2019 and 2020 budget years and spread out between 2022 and 2028 so that no two consecutive years are forecasted to go into a deficit over that period. The Potential Capital Budget Amendments attachment (Appendix B) provides a list of projects and amounts that administration has identified that could be moved out to a later year in the 10 year plan. Council should be aware that by moving some of these projects there may be an impact on their strategic priorities and targets. ATTACHMENTS Appendix A December 17 Budget Tracker Appendix B Potential Capital Budget Amendments Submitted By: Reviewed By: Chris Hughes, Manager, Finance Robert Earl, Town Manager

21 December 17, 2018 Capital Budget Tracker BEGINNING BALANCE 7,942,151 (3,968,820) (6,224,415) (5,937,121) 2,112,485 8,624,892 12,847,041 19,882,759 21,357,273 28,991,539 TRANSFERS TO RESERVE 21,223,713 14,529,811 18,136,104 15,579,173 13,997,858 14,414,148 14,918,986 15,335,837 15,766,425 16,232,844 EXPENDITURES FROM RESERVE (31,758,509) (15,137,630) (17,702,805) (7,499,827) (7,481,472) (10,187,777) (7,878,796) (13,856,599) (8,127,176) (12,583,946) NEW CAPITAL PROJECTS New dual purpose unit (snow and turf unit) (45,500) 3,033 3,033 3,033 3,033 3,033 3,033 3,033 3,033 3,033 Line Painter (10,000) Portable Hydraulic Lift System (59,950) 3,999 3,999 3,999 3,999 3,999 3,999 3,999 3,999 3,999 Downtown District Recycling Depots (409,000) 409,000 Increased Transfer to Capital - Tactic C5 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Tactic C6 (502,000) (470,000) 64,000 64,000 64,000 64,000 64,000 64,000 64,000 64,000 Rate Stabilization Reserve Funding 504, ,000 Tactic C8 (187,000) (174,000) 26,000 26,000 26,000 26,000 26,000 26,000 Rate Stabilization Reserve Funding 187, ,000 Caribou/Lynx Intersection Upgrades (50,000) (1,500,000) Intercept Parking Off-Site Landscape Support (145,000) CPR Pedestrian Crossing Update (50,000) Biomass District Heating (20,000) (1,800,000) Debt Funding - Biomass District Heating 1,800,000 (44,000) (97,500) (97,500) (97,500) (97,500) (97,500) (97,500) (97,500) Central Park Pedestrian Crossing (5,000,000) Grant Funding - Central Park Pedestrian Crossing 4,500,000 Traffic Calmed Entrance to Town (125,000) 300 Block Banff Ave. Median Reconstruction and Beautification (137,000) Library Entryway Landscaping (170,000) Upgrade 2 biodiesel buses to electric (150,000) Transit Priority Report (30,000) Move Dog Park South from 2020 to 2019 (85,000) 85,000 Cabin Relocation/Restoration Project (235,000) Recreation Grounds Fencing Adjustment 110,025 Update Structural Protection Shelter (78,500) Fire Hall Curb Adjustment (15,000) Construction Information Program (11,250) (11,475) (11,705) (11,939) (12,178) (12,421) (12,670) (12,923) (13,182) (13,445) Streaming and Recording of Council Meetings (20,000) ADJUSTED ENDING BALANCE (3,968,820) (6,224,415) (5,937,121) 2,112,485 8,624,892 12,847,041 19,882,759 21,357,273 28,991,539 32,635,191 TARGETED BALANCE 5,982,869 (625,289) 2,354,969 6,924,782 8,417,859 14,385,920 22,681,519 24,959,388 36,481,820 47,626,694 DIFFERENCE (9,951,689) (5,599,126) (8,292,090) (4,812,297) 207,033 (1,538,879) (2,798,760) (3,602,115) (7,490,281) (14,991,503)

22 Potential Capital Budget Amendments Comment Project Bow Falls Viewpoint - Upgrades & Rehab. 1,290,000 Could move to NYI Moving these 3 projects out of the 10 year plan Wolf St Roadway Replacement Project (partial shallow - no sewer) 175, ,700 3,384,000 Could move outside 10 Year Plan will bring the forecasted reserve balance to the Tunnel Mtn Road - Roadway Reconstruction Project 392, ,600 8,132,400 Could move outside 10 Year Plan target level by the end of 2028 Banff Recreation Grounds Seasonal South Parking Lot Expansion 10,000 Complete Under Budget - remove & return to reserves Removal of mountain biking skills park consisting of various constructed wooden and dirt features 6,670 Complete Under Budget - remove & return to reserves New Skateboard Park Skateboard park 145,500 Complete Under Budget - remove & return to reserves Ball Diamond Fencing Improvements 34,459 Complete Under Budget - remove & return to reserves Equestrian Trail 83,242 Recommend remove & return to reserves MCM - Sundance Rd Parking Realignment 90,047 Recommend remove & return to reserves Vault Washroom Contingency 64,033 Recommend remove & return to reserves North Playground Expansion with Picnic Area (inclusive of skatepark furnishings and landscaping and fencing) 434,082 Reduced Budget Estimate Seasonal Skating Rink (approx m 2 ) 200,000 Recommend removing boards from this project Bike Skills Park (reduced budget) 121,396 Included in South Playground Expansion Wildlife Fencing- South Play Area, Adventure Play Area and Bike Skills Park 51,711 Return if fencing entire site Ball Diamond Lighting 224,116 Recommend remove & return to reserves Ball Diamond Fencing Replacement 80,000 Mostly complete in 18/19, return to reserves Buildings Lifecycle Maintenance Town Hall Windows 15,000 Could be moved out beyond 2022 Town Hall Parking Ramp 35,000 Could be moved out beyond 2022 Library Ext. Paint $30,000 30,000 Could be moved out beyond 2022 Wolf St Washroom Roof Drain Repair/ South Side Fascia 6,000 Could be moved out beyond 2022 Lighting - Compound Maintenance Building 10,000 Could be moved out beyond 2022 HVAC - MS Cabin 8,000 Could be moved out beyond 2022 Fenlands Lifecycle Maintenance Could be moved out beyond 2022 Painting/Staining 12,000 15,000 Could be moved out beyond 2022 Lighting 35,000 38,000 Could be moved out beyond 2022 Fencing 8,000 Could be moved out beyond 2022 Ice Plant 290,000 Could be moved out beyond 2022 WWTP Upgrades 4 PC Pump Replacement 100,000 Could be removed from project Vehicle Replacement Unit 78 - Crane Truck 257,755 Could be moved to 2023 Unit #37 - Tractor: $61,542 61,542 Could be moved to 2023 Unit #55 - Goosen Vac and attachments 55A,55B 44,689 Could be moved to 2023 Unit #72 - Compact Roller 30,771 Could be moved to 2023 Unit #76 - Parkade sweeper 66,671 Could be moved to 2023 Unit 18 - Handi Bus 130,557 Could be moved to 2023 Unit 54 - Wood chipper 34,058 Could be moved to 2023 Small Equipment Replacement Aluminum Scaffolding 6,000 Could be moved to 2023 Iron / metal punch fabricator 12,000 Could be moved to 2023 Trail Improvements 200,000 Could be moved out beyond 2022 Bear Street Woonerf 6,401,150 Could be moved out to 2022 Caribou/Lynx Intersection Upgrades 50,000 1,500,000 Could be moved out to Trail Lighting Projects 120, ,000 Could be moved out beyond 2022 Design of Banff Ave Greenway 250,000 Could be moved out beyond 2022 Norquay Road Trail 475,000 Could be moved out beyond 2022 Roadway Overlay Program 467,500 Could be moved out beyond 2022 Trails improvements 100,000 Could be moved out beyond 2022 These 2 projects should probably be scheduled together