GREEN LAKE COUNTY 571 County Road A, Green Lake, WI 54941

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1 GREEN LAKE COUNTY 571 County Road A, Green Lake, WI Original Post Date: 11/08/18 Revised Post Date: 11/12/18 The following documents are included in the packet for the Highway Committee on 11/14/18: 1) Agenda 2) Draft Minutes of 10/11/18 and 10/16/18 3) 2019 Routine Maintenance Agreement (RMA) 4) Financial Reports (Equipment Operations, Expenses/Revenues) 5) Commissioner s Report Green Lake County is an Equal Employment Opportunity Employer 571 County Road A, PO Box 3188, Green Lake, WI Visit our web site:

2 GREEN LAKE COUNTY HIGHWAY DEPARTMENT Office: FAX: Highway Committee Meeting Notice Date: November 14, 2018 Time: 4:30 pm Green Lake County Government Center, Training Room 571 County Rd A, Green Lake WI AGENDA Committee Members David Abendroth Vicki Bernhagen Dennis Mulder Robert Schweder Charlie Wielgosh Becky Pence, Secretary 1. Call to Order 2. Certification of Open Meeting Law 3. Pledge of Allegiance 4. Minutes: 10/10/18 and 10/16/18 5. Correspondence 6. Public Comment, 3 minute limit 7. Appearances 8. DOT Request for Services 2019 Routine Maintenance Agreement 9. Financial Reports 10. Fuel Update 11. Policy/Procedures/Ordinances 12. Railroad Consortium 13. Commissioner s Report 14. Committee Discussion Future Meeting Dates: 12/12/18 Future Agenda items for action & discussion 15. Adjourn Kindly arrange to be present, if unable to do so, please notify our office. Sincerely, Becky Pence Please note: Meeting area is accessible to the physically disabled. Anyone planning to attend who needs visual or Audio assistance, should contact the Highway Office, not later than 3 days before date 0f the meeting. Green Lake County is an Equal Employment Opportunity Employer 571 County Road A, Green Lake, WI

3 October 10, 2018 The regular meeting of the Highway Committee was called to order Chairman Mulder at 4:30 PM on Wednesday October 10, The requirements of the Open Meeting Law was certified as being met. The Pledge of Allegiance was recited. Present: David Abendroth Absent: Vicki Bernhagen Dennis Mulder Robert Schweder Charlie Wielgosh Others Present: Tyrone Johnson, Commissioner; Becky Pence, Administrative Assistant; Cathy Schmit, County Administrator; Harley Reabe County Board Chair; Dawn Klockow, Corporation Counsel; Bob Shaffer, Fleet/Warehouse Superintendent Approval of Minutes Motion/second (Abendroth/Bernhagen) to approve the minutes of 09/12/18. All ayes. Motion Carried. Correspondence None Public Comment None DOT Request for Services Motion/second (Abendroth/Schweder) to approve Wis DOT Discretionary Maintenance Agreement as presented. All Ayes. Motion Carried. Financial Reports The Committee reviewed the Financial Reports Budget The Committee reviewed the 2019 Budget. Building and Grounds, Cold Storage Building Shop 2 Update The Committee members were updated on permit status regarding the post frame building. Purchase Requests, I-Phone, Commissioner Truck Motion/second (Bernhagen/Weilgosh) to approve purchase of I-Phone for Patrol Superintendent. All Ayes. Motion Carried. Discussion held on the Commissioner truck purchase. Motion/second (Schweder/Weilgosh) to rebid on an F250 Crew Cab with plow instead of an F150. A special P&I meeting to be schedule prior to County Board. All ayes. Motion carried. Salt Sheds Roof Updates Commissioner Johnson updated Committee members on salt shed repairs that are needed in order to stay in compliance. Railroad Consortium None HIGHWAY COMMITTEE Page 1 October 10, 2018

4 Commissioner s Report The Commissioner s Report was reviewed. Committee Discussion Future Meeting Date: 101/16/18 Special Highway Committee Meeting at 5:15. 11/14/18 Regular Highway Committee Meeting at 4:30. Adjournment 5:15 pm Submitted by, Becky Pence, Secretary Highway Committee HIGHWAY COMMITTEE Page 2 October 10, 2018

5 October 16, 2018 The regular meeting of the Highway Committee was called to order Chairman Mulder at 5:15 PM on Tuesday October 16, The requirements of the Open Meeting Law was certified as being met. The Pledge of Allegiance was recited. Present: David Abendroth Absent: Vicki Bernhagen Dennis Mulder Robert Schweder Charlie Wielgosh Others Present: Tyrone Johnson, Commissioner; Becky Pence, Administrative Assistant; Cathy Schmit, County Administrator; Harley Reabe County Board Chair; Dawn Klockow, Corporation Counsel; Bob Shaffer, Fleet/Warehouse Superintendent Purchase Requests, F250 Super Crew Pickup and V Plow(s) for F250 Pickup Truck(s) F250 Pickup Truck quote received from Sondalle Ford, no quote received from Ewald Automotive and Gagne Ford. Motion/second (Abendroth/Schweder) to approve purchase of F250 Pickup Truck for $35,808. All Ayes. Motion Carried. V Plow quotes received from Fox Valley Truck, Kelley s Repair, Service Oil, and Darrell s Auto Repair. Motion/second (Schweder) to purchase V Plow from Darrell s Auto Repair. No second. Motion Failed. Discussion held. Motion/second (Abendroth/Wielgosh) to purchase (1) V Plow from Darrell s Auto Repair without upgraded springs for $$6, All Ayes. Motion Carried. Sale of 2017 Ford Escape Ford Escape is not suitable for attaching a plow and is not useable on construction site. This vehicle will be advertised on the Wisconsin Surplus Website. Committee Discussion Future Meeting Date 11/14/18 Regular Highway Committee Meeting at 4:30. Adjournment 5:37 pm Submitted by, Becky Pence Secretary Highway Committee HIGHWAY COMMITTEE Page 1 October 16, 2018

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22 2018 Equipment Operations Summary January thru October 2019 Year Rev over Cost Revenue Total Cost Fuel Lube Labor Fringe Overhead Parts Tire/Batt Depr Mthly Usage Hrs 137, , , , , , , , , , , , (13,449.80) (13,779.46) (25,865) , , , , , , , , , , , , , , , , (13,280.22) (12,239.22) (24,593) 003 (6,843.38) (4,299.21) (1,707.25) /1/ , , , ,924.27

23 11/12/ :02:22 AM GREEN LAKE COUNTY EQP_OPERATIONS_LIST Run By:24BPENCE (OP060-1) Period\Equipment\Operations\Standard\Equipment Page 1 1/1/2018 Thru 10/31/2018 ( 10 MONTHS EST DPRN ) (ALL WO TYPES) (ALL WO KINDS) Equipment Revenue Total-cost Fuel Lube Labor Fringe Overhead Part Tire/batt Sundry Dprn-mnthly Units WT R S R S R S R S

24 11/12/ :02:22 AM GREEN LAKE COUNTY EQP_OPERATIONS_LIST Run By:24BPENCE (OP060-1) Period\Equipment\Operations\Standard\Equipment Page 2 1/1/2018 Thru 10/31/2018 ( 10 MONTHS EST DPRN ) (ALL WO TYPES) (ALL WO KINDS) Equipment Revenue Total-cost Fuel Lube Labor Fringe Overhead Part Tire/batt Sundry Dprn-mnthly Units R C B (24) GREE 676, , , , , , , , , , , (4) NORTH 676, , , , , , , , , , , Rows Processed 149 Show all data where the DOT_RGN_CD matches one of the values in this list 4 and the DOT_CNTY_CD matches one of the values in this list 24 and the USER_ID matches one of the values in this list 24BPENCE and the WKST_ADDR matches one of the values in this list MDC and the MNTC_GL_ACCT matches one of the values in this list ,185.02,185.03,185.04,185.05,185.06,185.08,185.09

25 HIGHWAY EXPENDITURES/REVENUE COMPARISON EXPENDITURES REVENUES 40 Expenses at 47 Revenues at 7% 2018 Total to the good 58 Should be at 58 Should be at 2.05% 2017 Total over July 18% To the good 11% Under EXPENDITURES REVENUES 50 Expenses at 56 Revenues at 6% 2018 Total to the good 67 Should be at 67 Should be at 3% 2017 Total over August 17% To the good 11% Under EXPENDITURES REVENUES 55 Expenses at 62 Revenues at 7% 2018 Total to the good 75 Should be at 75 Should be at 5.98% 2017 Total over September 20% To the good 13% Under EXPENDITURES REVENUES 60 Expenses at 71 Revenues at 11% 2018 Total to the good 83 Should be at 83 Should be at 7% 2017 Total over October 23% To the good 12% Under

26 Run Date 11/12/18 11:07 AM GREEN LAKE COUNTY Page No 1 For 01/01/18-10/31/18 FJEXS01A Expenditure Summary Report Periods Account No/Description Hwy Expense Summary Adjusted Budget Y-T-D Encumb Period Expended Y-T-D Expended 100 Available Balance Percent Used 18 YEAR County Roads and Bridges County Supervision County Supervision County Supervision General Mtn. C.T.H's 12, , , , , , General Maintenance - CTH's General Mtn. C.T.H's C.T.H's Winter Mtn. 840, , , , , , , , Winter Maintenance - CTH's C.T.H's Winter Mtn C.T.H's Bridge Mtn & Insp CTH's 721, , , , , , , , Bridge Maintenance & Inspection - CTH's C.T.H's Bridge Mtn & Insp CTH's Reconstruction 20,928 20,928 15, , , , , , Reconstruction - CTH's Reconstruction Overlay 1,455,145 1,455, , , , , ,344, ,344, Overlay Overlay Chip Seal Coat 306, , , , , , Chip Seal Coat Chip Seal Coat Rubber Crack Filling 157, , , , , , , , Rubber Crack Filling Rubber Crack Filling Bridge Construction - CTH's 130, , , , Bridge Construction CTH's Bridge Construction - CTH's Railroad 107, , , , Railroad Consortium Railroad Capital Expenditures 25,000 25,000 25,000 25,000 25,000 25, Capital Outlay Building Capital Expenditures 29 Highway 211 County Roads and Bridges 20,000 20,000 20,000 20,000 3,478,116 1,899, ,899, ,578, ,478,116 1,899, ,899, ,578,

27 Run Date 11/12/18 11:07 AM GREEN LAKE COUNTY Page No 2 For 01/01/18-10/31/18 FJEXS01A Expenditure Summary Report Periods Account No/Description Hwy Expense Summary Adjusted Budget Y-T-D Encumb Period Expended Y-T-D Expended 100 Available Balance Percent Used 18 YEAR Highway Highway Administration Salaries Wages Overtime Employee Benefits Accounting & Auditing Telephone Office Supplies Postage Publications Registrations & Conventions Meals Lodging Repair & Maintenance Building & Grounds Allocation Machinery Rental Depreciation & Amortization Highway Administration Supervision 179, ,205 1,000 3,468 4, ,222 1, ,500 3,344 7,446 2,031 3, , , , ,075 2, , , , , , , , ,075 2, , , , , , , , , , , , ,446 1, ,282 79, Supervision Salaries Wages Employee Benefits Telephone Meals Repair & Maintenance Machinery Rental Supervision Radio Expenses 64, , ,425 17, , , , , , , , , , , , , , , , Maintenance Contracts Telephone Small Items of Equipment Radio Expenses General Public Liability 2,055 1,200 1,615 4,870 1, , , , , , Public Liability General Public Liability Employee Taxes and Benefits Cost Pool 27,891 27,891 27,891 27, Salaries Wages Overtime 25, , , , , ,

28 Run Date 11/12/18 11:07 AM GREEN LAKE COUNTY Page No 3 For 01/01/18-10/31/18 FJEXS01A Expenditure Summary Report Periods Account No/Description Hwy Expense Summary Adjusted Budget Y-T-D Encumb Period Expended Y-T-D Expended 100 Available Balance Percent Used 18 YEAR Highway Employee Taxes and Benefits Cost Pool Sick Leave Pay Vacation Pay Holiday Pay Floating Holiday Comp-Accumulated Comp - Use Other - leave with pay Social Security Ret. Employer Share Health Insurance Life Insurance Employee Taxes & Benefits Employee Taxes and Benefits Cost Pool Field Small Tools Cost Pool 18, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , Employee Benefits Employee Benefit Consumable Small Tools-Field Consumable Small Tools-Safety Consumable Small Tools-Traffic Small Field Tools Field Small Tools Cost Pool Shop Operations Cost Pool , , , , , , , , , , , , Wages Overtime Employee Benefits Telephone Contracted Maintenance Office Supplies Postage Small Items of Equipment Operating Supplies Shop Supplies Repair & Maintenance Machinery Rental Shop Operations Cost Pool Fuel Handling Cost Pool 25, , , , , , , , , , , , , , , , , , , , , Wages Employee Benefits Telephone

29 Run Date 11/12/18 11:07 AM GREEN LAKE COUNTY Page No 4 For 01/01/18-10/31/18 FJEXS01A Expenditure Summary Report Periods Account No/Description Hwy Expense Summary Adjusted Budget Y-T-D Encumb Period Expended Y-T-D Expended 100 Available Balance Percent Used 18 YEAR Highway Fuel Handling Cost Pool Repair & Maintenance Machinery Rental Fuel Handling Revenue Fuel Handling Cost Pool Machinery Operating Cost Pool , , , , , , Wages Overtime Employee Benefits Contracted Maintenance Repair & Maintenance Work Order Lbr/ILC Shop Overhead Recovered Machinery Rental Mach. Operation Rev Machinery Operating Cost Pool Buildings & Ground Operations Cost Pool 74, , , , , , , , , , , , , , , , , , , , , Bldgs. & Grounds Operations Wages Overtime Employee Benefits Utilities Contracted Maintenance Building & Ground Improvements Janitorial Supplies Repair & Maintenance Machinery Rental Buildings & Ground Operations Cost Pool Salt Sheds Cost Pool , , , , , , , , , , , , , , , , , , , , , Wages Employee Benefits Repair & Maintenance Machinery Rental Salt Sheds Cost Pool Capital Equipment Capital Equipment Capital Equipment County Supervision 235, , , , , , , , Salaries Employee Benefits 6, , , , , ,588.42

30 Run Date 11/12/18 11:07 AM GREEN LAKE COUNTY Page No 5 For 01/01/18-10/31/18 FJEXS01A Expenditure Summary Report Periods Account No/Description Hwy Expense Summary Adjusted Budget Y-T-D Encumb Period Expended Y-T-D Expended 100 Available Balance Percent Used 18 YEAR Highway County Supervision Registration & Conventions Repair & Maintenance Machinery Rentals County Supervision General Mtn. C.T.H's , , , C.T.H.'s CTH's General Maintenance Wages Overtime Benefits Contracted Professional Services Repair & Maintenance Consumable Small Tool Road Supplies Equipment/Machinery CTH Marking/Signing Wages Overtime Benefits Consumanble Small Tool Road Supplies Equipment/Machinery Wages Benefits Consumable Small Tool Road Supplies Equipment/Machinery Wages OT Benefits Consumable Small Tool Road Supplies Equipment/Machinery General Mtn. C.T.H's C.T.H's Winter Mtn. 207,923 2, ,390 8,440 6, , ,240 29, , ,173 14,310 15,240 8, ,000 16, ,098 5, , , , , ,084 3,798 4, , , , , , , , , , , , , , , , , , , , , , ,084 3,798 4, , , , , , , , , , , , , , , , , , , , , , ,084 4,642 2, , , , , , , , , , , , , , , , Wages Overtime Employee Benefits Repair & Maintenance 182,874 18, ,369 4,000 58, , , , , , , , , , , ,

31 Run Date 11/12/18 11:07 AM GREEN LAKE COUNTY Page No 6 For 01/01/18-10/31/18 FJEXS01A Expenditure Summary Report Periods Account No/Description Hwy Expense Summary Adjusted Budget Y-T-D Encumb Period Expended Y-T-D Expended 100 Available Balance Percent Used 18 YEAR Highway C.T.H's Winter Mtn Consumable Small Tools Road supplies Machinery Rental C.T.H's Winter Mtn C.T.H's Bridge Mtn & Insp CTH's 6, , , ,382 2, , , , , , , , , , , , Bridge Maintenance and Inspection -CTH's Wages Employee Benefits Consumable Small Tools Machinery Rental C.T.H's Bridge Mtn & Insp CTH's Reconstruction 5,420 8,170 4, ,836 19,998 5, , , , , , , , , , , Reconstruction-CTH's Reconstruction Overlay 1,390,488 1,390, , , , , ,285, ,285, Overlay Overlay Chip Seal Coat 293, , , , , , Chip Seal Coat Chip Seal Coat Rubber Crack Filling 150, , , , , , , , Rubber Crack Filling Rubber Crack Filling Bridge Construction - CTH's 124, ,459 4, , , , , , Bridge Construction - CTH's Bridge Construction - CTH's Routine Maintenance 102, , , , Routine Maintenance - State Wages Overtime Employee Benefits Repair & Maintenance Consumable Small Tools Road Supplies Machinery Repair Routine Maintenance Cities, Towns, Villages 34, ,652 4,440 70,864 4,078 27, , ,649 28, , , , , , , , , , , , , , , , , , , , , , , , , , ** ** Cities, Towns, Villages, Intra-County 1, , ,450.71

32 Run Date 11/12/18 11:07 AM GREEN LAKE COUNTY Page No 7 For 01/01/18-10/31/18 FJEXS01A Expenditure Summary Report Periods Account No/Description Hwy Expense Summary Adjusted Budget Y-T-D Encumb Period Expended Y-T-D Expended 100 Available Balance Percent Used 18 YEAR Highway Cities, Towns, Villages Wages Overtime Employee Benefits Repair & Maintenance Consumable Small Tools Road Supplies Machinery Rental Cities, Towns, Villages Interdepartment Charges 30,479 1,480 16, ,414 1, ,908 42, ,452 31, , , , , , , , , , , , , , , , , , , , , , ** Interdepartmental Charges Interdepartment Charges ,000 90,000 86, , , , , , Fair Highway 701 Highway 18 YEAR 3 8, , , , , , ,906,662 2,910,325 2,910,325 1,996,337 4,906,662 2,910,325 2,910,325 1,996,337 8,384,778 4,809, ,809, ,574,

33 Run Date 11/12/18 11:06 AM GREEN LAKE COUNTY Page No 1 For 01/01/18 - Periods Account No/Description 18 YEAR County Roads and Bridges 29 Highway 10/31/18 Revenue Summary Report Hwy Revenue Summary Budget Amount Period Amount Y-T-D Amount 100-R FJRES01A Balance Percent Received General Property Taxes 2,667,691 2,667,691 2,667, CTH's Revenue from State 29 Highway 211 County Roads and Bridges 805, , , ,472,888 3,472, ,472, ,472,888 3,472, ,472,

34 Run Date 11/12/18 11:06 AM GREEN LAKE COUNTY Page No 2 For 01/01/18 - Periods Account No/Description 18 YEAR Highway 29 Highway 10/31/18 Revenue Summary Report Hwy Revenue Summary Budget Amount Period Amount Y-T-D Amount 100-R FJRES01A Balance Percent Received CHIP Program 1,974 1, Off Pavement Utility Fee 2,217 3,225 3,225-1, Driveway/Variance 2,000 1,250 1, Oversize/Overweight Permits Multi-Trip Permits 2,225 1,900 1, State PBM 160, , , Routine Maintenance 419, , , , Other - Sup. R&R-Radio-GPL etc 116,399 78, , , State - Admin 25,312 18, , , Cities, Villages, Towns, Cty. 415, , , , Local - Admin Charges 19,304 11, , , Interdepartmental Invoicing 90,000 89, , Charges for Services - CTH's 3,280,570 1,806, ,806, ,474, CTH's - Admin 152,547 83, , , Miscellaneous Revenues 127,660 12, , , Sale of Materials & Supplies 3,500 3, , Insurance Recoveries 1,000 1, , Revenue from Cost of Sales 12,000 14, , , Highway 4,671,868 2,882, ,882, ,789, Highway 4,671,868 2,882, ,882, ,789, YEAR 3 8,144,756 6,355, ,355, ,789,

35 GREEN LAKE COUNTY HIGHWAY COMMISSIONER Commissioners Report Highway Committee Meeting November 14, 2018 HIGHWAY DEPARTMENT ACTIVITES October: Office: Fax: Field Staff/Shop: Highway crews have been patching; treeing/brushing; mowing; drainage; shoulder maintenance, center-lining, CTH AW pavement marking, Crack Sealing on County roads; and storm/flood cleanup City of Princeton. Administrative/Supervisory: payroll; accounts payable & receivable; inventory; bridge inspections. Building & Grounds: Regular maintenance as required. Anticipated Activities: o Field Staff/Shop surface and shoulder maintenance as needed; crack seal; winter maintenance activities o Admin/Supervisory regular activities, inventory preparation; train new employees; Paser review; Highway Improvement Plan o Garage door preventative maintenance Permits Issued: Oct 2018 Year-to-Date 2018 Driveway/ROW 3 17 Multi Trip 0 18 Utility 3 29 Overweight/size 1 7 IoH 0 6 Trainings/Conferences/Meetings: Training/Conference/Meeting WCHALDG Conference Who is Attended Wagner, Franke DOT REQUEST FOR SERVICES/PROJECTS: 2019 Routine Maintenance Agreement Green Lake County is an Equal Employment Opportunity Employer 570 South Street, Green Lake, WI

36 ROAD REVIEW/ PROJECT STATUS: Reconstruction: Project Limits: Project Status: CTH AW 3.5 Miles STH 73 STH 49 Paving completed. Center lining completed Project was completed in four counties CTH O 1.5 Miles Markesan C. Limits Lovers Ln. Pavement Overlaying was completed STP Rural: CTH D 0.7 Miles STH 23 City Limits Design in process, survey completed, however the City of Princeton would like to delay the project until 2021 and we are having discussions with WisDOT: DTIM Local Program, Todd Wescott Bridge Projects: CTH S Grand River CTH A CTH Q Design are complete, plans to DOT for review, change management form was filled out for additional funding for the project with Dennis Mack from Cedar Corporation Info can also be found on county website under highway department - current projects: REVIEW CRASH DATA: Oct 2018 Year-to-Date 2018 Deer Other/Weather 5 31 County Damage 7 29 CAR KILLED DEER PICK-UP REPORT: Oct 2018 Year-to-Date 2018 State County 7 50 Local Municipal 0 7 Green Lake County is an Equal Employment Opportunity Employer 570 South Street, Green Lake, WI

37 OTHER: LRIP projects approved: CTH Q approved for CHID, CTH D approved for CHI. CTH Q Bridge approved for Local Bridge funding. STH 91 Mill and Overlay project scheduled for summer/fall Motorists are reminded that using handheld cell phones in Wisconsin work zones is illegal. Green Lake County is an Equal Employment Opportunity Employer 570 South Street, Green Lake, WI