FISCAL YEAR ANNUAL FINANCIAL REPORT. St. Clair County. Michigan. Year Ended 2017

Transcription

1 2017 FISCAL YEAR ANNUAL FINANCIAL REPORT BOARD OF COUNTY ROAD COMMISSIONERS County Michigan Year Ended 2017 The financial report accurately reflects the Revenues and Expenditures of all road work and funds by systems, and conforms with the requirements of Act 51, Public Acts of 1951, as amended ATTEST Chairman 1-f-\f- Date

2 BALANCE SHEET Assets Page 1 of 23 General Operating Fund 1. Cash 2. Investments 3. AccountsReceivable a. Michigan Transportation Fund b. State Trunkline Maintenance c. State Transportation Department - Other d. Due on County Road Agreement e. Due on Special Assessement f. Sundry Accounts Receivable Inventories/Pre-Paid Insurance/Other 4. Deferred Expense State Aid 5. Road Materials 6. Equipment Materials and Parts 7. Prepaid Insurance 8. Deferred Expense - Federal Aid 9. Other $7,686, ,286, ,87 79, , ,214, , , , ,132, TOTAL ASSETS $13,852,512.00

3 Liabilities Liabilities and Fund Balances Page 2 of Accounts Payable 12. Notes Payable ( Short Term) 13. Accrued Liability 14. Advances 15. Deferred Revenue - Special Assessment District 16. Deferred Revenue - EDF Forest Rd.(E) 17. Deferred Revenue 18. Other Fund Balances 19. Primary Road Fund 20. Local Road Fund 21. County Road Commission Fund 22. Total Fund Balances 23. TOTAL LIABILITIES AND FUND BALANCES $296, , ,149, ,101, , ,098, ,939, $13,852,512.00

4 CAPITAL ASSETS ACCOUNT GROUP Page 3 of 23 Assets 24. Land (A) (B) $65, Land Improvements $392, a.less: Accumulated Depreciation 392, Depletable Assets 163, a.less: Accumulated Depreciation (46,342.00) 117, Buildings 5,005, a.less: Accumulated Depreciation (3,326,266.00) 1,679, Equipment - Road 15,078, a.less: Accumulated Depreciation (11,636,904.00) 3,441, Equipment - Shop 29 a.less: Accumulated Depreciation 753,76 (578,89) 174, Equipment - Engineers 30 a.less: Accumulated Depreciation 331, (264,78) 66, Yard and Storage Equipment 31 a.less: Accumulated Depreciation 32. Office Equipment and Furniture 32 a.less: Accumulated Depreciation 33. Infrastructure 33 a.less: Accumulated Depreciation 34. Vehicles 34 a.less: Accumulated Depreciation 180, (157,201.00) 250,823, (92,273,835.00) 22, ,549, Construction Work in Progress 36. Total Assets $164,510, Equities 37. Plant and Equipment Equity 37 a.primary 37 b.local 37 c.co. Road Comm. 5,960, d.infrastructure 38. Total Equities 158,549, $164,510, Long Term Debt 39. Bonds Payable (Act 51) 40. Notes Payable (Act 143) 41. Vested Vacation and Sick Leave Payable 388, Installment/Lease Purchase Payable 43. other 23,160, Total Liabilities $23,548, Fiduciary Fund 45. Deferred Compensation (Pension) Plan $

5 Year Ended 2017 Page 4 of 23 STATEMENT OF REVENUES Primary Road Local Road Co.Road Fund Fund Comm. Fund Total (P) {L) (C) (T) Taxes 46. County Wide Millage $ $ $1,147, $1,147, Other 48. Total Taxes 0,00 1,147, ,147, Licenses and Permits 49. Specify 102, , Federal Sources 50. Surface Tran. Program (STP) 757, , C Funds - Federal 52. D Funds - Federal 53. Bridge 1,533, ,533, High Priority. 55. Other 3, , Total Federal Sources 760, ,533, ,294, STATE SOURCES Michigan Transportation Fund 57. Engineering 7, , , Snow Removal 59. Urban Road 895, , ,288, Allocation 9,631, ,103, ,735, Total MTF 10,534, ,499, ,033, Other 62. Local Bridge 63. other 64. Total Other Economic Development Fund 65. Target Industries (A) 297, , ,129, Urban congestion (C) 67. Rural Primary (D) 68. Forest Road (E) 69. Urban Area (F) 70. Other 71. Total EDF 297, , ,129, Total State Sources $10,832, $5,330, $ $16,163,265.00

6 STATEMENT OF REVENUES Page 5 of 23 Primary Road Fund {P) Local Road Fund {L) Co. Road Comm. Fund (C) Total (T) Contributions From Local Units 73. City and Village 74. Township Contr. 75. Other 76. Total Contributions $ $5, ,809, ,815,60 $13, $19, , ,074, , , , ,771, Charges for Service 77. Trunkline Maintenance 78. Trunkline Non-maintenance 79. Salvage Sales 80. Other 81. Total Charges 3,902, ,902, , , , , ,981, ,981, Interest and Rents 82. Interest Earned 83. Property Rentals 84. Total Interest/Rents , , , , , , Other 85. Special Assessments 86. Land and Bldg. Sales 87. Sundry Refunds 88. Gain (Loss) Equip. Disp. 89. Contributions from Private Sources 90. Other 91. Total Other , , ,97 48,97 44, , , , Other Financing Sources 92. County Appropriation 93. Bond Proceeds 94. Note Proceeds 95. Inst. Purch,/Leases 96. Total Other Fin. Sources 900,00 900,00 900,00 900, TOTAL REVENUE AND OTHER FINANCING SOURCES $11,593, $9,680, $7,316, $28,590,486.00

7 STATEMENT OF EXPENDITURES Page 6 of 23 Primary Road Fund (P) Local Road Fund (L) Co.Road Comm. Fund (C) Total (T) Construction/Capacity Improvement 98. Roads 99. Structures 100. Roadside Parks 101. Special Assessments 102. Other 103. Total Construction/Cap. Imp. --- $ $ $ Preservation - Structural Improvements 104. Roads 105. Structures 106. Safety Projects 107. Roadside Parks 108. Special Assessments 109. Other 110. Total Preservation - Struct. Imp. 2,837, ,182, ,116, ,470, , , ,664, ,246, ,019, ,587, ,304, ,911, Maintenence 111. Roads 112. Structures 113. Roadside Parks 114. Winter Maintenance 115. Traffic Control 116. Total Maintenance 117. Total Construction., Preservation And Maintenance. 2,947, ,055, , , ,014, ,34 585, , ,940, ,067, ,604, ,313, ,002, , ,425, ,002, ,007, ,918, Other 118. Trunkline Maintenance 119. Trunkline Non-maintenance 120. Administrative Expense 121. Equipment - Net 122. Capital Outlay - Net 123. Debt Principal Payment 124. Interest Expense 125. Drain Assessment 126. Other 127. Total Other 242, , , , , , ,902, , , , , ,702, ,902, , , ,15 776, , ,457, Total Expenditures $9,931, $11,741, $5,702, $27,375,893.00

8 Page 7 of 23 STATEMENT OF CHANGES IN FUND BALANCES Primary Road Fund (P) Local Road Fund (L) Co.Road Comm. Fund (C) Total (T) 129. Total Revenues And Other Financing Sources $11,593, $9,680, $7,316, $28,590, Total Expenditures 9,931, ,741, ,702, ,375, Excess of Revenues Over (Under) Expenditures 1,661, (2,061,156.93) 1,613, ,214, Optional Transfers 132 a. Primary to Local (50%) 132 b. Local to Primary (15%) (1,661,988.58) 1,661, Emergency Transfers (Local to Primary) 134. Total Optional Transfers (1,661,988.58) 1,661, Excess of Revenues and Other Sources Over (Under) Expenditures and Other Uses (399,168.35) 1,613, ,214, Beginning Fund 841, ,589, ,430, Adjustment 294, , Beginning Fund Balance Restated 841, ,883, ,724, Interfund Transfer(County to Primary and/or Local) 399, (399,168.35) 140. Ending Fund Balance $841, $ $10,098, $10,939,512.00

9 Page 8 of 23 EQUIPMENT EXPENSE Direct Equipment Expense 141. Labor and Fringe Benefits 142. Depreciation 143. Other $87, ,347, ,526, Total Direct 2,961, Indirect Equipment Expense 624, Operating Equipment Expense 146. Labor and Fringe Benefits 147. Operating Expenses 455, Total Operating $455, TOTAL EQUIPMENT EXPENSE $4,041, Equipment Rental Credits: Primary Local County Total 150. Construction/Capacity Improvement 151. Preservation - Structural Improvement 152. Maintenance 153. Inventory Operations 154. MOOT 155. Other Reimbursable Charges 156. All Other Charges 157. Total Equipment Rental Credits 55, , , ,22 879, ,483, , ,670, , , , , ,061, , , ,362, , , , , ,726, (A) (B) (C) (D) 158. (Gain) or Loss on Usage of Equipment 315,15 PRORATION OF EQUIPMENT USAGE GAIN OR LOSS (Net Equipment Expense) 159. Equipment Rental Credits $994, tl,670, p,061, p],726, Percent of Total 161. Prorated Total Equipment Expense 162. Prorated Gain/Loss On Usage (Net Equipment Expense) (A) (B) % % 1,078, ,811, , , (C) % 1,151, , (D) 10 % 4,041, ,15

10 Page 9 of 23 DISTRIBUTIVE EXPENSE - FRINGE BENEFITS Total Labor Charge Distributive Cale Primary Construction/Cap. Imp Primary Preservation Struct Imp Primary Maintenance 166. Local Construction/Cap. Imp Local Preservation - Struct. Imp Local Maintenance 169. Inventory 170. Equipment Expense - Direct 171. Equipment Expense - Indirect 172. Equipment Expense - Operating 173. Administration 174. State Trunkline Maintenance 175. Sundry Account Rec Capital Outlay 177. Other 178. Total Payroll 179. Less Applicable Payroll 180. Total Applicable Labor Cost $239, , , , , , ,37 39, , , , ,20 1,070, $4,987, (2,191,058.00) $2,796, $296, ,90 909, , , ,028,90 7,37 48, ,69 514, , Total Distributive $3,590, Vacation Holiday Sick Leave Longevity 719 Workers Comp. Soc. Sec. Insurance Retirement 716 Health Insurance 717 Life and Disability Distributive Insurance Other Total Cale Total Fringe Benefits $729, Less: Benefits Recovered (181,469.00) 183. Less: Refunds 184. Benefits to be Distributed 547, Applicable Labor Cost 2,796, Factor $111,99 p2,575, (27,865.00) (640,696.00) (28,614.00) 55, ,934, ,796, ,796, U,227, (303,762.00) (7,893.00) 915, , $12, $ p4,656, (3,101.00) (1,156,893.00) (36,507.00) 9, ,462, ,796,

11 Page 10 of 23 DISTRIBUTIVE EXPENSE - OVERHEAD Account No Cost of Operations Distributed Total 187. Primary Construction/Cap. Imp Primary Preservation - Struct Imp Primary Maintenance 190. Local Construction/Cap. Imp Local Preservation - Struct. Imp Local Maintenance 193. Other 194. TOTAL $2,217, ,413, ,974, ,456, ,923, ,933, $20,918, $28, , , , , , $653, Small Road Tools 791 Inventory Adjustment 882 Liability 716 Health Insurance Other Total 195. Expenses Distributed 15, Applicable Operation Cost 20,918, Factor 0740 (77,025.00) 20,918, (3682) 84, ,918, ,918, , $473,32 20,918, $

12 Page 11 of 23 ANALYSIS OF CONSTRUCTION AND MAINTENANCE Optional for noncontract counties Performed by County Performed by Contractor Totals Primary Local Primary Local Primary Local 198. Constr/Cap. Imp Preser - Struct. Imp Special Assessment 201. Maintenance 202. Total $ $ $ $ 1,098, ,88 3,565, ,371, ,852, ,648, ,088, ,418, $4,950,83 $6,523, $4,654, $4,790, $ $ 4,664, ,246, ,940, ,067, $9,604, $11,313,954.00

13 ANALYSIS OF ACCOUNTS RECEIVABLE Optional for noncontract counties Page 12 of 23 Trunkline Maintenance MDOT Other 203. Labor 204. Fringe Benefits 205. Equipment Rental 206. Materials 207. Handling Charges 208. Overhead 209. Other 210. Total Charges for Current Yea 211. Beginning Balance 212. Sub-Total 213. Less Credits 214. Ending Balance $748, , , ,123, , $3,902, , ,476, (3,777,735.00) $698,87 $13, , , , , $59, , , (61,632.00) $

14 Page 13 of 23 SCHEDULE OF CAPITAL OUTLAY 215. Land and Improvements ( ) 216. Buildings (975) 217. Equipment Road (976, 981) 218. Equipment Shop (977) 219. Equipment Engineers (978) 220. Yard and Storage Equipment (979) 221. Equipment Office (980) 222. Depletable Assets (987) 223. Total Capital Outlay: $ 441, ,804, , , $2,290, Primary Local County Total 224. Total Capital Outlay: 225. Less: Equipment Retirements Sub-total 227. Less: Depreciation and Depletion Net Capital Outlay Expenditure $ $ 2,290, (1,588.00) 2,289, (1,512,847.00) $776, ,290, (1,588.00) 2,289, (1,512,847.00) $776, DISTRIBUTION OF GAIN OR LOSS ON DISPOSAL OF ASSETS Primary Local County Total 229. Beginning Capital Asset Balance Prior Year's Report (Pg. 2) 230. Percentage of Total 231. Gain or (loss) on disposal of assets 693 % % 5,184, % 48,97 5,184, % 48,97

15 Page 14 of 23 MAINTENANCE EXPENDITURES - 90% OF MTF RETURNS (For Compliance with Section 12(16) of Act 51) Primary Road Fund Local Road Fund Total 232. Michigan Transportation Fund (MTF) Returns $15,033, DEDUCTIONS 233. Administrative Expense (from Page 5 Expenditures) 528, Total Capital Outlay (from Capital Outlay) 235. Debt Principal Payment (from Page 5 Expenditures) 2,290, Interest Expense (from Page 5 Expenditures) 236 a. Total Deductions 236 b. Adjusted MTF Returns 2,819, ,213, Preser - Struct Imp (from Page 5 Expenditures) $4,664, $4,246, ,911, Routine Maintenance (from Page 5 Expenditures) 4,940, ,067, ,007, Less Federal Aid for Preser - Struct Imp 240. TOTAL RD EXPENSE (Excluding Fed Aid) 9,604, ,313, ,918, % of Adjusted MTF Returns 10,992,550.50

16 Page 15 of 23 TEN YEARS OF QUALIFIED EXPENDITURES FOR NON MOTORIZED IMPROVEMENTS (for Compliance with Section lok of Act 51) Fiscal Year Expenditures($) 576, , ,04 67, , Fiscal Year Expenditures($) 68, , , ,08 395, TOTAL $2,237, Total must equal or exceed 1 % of your Fiscal Year MTF returns multiplied by 10 5,033, X.10 = 1,503,377.90

17 INDIRECT EQUIPMENT AND STORAGE EXPENSE Activity 511 Page 16 of 23 Account Number Account Name Wages - Shop and Garage Fringe Benefits - Shop Employees Drug Testing Office Supplies - Shop Janitor Supplies - Shop Welding Supplies Safety Supplies - Shop Tire Shop Supplies Shop Supplies Equipment Material/Parts Inventory Adjustment Contractual Services - Shop Health Services Laundry Services Data Processing - Shop Education Expense - Shop Communications - Shop Travel and Mileage - Shop Employees Freight Costs Insurance - Shop Buildings Insurance - Boiler and Machine Insurance - Fleet Insurance - Underground Tank Utilities - Shop and Storage Buildings Buildings Repairs and Maintenance Yard and Storage Repairs and Maintenance Shop Equipment Repairs and Maintenance Office Equipment Repairs and Maintenance Equipment Rental - Shop Pickup/Wrecker Underground Storage Tank Expense Safety Expense - Shop Depreciation - Shop Building Depreciation - Storage Building Depreciation - Shop Equipment Depreciation - Stockroom Expense Other: Amount Recorded $154, , , , , , , , , , , , , , , , , TOTAL $624,538.00

18 Page 17 of 23 ADMINISTRATIVE EXPENSE SCHEDULE AND ALLOCATION (for Compliance with Section 14(4) of Act 51) Account Number Account Name Salaries and Wages Administrative Leave Fringe Benefits Postage Office Supplies Dues and Subscriptions Contractual Services Legal Services Auditing and Accounting Services Data Processing Education Communications Travel and Mileage Freight Public Relations Advertising Insurance - Building and Contents Insurance - Boiler and Machinery Insurance - Bonds Insurance - Umbrella Insurance - Errors and Omissions Insurance - General Liability Utilities Building Repair/Maintenance Office Equipment Repair/Maintenance Building Rental Miscellaneous Overhead Depreciation - Buildings Depreciation - Engineering Equipment Depreciation - Office Equipment and Furniture Other: 244.TOTAL Amount Recorded $957, , , , , , , , , , , , , , , , $1,119, Less: Credits to Administrative Expense Handling Charges on Materials Sold Overhead - State Trunkline Maintenance Purchase Discounts Other: Total Credits to Administrative Expense 245. Net Administrative Expense (317,814.00) (3,355.00) (268,961.00) $(590,13) $528,877.00

19 Page 18 of 23 Forest Road Report This information is required by Act 231, P.A. of 1987, as amended. Road Name Location Amount Spent ($) Project Type 246. Total

20 Page 19 of 23 CONSTRUCTION / CAPACITY IMPROVEMENTS / STRUCTURAL IMPROVEMENTS Summary CONSTRUCTION / CAPACITY IMPROVEMENTS Primary System Local System ROADS *Unit Expenditures *Unit Expenditures 247. New Construction, New Location 248. Widening mi. X mi. $ mi. mi. $ BRIDGES 249. New Location ea. ea TOTAL CONSTRUCTION/CAPACITY IMP $ $ PRESERVATION - STRUCTURAL IMPROVEMENTS Primary System Local System ROADS *Unit Expenditures *Unit Expenditures 251. Reconstruction 6.92 mi. X $1,516, Resurfacing mi. 1,320, Gravel Surfacing mi Paving Gravel Roads mi mi. $77, mi. 1,104, mi. mi. SAFETY PROJECTS 255. Intersection Improvements ea Railroad Crossing Improvements ea Other ea. ea. ea. ea. MISCELLANEOUS 258. Roadside Parks ea Other ea. 709, Subtotals 3,547, ea ea. 594, ,776, BRIDGES 261. Replacement 1.00 ea. 1,116, Recondition or Repair ea Replace with Culvert ea Bridge Subtotals 1,116, TOTAL PRESERVATION - STRUCT IMP $4,664, ea. 2,470, ea. ea. 2,470, $4,246, *All Units are to be reported in the Fiscal Year that the project is opened for use.

21 Page 20 of 23 SCHEDULE OF TOWNSHIP MILEAGE AND POPULATION Local Roads Miles Outside Municipalities Miles Outside Municipalities Primary Roads Total Local Funds Total Primary Funds Population Local Urban Received Primary Urban Received Outside Township (mi) (mi) ($) (mi) (mi) ($) Municipalities Berlin , , ,845 Brockway , , ,023 Burtchville , , ,370 Casco , , ,015 China , , ,433 Clay , , ,724 Clyde , , ,293 Columbus , , ,762 Cottrellville , , ,252 East China , , ,982 Emmett , , ,247 Fort Gratiot , , ,383 Grant , , ,787 Greenwood , , ,452 Ira , , ,005 Kenockee , , ,297 Kimball , , ,524 Lynn , , ,253 Mussey , , ,441 Port Huron , , ,166 Riley , , , , , ,844 Wales , , , Totals 1, $2,803, $1,901, ,658 Funds Received ($) 46, , , , , , , , , , , , , , , , , , , , , , , $1,663, Local Road Rate Per Mile 2279 Primary Road Rate Per Mile 2077 Local Urban Road Rate Per Mile 1982 Primary Urban Road Rate Per Mile Population Rate Per Capita 16.2

22 Page 21 of 23 SCHEDULE OF TOWNSHIP EXPENDITURES AND CONTRIBUTIONS Expenditures Township Berlin Brockway Burtchville Casco China Clay Clyde Columbus Cottrellville East China Emmett Fort Gratiot Grant Greenwood Ira Kenockee Kimball Lynn Mussey Port Huron Riley Wales 267. Totals Construction/ Preservation Capacity Struct Improvement($) Improvement($) Total($) 54, , , , , , , , , , , , , , ,52 694,52 2, , , , , , , , , , ,158, ,158, , , , , , , , , , , , , , , , , $ $4,246, $4,246, Township Contributions* ($) 155, , , , , , , , , , , ,86 108, , , , , , ,16 120, , , , $3,074, *The Township Contributions Totals and the Funds expended for Construction and Preservation amount may not balance. The Township Contributions list all funds contributed by each township and will balance back to the amount reported on the Statement of Revenues, Line 74, Township Contributions. The total funds expended are for Construction and Preservation only. They do not contain funds expended for Routine Preventative Maintenance.

23 Report Date: 3/5/2018 ASSET MANAGEMENT Projects Completed During the County Fiscal Year Page 22 of 23 Work Type: Bituminous overlays of 1.5 inches or less Project ID/Name Total Project Cost Date Open to Traffic Pavement Type , /01/2017 Work Type: Chip Seal Project ID/Name Total Project Cost Date Open to Traffic Pavement Type , /20/2017 Seal Coat , /12/2017 Seal Coat Work Type: Cold milling and overlay Project ID/Name Total Project Cost Date Open to Traffic Pavement Type , /16/2017 Work Type: Crush & Shape & Resurf Project ID/Name Total Project Cost Date Open to Traffic Pavement Type , /25/2017 Work Type: HMA milling to a specific profile Project ID/Name Total Project Cost Date Open to Traffic Pavement Type , , , , , , , /16/ /18/ /05/ /28/ /07/ /18/ /06/2017

24 Year Ended 2017 Page 23 of 23 Work Type: Hot Mixed Resurfacing (One Course) Project ID/Name Total Project Cost Date Open to Traffic Pavement Type , /31/2017 Work Type: Micro-Surface Project ID/Name Total Project Cost Date Open to Traffic Pavement Type , , /01/ /01/ /01/2017 Unknown Unknown Work Type: Reconstruct and Add Lane(s) Over 0.5 Mile Long Project ID/Name Total Project Cost Date Open to Traffic Pavement Type , /08/2017 Work Type: Surface milling and non-structural overlays Project ID/Name Total Project Cost Date Open to Traffic Pavement Type , /10/2017 Work Type: Ultra-thin overlay Project ID/Name Total Project Cost Date Open to Traffic Pavement Type , , /10/ /10/2017