REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE PUBLIC WORKS AND UTILITIES DEPARTMENT CAPITAL PROJECTS UPDATE

Transcription

1 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE PUBLIC WORKS AND UTILITIES DEPARTMENT ON CAPITAL PROJECTS UPDATE September 7, 2016 PURPOSE To provide Council with detailed financial information on capital projects that have been completed or are in progress for the fiscal year, and to seek Council's consideration to transfer any surplus budget funds back to the original funding source (e.g., Development Cost, borrowing, capital reserve, etc.). SUMMARY In October 2015, the Capital Projects Division provided Council with a report that contained preliminary financial information on capital projects that were under construction or almost complete. The 2015 report committed staff to bringing detailed information on these projects back to Council when the actual financial details of the projects were complete. This report includes the detailed information for the 2015 projects and current information for the 2016 projects that are complete or in progress. The Capital Projects Division is responsible for the administration and delivery of the City's annual Capital Plan. In 2015/2016, the Capital Projects Division, with direct and indirect support from all other departments, managed capital expenditures of approximately $65 million. The capital projects presented to Council in October 2015 have been completed, and the 2016 capital projects have been completed or will be completed in early 2017 (Attachments "A" and "B"). RECOMMENDATION: That Council: a) Receive this report for information; and b) Authorize staff to transfer any surplus budget funds from the 2016 capital projects back to their appropriate funding source if the project is under budget when it is complete. COUNCIL POLICY There is no applicable Council policy. S:\DCS\Jobs (c3)\249946_capital Projects Update_REP\249948_Capital Projects Update_REP.docx

2 CAPITAL PROJECTS UPDATE September 7, 2016 Page 2 DISCUSSION In 2015/2016, the Capital Projects Division was responsible for delivering approximately $65 million in capital projects, not including maintenance capital projects. The following is a summary of the year in review, as well as a list of the projects' status and budget forecasts. The financial information included is the most current estimate, given the available information. It should be noted that this report outlines the capital construction projects for 2015 and 2016 and does not include deferred projects, design of projects, or ongoing annual maintenance capital Capital Projects Year in Review The following is a list of what works well within the Capital Projects Division: Stable staff for 2015/2016; Full-time support for the City's environmental services and stormwater projects; Administration providing direction on roles and responsibilities; Making progress toward identifying the difference between maintenance capital and capital projects; Completing capital projects on time so tax dollars are used when requested and/or approved; Creating and utilizing a corporate estimating policy for capital projects in concert with Development and Engineering Services; Meeting monthly with project stakeholders to help with improved communication and project tracking; Making significant progress regarding consistent communication and engagement for capital projects; and Committing to a strong communication strategy for capital construction projects. The following is a list of areas for improvement in the Capital Projects Division: Continued growth with respect to the role of the division; Continued work on aligning the timing of construction tenders with the local market; Development of more tools for budget tracking and consistent service delivery; Continued work on communication with internal departments and stakeholders; and Annual review of contract documents and templates. Overall, the 2015 capital projects came in under budget by 5.7%, and the 2016 projects are forecast to be under budget by 3%. The final budget forecast will need to be adjusted once all of the projects have been completed; however, in general, the list of projects is on or under budget. S:\DCS\Jobs (c3)\249946_capital Projects Update_REP\249948_Capital Projects Update_REP.docx

3 CAPITAL PROJECTS UPDATE September 7, 2016 Page 3 FINANCIAL IMPLICATIONS Staff have summarized the actual project costs for 2015 and forecasted the costs for 2016 capital projects (Attachment "A" and "B"). Staff recommend that in situations where the projects are under budget, the funds be transferred back to the original funding source (e.g., arterial roads, water utility, etc.). In situations where the project has come in (or is forecast to come in) over budget, the reasons for the over-expenditure have been analyzed and, where the expenditures are valid, funding has been used from existing budgets. In other instances, where the over-expenditure or potential over-expenditure is based on a change in project scope or a problem encountered during completion of the project, a formal report will be brought forward to Council to request authorization to spend that additional money. COMMUNICATIONS PLAN The Capital Projects Division has been working with the Communications and Community Engagement Division on capital projects. We are working on a consistent approach for all capital projects, and the goals are transparency, courtesy, proactive planning, strong communications, and effective stakeholder engagement was a successful year for our projects from a communications perspective, and we will continue to work on this going forward. Strong project management and fiscal responsibility will remain top priorities for capital projects; however, communication and public engagement will also be top priorities. J. Fretz, P.Eng. Public Works and Utilities Director Approved for Council Consideration: Concurrence: K. Humphrey, CPA, CA, Finance Director Author: D. Crundwell, P.Eng., Capital Projects Manager DC/ts/dla Attachments S:\DCS\Jobs (c3)\249946_capital Projects Update_REP\249948_Capital Projects Update_REP.docx

4 CAPITAL PROJECTS 2015 Capital Project Project Description Status Budget General Funding Source Forecast Variance River Street High lift Station - Install Stand-by Power Installation of backup generator and other electrical equipment at the River Street High Lift station. Complete $1,150,000 Future Capital Reserve $650,000 $500,000 East Trans-Canada Highway - Sanitary Main Upgrades Sanitary Sewer relining, manhole replacement/relining and Sewer Levies and Future Complete $1,460,000 new sanitary services Capital Reserve $1,350,000 $110,000 South Primary Lift Station Improvements Complete replacement of pumps and electrical equipment for the South Primary Lift Station. The project also included a Complete $2,550,000 Sewer Levies and Development Cost $2,300,000 $250,000 new building for the electrical infrastructure. Dallas Drive Sanitary Twinning Twinning of the sanitary main, water main relocation, road reconstruction and concrete curb/gutter/sidewalk construction Complete $2,200,000 Development Cost and Sewer Levies $1,350,000 $850,000 Falcon Lift Station Replacement Development Cost Replace the Falcon Road lift station including new electrical, Complete $915,000 and Sanitary and add standby power for the Oriole stormwater lift station. Sewer Reserve $1,100,000 -$185,000 Mission Flats Landfill Electrical Upgrade New electrical service and meter for Mission Flats Landfill Complete $80,000 Solid Waste Reserve $80,000 $0 Mission Flats Landfill Gas Collection System Collection and flaring of methane gas at Mission Flats landfill. This phase was completion of the flare stack and electrical/mechanical infrastructure Complete $650,000 Solid Waste Reserve $650,000 $0 North Shore Community Police Office Renovate the old KIA dealership at th Street to house the new North Shore Community Police Office. Highland Drive Widening - Valleyview / Qu'Appelle Completion of landscaping from Valleyview Drive to Qu'Appell Complete $500,000 Columbia Street Upgrades Road widening, construction of left turn bays, signalization, lighting upgrades and pedestrian improvements. Complete $600,000 Debt and RCMP Reserve $950,000 -$350,000 Complete $4,795,000 Development Cost and Debt Debt and Development Cost $450,000 $50,000 $4,200,000 $595,000 12th Street Road Reconstruction Collector road reconstruction from Lethbridge Ave. to Tranquille road, including pedestrian upgrades, lighting and parking. Complete $1,630,000 Property Taxes, Community Works and Future Capital Reserve $1,550,000 $80,000 Erona Place Reconstruction Local road reconstruction Complete $125,000 Property Taxes $115,000 $10,000 McQueen Drive Reconstruction Local road reconstruction Complete $200,000 Property Taxes $180,000 $20,000 Nicolani Drive Reconstruction Local road reconstruction Complete $250,000 Property Taxes $230,000 $20,000 McInnes Place Reconstruction Local road reconstruction Complete $60,000 Property Taxes $50,000 $10,000 Pinegrove Road Reconstruction Local road reconstruction Complete $120,000 Property Taxes $110,000 $10,000 Overlanders Bridge Rehabilitation Structural repairs the bridge deck, membrane replacement and repaving of the Overlanders bridge and Fortune Drive Overpass. Work also included repair and replacement of the west sidewalk, replacement of all lighting on/around the Complete $10,375,000 Debt and Property Taxes $10,075,000 $130,000 bridge and pedestrian improvements at the Fortune Drive Overpass. Guerin Greek Channel Improvements Stream channel grading between Pacific Way and Hugh Allan, vegetation and debris removal, rip-rap armouring and Complete $1,130,000 Future Capital Reserve and Development Cost $1,080,000 $50,000 culvert restoration. 6th Ave Drainage Upgrades Installation of new manholes, sidewalk reconstruction and grading. Complete $50,000 Community Works Fund $50,000 $0 Strathcona Drainage Upgrades DFA Channel Restoration Complete $125,000 Community Works Fund $125,000 $0 Springhill Creek Drainage Repair DFA Channel Restoration Complete $500,000 Community Works Fund $500,000 $0 Trophy Court Gully Rehabilitation DFA Channel Restoration Complete $500,000 Community Works Fund $500,000 $0 Peterson Creek Channel/604 Nicola Drainage Improvements DFA Channel Restoration Complete $125,000 Future Capital Reserve $135,000 -$10,000 Springhill Creek/1435 Summit Drive Drainage Improvements DFA Channel Restoration Complete $225,000 Future Capital Reserve $250,000 -$25,000 Springhill Creek/Peterson Creek Bridge Drainage ImprovemenDFA Channel Restoration Complete $130,000 Future Capital Reserve $180,000 -$50, Rogers Way Storm Improvements Culvert relocation, replacement and road reconstruction Complete $260,000 Property Taxes $260,000 $0 ISC Dressing Room Renovations Renovate visitors dressing room at ISC Complete $180,000 Gaming Reserve $150,000 $30,000 Attachment "A"

5 CAPITAL PROJECTS 2015 Capital Project Project Description Status Budget General Funding Source Forecast Variance Westsyde Water Park Construct new spray park including utilities Complete $450,000 Future Capital Reserve and Contractors/Others $450,000 $0 Riverside Park Family Washroom Construct new gender neutral washroom at Riverside Park Complete $120,000 Gaming Reserve and Grants $110,000 $10,000 Rose Hill Park Construct new parking lot at Rose Hill Park Complete $100,000 Gaming Reserve $100,000 $0 Boys/Girls Club Demolition Demolish the existing Youth Centre building on MacArthur Island and rebuild a gravel parking lot Complete $400,000 Property Taxes $500,000 -$100,000 Old Courthouse Renovations Renovations including removal of hazardous materials Complete $225,000 Future Capital Reserve $225,000 $0 Franklin Road and Centennial Park Pedestrian Upgrades New sidewalk and pedestrian improvements Complete $150,000 Community Works Fund $150,000 $0 11th/Columbia - Pedestrian Crossing Upgrades New pedestrian crossing signal Complete $275,000 Community Works Fund $250,000 $25, Arterial Roads Rehabilitation - Aberdeen Drive Milling and paving Aberdeen Drive from Pacific Way to Highway 5A. Work also involves the replacement of sanitary, storm, and water surface castings; concrete repairs on the Complete $850,000 Property Taxes $850,000 $0 curb, gutters, sidewalks and installing a left turn lane on Aberdeen Drive at Van Horne Drive Dickenson/Walkem Road Safer Schools Project New sidewalk and pedestrian improvements Complete $265,000 Community Works Fund $265,000 $0 West Highlands Clubhouse Gaming Reserve and Renovation of old clubhouse into new community centre at Complete $600,000 Development Cost West Highlands Park $750,000 -$150,000 Aberdeen Booster Station Emergency Repairs Emergency repairs to process piping and valves at the Aberdeen Booster Station Complete $400,000 Future Capital Reserve $275,000 $125,000 Totals $34,720,000 $32,545,000 $2,005,000

6 CAPITAL PROJECTS 2016 Capital Project Project Description Status Budget General Funding Source Forecast Variance North Shore Emergency Intake Construct new intake on the North Thompson as an emergency water source. Project includes property acquisition, new building, electrical infrastructure and mechanical/process piping. Out for Tender $9,150,000 Grants, Future Capital Reserve Development Cost and Debt $9,000,000 $150, Pacific Way Upgrades Rayleigh Full Depth Reclamation Biosolids Review and Assessment KSTC - Flood Dyke Upgrades Kamloops Resource Recovery Center Water main replacement from Howe Road to Greystone, road reconstruction, milling/paving, construction of left turn bays, concrete curb/gutter/sidewalk repairs, storm/sanitary repairs and active transportation improvements. Full depth reclamation (grinding and recompaction) and paving on Sabiston Court, Sabiston Road, Strawberry Lane and Chilco Avenue in Rayleigh Study to support the short and long term options for Biosolids treatment, handling and use Repairs and Improvements to the dyke and berms at the Kamloops Sewage Treatment Center Studies and Design of infrastructure to support the capital improvements for the KRRC Milling and Paving (50mm) from Hillside Drive to Columbia Street 75% Complete $3,450,000 Water Utility, Property Taxes and Development Cost $3,100,000 $350,000 Complete $350,000 Property Taxes $300,000 $50,000 25% Complete $75,000 Sewer Utility $75,000 $0 Complete $1,050,000 Future Capital Reserve $1,050,000 $0 50% $275,000 Debt $275,000 $0 Notre Dame Drive - Arterial Road Improvements Complete $750,000 Property Taxes $650,000 $100,000 Tranquille Road - Arterial Road Improvements Milling and Paving (50mm) from 8th Street to 13th Street Complete $550,000 Property Taxes $450,000 $100,000 Grasslands Blvd Extension Construct new collector road to connect Grasslands Blvd from Cantle Drive to Woodrush Drive Tender Fall 2016 $2,150,000 Development Cost $2,150,000 $0 Richmond Avenue Reconstruction Collector road reconstruction from 7th Street to Schubert Drive, including pedestrian upgrades, lighting and parking. 50% Complete $1,500,000 Property Taxes $1,350,000 $150,000 11th Street Reconstruction Local road reconstruction Complete $315,000 Property Taxes $300,000 $15,000 Brentwood Avenue Local road reconstruction 90% Complete $900,000 Property Taxes $815,000 $85,000 Glasgow Place Local road reconstruction 95% Complete $225,000 Property Taxes $200,000 $25,000 Richards Place Local road reconstruction 50% Complete $195,000 Property Taxes $150,000 $45,000 Tumbleweed Bridge Rehabilitation Bridge rehabilitation including repairs to the soffits, piers, pier caps and girders Complete $550,000 Property Taxes $550,000 $0 Public Works Yard Reorganization Civil works including grading, new stormwater network, sanitary servicing, water servicing and road construction. Project also includes new fire training center for KFR and new Complete $2,950,000 Contractors and Other $2,950,000 $0 solid waste building Strathcona Drainage Upgrades DFA Channel Restoration 25% Complete $200,000 Community Works Fund $200,000 $0 Springhill Creek Drainage Repairs DFA Channel Restoration Complete $400,000 Community Works Fund $400,000 $0 Hugh Allan Drive Drainage Improvements Grading, landscaping to prevent flooding of private property during major storm events Complete $45,000 Property Taxes $45,000 $0 Valley View Arena Storm Upgrades Stormwater culvert realignment and replacement Design 75% Complete $150,000 Property Taxes $150,000 $0 Hillside Drainage Repairs New stormwater pipe network and stormwater detention pond Completion Spring 2017 $1,300,000 Property Taxes, Tax Sale, Future Capital Reserve $1,300,000 $0 McDonald Park Waterpark Construction of a new waterpark at McDonald Park Complete $500,000 Community Works Fund $599,000 -$99,000 Westsyde Pool Retrofit/Repairs Renovations include foundation improvements, roof replacement and major building envelope upgrades 25% Complete $3,100,000 Community Works Fund $3,100,000 $0 Canada Games and Aquatic Center Design Pre-design report to address building envelope failures at the CGAC Pre-design Complete $75,000 Community Works Fund $75,000 $0 Courthouse Retaining Wall Reconstruction Replacement of failed retaining wall on the Courthouse property Complete $75,000 Future Capital Reserve $65,000 $10,000 Summit Sidewalk Improvements Pedestrian improvements from Summit Shopping Center to Columbia Street 90% Complete $150,000 Community Works Fund $150,000 $0 McGill Summit Right Turn Channelization New concrete curbs and asphalt to improve intersection sight angles 90% Complete $150,000 Contractors and Others $150,000 $0 Totals $30,580,000 $29,599,000 $981,000 Attachment "B"