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1 Fire Department 1 P a g e

2 Fire Department Operating Budget Roll-up Q3 Proposed Proposed Proposed Description Budget Forecast Budget Budget Budget REVENUES Activity Revenue $363,951 $379,375 $378,600 $370,800 $390,400 Grant Revenue 201,880 Other Revenue 10,000 10,000 10,000 10,000 10,000 TOTAL REVENUES 373, , , , ,400 EXPENDITURES FTE Count Wages & Benefits 730, , , , ,049 Contracted & General Services 105, , , , ,150 Materials, Goods & Supplies 70,000 65,500 71,000 71,000 71,000 Internal Charges 66,000 66,000 70,500 71,600 73,200 TOTAL EXPENDITURES 972, ,477 1,032,727 1,053,521 1,076,399 REVENUES LESS EXPENDITURES (598,426) (377,222) (644,127) (672,721) (675,999) Associated Amortization 89, ,030 97,538 85,095 85,095 Transfers to Reserves (87,700) (289,580) (89,300) (91,000) (92,700) Tax Funding Required (686,126) (666,802) (733,427) (763,721) (768,699) 2 P a g e

3 Fire Department Department Services Summary Summary Charts - This section can provide graphical information examples are provided below for Council to decide which would be the most beneficial to the reader of the document or if there are other that are not listed that should be added. 3 P a g e

4 Fire Department Department Services Summary 4 P a g e

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6 Service Area: Fire Emergency Response and Training (1 of 3) This service area includes the preparation and response to multiple potential emergency situations. The most common types of emergencies are motor vehicle collisions, fires, hazardous spills, false alarms, and other incidents. The preparation and training is to ensure that the 4.5 full time and 31 part time are as prepared as possible for any potential emergency. Medical Emergencies account for 35-40% of the responses each year and Chief Officers are trained to the Emergency Medical Responder level and all fire fighters to the Standard First Aid level Operating Budget Emergency Response & Training Q Proposed 2016 Proposed 2017 Proposed Description Budget Forecast Budget Budget Budget REVENUES Activity Revenue $363,951 $379,375 $378,600 $370,800 $390,400 TOTAL REVENUES 363, , , , ,400 EXPENDITURES FTE Count Wages & Benefits 493, , , , ,605 Contracted & General Services 96, , , , ,670 Materials, Goods & Supplies 67,000 62,500 68,000 68,000 68,000 Internal Charges 49,300 49,300 52,600 53,300 54,600 TOTAL EXPENDITURES 706, , , , ,875 REVENUES LESS EXPENDITURES (342,079) (331,896) (368,159) (389,796) (385,475) Associated Amortization 89, ,030 97,538 85,095 85,095 Transfers to Reserves (84,050) (84,050) (85,650) (87,350) (89,050) Tax Funding Required (426,129) (415,946) (453,809) (477,146) (474,525) 6 P a g e

7 Service Area: Fire Emergency Response and Training (1 of 3) Council Expectations: 1) Continue the high level of service 2) Reputation of the department remains high 3) Interagency continues to enhance service 4) Continue to ensure fairness and equity in cost sharing with the ID 5) Maintain equipment at a high level 6) Respond to medical emergencies as appropriate 2014 Priorities: Update fire underwriters survey Capital Reserve analysis Training support for paid on-call membership Pump Truck RFP 2015 Priorities: Update fire underwriters survey various scenarios to 2050 completed in excel format RPF going out to tender end of November complete From your perspective what is working well with Emergency Response and Training? Highly effective and efficient department Quickness ( chute time) in responding to calls High quality of professionalism Willingness of employers Recruitment and retention Sense of morale and commitment Full confidence and respect of the community Relationships with Parks, EMS and RCMP Training program Response protocols Firefighting strategies and tactics (positive pressure attack) Health and wellness program From your perspective what areas need attention with Emergency Response and Training? Capital Reserves increase Paid on call member compensation review Training program variety (keeping members engaged and current) Continue to develop our relationships with neighbouring municipalities Involvement in Calgary Regional Emergency Services Training (CREST) group and Region 6 fire chief meetings 7 P a g e

8 Service Area: Fire Prevention & Code Compliance (2 of 3) This service area includes activities related to the prevention of fire, fire safety education and compliance to the fire and safety code act. The annual fire prevention week activities, community education, fire code inspections and grease trap and back flow prevention inspections all fall within this service area. Fire Prevention & Code Compliance Operating Budget Q3 Proposed Proposed Proposed Description Budget Forecast Budget Budget Budget REVENUES Other Revenue $10,000 $10,000 $10,000 $10,000 $10,000 TOTAL REVENUES 10,000 10,000 10,000 10,000 10,000 EXPENDITURES FTE Count Wages & Benefits 219, , , , ,550 Contracted & General Services 6,055 6,428 6,480 6,480 6,480 Materials, Goods & Supplies 1,000 1,000 1,000 1,000 1,000 Internal Charges 14,500 14,500 15,600 15,900 16,200 TOTAL EXPENDITURES 241, , , , ,230 REVENUES LESS EXPENDITURES (231,450) (222,001) (241,247) (247,404) (254,230) 8 P a g e

9 Service Area: Fire Prevention, Education & Code Compliance (2 of 3) Council Expectations: 1) Continue to meet the requirement of our Quality Management Plan (QMP) 2) Support other Town of Banff Departments with their inspection requirements 3) Continue high level of education programs 4) Fire Smart Program 5) The best way to fight a fire is to prevent it 2014 Priorities: High School Fire Prevention Program Fire Smart Program Tactical Response Plan More time on the inspection program Collected data on programs for teens. Programs are teacher focussed. Reviewed existing fuel reduction sites and tactical response plan with consultant. Grant application denied for update to plan by Forest Resource Improvement Association of Alberta (FRIAA). New service level request imputed for Priorities: Update Tactical Response Plan / Wildfire Preparedness Guide contingent on Service level request approval. Develop and deliver teen fire prevention program with high school teachers Complete all inspections identified in QMP From your perspective what is working well with Fire Prevention, Education & Code Compliance? Fire prevention programs New Fire Prevention Officer position (started June 1, 2014) Working with youth (play school to Grade 6) Robust inspection program and low fire loss Electronic inspection system From your perspective what areas need attention with Fire Prevention, Education & Code Compliance? Fire Smart Program (tactical response plan update last update in 2008) Review all previous fuel reduction areas for maintenance and identify any future projects Work more effectively with Planning and Development on pre-construction and construction phases 9 P a g e

10 Fire Department New Service Request Wildfire Preparedness Guide Update Objective: To update the Town of Banff Wildfire Preparedness Guide (currently called the Tactical Response Plan). Summary: The Town of Banff started adopting the FireSmart Program in 2004 by implementing short and long term initiatives to reduce the threat and severity of urban interface wildfires. One of the initiatives was to develop a Tactical Response Plan that catalogued infrastructure, identified tactical units and created detailed deployment plans to protect structures during pre-flame impingement, during flame impingement and post-flame impingement. Over the past 10 years a number of structures in town have changed and been constructed. At the same time, a new Provincial Wildfire Preparedness Guide (WPG) has been developed by the Province. By adopting the Provincial model and converting our Tactical Response Plan to the new WPG, we will have updated infrastructure data, updated unit deployment data and adopted current industry practices. It will also allow outside agencies to better assist the Town of Banff during a major wildfire event. Earlier this year the Fire Department applied for a Provincial grant to update our WPG. Unfortunately, we were unsuccessful in our application. I have attached the application submitted to the Province that details the work and timelines of the project. Cost to Implement: A one-time cost to engage a consultant to update - $15,000 Ongoing Operational Cost per year: None foreseen in the near future Resources Required to Implement: External consultant and peer review Resources Required to Maintain: N/A Return on Investment: An updated Town of Banff infrastructure data and Wildfire Preparedness Guide Estimated Delivery Date: Work to begin January 2015 and completed by June 2015 Council Strategic Priority? No Is this an approved Service Review Item? No 10 P a g e

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26 Service Area: Emergency Preparedness (3 of 3) This service area includes activities related to the update, practice and execution of the Town s Emergency Management Plan. This includes tabletop exercises performed every year as well as full scale mock disasters done every five years. Emergency Preparedness Operating Budget Q3 Proposed Proposed Proposed Description Budget Forecast Budget Budget Budget REVENUES Grant Revenue $201,880 TOTAL REVENUES 201,880 EXPENDITURES FTE Count Wages & Benefits 17,697 18,004 27,421 28,121 28,894 Contracted & General Services 3,000 3,000 3,000 3,000 3,000 Materials, Goods & Supplies 2,000 2,000 2,000 2,000 2,000 Internal Charges 2,200 2,200 2,300 2,400 2,400 TOTAL EXPENDITURES 24,897 25,204 34,721 35,521 36,294 REVENUES LESS EXPENDITURES (24,897) 176,676 (34,721) (35,521) (36,294) Transfers to Reserves (1,370) (203,250) (1,370) (1,370) (1,370) Tax Funding Required (26,267) (26,574) (36,091) (36,891) (37,664) 26 P a g e

27 Service Area: Emergency Preparedness (3 of 3) Council Expectations: 1) MEP (Municipal Emergency Plan) is updated and exercised regularly 2) Coordinate with other agencies 3) Table top exercises should be done annually and a full scale mock disasters done every five years 2014 Priorities: Development of Regional Emergency Plan Continue to work on the Regional Emergency Plan Report to Council on Emergency Preparedness on train derailments Preliminary discussion with Canmore and AEMA for provincial funding of regional plan Report to be brought to council January Priorities: Finish detailed evacuation plan for North side of community Update community risk assessment Conduct mock disaster (tentative) From your perspective what is working well with Emergency Preparedness? Well prepared Plan is well beyond template stage Appears to be an effective document Annual review by AEMA (no issues) Preliminary discussion with Canmore and AEMA for provincial funding of regional plan From your perspective what areas need attention with Emergency Preparedness? Preliminary discussion with Canmore and AEMA for provincial funding of regional plan Continue to explore regional plan Develop and spend more time on potential train track disasters and emergencies Meeting with larger organizations in the community to ensure their emergency plans compliment and align with the MEP Training for all of our staff involved in EOC (in house) 27 P a g e

28 Fire Department #1 New Capital Budget Request - AFRRACS Radios Project #: PS Department: 400-Fire Services Project: AFRRACS Radios Budget Year: 2015 Manager: Silvio Adamo Project Type: Protective Services Budget Status: Open Project Partner: Asset Type: Fire Equipment` Year Identified: 2015 Start Date: 2/2/2015 Est. Completion Date: 2/27/2015 Project Description: Purchase of 2 mobile and 3 portable radios capable of accessing Alberta First Responder Radio Communication System (AFRRACS) in The radios must be dual band capable of accessing the new 700 MHZ frequencies and meet the P25 industry standard. The AFRRACS system is being installed throughout Alberta and is dedicated to all first responders. Alberta Health Services and RCMP have committed to using the system and in order to be able to maintain communication with these agencies, we must have these radios. Non approval of the project will mean loss of communication with the 2 agencies via radio when they move over to AFRRCS. Budget Summary: Account Description Total 3220 Fire Reserve 35, , Capital Expense (35,000) (35,000) Net: Operating Budget Impact: Effective Date (Exp)/Rev 2015 (3,500.00) 2016 (3,500.00) 2017 (3,500.00) 28 P a g e

29 Fire Department #2 New Capital Budget Request - Breathing Apparatus Bottles Project #: PS Department: 400-Fire Services Project: Breathing Apparatus Bottles Budget Year: 2015 Manager: Silvio Adamo Project Type: Protective Services Budget Status: Open Project Partner: Asset Type: Fire Equipment` Year Identified: 2015 Start Date: 1/5/2015 Est. Completion Date: 2/3/2015 Project Description: Purchase Breathing Apparatus bottles that are past their 15 year lifespan. The follow quantities by year as follows; A minimum of SCBA bottle must be on hand to allow 2 bottle changes per Breathing apparatus. Budget Summary: Account Description Tota 3220 Fire Reserve 7,500 7,500 7,500 12,000 12,000 18,000 64,50 l 6000 Capital Expense (7,500) (7,500) (7,500) (12,000) (12,000) (18,000) 0 (64,500 ) Net: P a g e

30 Fire Department #3 New Capital Budget Request Fire Hall Kitchen Project #: GG Department: 400-Fire Services Project: Fire hall kitchen Budget Year: 2015 Manager: Silvio Adamo Project Type: General Government Budget Status: Open Project Partner: Asset Type: Equipment Replacement Year Identified: 2015 Start Date: 3/2/2015 Est. Completion Date: 4/30/2015 Project Description: Update fire hall kitchen and replace appliances in This project will consist of replacing all cabinetry, counter tops and appliances that are 21 years old. The project will receive assistance in the way of labour from the Firefighters Association. The Firefighters Association has spent approximately $4,000 to replace furniture in the training room in The Fire Hall is being utilized more frequently by TOB departments as it is an ideal training and meeting facility. Budget Summary: Account Description Total 3200 General Capital Reserves 7, , Capital Expense (7,000) (7,000) Net: Operating Budget Impact: Effective Date (Exp)/Rev 2015 (175.00) 2016 (175.00) 2017 (175.00) 30 P a g e

31 Fire Department #4 New Capital Budget Request Fire Hall Signage Project #: GG Department: 400-Fire Services Project: Fire Hall Signage Budget Year: 2015 Manager: Silvio Adamo Project Type: General Government Budget Status: Open Project Partner: Asset Type: General Year Identified: 2015 Start Date: 4/6/2015 Est. Completion Date: 6/1/2015 Project Description: Signage to identify the Fire Hall. The fire Hall has had no identifying signage since the town of Banff branding changed. Signage would be produced based on communications department standards. The fire hall is the only town of Banff building that is not identified with signage. Budget Summary: Account Description Total 3200 General Capital Reserves 7, , Capital Expense (7,000) (7,000) Net: Operating Budget Impact: Effective Date (Exp)/Rev 2015 (350.00) 2016 (350.00) 2017 (350.00) 31 P a g e

32 Fire Department #5 New Capital Budget Request Pager Replacement Project #: PS Department: 400-Fire Services Project: Pager replacement Budget Year: 2015 Manager: Silvio Adamo Project Type: Protective Services Budget Status: Open Project Partner: Asset Type: Fire Equipment` Year Identified: 2012 Start Date: 1/1/2013 Est. Completion Date: 2/1/2013 Project Description: To replace 34 pagers for full time and part time fire personnel Budget Summary: Account Description Total 3220 Fire Reserve , ,500 39, Capital Expense (18,500) 0 (20,500) (39,000) Net: P a g e