Governance Department

Transcription

1 Governance Department 1 P a g e

2 Service Area: Governance Governance Roll-up Approved Q2 Approved Proposed Proposed Proposed Actual Budget Forecast Budget Budget Budget Budget REVENUES Tax Revenue $17,984,015 $19,361,028 $19,361,028 $19,929,011 $20,018,064 $21,040,778 $21,532,689 Activity Revenue 1,102,612 1,143,650 1,143,650 1,170,700 1,129,000 1,147,000 1,153,680 Grant Revenue 659, , , , , , ,404 Other Revenue 273, , , , , , ,380 TOTAL REVENUES 20,019,836 21,448,145 21,451,209 22,054,478 22,099,968 23,163,182 23,668,153 EXPENDITURES FTE Count Wages & Benefits 630, , , , , , ,733 Contracted & General Services 723, , , , , , ,850 Materials, Goods & Supplies 527 2,200 1,816 1,200 1,200 1,200 1,224 Other Expenses 41,428 37,000 37,000 38,000 40,000 42,000 44,000 Internal Charges 235, , , , , , ,800 TOTAL EXPENDITURES 1,631,162 1,667,998 1,667,176 1,721,402 1,713,965 1,744,079 1,774,607 REVENUES LESS EXPENDITURES 18,388,674 19,780,147 19,784,033 20,333,076 20,386,003 21,419,103 21,893,546 Associated Amortization 18,504 6,688 6,688 6,688 6,688 6,688 6,822 Transfers to Reserves (4,543,988) (4,320,551) (4,320,551) (4,503,589) (4,512,184) (4,653,550) (4,736,437) Transfers from Reserves 7,569 4,000 4,000 Tax Funding Generated 13,852,255 15,463,596 15,467,482 15,829,487 15,873,819 16,765,553 17,157,109 2 P a g e

3 Service Area: Governance Council & Legislative (1 of 4) Mayor & Council The role of council can be summarized as: Making policy council makes decisions that fall within its delegated powers. These decisions range from informal to regulatory and include, service levels, regulatory conditions, and resource allocations. Setting direction council determines the strategies that will be pursued and the services that will be delivered. These directions provide day-to-day guidance to staff and a road map for the community. Representing the public interest while individual councillors may advocate specific interests at any given time, it is the responsibility of council as a whole to represent the broad interests of the community. Governance Council and Legislative Operating Budget Approved Q2 Approved Proposed Proposed Proposed Actual Budget Forecast Budget Budget Budget Budget REVENUES Other Revenue $10,902 $500 TOTAL REVENUES 10, EXPENDITURES FTE Count Wages & Benefits 280, , , , , , ,946 Contracted & General Services 82,815 57,590 58,806 54,140 53,400 53,400 53,582 Materials, Goods & Supplies 47 2,000 1,000 1,000 1,000 1,000 1,020 Internal Charges 48,000 53,200 53,200 53,300 52,000 53,400 54,800 TOTAL EXPENDITURES 411, , , , , , ,348 REVENUES LESS EXPENDITURES (400,123) (406,013) (405,876) (444,048) (442,980) (450,994) (459,348) Associated Amortization 6,663 5,566 5,566 5,566 5,566 5,566 5,677 Transfers to Reserves (2,155) (7,405) (7,405) (8,905) (10,900) (10,900) (11,070) Transfers from Reserves 7,569 4,000 4,000 Tax Funding Required (394,709) (409,418) (409,281) (452,953) (453,880) (461,894) (470,418) 3 P a g e

4 Service Area: Governance Council and Legislation (1 of 4) COUNCIL EXPECTATIONS 1) Council uses the Canada National Parks Act, Banff National Park Management Plan, Incorporation Agreement, Municipal Government Act, and Banff Community Plan as its primary guiding documents 2) Council uses an annual Financial Plan to govern the financial direction of the Municipality 3) Council uses an annual Service Review process to govern the level of programs and services in our community 4) Council uses the 4-year Strategic Plan to set long range goals for the Town of Banff 5) Council will meet twice a year to review their own performances as a governing board 6) Council will meet twice a month with the Town Manager to review organization performance 7) Council will pass a three year operating budget updated annually 8) Council will pass a ten year capital budget updated annually 9) Council will ensure master plans and reports (satisfaction surveys, social assessment, transportation, housing, recreation, trails, economic prosperity) are used to guide the future 10) Council will be guided by 110 year asset management plan Service Level Maintained Successes o Four year strategic plan used as a summary of tactics from all master plans and housing strategy o Managing/sharing the volume of detailed information Challenges/Opportunities o Managing amount of information available o Regular review of 4 year strategic plan/community satisfaction survey o Ensure we are mindful of limited resources o Ensuring robust debate o Community engagement o Ensuring all voices are heard respectfully o Communication about committee /strategic work o Council representation on AUMA and FCM boards/committees o Smooth transition to newly elected council o Responding to new information received (i.e. Emergency Preparedness) 2018 Priorities: Priority Status Create new 4 year Strategic Plan Workshop/RFD Engage/participate in 2020 new Parks Management Plan process 2019 Strategic Plan Priorities: Policy for council member appointments to committees and boards Consider forgoing FCM and AUMA conventions in favour of a tourism focused familiarization trip. Communication Format (RFD/Briefing/Policy/Bylaw/Workshop/Etc.) New Policy 4 P a g e

5 Tax Levy Calculation Tax Levy Calculation Inflation 1.9% 2.0% 2.0% Prior Year Amended Tax Levy Budget $19,401,000 $20,061,682 $21,067,178 Inflation 368, , ,344 Base Levy $19,769,619 $20,462,916 $21,488,521 Growth 60, , , Maximum Starting Tax Levy $19,829,619 $20,522,916 $21,548,521 School Tax Occupation Previously Approved Service Level Changes Phase Out of Budgeted Wage/Benefit/Training Savings 30,000 Transit Hub - Operating Impact 39,600 39,600 Banff Rec Grounds - Operating Impact 60,689 40,000 42,595 Increased Transit Shelters & Bus Stop Improvements 60,500 60,500 Increased Transfer to General Capital Reserve 47,239 47,239 Increased Transfer to Fleet Reserve 10,933 10,933 Increased Transfer to Fire Reserve 32,567 32,567 Funding for Downtown District Recycling Depots 32,750 32,750 Increased Frequency on Banff Local Routes - Phase 2 261, Visitor Experience Communications Partnership (23,333) (30,000) Wildfire Risk Analysis for Banff (15,000) Increased Long Range & Strategic Planning (80,000) Bow River Trail Connection Lighting - Operating Impacts 4,700 Shuttle Rental for 2019 Service Liricon Lot 62,000 (62,000) Shuttle Service on Liricon Lot 124,500 Calgary - Banff Summer Bus Service (120,000) Woonerf - Caribou/Wolf Street 31,500 (31,500) Planning Committee Member Compensation 19,000 Extend Long Term & Strategic Planning Position 48,800 Total Funding Requirement Increase/(Decrease) from Previously Approved Service Level Adjustments 237, ,353 11,095 Tax Levy Cap $20,066,864 $21,085,269 $21,559,616 Tax Levy Below Cap (5,182) (18,091) (773) Tax Levy $20,061,682 $21,067,178 $21,558,843 5 P a g e

6 Service Area: Governance General Municipal (2 of 4) General Municipal Section 3 of the Municipal Government Act states that the purpose of municipalities as: To provide good government. To provide services, facilities or other things that, in the opinion of council, are necessary or desirable for all or a part of the municipality. To develop safe and viable communities. The Incorporation Agreement sets out the purposes of the Town: 1. To maintain the townsite as part of a World Heritage Site; 2. To serve, as its primary function, as a centre for visitors to the Park and to provide such visitors with accommodation and other goods and services; 3. To provide the widest possible range of interpretive and orientation services to Park visitors; 4. To maintain a community character which is consistent with and reflects the surrounding environment; and General Municipal To provide a comfortable living community for those persons who need to reside in the townsite in order to achieve its primary function Approved Q2 Approved Proposed Proposed Proposed Actual Budget Forecast Budget Budget Budget Budget REVENUES Tax Revenue $17,984,015 $19,361,028 $19,361,028 $19,929,011 $20,018,064 $21,040,778 $21,532,689 Activity Revenue 894, , , , , , ,100 Grant Revenue 659, , , , , , ,404 Other Revenue 262, , , , , , ,380 TOTAL REVENUES 19,800,909 21,239,495 21,242,059 21,842,778 21,879,968 22,941,182 23,444,573 EXPENDITURES Contracted & General Services 625, , , , , , ,620 Other Expenses 41,428 37,000 37,000 38,000 40,000 42,000 44,000 Internal Charges 8,500 9,400 9,400 9,400 9,200 9,400 9,700 TOTAL EXPENDITURES 675, , , , , , ,320 REVENUES LESS EXPENDITURES 19,125,594 20,563,595 20,566,159 21,165,378 21,200,768 22,257,782 22,757,253 Transfers to Reserves (4,540,033) (4,311,096) (4,311,096) (4,492,634) (4,497,634) (4,639,000) (4,721,717) Tax Funding Generated 14,585,561 16,252,499 16,255,063 16,672,744 16,703,134 17,618,782 18,035,536 6 P a g e

7 Service Area: Governance General Municipal (2 of 4) COUNCIL EXPECTATIONS 1) Council benchmarks its taxes and fees to comparable municipalities 2) Council will work to diversify municipal revenue streams to better align with other tourist centered municipalities 3) Provide long term funding for capital reserves 4) Review capital reserve target funding levels at a minimum every four years 5) Reserve funding returns to council if targets are not being met Service Level Maintained Successes o Infrastructure sustainability(guides the amount required for reserves) o Consistent consideration of cost recovery o Council and admin commitment to funding infrastructure deficit: Water Reserve, Staff Housing, Transit & Garbage, Fleet and Fire are fully funded General reserve is budgeted to be fully funded by the end of 2026 Sewer reserve is budgeted to be fully funded by the end of 2028 Challenges/Opportunities o Providing long term funding mechanisms for capital reserves o Integrating benchmarking process into the service review o Seek self-funding of long term infrastructure replacement 2018 Priorities: Priority Status Integrate 10-year Capital Plan to 110-year Reserve Analysis 2019 Priorities: Add 10-year trending analysis of taxes and fees to annual Service Review Budget process Communication Format (RFD/Briefing/Policy/Bylaw/Workshop/Etc.) 7 P a g e

8 Estimated Total Commercial/Residential Property Taxes 8 P a g e

9 Municipal Utility Rate Table ( ) Municipality Per Cubic Metre Water Monthly Fixed Rate Annual Residentia l Estimate * Rank Per Cubic Metre Monthly Fixed Rate Annual Residentia l Estimate * Total Tax Rates Annual Rank Water & Rank Residential Sewer Non- Residentia Residentia l l Trend** Trend** Trend** Trend** Airdrie $1.64 $1.71 $19.60 $22.20 $ $1.60 $1.79 $24.03 $29.40 $ $1, Banff $0.93 $0.95 $4.94 $4.99 $ $1.89 $2.01 $11.64 $13.31 $ $ Beaumont $1.63 $1.77 $14.80 $14.80 $ $1.44 $1.49 $9.26 $9.26 $ $ Brooks $0.95 $0.99 $21.34 $22.20 $ $0.00 $0.00 $17.68 $17.98 $ $ Calgary $1.74 $1.67 $15.59 $15.33 $ $1.39 $1.49 $24.72 $25.69 $ $ Camrose $1.920 $1.919 $26.41 $26.41 $ $0.83 $0.84 $25.93 $25.93 $ $1, Canmore $0.77 $0.81 $16.97 $17.35 $ $1.64 $1.72 $36.07 $36.89 $ $1, Chestermere $1.33 $1.33 $28.01 $28.01 $ $1.25 $1.25 $40.89 $40.89 $ $1, Cochrane $1.16 $1.16 $5.60 $5.70 $ $2.26 $2.26 $5.60 $5.70 $ $ Drayton Valley $1.80 $2.00 $4.55 $4.60 $ $2.05 $2.45 $0.00 $0.00 $ $ Drumheller $1.70 $1.79 $13.37 $14.04 $ $2.06 $2.10 $12.82 $13.08 $ $ Edson $1.85 $1.09 $13.25 $13.25 $ $1.85 $1.85 $18.50 $6.62 $ $ Grande Prairie $1.50 $1.54 $11.08 $11.33 $ $2.07 $2.13 $8.69 $8.90 $ $ High River $0.91 $0.91 $9.62 $9.63 $ $1.81 $1.81 $8.75 $8.75 $ $ Hinton $0.00 $0.00 $31.66 $34.83 $ $0.00 $0.00 $13.79 $14.48 $ $ Innisfail $2.20 $2.25 $10.00 $10.00 $ $3.05 $3.15 $15.00 $10.00 $ $1, Jasper $1.23 $1.30 $0.00 $0.00 $ $1.70 $1.89 $0.00 $0.00 $ $ Leduc $2.10 $2.30 $9.84 $9.84 $ $1.47 $1.56 $7.75 $7.75 $ $ Lethbridge $1.20 $1.22 $10.20 $10.20 $ $0.94 $0.96 $8.40 $8.40 $ $ Morinville $2.04 $2.26 $20.53 $20.97 $ $1.10 $1.25 $18.56 $18.93 $ $1, Okotoks $1.51 $1.55 $7.33 $8.02 $ $2.05 $2.10 $7.63 $8.00 $ $ Olds $2.69 $2.74 $12.83 $12.83 $ $4.23 $4.33 $18.40 $18.40 $ $1, Oyen $2.72 $2.72 $26.25 $26.25 $ $0.76 $0.76 $7.50 $7.50 $ $ Peace River $2.31 $2.49 $0.00 $0.00 $ $2.31 $2.49 $0.00 $0.00 $ $ Rocky Mountain House $0.67 $0.67 $27.18 $27.18 $ $0.385 $0.385 $12.83 $12.83 $ $ St. Albert $1.62 $1.67 $9.76 $10.06 $ $1.70 $1.75 $10.27 $10.67 $ $ Stettler $2.78 $2.79 $10.00 $10.00 $ $0.00 $0.00 $22.00 $22.25 $ $ Strathmore $2.23 $2.35 $7.18 $7.55 $ $1.76 $1.85 $28.04 $32.58 $ $1, Sundre $2.25 $2.25 $20.50 $20.50 $ $1.35 $1.35 $20.50 $20.50 $ $1, Taber $1.06 $1.06 $25.55 $25.55 $ $0.79 $0.79 $27.36 $27.36 $ $ Wetaskiwin $2.44 $2.50 $28.13 $28.83 $ $0.00 $0.67 $25.99 $26.65 $ $1, Whitecourt $1.09 $1.14 $6.56 $6.89 $ $1.17 $1.32 $6.56 $6.89 $ $ Average $1.62 $1.65 $14.64 $14.98 $ $1.47 $1.56 $15.47 $15.49 $ $ *Assuming an average consumption of 153 cubic metres **For utility rates that remained the same as the previous year, a down arrow appears. Sewer Tax Rates Non- Residentia l 9 P a g e

10 Service Area: Governance Town Manager (3 of 4) Town Manager The Town Manager, also referred to as the Chief Administrative Officer, is responsible for all Town of Banff operations. Reporting directly to Town Council, the Town Manager works to implement the organization's operating direction guided by the 4-year Strategic Plan and Service Review processes and ensures measurements are in place to track municipal progress. Town Manager Operating Budget Approved Q2 Approved Proposed Proposed Proposed Actual Budget Forecast Budget Budget Budget Budget EXPENDITURES FTE Count Wages & Benefits $350,411 $372,085 $369,864 $383,454 $376,686 $387,985 $399,787 Contracted & General Services 15,232 12,100 12,100 12,400 12,400 12,400 12,648 Materials, Goods & Supplies TOTAL EXPENDITURES 366, , , , , , ,639 REVENUES LESS EXPENDITURES (366,116) (384,385) (382,780) (396,054) (389,286) (400,585) (412,639) Associated Amortization 1,421 1,122 1,122 1,122 1,122 1,122 1,144 Transfers to Reserves (1,800) (2,050) (2,050) (2,050) (3,650) (3,650) (3,650) Tax Funding Required (367,916) (386,435) (384,830) (398,104) (392,936) (404,235) (416,289) 10 P a g e

11 Service Area: Governance Town Manager (3 of 4) COUNCIL EXPECTATIONS 1) The Town Manager fosters a progressive and desirable workplace culture where innovation, originality and diversity are valued 2) The Town Manager assembles an outstanding senior management team; achieving results through support and collaborative expertise 3) The Town Manager takes responsibility to execute Council s vision and assumes accountability for results 4) The Town Manager conveys the decisions of Council to administration and champions Administration s recommendations to Council. 5) The Town Manager provides sound, unbiased advice and direction to Council and to the senior management team 6) The Town Manager uses a Performance Benchmarking process to govern the effectiveness of Municipal programs and services 7) Council priorities will be the basis for the town managers annual objectives 8) Town Manager provides information on emerging issues (Provincial and Federal and locally) Service Level Maintained Successes o Good relationship with Council o Knowledge of the governing legislation o Politically aware o Strong leader while providing autonomy o Openness to meet with public o Strong dependence on priority setting o Strong financial oversight o Willing to take creative risk o Results oriented o Priority work plan oriented o Assembled outstanding administrative team o Understanding of repercussions of decisions o Knowledge of the political decision making process o Administration of relationship with council o Championing revenue opportunities from sources other than taxes o Bridge service level information with the budget process o Interagency cooperation and communication with local stake holders (management plan, traffic, capacity) Challenges/Opportunities o Continue to foster interdepartmental communication o Assimilating benchmarking into the service review o Facilitating meaningful community input into service review/strategic plan 2018 Priorities: Priority Status Manage priorities in 2018 Strategic Plan Work to ensure the community is aware of emergency and evacuation plans 2019 Strategic Plan Priorities: Work to engage community in the Strategic Plan Communication Format (RFD/Briefing/Policy/Bylaw/Workshop/Etc.) 11 P a g e

12 Service Area: Governance Town Owned Lands (4 of 4) Town Owned Lands Five lots in the compound used for vehicle storage and equipment Canoe docks Bear Street parkade Supernet lease 221 Beaver Street Town Owned Lands Operating Budget Approved Q2 Approved Proposed Proposed Proposed Actual Budget Forecast Budget Budget Budget Budget REVENUES Activity Revenue $208,026 $208,650 $208,650 $211,700 $220,000 $222,000 $223,580 TOTAL REVENUES 208, , , , , , ,580 EXPENDITURES Contracted & General Services 5,000 5,420 5,000 5,000 5,000 5,000 Materials, Goods & Supplies 7 Internal Charges 178, , , , , , ,300 TOTAL EXPENDITURES 178, , , , , , ,300 REVENUES LESS EXPENDITURES 29,319 6,950 6,530 7,800 17,500 12,900 8,280 Associated Amortization 10,420 Tax Funding Required 29,319 6,950 6,530 7,800 17,500 12,900 8, P a g e

13 Service Area: Governance Town Owned Lands (4 of 4) COUNCIL EXPECTATIONS 1. The Town will maximize benefits received for land under its control 2. Clarity with respect to allowable uses for lands under our control Service Level Maintained Successes o The Town will maximize benefits received for land under its control o Knowledge of assessed and potential values o Fair and open tendering processes ` 2018 Priorities: Priority Status No 2018 Priorities Challenges/Opportunities o Clarity with respect to allowable uses for lands under our control 2019 Priorities: Clarity with respect to allowable uses for lands under our control Communication Format (RFD/Briefing/Policy/Bylaw/Workshop/Etc.) Ongoing discussions with Parks Canada 13 P a g e