2009 FISCAL YEAR. ANN UAl FINANCIAL REPO.RT .M1CHIGAN YEAR ENDED SEPTEMBER 30, 2009

Transcription

1 2009 FISCAL YEAR ANN UAl FINANCIAL REPO.RT BOARD OF COU..NTY.ROADCOMMI SSIONERS OAKlAN;D- CO U NTY.M1CHIGAN YEAR ENDED SEPTEMBER 30, 2009 The financial report accurately reflects the Revenues and Expenditures of all road work.and funds by systems and conforms with the requirements 9fAp~"pt~.P~~bl~Act~ 9f.t~~tF~ ~~~~~a CHIEF FINANCIAL OFFICER CHAIRMAN

2 Report Date: 6/14/2010 General Operating Fund Year Ended 9/30/2009 BALANCE SHEET Assets I Page 1 Cash Investments Accounts Receivable: Michigan Transportation Fund State Trunkline Maintenance State Transportation Department - Other Due on County Road Agreement Due on Special Assessment Sundry Accounts Receivable Employee Retirees Due from Retirement System 28,245, ,243, ,623, ,699, ,291, ,058, ,801, ,352, , Inventories Deferred Expense - State Aid Road Materials Equipment Materials and Parts Prepaid Insurance Deferred Expense - Federal Aid 3,988, , Other (IdentiM Prepaid Expense 66, Accrued Interest Recievable 21, Advance Construction 599, TOTAL ASSETS 73,835, Liabilities Liabilities and Fund Balances Accounts Payable 7,964, Notes Payable (Short Term) Accrued Liability 660, Advances 9,865, Deferred Revenue - Special Assessment District 9,655, Deferred Revenue - EDF Forest Rd. (E) Deferred Revenue 4,912, Other (Identify) : Escrow 760, Self Insurance 2,100,000 Trunkline Adv 2,671, Fund Balances Primary Road Fund Local Road Fund County Road Commission Fund 27,389, , ,240, Total Fund Balances 35,245, TOTAL LIABILITIES AND FUND BALANCES 73,835,260.34

3 Report Date: 6/14/2010 Year Ended 9/30/2009 I CAPITAL ASSETS ACCOUNT GROUP I (A) (B) Page 2 Land Land Improvements 372, Less: Accumulated Depreciation Depletable Assets 1,389, Less: Accumulated Depletion 1,115, Buildings 13,032, Less: Accumulated Depreciation 4,399, Equipment - Road 47,406, Less: Accumulated Depreciation 42,186, Equipment Shop 1,389, Less: Accumulated Depreciation 1,161, Equipment - Engineers 481, Less: Accumulated Depreciation 266, Yard and Storage Equipment 5,449, Less: Accumulated Depreciation 5,043, Office Equipment and Furniture 3,685, Less: Accumulated Depreciation 3,211, Infrastructure 660,714,305 Less: Accumulated Depreciation Vehicles Less: Accumulated Depreciation Construction Work in Progress 1,514, , , ,632, ,219, , , , , ,714, , Total Assets 678,307, Equities Plant and Equipment Equity: Infrastructure Primary Local Co. Road Comm. 7,885, ,779, ,927, ,714,305 Total Equities 678,307, Long Term Debt Bonds Payable (Act 51) Notes Payable (Act 143) Vested Vacation and Sick Leave Payable InstallmenULease Purchase Payable Other 5,500,000 3,083,032 2,100,000 Total Liabilities 10,683,032 Fiduciary Fund Deferred Compensation (Pension) Plan

4 Report Date: 6/14/2010 Page 3 Year Ended 9/30/2009 I STATEMENT OF REVENUES I Primary Local Co. Road Road Fund Road Fund Comm. fund Total Taxes (P) (L) (C) (T) County Wide Millage Other Total Taxes Licenses and Permits Specify Permit Fees/InsChg 510, , , Federal Sources Surface Tran. Program (STP) C Funds - Federal o Funds - Federal Congestion/Air Quality Bridge High Priority OtherUrban,CMAQ,ITS,MFAP, Total Federal Sources 7,604, , ,016, , ,692, ,625, ,604, , ,016, , ,692, ,625, STATE SOURCES Michigan Transportation Fund Engineering Snow Removal Urban Road 8,500 6,007, ,500 2,242, ,000 8,250, Allocation 41,698, ,705, ,404, Total MTF 47,714, ,949, ,664, Other State Critical Bridge Other Special Projects Total Other 1,883, ,126, ,009, ,883, ,126, ,009, Economic Development Fund Target Industries (A) Urban Congestion (C) Rural Primary (0) Forest Road (E) Urban Area (F) Other 132, ,805 Total EOF 132, ,805 Total State Sources 50,857, ,949, ,806,779.12

5 Report Date: 6/14/2010 I STATEMENT OF REVENUES I Page 4 Primary Local Co. Road Road Fund Road Fund Comm. Fund Total (P) (L) (C) (T) Contributions From Local Units City and Village 4,124, , ,125, Township Contr. 947, , ,086, Other County 1,939, ,807 2,234, Total Contributions 7,010, ,006 7,446, Charges for Service Trunkline Maintenance Trunkline Non-maintenance Salvage Sales Other WO, Traffic Sig 27, ,253, , , ,921, , ,921, , , ,920, Total Charges 2,280, , ,295, ,250, Interest and Rents Interest Earned Property Rentals 564, , , Total Interest IRents 564, , , Other Special Assessments Land and Bldg. Sales Sundry Refunds Gain (Loss) Equip. Disp. Contributions from Private Sources , ,242, , , ,242, , Other Abondonment Fees Othe r Total Other 74, ,291, , ,412, Other Financing Sources County Appropriation Bond Proceeds Note Proceeds tnst, Purch.lLeases Total Other Fin. Sources TOTAL REVENUE AND OTHER FINANCING SOURCES 73,923, ,647, ,342, ,913,128.85

6 G:\Act 51\I2009act51.xls]CONTR PYMT ROAD COMMISSION FOR OAKLAND COUNTY STATEMENT OF REVENUES YEAR ENDED SEPTEMBER 30, 2009 IPAGE 3 OF 6 I FEDERAL.SOURCES LINE - Other CMAQ FED HWY ITS SEMSIM MFAP F-M PART D TOTAL AlC AlC AlC AlC AlC AlC Revenue 1,991,, , ,, , , , ,692,8~9..59.

7 G:\Act 51\[2009act51.xls]CONTR PYMT ROAD COMMISSION FOR OAKLAND COUNTY STATEMENT OF REVENUES YEAR ENDED SEPTEMBER 30, 2009 (PAGE 3 OF 6 LICENSES & PERMITS PRIMARY LOCAL TOTAL Permit Fees 233, , , Inspection Charges 257 J J , JPAGE 4 OF 6 PRIMARY - -,,-- _. - ",- --:,:,.,,,,-r.".. LOCAL TOTAL -,_.'.-,-."...~. Work Orders 1,243, , ,614, Calcium Chloride 630, , , Rd Maint & Traf Signals 379, , , ,253., , ,920,212.11

8 Report Date: 6/14/2010 [STATEMENT OF EXPENDITURESI Page 5 Construction /Capacity Improvement Primary Road Fund Local Road Fund Co. Road Comm. Fund Total (P) (L) (C) (T) Roads 5,187, , ,191, Structures Roadside Parks Special Assessments Other Total Construction/Cap Imp 5,187, , ,191, Preservation - Structural Improvements Roads 29,130, ,630, ,760, Structures 4,067, ,067, Safety Projects Roadside Parks Special Assessments 5,190, ,190, Other Total Preservation - Struct Imp 33,198, ,820,778 40, Maintenance Roads 10,539, ,498, ,038, Structures Roadside Parks Winter Maintenance 7,212, ,601, ,813, Traffic Control 10,061, ,171, ,233, Total Maintenance 27,813, ,271, ,085, Total Constr. and Maint. 66,199, ,095, ,295, Other Trunkline Maintenance Trunkline Nonmaintenance Administrative Expense 5,415, ,643, ,792, , ,792, , ,059, Equipment Expense - Net (740,697.47) (449,112.92) (463,163.20) (1,652,973.59) Capital Outlay - Net (1,383,403.44) (948,288.43) (883,494.23) (3,215,186.10) Debt Principal Payment 1,241,508 1,233,492 2,475,000 Interest Expense 128, , ,659 Drain Assessment Other ITS 650, , Other Total Other 5,312, ,669, ,793, ,775, Total Expenditures 71,511, ,765, ,793, ,070,566.26

9 Report Date: 6/14/2010 ISTATEMENT OF CHANGES IN FUND BALANCESI Page 6 Primary Road Fund Local Road Fund Co. Road Comm. Fund Total (P) (L) (C) (T) Total Revenues And Other Financing Sources 73,923, ,647, ,342, ,913, Total Expenditures 71,511, ,765, ,793, ,070, Excess of Revenues Over (Under) Expenditures 2,411, (7,117,776.55) 2,548, (2,157,437.41) Optional Transfers (7,000,000) 7,000,000 Optional Transfers (Emer. Local to Primary) Total Optional Transfers (7,000,000) 7,000,000 Excess of Revenues and Other Sources Over (Under) Expenditures and Other Uses (4,588, ) (117,776.55) 2,548, (2,157, ) Beginning Fund Balance 31,978, , ,691, ,402, Adjustment Beginning Fund Balance Restated 31,978, , ,691, ,402, Interfund Adjustment Ending Fund Balance 27,389, , ,240, ,245,363.73

10 Report Date: 6/14/2010 I EQUIPMENT EXPENSE I Page 7 Direct Equipment Expense Labor and Fringe Benefits 2,477, Depreciation Other Materials 3,382, ,330, Total Direct 8,190, Indirect Equipment Expense 4,830, Operating Equipment Expense Labor and Fringe Benefits Operating Expenses 1,318, Total Operating 1,318, TOTAL EQUIPMENT EXPENSE 14,340, Equipment Rental Credits: Primary County Total Construction/Capacity Improvement 31, , Preservat ion - Structural Improvement 7,135, ,345, ,481, Maintenance Inventory Operations MOOT 3,442, ,442, Other Reimbursable Charges All Other Charges 1,037, ,037, Total Equipment Rental Credits (Gain) or Loss on Usage of Equipment 7,167, (A) 4,345, (B) 4,480, (C) 15,993, (D) (1,652,973.59) (E) PRORATION OF EQUIPMENT USAGE GAIN OR LOSS (Net Equipment Expense) Equipment Rental Credits Percent of Total 7,167, (A) 44.81% 4,345, (B) 27.17% 4,480, (e) 28.02% 15,993, (D) 100% Prorated Total Equipment Expense 6,425, ,896, ,018, ,340, Prorated Gain / Loss on Usage (Net Equipment Expense) (740,697.47) (449,112.92) (463,163.20) (1,652,973.59) (E) The amounts for A - E must agree

11 Report Date: 6/14/2010 Page 8 \DISTRIBUTIVE EXPENSE - FRINGE BENEFITS I D Override Calculation Total Labor Charge Distributive Total Calc. Primary Construction/Cap. Imp. 461, , Primary Preservation - Struct. Imp. 2,001, ,944, Primary Maintenance 5,376, ,221, Local Construction/Cap. Imp. Local Preservation - Struct. Imp. 86, , Local Maintenance 2,654, ,578, Inventory Equipment Expense - Direct 1,159, ,126, Equipment Expense - Indirect 462, , Equipment Expense - Operating Administration 7,480, ,266, State Trunkline Maintenance 2,508, Sundry Account Rec. Capital Outlay 5, , "Other Distributive 1,945, ,889, "Other SAD Hvy Maint 388, , "Other "Other Other Identify A. Total Payroll 24,532, / Vacation Workers Soc. Sec. Health Life and "Other Distributive Holiday Compo Retirement Insurance Disability Total Calc. Sick Leave Insurance Insurance Longevity B. Total Fringe Benefits 4,763, ,144, ,077, ,856, ,099, ,108, ,049, C. Less: Benefits Recovered 526, , , ,310, , , ,657, D. Less: Refunds E. Benefits to be Distributed F. Applicable Labor Cost 4,237, ,024, ,017, ,024, ,626, ,024, ,546, ,024, , ,024, , ,024, ,391, G. Factor **Identify other- ( ) Medical Claims

12 Report Date : 6/14/2010 IDISTRIBUTIVE EXPENSE OVERHEADI Account No Cost of Ope rations Page 9 D Override Calculation! Distributed Total Primary Construction/Cap. Imp. Primary Preservation - Struct. Imp. Primary Maintenance Local Construction/Cap. Imp. Local Preservation - Struct. Imp. Local Maintenance ' Other Local SAD ' Other ' Other ' Other 'I dentify A. Total Operations 5,187, ,198, ,813, , ,630, ,271, ,190, _ 86,295, , ,811, ,517, , , , Small Road Tools 791 Inventory Adjustment 882 Liabili ty Insurance "Other (1) " Other (2) "Other (3) Total B. Expenses Distributed 104, (36,165.31) 319, ,192, ,706, ,286, C. Applicable Operation Cost 41,085, ,085, ,085, ,832, ,085, ,832, D. Factor (0088) " Identify Other (1) _B_u_ i1 d_n i -"g~ Other (2) :..:..:..::c:..::..:..:..:::..:... Material Other(3) Distribut ive

13 Report Date: 6/14/2010 Year Ended 9/30/2009 IANALYSIS OF CONSTRUCTION AND MAINTENANCE I Optional for noncontract counties Page 10 Performed by County Performed by Contractor *Totals Primary Local Primary Local Primary Local Constr/Cap. Imp. 2,922, , ,264, ,187, , Preser - Struct. Imp. 16,715, , ,482, ,081, ,198, ,630, Special Assessment 1,379, ,810, ,190, Maintenance 25,548, ,502, ,265, , ,813, ,271, Total 45,186, ,434, ,661, ,013, ==========:::::::::::::: 66,199, ,095, Totals should agree with expenditures reported on Page 5 of AFR.

14 Report Date: 6/14/2010 I ANALYSIS OF ACCOUNTS RECEIVABLE ' Optional for noncontract counties Page 11 Trunkline Maintenance MOOT Other Labor Fringe Benefits Equipment Rental Materials Handling Charges Overhead Other Charges 2,457, ,607, ,605, ,092, ,829, ,405, Total Charges for Current Year Beginn ing Balance Sub-Total Less Credits Ending Balance 12,592, ,666, ,259, ,559, ,699, ,405, ,069, ,474, ,182, ,291,851.78

15 Report Date: 6/14/2010 Page 12 Year Ended 9/30/2009 Land and Improvements ( ) 5,985 ISCHEDULE OF CAPITAL OUTLAYI D Override Calculations Buildings (975) 412, Equipment Road (976, 981) 496, Equipment Shop (977) 12,100 Equipment Engineers (978) Yard and Storage Equipment (979) 98, Equipment Office (980) 28, Depletable Assets (987) Total Capital Outlay: 1,054, Primary Local County Total Total Capital Outlay: 472, , , ,054, * Less: Equipment Retirements 689 1, , Sub-total 471, , , ,051, * Less : Depreciation and Depletion 968 1,854, ,233, ,178, ,266, Net Capital Outlay Expenditure (1,383,403.44) (948,288.43) (883,494.23) (3,215,186.09) NOTE : EquipmentRetirementand Depreciation is prorated in the sameratioas Beginning FixedAsset Balance DISTRIBUTION OF GAIN OR LOSS ON DISPOSAL OF EQUIPMENT Primary Local County Total **Beginning Capita l Asset Balances 9,069, ,034, ,760, ,864, Prior Year's Report (Pg. 2) Percentage of Total 43.47% 28.92% 27.61% 100 % * Gain or (loss) on disposal , , , , *Overridable Fields ** Do Not Include Infrastructure Balance

16 Report Date: 6/14/2010 Page 13 I MAINTENANCE EXPENDITURES 90% OF MTF RETURNS g (For Compliance with Section 12(16) of Act 51) ~ Override Calculations Primary Local Road Fund Road Fund Total Michigan Transportation Fund (MTF) Returns 57,664, (From Revenue Page3) DEDUCTIONS Administrative Expense (from Page 5 Expenditures) 7,059, Total Capital Outlay (from Capital Outlay) 1,054, Debt Principal Payment (from Page5 Expenditures) 2,475,000 Interest Expense (from Page 5 Expenditures) 318,659 Total Deductions 10,907, Adjusted MTF Returns 46,756, Preser - Struct Imp (from Page 5 Expenditures) 33,198, ,820,778 40,018, Routine Maintenance (from Page 5 Expenditures) 27,813, ,271, ,085, Less Federal Aid for Preser - Struct Imp 7,438, ,438, TOTAL RD EXPENSE (Excluding FedAid) 53,573, ,092, ,665, % of Adjusted MTF Returns 42,081,078.32

17 Report Date: 6/14/2010 Page 14 I TEN YEARS OF QUALIFIED EXPENDITURES. FOR NONMOTORIZED IMPROVEMENTS I (for Compliance with Section 10K of Act51) Fiscal Year I 2000 I 2001 i I I 2002, I 2003 I 2004 Expenditures 1,806, , ,890 1,724,673 2,356,495 I I I I I I I I Fiscal Year , Expenditures 1,754,075 1,244,285 1,749,685 1,315,370 1,185,616 I I TOTAL 14,708,163 *Total must equal or exceed 1% of MTF Returns, page 3, multiplied by ,664, x.10 = 5,766,458.51

18 Report Date: 6/14/2010 Page 15 Year Ended. 9/30/2009 INDIRECT EQUIPMENT AND STORAGE EXPENSE ~ Activity 511 Account Number Account Name Amount Recorded Wages - Shop and Garage 261, Fringe Benefits - Shop Employees 874, Drug Testing Office Supplies - Shop 14, Janitor Supplies - Shop 17, Welding Supplies Safety Supplies - Shop Tire Shop Supplies Shop Supplies Equipment Material/Parts Inventory Adjustment 114, Contractual Services - Shop 26, Health Services Laundry Services 23, Data Processing - Shop Education Expense - Shop 68, Communications - Shop 24, Travel and Mileage - Shop Employees Freight Costs 2, Insurance - Shop Buildings Insurance - Boiler and Machine Insurance - Fleet 247, Insurance - Underground Tank Utilities - Shop and Storage Buildings 406, Buildings Repairs and Maintenance 1,739,998 Yard and Storage Repairs and Maintenance Shop Equipment Repairs and Maintenance 65, Office Equipment Repairs and Maintenance Equipment Rental - Shop PickuplWrecker 468, Underground Storage Tank Expense Safety Expense - Shop 10, Depreciation - Shop Building 350, Depreciation - Storage Building Depreciation - Shop Equipment Depreciation - Stockroom Expense Other: Stock Handling-Mise 85, Fuel Handling Charges 28, TOTAL (Transfer to Equipment Expenses) 4,830,985.24

19 Report Date: 6/14/2010 IADMINISTRATIVE EXPENSE SCHEDULE AND ALLOCATION ' (for Compliance with Section 14(4)of Act51) Page 16 Account Number Account Name Amount Recorded Salaries and Wages 3,604, Administrative Leave Fringe Benefits 3,018, Postage 35, Office Supplies 49, Dues and Subscriptions 66, Contractual Services 25, Legal Services Auditing and Accounting Services Data Processing 215, Education 52, Communications 5,410 Travel and Mileage 50, Freight Public Relations Advertising 21, Insurance - Building and Contents 168,625 Insurance - Boiler and Machinery Insurance - Bonds 16,049 Insurance - Umbrella Insurance - Errors and Omissions 126,776 Insurance - General Liability 183, Utilities Building Repair/Maintenance 389, Office Equipment Repair/Maintenance 49, Building Rental Miscellaneous Overhead Depreciation - Buildings 46, Depreciation - Engineering Equipment Depreciation - Office Equipment and Furniture 284, Other: Bond Payment Fees 9, Safety Controll Awards 36, Other Profess ional Services 556, Broker Fees 30, Loss Control Serv G\L 4, TOTAL 9,046, Less: Credits to Administrative Expense 646 Handling Charges on Materials Sold 96, Overhead - State Trunkline Maintenance 1,886, Purchase Discounts Other 4, Total Credits to Administrative Expense 1,987, Net Administrative Expense 7,059,508.88

20 Report Date: 6/14/2010 Year Ended 9/30/2009 I FOREST ROAD PROJECTS I This information is required by Act 231, P.A. of 1987,as amended Page 17 -NOTE: Insert Type of Project by Number 1. Reconstruction 4. Paving Gravel Roads 7. Bridge Recondition 2. Resurfacing 5. Culvert Replacement 8. Matching Funds 3. Gravel Surfacing 6. Bridge Replacement 9. Zero Dollars Spent Road Name Location Amount Spent Type TOTAL

21 Report Date: 6/14/2010 Page 18 ICONSTRUCTION / CAPACITY IMPROVEMENTS / STRUCTURAL IMPROVEMENT*, Summary CONSTRUCTION / CAPACITY IMPROVEMENTS Primary System Local System ROADS * Unit Expenditures * Unit Expenditures New Construction, New Location 1.27 mi. 6, mi. 3, Widening mi. 5,180, mi. BRIDGES New Location ea. ea. TOTAL CONSTRUCTION/CAPACITY IMP 5,187, , =======~== PRESERVATION - STRUCTURAL IMPROVEMENTS Primary System Local System ROADS * Unit Expenditures * Unit Expenditures Reconstruction 8.76 mi. 4,236,611 mi. Resurfacing mi. 11,081, mi. 5,471,014 Gravel Surfacing mi mi. 360,098 Paving Gravel Roads 5.50 mi. 120, mi. 342,995 SAFETY PROJECTS Intersection Improvements 15 ea. 8,434, ea. 53,526 Railroad Crossing Improvements _ ea. _ ea. Other 14 ea. 4,563,413 ea. MISCELLANEOUS Roadside Parks ea. ea. Other 24 ea. 693,711 8 ea. 593,145 Subtotals 29,130, ,820,778 BRIDGES Replacement 7 ea. 3,934, ea. Recondition or Repair 1 ea. 132,690 ea. Replace with Culvert - ea. _ ea. Bridge Subtotals 4,067, TOTAL PRESERVATION - STRUCT IMP 33,198, ,820,778 All Units are to be reported in the Fiscal Year that the Project is opened for use.

22 Report Date: Page 19 Year Ended SCHEDULE OF TOWNSHIP MILEAGE AND POPULATION I Local Roads Primary Roads Population Miles Miles Population Outside Funds Outside Funds Outside Funds Township Municipalities Received Municipalities Received Municipalities Received Total Local Local Urban Total Primary Primary Urban Addison , , ,439 73, Bloomfield , , , , Brandon , , , ,321 Commerce , , , , Groveland , , ,150 70,110 Highland , , , , Holly Township , , , , Independence , , , , Lyon , , , , Milford , , , , Novi , , , Oakland , , , , Orion , , , , Oxford , , , ,685 Rose , , ,210 70,794 Royal Oak , , ,446 62, Springfield , , , , Waterford , , , ,910 W Bloomfiled , , , ,404 Whi te Lake , , , , Totals 1, , ,030, ,581, ,215 5,098,251 Local Road Rate Per Mile 1,504 Primary Road Rate Per Mile 1,379 Population Rate Per Capita Local Urban Road Rate Per Mile 1,463 Primary Urban Road Rate P"r. _ M.. il" _ ----'- 8,780

23 Report Date: 6/14/2010 Page 20 I SCHEDULE OF TOWNSHIP EXPENDITURES AND CONTRIBUTIONS I Expenditures Township Addison Bloomfield Constructionl Capacity Improv Preservatlon - Struct Improv 165, ,049 Total 165, ,049 Township Contrlbutlons" 21,231 6,238 Brandon 186, ,222 44,664 Commerce 622,239 3,503,267 4,125, ,257 Groveland 200, ,156 42,044 Highland 3,631,913 3,631,913 35,719 Holly 1,111,254 1,111,254 Independence 1,302,170 1,302,170 4, Lyon 3,189,405 3,189,405 Milford 15,751 15,751 2,789 Oakland 320, , Orion 3,258,792 3,258, ,389 Oxford 127, ,783 9,333 Rose 56,919 56,919 Royal Oak 33,934 56,143 90,077 2,681 Springfield 151, , W. Bloomfield 247,766 7,167,504 7,415, ,815 Waterford 6,771 1,699,714 1,706, ,146 White Lake 115, ,960 65,017 TOTALS 910,710 26,618,520 27,529,230 1,086, The Townshi p Contributi ons Totals and the Funds expended for Construction and Preservation amount may not balance. The Townshi p Contributions list all funds contributed by each township and will balance back to the amo unt reported on the Statement of Revenues. page 4 of 6, Township Contributions The total funds expended are for Construction and Preservation only. They do not oontain funds expended for Routine Preventative Maintenance.