Financial Plan Deliberations Company LOGO

Transcription

1 City of Fernie February 18, Financial Plan Deliberations Company

2 Recap of Process to Date JANUARY 7, 2013 Reviewed budget parameters included in Financial Plan Bylaw 2184 Property Tax Adjustments 2013 = 4.0% increase 2014 = 4.0% increase 2015 = 4.0% increase 2016 = 4.0% increase Water User Fee Adjustments % increase % increase Sewer User Fee Adjustments % increase % increase Garbage & Recycling Collection % decrease $50.52 = total adjustment on average single family home Presented data comparing Property Taxes and User Fees with other BC municipalities. Reviewed Capital Project Budgets approved with the adoption of Bylaw 2184 Roads, Water, Sewer, Facilities

3 Recap of Process to Date (cont d) JANUARY 21, 2013 Commenced strategic planning process to identify long range goals Provided an overview of the rationale for strategic planning Reviewed Council s guiding principles and their current vision and mission statements Conducted a SWOT analysis Identified Council s broad goals and objectives

4 Recap of Process to Date (cont d) FEBRUARY 4, 2013 Presented Action Plans identified by staff to achieve Council objectives Identified Actions requiring additional discussion prior to finalizing Strategic Plan Operations Reprioritize road projects to allow earlier completion of Cokato Road upgrades Modifications to sewer capital plan resulting from recent Sewer Outfall grant announcement Consider pedestrian bridge as an alternate to directional drilling for water main river crossing Review water conservation commitments in relation to timing of water meter implementation Discuss Sidewalk Strategy in relation to highway pedestrian routes Service level enhancements - Snow Removal (operating) Leisure Services City Hall accessibility options Review timing of compressor expenditures Service level enhancements Beautification initiatives, Parks & Grounds Maintenance Fire and Emergency Services Continue to investigate construction of new facility? Existing facility Exhaust evacuation system Identified structures issues Admin/Legislative Options for recording & web streaming council meetings Develop strategy to accommodate policing costs

5 OPERATIONS

6 Reprioritize Road Projects ROAD NETWORK CASHFLOW ANALYSIS PROJECT DESCRIPTION Downtown Parking Study 782 Downtown Parking Study Implementation 120,000 9th Avenue (13th Street to 4th Street) - Construction 800,000 5th Ave (full rebuild 5,150 sq.m., includes sidewalk, sidestreet (9 St - 11 St $65k), 10% contingency, 15% engineering) 600,000 Road by Learning Centre (Martin Road) 75,000 Mt Fernie Park Road (strip asphalt, revert to gravel standard) 50,000 Ghostrider Subdivision - Stormwater Mitigation 10,000 Ghostrider Subdivision - Manitou Road (rebuild down to subgrade, includes geotech, 10% contingency, 15% engineering) 800,000 4th Street Repairs (6,600 sq.m.) 350,000 Cokato Road (4" asphalt, shaping, compacting, grading only, no engineering) 250,000 Mountview Subdivision (overlay 28,950 sq.m., not including Elkview Drive) 820,000 Park Avenue (rebuild & install sidewalk - bridge to proctor) 500,000 Park Avenue (bridge to 1st Street) and Elkview (overlay only) 250, ,000 Parkland Terrace Subdivision (grinding & overlay) 250,000 North End Rehab (neighbourhood adjacent to Isabella Dicken and FSS) 300,000 Address Ghostrider drainage issues 25,000 Overlay Dicken Road from Brenner Road to Chamber of Commerce 90,000 Re-apply base gravels to Ghosrider interior roads 75,000 Sidewalk Replacement Program ,000 80,800 Pavement Management Program Annual Allocation ,000 1,000,000 TOTAL ANNUAL EXPENDITURE 1,485,782 1,510, , ,000 1,280,000 1,080,800 PROJECT FUNDING ALLOCATION Streets Reserve Fund/Taxation 1,485,782 1,475, , ,000 1,280,000 1,080,800 Transportation DCC Fund - 35, Developer Pay (No DCC Credits) TOTAL FUNDED 1,485,782 1,510, , ,000 1,280,000 1,080,800 STREETS RESERVE FUND ANALYSIS Opening Balance - Estimated 991, , , , , ,661 Plus: Contribution to Reserve from Operations 1,367, , ,110 1,071,406 1,082,120 1,092,941 Less: Capital Funded from Streets Reserve 1,485,782 1,475, , ,000 1,280,000 1,080,800 Closing Balance - Estimated 873, , , , , ,802

7 Modify Sewer Capital due to Grant SEWER SYSTEM CASHFLOW ANALYSIS PROJECT DESCRIPTION Liquid Waste Management Plan 40,000 50,000 Burma Road Lift Station Upgrades - Design 22,000 Burma Road Lift Station Upgrades - Construction 191,000 Sewage Treatment Plant - Upgrades (LWMP recommendations) 1,790,000 Parkland Terrace Main Upgrades (Design) 23,000 9th Avenue Reconstruction 215,652 Aeration System Airflow Reduction 50,000 Sewer Master Plan 100,000 Annual Rehabilitation & Replacement Allocation - 25,000 25, , , ,000 TOTAL ANNUAL EXPENDITURE 277, ,000 1,815, , , ,000 PROJECT FUNDING ALLOCATION Sewer Reserve Fund/User Fees 242, ,887 1,815, , , ,000 Sewer DCC Fund 35, , ,770 - Senior Government Grants TOTAL FUNDED 277, ,000 1,815, , , ,000 SEWER RESERVE FUND ANALYSIS Opening Balance - Estimated 1,396,128 1,466,296 1,737, , , ,291 Contribution to Reserve from Operations 312, , , , , ,143 Less: Reserves Used to Fund Capital Expenditures 242, ,887 1,815, , , ,000 Closing Balance - Estimated 1,466,296 1,737, , , , ,434

8 LEISURE SERVICES

9 City Hall Accessibility City Hall spatial analysis undertaken in 2007 Analysis considered modifying existing space to accommodate future personnel requirements Architect provided three options for reconfiguration of current office space Analysis included modifications to address accessibility issues First option incorporated an elevator within the existing building envelope Access from rear of building Provides access to all three floors Requires significant modification to existing office configuration on all three levels Second and third options included the construction of an addition at the back of the building Addition housed a vestibule, small lobby area, elevator shaft and stairwell Still results in significant modifications to existing office configuration but not to the extent of Option 1 Cost estimates for various options currently unidentified determination of costs would require a budget allocation Other options and considerations Ramp to front doors not a practical option Possibility for ramp on 6 th Street side of building with access through engineering area Potential for stair lift to top floor Modifications to doors and door openings Modifications to washrooms Investigation and design would require a budget allocation Council direction requested with respect to moving forward.

10 Arena Compressor Strategic Plan as presented $14,010 Compressor Overhaul (2013) $50,000 Compressor Replacement (2016) Sufficient reserve funds available to move replacement to 2013

11 Service Level Enhancements Is Council supportive of proposed enhancements? $10,000 increase to Beautification Contract $ 5,000 bench/table replacement $ 5,000 garbage can replacement program $ 5,000 tree replacement $ 5,000 pruning program $ 5,000 weed management contracted services $ 1,000 weed management public awareness $ 3,000 fertilization program $ 5,000 turf vitality program $44,000 Enhancements represent annual expenditures Funded from General Revenues $44,000 is approximately equal to a 1% tax increase

12 FIRE & EMERGENCY SERVICES

13 Fire Hall Recent efforts undertaken in relation to new Fire Hall Johnston Davidson Architecture (JDA) completed schematic design (2012 Q1) Based on construction on 2 nd Avenue site (between 9 th and 10 th Streets) Needs analysis and space program Building siting options Preliminary floor plans, sketch elevations Sustainable concepts JDA presentation to Council February 27, 2012 Assessed existing facility and location Schematic design of new Hall at 2 nd Avenue site Next steps if direction is received to pursue this option Detail Design Development approx cost $100,000 Estimated construction cost $4.2 million Existing Fire Hall Various deficiencies identified in JDA assessment Existing structural assessment indicates existing roof decking, steel joists, steel beams, steel columns and concrete block walls are insufficient in capacity to carry snow loads $150,000 budget allocation in 2012 for structural upgrades JDA has indicated that structural upgrades would trigger post disaster construction standards Current practice is to shovel roof when there is an accumulation of 19 Worksafe has identified the need for installation of an exhaust evacuation system

14 ADMIN/LEGISLATIVE

15 Recording/Web Streaming Council Meetings Estimated Costs Using a System Similar to West Kelowna Using a System Similar to Nanaimo Granicus Software Initial Software $0 $1,200 8,000 to $10,000 Equipment $5,000 audio/video $6,000 server $5,000 audio/video $5,000 audio/video Total Upfront Costs $5,000 $12,200 $13,000 to $15,000 Annual Service Fee $0 $0 $6,000 to $7,000 PROS Provides least expensive service to Provides a middle of the road option Provides the best service to public user public user but with no Indexed videos Indexed videos enhancements Integrated with City website Cross linked to agenda item Inexpensive User can skip right to the item they want to watch and see staff report at the same time in the same window Cloud based delivery platform Training and 24 hour customer and technical support Integrated with City website Allows for future upgrades and additional services CONS Must manually look through video to locate area in meeting to view No indexing Must open multiple windows No support when there are technical issues or training Storage space on servers will be an issue No support when there are technical issues or training Must open additional window to view agenda items Storage space on servers will be an issue Higher cost with annual service fee

16 Recording/Web Streaming Council Meetings Audio & Video Equipment Required: Analog camera, cabling and ceiling mount Wired microphones and wall plates Mixer Rack with castors Plus labour costs required for installation West Kelowna: The District of West Kelowna provides a very basic delivery of video streaming, just a link to the video file that is stored on their server. The number of videos that would be archived is limited due to storage space. Links would open up on Media Player in a separate window. It is very basic but effective. City of Nanaimo: The City of Nanaimo developed their own software to which time stamps and video archives their meetings and are happy to share the software with other local governments at no cost under an open source licence The costs to implement a similar system would be approximately $7,200 plus video and audio equipment hardware: approximately $6,000 for a commodity server with 1TB of storage and TV card software: approximately $1,200 for commercial-off-the-shelf (COTS) and open source software staff time required to install and configure the software. Granicus: Software cost is estimated between $8,000 to $10,000 Provides fully-managed live and on-demand streaming of public meetings and events. Meeting videos are fully searchable, indexed to agenda items and cross-linked to supporting materials. Cloud platform - includes unlimited media storage and customer service support.

17 Recording/Web Streaming Council Meetings Examples of Municipalities using Granicus: City of Pitt Meadows: Town of Osoyoos: District of Hope: District of Sooke:

18 Strategy to Accommodate Policing Costs Police Act states that when a municipality reaches 5,000 population, it must assume responsibility for policing costs 70% of member costs 70% of overtime costs 70% of Police Information and Retrieval System (PIRS) costs 100% of accommodation 100% of municipal employee costs Population trend 4,448 current (2011 census) 4,217 (2006 census) 4,611 (2001 census) Policing cost estimate for 2007/08 (provided by Ministry in September of 2006) Police Strength Municipal Employees Police Overtime PIRS Accom Municipal Employee Total $512,400 $25,256 $958 $33,750 $63,000 $635, $597,800 $29,466 $1,117 $39,375 $73,500 $741, $683,200 $33,675 $1,277 $45,000 $84,000 $847,152

19 Strategy to Accommodate Policing Costs If Fernie exceeds 5,000 in 2016 costs are estimated to be $1.2 million It s likely that we would also be responsible for construction of a new detachment The current Five-Year Financial Plan does not anticipate Policing Costs Based on currently budgeted tax collection in 2016 increased exp of $1.2 million would require a tax increase of approximately 22% (doesn t include new detachment) Options to accommodate policing costs Incrementally increase annual tax collection in anticipation of reaching 5,000 in 2016? 2021? Wait until we reach 5,000 then implement one time tax increase Options for alternate payment structure?

20 Potential and Identified Adjustments Identified Operating Budget Reductions Non Market Assessment Change Adjustment (preliminary) $30,000 EVPTSA escalation (0.3%) $ 8,000 Wage & Benefit savings (preliminary) $60,000 $98,000 Potential Operating Budget Increases Leisure Services Service Level Enhancements $ 44,000 Snow Removal Service Level Enhancements $? IAFF Collective Bargaining $? Provision for policing costs $?. $?. $?

21 Next Meeting March 4, 10:00 a.m. Incorporate direction from today s meeting into Strategic Plan Present final document to Council for endorsement Discuss any outstanding issues related to Operating budget