2,000,000 1,800,000 1,600,000 1,400,000 1,200,000. Revenues incl Gaming 1,000, ,000. Expenses incl Gaming 200,000 $210,000 $200,000 $190,000

Transcription

1 Small Town Strategic Budgeting Clay Brown, DOLA Regional Manager Byron Buck Hakes Jr., City of Victor Mayor Debbie Downs, Victor City Administrator VICTOR 2009 Governor's proposed 2010 Budget eliminated LGGF Program Meant a LOSS $385,000 to Victor GF or 50% of GF Revenue Immediately starting fiscal impact analysis 2,500,000 2,000,000 CITY OF VICTOR Revenues and Expenses by Year incl Gaming Revenues 2,000,000 1,800,000 1,600,000 1,400,000 CITY OF VICTOR Revenue and Expenses by Year Excl Gaming Revenues 1,500,000 1,200,000 1,000,000 Revenues incl Gaming Expenses incl Gaming 1,000, ,000 Revenues excl Gaming Expenses excl Gaming 600, , , , SURPRISE! Found other problems: Very little record keeping Accounting measures rejected or ignored i.e. Resistance in the past to monitor fuel system Found Enterprise Fund was in trouble In 2010 City faced an 80% loss in Direct Distribution $210,000 $200,000 $190,000 $180,000 $170,000 $160,000 $150,000 Water Enterprise Trend Water Enterprise Rev/Exp 2008 Est Revenue Expenses 1

2 PROBLEM COMPOUNDED Loss of revenue was tip of the iceberg Put in Emergency PO System Scheduled strategy sessions Council approved changes in salaries Distributed questionnaire Sample Questionnaire Questions 1. On an average how much does it cost to provide snow removal on a mile of road in the winter months? For the entire road system? How many man hours? How many pieces of equipment? 2. Knowing that the City will have less to spend, what activities in your department would you recommend be either reduced or discontinued in order to save money? 3. What would be the impact on your department if it is necessary to implement a 32 hour work week? 4. What does the data clerk do on a daily basis? On the average how much time is spent on data entry, dispatch, public interaction ect? COUNCIL S APPROACH Convened two budget strategy sessions Decided to use the Council Goals and Objectives as the guide to budget decisions Tried to include Council Candidates in the process Utilized DOLA to develop new budget process RESULT OF STRATEGY SESSIONS New budget process to include new Council Had established guidelines for 2010 budget Developed Cost Saving Strategies Prioritized Services Was an inclusive process with staff The common goal was sustainability 2010 Budget Council spent 40 hours on budget Reduced GF by over 30% eliminated four FTE Delayed Capital projects Eliminated bus service Downsized Police Dept Cost cutting measures basis for re-tooling Budget was based on Goals and Policies Budget became the road map Created a work plan to keep City focused NEW BEGINNING Election created first staggered term Council New attitude of Look to the Future, Forget the Past The new Council forged ahead with the new budget and the tough decisions 2

3 Council really working together OUTCOMES/SUCCESSES RESULTING FROM THE BUDGET CRISIS Received an Energy Impact Grant to install new water meters CDBG Funds used to hire a new engineer, sewer plant upgrades and collection system repairs DCI Awarded a CRP Grant Completed Financial Checkup DREAM was born DOWNTOWN INVESTMENT DRAINAGE IMPROVEMENTS INCREASED PARKING DOWNTOWN 3

4 PLANNED IMPROVEMENTS PARKS MASTER PLAN Citizens Attitude Change FACADE PAINTING PROJECT CC&V MINING COMPANY 4

5 HIRED A PROFESSIONAL AS CITY MANAGER SUCCESSES Not out of the woods with revenue picture but we have plans and the future is looking better 2012 Work Implementation Re-organized staff New Personnel Policy and Pay Plan Police Contract VISTA Finishing a few policies Completing Asset Inventory and Full GASB 34 Compliance Current Strategic Policies Every Spring Council holds Goal Session Council Prioritizes Various Actions from Goals Administrator Uses in Development of Budget Variety of Policies Guide Budget Formation GOALS AND OBJECTIVES FOR THE CITY OF VICTOR FOR AUGUST 31, MAY 31, 2013 City of Victor Community Vision Statement City of Victor: We are the Heart of the World s Greatest Gold Camp; We serve the citizens of the City of Victor; protect the health, safety and welfare of the public and represent them without prejudice by looking at issues in a fair and unbiased way while preserving our Heritage, fostering for our residents and visitors a viable community in which we provide modern amenities in harmony with our Rich History. City of Victor Slogan City of Gold Mines GOAL: IMPROVE THE CITY GOVERNMENT OPERATIONS TO DEVELOP AN EFFICIENT SERVICE DELIVERY SYSTEM OBJECTIVE: Through the utilization of communication strategies, promote community trust and pride, and with technical assistance, improve government operations. ACTION TEMS: Continue to transition the city from a reactionary position to a proactive position to better manage the assets of the city now and in the future. Consider additional communication tools including an expanded web presence, city blogs, citizen surveys, and town hall meetings. Continue updating city policies and procedures to increase administrative efficiencies. Provide additional training opportunities to staff, boards and commissions. Utilize the Police Advisory Committee to help monitor new Sheriff s contract. Improve communication between and among council/staff. Create/renew intergovernmental agreements to maximize resources in providing services to the community. Update land use regulations, planning documents, procedures and establish Planning Commission. Pursue all opportunities to convert the city ordinances to a city code. GOAL: BUILD THE CITY S FISCAL HEALTH TO ACHIEVE SUSTAINABILITY OBJECTIVE: Maintain and improve City services through strategic planning and additional revenue streams. ACTION ITEMS: Explore ways to reduce dependency on operational grants. Complete the asset management plan. Reduce city debt where appropriate. Utilize the Three Mile Plan to improve fiscal health. Consider the acquisition of additional water rights. Continue efforts to become more energy efficient while pursuing the use of non-renewable resources. Explore the creation of a fire district. Develop a comprehensive approach to infrastructure improvements and maintenance. Begin implementation of Priority Based Budgeting including tools such as a long term staffing plan, prioritization of infrastructure improvements. Implement recommendations of Financial Checkup. GOAL: DEVELOP A SUSTAINABLE COMMUNITY BUILT UPON THE PIONEER SPIRIT OF VICTOR OBJECTIVE: Enhance and improve the quality of life for the entire community. ACTION ITEMS: Access programs to further worker housing, senior housing and the weatherization of homes. Implement the Park, Trails and Recreation Master Plan Collaborate regionally to enhance mobility and transportation. Support efforts to promote the use of the community recycling center provided by CC&V Mine. GOAL: IMPROVE THE IMAGE OF THE CITY TO FOSTER AN ENVIRONMENT TO FURTHER ECONOMIC DEVELOPMENT OPPORTUNITES OBJECTIVE: Maintain the City s cultural heritage while moving toward the future. Develop and implement plans to provide a more competitive and diverse economy. ACTION ITEMS: Install Way-Finding fixtures. Pursue strategies to beautify Victor. Implement the various economic development plans including DREAM. Pursue opportunities for city wide natural gas and wireless communication, and electrical infrastructure. Provide for mixed use development, cottage industries and light manufacturing. Explore inclusion into the enterprise zone, foundation grant opportunities and other resources to implement economic development plans. Conduct periodic assessments of economic development efforts programs. Formalize economic development incentives that can be used to encourage desired economic development. Continue efforts to improve parking. Support efforts to preserve downtown buildings. Promote commercial and residential façade improvements. 5

6 PRESENT DAY CONTINUED Salary Plan makes salaries a non-issue. The only Council decision is how much to fund the plan Between priorities and policies the basic budget is completed Also consider staff needs as long as they follow priorities Reduction in the number of meetings BUDGET PRIORITIES Our current process of prioritization looks like this: GOAL / ACTION ITEM GOAL / ACTION ITEM GOAL / ACTION ITEM GOAL / ACTION ITEM GOAL / ACTION ITEM GOAL / ACTION ITEM GOAL / ACTION ITEM GOAL / ACTION ITEM IMPROVE THE CITY IMPROVE THE IMAGE OF DEVELOP A SUSTAINABLE GOVERNMENT BUILD THE CITY S FISCAL VICTOR TO FOSTER AN COMMUNITY BUILT UPON OPERATIONS TO DEVELOP HEALTH TO ACHIEVE ENVIRONMENT TO THE PIONEER SPIRIT OF AN EFFICIENT SERVICE SUSTAINABILITY FURTHER ECO-DEVO VICTOR DELIVERY SYSTEM OPPORTUNITES #8 Implement the Park, Trails #1 Review, update and adopt #2 Support efforts to preserve and Recreation water/ wastewater ordinance, #7 Explore the creation of a downtown buildings and to Master Plan specifications and rates fire district improve commercial and residential facades DEVELOP A SUSTAINABLE COMMUNITY BUILT UPON THE PIONEER SPIRIT OF VICTOR IMPROVE THE CITY GOVERNMENT OPERATIONS TO DEVELOP AN EFFICIENT SERVICE DELIVERY SYSTEM #9 Implement the various economic development plans including DREAM #10 Planning commission appointments, Planning 101, update land use regulations BUILD THE CITY S FISCAL HEALTH TO ACHIEVE SUSTAINABILITY IMPROVE THE IMAGE OF VICTOR TO FOSTER AN ENVIRONMENT TO FURTHER ECO-DEVO OPPORTUNITES #18 Pursue opportunities for city wide natural gas and wireless communication, and electrical infrastructure #22 Explore inclusion into the enterprise zone #13 Collaborate regionally to enhance mobility and transportation #3 Time schedule for analysis of current ordinances, repeal old ord., categorize existing & needed ordinances #15 Continue efforts to become more energy efficient while pursuing the use of nonrenewable resources #4 Formalize business development incentives #11 Develop facilities operations and fee policy #12 Pursue all opportunities to convert the city ordinances to a city code #21 Further worker housing, senior housing and the weatherization of homes #5 Develop a comprehensive financial policy #20 Consider the acquisition of additional water rights #14 Continue efforts to improve parking #17 Develop operating policies for Council #19 Provide additional training opportunities to staff, boards and commissions #25 Support efforts to promote the use of the community recycling center provided by CC&V Mine #6 Improve Building Permit Process, an updated Building Code and Enforcement #16 Install way-finding fixtures #23 Communication tools;expanded web presence, city blogs, citizen surveys, & town hall meetings #26 ArcView Training for Utility/Street/Administration staff NET STEPS Selected to be first small town to use the Fiscal Health new computer model Starting this month on Fiscal Health Model Should be in full swing 2014 Budget Center For Priority Based Budgeting Jon Johnson Chris Fabian Department of Local Affairs 6

7 CLOSING COMMENTS QUESTIONS? 7