FIRE SERVICES fire operations emergency preparedness fire prevention programs inspections

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BUDGT FIR SRVICS fire operations emergency preparedness fire prevention programs inspections Fire Services is dedicated to the safety of citizens in Fort Saskatchewan and provides a variety of

1 BUDGT FIR SRVICS fire operations emergency preparedness fire prevention programs inspections Fire Services is dedicated to the safety of citizens in Fort Saskatchewan and provides a variety of emergency and non-emergency services. The department contributes to quality of life through fire suppression, medical response, hazardous material response, technical rescue, incident investigations, incident prevention/education strategies and staff training. Fire Services leads the City in municipal emergency/disaster planning and preparedness by collaborating with many other City departments, industrial partners and mutual aid organizations. MRGNCY OPRATIONS PLANNING LOGISTICS Fire Suppression Motor Vehicle Collision Rescue Medical mergencies Hazardous Material Spill/ Release Response Technical Rescue (Water, Ice, Trench, Slope, High Angle, and Confined Space) Records Management Staff Training Fire Code Inspections / nforcement Pre-mergency Planning Incident Reduction Strategies / ducation Municipal mergency Planning Incident Investigation Data Analysis Asset Management Preventative Maintenance quipment Repair Asset Procurement quipment Service Testing The subsequent pages will provide information on the department s budget, 2018 operating budget requests and fees and charges.

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3 Fire Services 2018 Approved Budget Revenues User Fees & Charges 87,050 Government Grants 44,000 Funding From Reserves - Total Revenues 131,050 xpenses Salaries, Wages & Benefits 1,475,500 Purchased from Other Governments 106,508 Contracted Services 64,300 Transfer to Reserves 334,800 Materials & Supplies 206,300 Service Maintenance Contracts 16,500 Advertising & Printing 3,400 Training & Development 63,415 Insurance 33,638 Phones & Postage 19,000 Memberships 20,700 Total xpenses 2,344,061 Net (Surplus)/Deficit 2,213,011 Page 12-3

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5 Insurance Grade Report Request # Division: Community & Protective Services Division Budget Year: 2018 Department: Fire Services Category: Maintain Responsibility: Fire Services Director Corporate Strategic Plan: Position for Growth Budget Impact (xpenditure/ Revenue) Funding Source One Time or Ongoing $8,000 Grant Revenue One Time Overview Our taxpayers insurance rates are directly impacted by the City s fire protection rating which is determined by the Insurance Underwriters Survey. This funding request is to conduct a fire protection insurance grade audit. The purpose of this audit is to ensure Fire Services is in compliance with insurance grading identified within our Service Level Policy, which mandates we maintain an insurance grade of 3A for dwelling protection and a grade of 5 for public protection. The policy states an audit will occur every five (5) years. The last audit occurred in Options Considered The City could remain status quo with the 2013 audit, however Fire Services does not recommend this option. Conducting the audit will allow for more accurate future planning and ensure we maintain a suitable insurance rating for the City. fficiencies The audit will make recommendations aimed at improving the City s level of fire protection. This information will be used in future planning for Fire Services over the next several years. Innovation The audit process is nothing new, as it has been used by Fire Services for many years. That said, the audit may identify innovations/opportunities to reach a higher insurance rating which would in turn reduce the fire insurance costs to our residents and business owners. Page 12-5

6 Historical Trends The last audit was completed in Recommended best practice is to conduct an audit every 5 years, or if the community has experienced significant changes such a growth. Comparators very community in Canada is issued an insurance grading in relation to their municipal fire protection. This grading impacts the amount our residents and business owners must pay for their annual fire insurance. The Insurance Underwriters host an online comparator tool that allows municipalities to review their information online and to compare to others. Page 12-6

7 Fire Services Annual Occupational Medical Assessments Request # Division: Community & Protective Services Division Budget Year: 2018 Department: Fire Services Category: New Service Responsibility: Fire Services Director Corporate Strategic Plan: xcellence In Government Budget Impact (xpenditure/ Revenue) Funding Source One Time or Ongoing $55,000 Operations Ongoing Overview Our firefighters put themselves in harm s way while delivering fire and rescue services. They are exposed to countless toxic products when fighting fires, biohazardous material at medical calls and motor vehicle collisions, and they jump into extremely physical and mentally stressful situations. These exposures can have short and long term physical and mental effects for our staff and can expose financial and liability risks on the City of Fort Saskatchewan. An annual medical assessment would proactively ensure that our firefighters are both physically and mentally capable of performing their roles and responsibilities safely at emergency incidents. Options Considered To remain status quo and not offer annual medical assessments. Fire Services and People Services could do more to create awareness of the medical and mental health concerns, but that it will be the responsibility of the employee to seek the enhanced medical review and absorb any financial implications this review may have. fficiencies It is expected that by taking a pro-active approach we will identify physical and mental health concerns early on in the illness infancy. Quicker identification can result in faster, less expensive treatments and subsequently aid in quicker return to work, whereas, when caught Page 12-7

8 later on, the outcome is more expensive paired with lengthy procedures that result in more time lost for employees and the City. We also expect that this program will help minimize our risk of a firefighter death from either a physical or mental illness. Innovation This is a new initiative for the City, however, not new for the fire service in the capital region. The trend is that municipalities are adopting a more proactive approach to firefighter health and wellness. Historical Trends Fire services does not have a baseline for the health of any of our firefighters. One previous member of our department was diagnosed with cancer during his tenure with the City. A number of capital region firefighters have been diagnosed with and/or have lost the battle with fire service related cancers and mental illnesses and it is suspected that this number will only climb. Comparators Ongoing medical assessments are becoming the standard practice among fire departments. Within the capital region dmonton, Strathcona County, St. Albert, Spruce Grove and Stony Plain have all adopted annual medical assessments. Page 12-8

9 Fire Services Human Resource Development Request # Division: Community & Protective Services Division Budget Year: 2018 Department: Fire Services Category: Maintain Responsibility: Fire Services Director Corporate Strategic Plan: xcellence In Government Budget Impact (xpenditure/ Revenue) Funding Source One Time or Ongoing $26,500 Operations Ongoing Overview In order to help close a large financial gap in ensuring our firefighters are competent workers, as mandated through Occupational Health and Safety's Firefighter Code of Practice, an increase in the annual training budget is required. This increased budget will assist in funding a number of initiatives and will directly aid in funding programs in driver training and fire inspection awareness. Course stimated Cost Fire Inspection Awareness $ 6, mergency Vehicle Driver Training $14, Class 3 Driver / Air Brakes Training $ 6, Options Considered Grant Funding - in the past we have been fortunate in obtaining governmental and private sector grants to subsidize our training programs, but they are far from the funding required. Regional Partnerships - Fire Services continues to work with other municipalities to offer joint or regional training opportunities to save money and stretch our budget. Page 12-9

10 Status Quo - Fire Services does not recommend that the budget stay status quo. Without the increase to our training budget we run the risk of our staff operating beyond their skill set which puts the City at risk of Occupational Health and Safety (OH&S) infractions and liabilities. fficiencies Assurance that we have experienced, competent workers reduces the likelihood of an accident or injury and ensures that we are complaint to our OH&S requirements. Innovation With a number of significant emergency vehicle collisions in the region, we will be implementing an annual driver training program which will require staff to semi-annually take part in to ensure those driving our vehicles in high risk situations are professional and competent drivers. Historical Trends Budget $18,600 $28,100 $20,885 Actual $18,339 $38,645 $30,050 (Q2-17) Difference $261 $(10,545) $(9,165) The large portion of the increase is due in part to city wide reduction in training money in This budget reduction has restricted a number of training programs in 2017 and pushed programs into the 2018 and 2019 calendar years. Comparators It is difficult to compare ourselves to other fire departments in the region as the scope and scale of services in each municipality varies. Fort Saskatchewan has a very robust level of service that encompasses a lot of technical training which puts pressure on our training budget and available resources to ensure we have competent workers. Page 12-10

11 Fire Department quipment Request # Division: Community & Protective Services Division Budget Year: 2018 Department: Fire Services Category: Maintain Responsibility: Fire Services Director Corporate Strategic Plan: xcellence In Government Budget Impact (xpenditure/ Revenue) Funding Source One Time or Ongoing $36,000 Grant Revenue One Time Overview To ensure Fire Services remains in compliance with the National Fire Protection Association (NFPA) standards, the Fire Underwriters Survey recommended practices and our Occupational Health and Safety requirements, the purchase of the following new or upgraded equipment is required: Tires - total project cost of $24,000. o NFPA requires that all fire apparatus tires shall be no more than seven years old. Currently all of our large fire apparatus are non-complaint. Hard Suction Hose - estimated cost of $6,000 per year spanned over a two year implementation plan for a total project cost of $12,000. o Hard suction hose allows fire engines to suck water from tanks and deployable pools when fire hydrants are not available. This is an essential piece of equipment for many areas within the city such as our river valley, park spaces, highways, un-serviced industrial areas in our northeast and un-serviced residential areas such as Clover Park. In addition it is a business continuity asset in the event that we have an outage with our water infrastructure, such as a municipal water pump failure or waterline break. Our three fire engines are not outfitted with hard suction hoses. Page 12-11

12 Comparators Hard Suction Hose - it is standard practice that fire engines are equipped with hard suction hose. Other Department(s) Impact The purchase of new vehicle tires will impact the Fleet/Maintenance section as the mechanics would be utilized to replace the tires. Page 12-12

13 quipment Reserve Contribution Adjustment Request # Division: Community & Protective Services Division Budget Year: 2018 Department: Fire Services Category: Inflation Responsibility: Fire Services Director Corporate Strategic Plan: xcellence In Government Budget Impact (xpenditure/ Revenue) Funding Source One Time or Ongoing $19,800 Operations Ongoing Overview To offset the large financial impact of purchasing expensive fire department equipment, Fire Services annually contributes to an equipment reserve. A review of current reserve levels and contributions has determined that the reserve is currently underfunded and additional on-going contributions are necessary to ensure a sustainable reserve. To cover the shortfall, an $85,000 increase to the annual reserve contribution is required. To smooth the impact to the budget, this amount will be spread over 5 years at $19,800 for 2018 and $16,300 per year from Options Considered Status Quo future capital purchases would require substantial assistance to top up funds through taxes, other reserves or through programs such as the Municipal Sustainability Initiative. fficiencies By increasing the equipment reserve contribution, the City will ensure that we have more financial security for the acquisition of future fire equipment and vehicles. Page 12-13

14 Historical Trends Most of the larger, more expensive fire equipment and vehicles have a longer lifecycle of years so they are more susceptible to inflation. As well, most of these pieces are also purchased out of the United States and are therefore subject to foreign exchange risk. Prices to replace the three fire engines has risen 185% - 207% since they were originally purchased between 1998 and Page 12-14

15 Fire Services For 2018, Fire Services has no changes or revisions to its fees and charges from Please see the following for Fire Services detailed Fees and Charges. Page 12-15

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17 City of Fort Saskatchewan Fees and Charges Schedule A Bylaw C21-17 Description GST Applicable Unit of Measure 2018 * * Fees and Charges exclude GST. Where taxable (T), GST is charged at point of sale. Taxable = T xempt = Approve Division: Community & Protective Services Department: Fire Services mergency Response Fees xcludes ambulance calls Replacement cost of equipment and/or materials used, lost or damaged as a result of the response may be applied This fee (or a portion thereof) may be applied where the Fire Services Department responds to a fire, a rescue, a dangerous goods or other incident on any property. This fee is exclusive of command cars and may be applied within the following guidelines: - An unregulated release of dangerous goods - A fire for which a person is convicted of arson under the Criminal Code of Canada - An open air fire which is intentionally set, with or without permit, and becomes out of control or some other emergency results thereof - Any request for emergency response service made willfully, in any manner, with reasonable cause - A response to a motor vehicle accident, and/or a similar incident within, or outside the City's municipal boundaries - Replacement cost of equipment and/or materials used, lost or damaged as a result of the response may be applied Within the Municipal Boundary Responses per hour / per unit $ 600 Outside of the Municipal Boundary Responses per hour / per unit $ 600 Insulation Removal / Disposal, Hazardous Materials Clean Up etc minimum cost is equal to % of cost incurred PLUS 1 administration fee % of cost incurred False Alarm Responses * (See Below) per response $ * No fee will be applied where owners have demonstrated responsible investigation or have initiated repairs of the malfunctioning safety installation - 2nd Offence Within Twelve Months of a Previous Warning Issued - 3rd Offence Within Twelve Months of a Previous Warning Issued - 4th and Subsequent Offence Within Twelve Months of a Previous Warning Issued Permit Fees Construction Fire Safety Plan Permit per offence per offence per offence per permit / % of Building Permit fee (see Planning and Development section) Occupancy Load Permit: - For All xcept Non-Profit Organizations per permit $10 - Copy of Original Permit Issued per permit $4 Sale of Fireworks Permit - Low Level or Shop Goods (Fireworks Accessories) Discharge Fireworks Permit - High Level: per permit / per year $ $ $ $ , Page 12-17

18 Description GST Applicable Unit of Measure 2018 * * Fees and Charges exclude GST. Where taxable (T), GST is charged at point of sale. Taxable = T xempt = - For All xcept Non-Profit Organizations per permit $ 110 Transportation of Dangerous Goods Route Permit per permit / per year $ 160 Investigations Fire Investigation by Fire Department Staff per hour $8 Fire Investigation by Contracted Service minimum cost is equal to % of cost Approve incurred PLUS 1 administration fee - % of cost incurred PLUS Investigation Report per report $ 210 Inspections Regulated Occupancies: - Licensed Dayhomes or Foster Homes per inspection $ 5 - Daycare, Healthcare Centres per inspection $ 10 - Liquor Licence Inspections per inspection $ 12 Non-Regulated Occupancies: - 3rd and ach Subsequent Re-Inspection (to Confirm Deficiencies Have per inspection permit Been Corrected) $ 10 Other Fees Copy of File Search / Report T flat fee per address $ 10 Copy of Photograph: - 4" x 6" T per photograph $ - 5" x 7" T per photograph $ 6-8" x 10" T per photograph $ 1-11" x 14" T per photograph $ 2-16" x 20" T per photograph $ 3 Public ducation and / or Safety Programs Lock Box Purchases minimum cost is equal to % of cost incurred PLUS 1 administration fee - % of cost incurred minimum cost is equal to % of cost incurred PLUS 1 administration fee - % of cost incurred Page 12-18

7A.017. Stoney Point Fire Department. SAFETY & HEALTH (Accident Reporting) SOG. Policy Number. Page 1 of 3 SCOPE

7A.017. Stoney Point Fire Department. SAFETY & HEALTH (Accident Reporting) SOG. Policy Number. Page 1 of 3 SCOPE SAFETY & HEALTH (Accident Reporting) SOG SCOPE Stoney Point Fire Department This guideline shall apply to all members of the Stoney Point Fire Department (SPFD) and shall be adhered to by all members when