The Reno County Board of Commissioners will meet at 9:00 a.m. on Tuesday, March 5, 2019 in Commission Chambers to hold their Agenda Session.

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1 RENO COUNTY COMMISSION 206 West First Avenue Hutchinson, Kansas (620) Fax (620) TDD (800) TO: FROM: RE: ALL INTERESTED PARTIES BOARD OF COMMISSIONERS NOTICE OF MEETINGS DATE MARCH 1, 2019 The Reno County Board of Commissioners will meet at 9:00 a.m. on Tuesday, March 5, 2019 in Commission Chambers to hold their Agenda Session. Follow us on Twitter: Like us on Facebook:

2 AGENDA SESSION RENO COUNTY COMMISSION COMMISSION CHAMBERS OF COURTHOUSE Tuesday, March 5, :00 A.M. 1. Call to Order 2. Pledge of Allegiance to the American Flag and Prayer 3. Public Comment on Items not on the Agenda. Please come forward to the podium, state your name and address and limit your remarks to not more than 5 minutes per item. 4. Commission and County Administrator Comments 5. Determine Additions to the Agenda. (Restricted to subject matters that were not known at the time of the agenda publication and to subject matters that require immediate Board discussion and/or action and which cannot be deferred to a later date.) 6. Consent Agenda (items considered routine for approval. If any commissioner or person in the audience would like further discussions or explanation of any item they may ask that it be removed from the consent agenda for additional consideration). a. Vouchers with a pay date of March 1, 2019 (bills or payments owed by the county or relating taxing units). b. Vouchers with a pay date of March 8, 2019 (bills or payments owed by the county or relating taxing units). c. Change Orders 2019: 114, d. Minutes of Meetings for October 2018, November 2018, December 2018, January 2019 and February e. Renewal Application for a Cereal Malt Beverage License for Hutchinson Recreation Commission DBA Fun Valley Sports Complex. f. Retirement recognition of Barbara Johnson for over 20 years of service in the Treasurer s Office. Action Motion to approve the Consent Agenda 7. Discussion Items a. Presentation from Clayton Kelly with Piper Jaffray regarding the calling of Series 2013 Bonds issued to pay for the new jail; and the retirement of the ½-cent sales tax. b. Procedure to be established for conducting County Commission meetings called to consider recommendations on zoning matters from the Reno County Planning Commission. c. Environment Health Engineer Evaluation Policy Proposal. 8. Action Items a. Amendment to the Tyler Technologies contract to include the Hutchinson Fire Department. Action Motion to approve/not approve the amendment to the Tyler Technologies contract to include the Hutchinson Fire Department. b. Set a date of either April 1, 2019 or April 3, 2019 and a time for County Canvass of the March 26, 2019 Pretty Prairie Special Election. Action Motion to set a date and time of [time] on April 1, 2019 or April 3, 2019 at the Reno County Annex Conference Room to Canvass the March 26, 2019 Pretty Prairie Special Election. 2

3 c. Resolution approving and adopting the amended and restated Reno County Economic Development Job Incentive Policy. Action Motion to approve/not approve Resolution approving and adopting the amended and restated Reno County Economic Development Job Incentive Policy. d. Proposal from Landmark Architects to complete a study for renovation or replacement of Fire District No. 3 s Fire Station 1 (Nickerson) at a cost not to exceed $5,300 Action Motion to approve/not approve Landmark Architects proposal to complete a study for renovation or replacement of Fire District No. 3 s Fire Station 1 (Nickerson) at a cost not to exceed $5,300. e. Declare the Health Department s white 2005 Chevrolet Malibu as surplus property to be sold on PurpleWave Auction. Action Motion to approve/not approve declaring the Health Department s white 2005 Chevrolet Malibu as surplus property to be sold on PurpleWave auction. f. Purchase of one (1) 2019 Ford F450 1-ton 4 x 2 truck cab and chassis for the Public Works Department; and declare their 2004 Chevrolet 1-ton truck with 122,353 miles as surplus property to be sold on PurpleWave Auction. Action Motion to approve/not approve Public Works purchase of one (1) 2019 Ford F450 1-ton 4 x 2 truck cab & chassis from Midwest Superstore for $39,077; and declare their ton Chevrolet with 122,353 miles as surplus to be sold on PurpleWave Auction. g. Purchase of one (1) 2019 Ram 1500 ½-ton 4 x 2 crew cab long-bed pickup for the Public Works Department; and declare their 2002 Chevrolet with 166,665 miles as surplus property to be sold on PurpleWave Auction. Action Motion to approve/not approve Public Works purchase of one (1) 2019 Ram 1500 ½-ton 4 x 2 crew cab long-bed pickup from Midway Motors for $21,496; and declare their 2002 Chevrolet with 166,665 miles as surplus property to be sold on PurpleWave Auction. h. Purchase of one (1) 2019 PJ-C5 83in x 18ft Trailer for the Public Works Department; and declare their 1992 Modern 16ft trailer as surplus property to be sold on PurpleWave Auction. Action Motion to approve/not approve Public Works purchase of one (1) 2019 PJ-C5 83in x 18ft Trailer from Sunflower Trailer Sales for $3,515; and declare their 1992 Modern 16ft trailer as surplus property to be sold on PurpleWave Auction. i. Purchase of one (1) 2019 Utility Trailer for the Public Works Department; and declare their 1994 IT Utility Trailer as surplus property to be sold on PurpleWave Auction. Action Motion to approve/not approve Public Works purchase of one (1) 2019 Utility Trailer from Frank s Truck Service for $3,595; and declare their 1994 IT Utility Trailer as surplus property to be sold on PurpleWave Auction. j. Purchase of two (2) 2019 Massey Ferguson 95 PTO HP Tractors for the Public Works Department. Action Motion to approve/not approve Public Works purchase of two (2) 2019 Massey Ferguson 95 PTO HP Tractors from John Schmidt & Sons, for $107,614 after the trade of two (2) 2006 Case IH tractors each with approximately 9,000 hours of use. 3

4 k. Purchase of one (1) 2019 Superior Broom for the Public Works Department. Action Motion to approve/not approve Public Works purchase of one (1) 2019 Superior Broom from Berry Tractor for $50,302 after the trade of one (1) 2004 Superior Broom with approximately 3,983 hours of use. l. Purchase of one (1) 2019 Vermeer Brush Chipper for the Public Works Department. Action Motion to approve/not approve Public Works purchase of one (1) 2019 Vermeer Brush Chipper from Vermeer Great Plains for $32, after the trade of one (1) 2005 Vermeer Brush Chipper with approximately 2,104 hours of use. m. Purchase of one (1) 2019 Stepp MFG Crack Sealer for the Public Works Department. Action Motion to approve/not approve Public Works purchase of one (1) 2019 Stepp MFG Crack Sealer from American Equipment for $65,3234 after the trade of one (1) 2005 Crafco Crack Sealer with approximately 4,599 hours of use. n. Purchase of one (1) 2019 Bomag Pneumatic Rubber Tire Roller for the Public Works Department. Action Motion to approve/not approve Public Works purchase of one (1) 2019 Bomag Pneumatic Rubber Tire Roller from Berry Tractor for $77,900 after the trade of one (1) 1981 Ferguson Pneumatic Roller with approximately 6,621 hours of use and one (1) 1989 Ferguson Pneumatic Roller with approximately 4,869 hours of use. 9. Additions to the agenda 10. Department Updates a. County Appraiser 11. Adjournment 4

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134 AGENDA REQUEST AGENDA ITEM: PRESENTED BY: RECOMMENDED ACTION: AGENDA DATE: EXECUTIVE SUMMARY (Title or Description, Impact or Goal, Dollar Amount and Funding Source, and Timeframe). Please limit to four (4) sentences. Revised: 2/01/2019

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136 Jan 10, :21 am Prepared by Piper Jaffray & Co. SUMMARY OF BONDS REFUNDED Reno County, Kansas Series 2013 Cash Defeasance -Preliminary- Maturity Interest Par Call Call Bond Date Rate Amount Date Price 2013: SERIAL 09/01/ % 3,115, /01/ % 3,240, /01/ /01/ % 3,370, /01/ /01/ % 3,335, /01/ /01/ % 500, /01/ ,560,000.00

137 Jan 10, :21 am Prepared by Piper Jaffray & Co. SAVINGS Reno County, Kansas Series 2013 Cash Defeasance -Preliminary- Present Value Prior Prior Prior Refunding to 08/30/2019 Date Debt Service Receipts Net Cash Flow Net Cash Flow % 08/30/2020 3,595, ,831, ,236, ,236, ,236, /30/2021 3,593, ,593, ,593, ,593, /30/2022 3,590, ,590, ,590, ,590, /30/2023 3,421, ,421, ,421, ,421, /30/ , , , , ,710, ,831, , , , Savings Summary PV of savings from cash flow 879, Net PV Savings 879,400.00

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151 AGENDA REQUEST AGENDA ITEM: PRESENTED BY: RECOMMENDED ACTION: AGENDA DATE: EXECUTIVE SUMMARY (Title or Description, Impact or Goal, Dollar Amount and Funding Source, and Timeframe). Please limit to four (4) sentences. Revised: 2/01/2019

152 RENO COUNTY RESOLUTION A RESOLUTION APPROVING AND ADOPTING THE AMENDED AND RESTATED RENO COUNTY ECONOMIC DEVELOPMENT JOB INCENTIVE POLICY BEARING REVISION DATE MARCH 5, 2019 WHEREAS, this governing body by Resolution initially adopted and approved the Reno County Economic Development Job Incentive Policy; and WHEREAS, said Policy was subsequently amended on December 27, 2011, on November 18, 2014, and September 13, 2016; and WHEREAS, this governing body desires to amend said policy further. IT IS THEREFORE RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF RENO COUNTY, KANSAS, that the amended and restated Reno County Economic Development Job Incentive Policy, bearing date March 5, 2019, attached hereto and incorporated herein by reference, is approved and adopted. Said revised policy supersedes the prior policy adopted on September 13, 2016, in its entirety. BE IT FURTHER RESOLVED that this Resolution shall be effective from and after its adoption and shall remain effective until rescinded or amended. ADOPTED in regular session this 5th day of March, BOARD OF COUNTY COMMISSIONERS OF RENO COUNTY, KANSAS Bob Bush, Chairman ATTEST: Reno County Clerk Ron Hirst, Member Ron Sellers, Member

153 RENO COUNTY ECONOMIC DEVELOPMENT JOB INCENTIVE POLICY (Amended and Restated March 5, 2019) OVERVIEW AND PURPOSE The Board of County Commissioners of Reno County, Kansas, establishes this amended and restated Economic Development Job Incentive Policy for Applicants (employers) who create new employment within Reno County, Kansas. When considering requests for incentives pursuant to this Policy, the County will first determine whether granting an incentive primarily serves a public purpose. It is the position of the County that promoting the creation of and sustaining well paying jobs with benefits in the community serves a significant public purpose. Grants of public monies for economic development will be considered only in connection with job creation and for no other purpose. For example, the County will not pay cash incentives for the acquisition, construction, remodeling or renovation of new or pre-owned buildings or for the purchase of tangible personal property, such as machinery and equipment. When applying for participation in the County s economic development cash incentive program, the Applicant will be required to satisfy the County that the proposed job creation would not take place but for the payment of cash incentives. An Applicant who has committed to the creation of new employment positions prior to submitting an application for cash incentives or prior to the County s determination of the Applicant s eligibility to receive cash incentives, will not qualify for the payment of cash incentives for such employees. POLICY DETAILS, CRITERIA AND PROCEDURE 1. In each application for cash incentives, the County, in accordance with the criteria and review process indicated below and subject to the availability of lawfully budgeted funds for said purpose, will determine the Applicant s eligibility and the amount of cash incentives to be offered and paid by the County. When an Applicant has been determined to be eligible for cash incentives for job creation, the following minimum wage criteria and cash incentives per job created shall apply: a. Wages for newly created jobs must meet a starting minimum base wage requirement of at least $15.00 per hour per job in order to qualify. Jobs paying less than $15.00 per hour are not eligible. 1

154 b. Jobs paying a starting base wage of $15.00 per hour or more may qualify for an incentive not to exceed $ per job. c. Jobs paying a starting base wage of $18.00 per hour or more may qualify for an incentive not to exceed $1, per job. d. Jobs paying a starting base wage of $21.00 per hour or more may qualify for an incentive not to exceed $1, per job. 2. Applicants must create a minimum of 10 new jobs to qualify for the incentives. Any combination of jobs within the specified hourly wage categories will be credited to the minimum number of jobs required. Applications for incentives involving less than 10 new jobs will not be considered, EXCEPT as provided at Paragraph 3 below. 3. Applications involving the creation of a minimum of five (5) but no more than nine (9) employment positions may be considered for cash incentives by the Board of County Commissioners under circumstances it deems appropriate. All qualifying criteria applicable to new job creation involving ten (10) or more new jobs as specified in this Policy shall also pertain to Applications for Incentives made pursuant to this Paragraph 3. In the event an Application for Incentives pursuant to this Paragraph 3 is approved, new jobs created shall qualify for cash incentives equal to eighty percent (80%) of those incentives specified herein at Paragraph 1 for job creation involving ten (10) or more positions. 4. In addition to the incentives specified at Paragraph 1 above, the Applicant may qualify for a bonus incentive based upon the total number of qualifying jobs created within the period for job creation specified in the Development Agreement (see Paragraph 4 regarding the Development Agreement requirement). Such bonuses shall be determined as follows: a. For jobs, 10% of the total qualifying incentives. b. For jobs, 20% of the total qualifying incentives. c. For 100 or more jobs, 30% of the total qualifying incentives. Bonus incentives will be calculated and paid when the total number of jobs identified by the Applicant in the Development Agreement have been created and qualified for base incentives in accordance with the 2

155 terms of the Development Agreement and at its conclusion, or the time period for creating them has expired. 5. A Development Agreement setting out the terms and conditions of the incentive shall be negotiated and executed between Reno County and the Applicant. The Applicant will be required to identify its anticipated job creation and a time frame for accomplishing the same in the Development Agreement. The period for job creation and earning an incentive shall not exceed three (3) years following the Effective Date specified in the Development Agreement. The County will consider approval of incentives for job creation identified and committed to by the Applicant in the Development Agreement which are not speculative or conditioned upon the happening of future events. 6. Jobs shall be understood to be full time employment of not less than forty (40) hours per week. Only persons directly employed by the Applicant for four (4) consecutive quarters qualify the Applicant for payment of an incentive. Persons employed by a third party employment agency, for example, do not qualify. 7. In order to earn the incentive, all jobs must be sustained for four consecutive quarters and the Applicant must file written documentation accompanied by an affidavit verifying the information is correct. Incentives will be considered for payment when eligibility criteria has been verified. 8. Under circumstances deemed exceptional by the Board of County Commissioners, the County may consider payment of a portion of the cash incentives for job creation in advance of the time for payment of the same otherwise specified in this policy. Factors to be considered shall include, but are not necessarily limited to, the financial viability of the Applicant, substantial capital investment in real estate improvements and tangible personal property acquisitions by the Applicant, a commitment to create more than 100 new full-time employment positions, the creation of jobs paying significantly higher wages than prevailing wages in the community, and such other criteria deemed appropriate by the County. The time for remittance of any such advance payment is subject to the determination of the governing body and shall be set out in the Development Agreement. All such advance payments shall be subject to clawback provisions, whereby any portion of the advance payment which is not subsequently earned pursuant to the criteria set out in this policy and the Development Agreement, will be refunded to the County by the 3

156 Applicant within thirty (30) days following receipt of written demand for the same by the County. 9. When an Applicant is considering locating in Reno County or when a Reno County firm is contemplating expansion and has contacted the Chamber of Commerce, and before job incentives are discussed with the Applicant, a screening committee will evaluate the Applicant to determine the financial stability of the Applicant, its investment in new or renovated real estate improvements, and the number and types of jobs that will be created, and the anticipated wages to be paid. The County screening committee will consist of a County Commissioner the County Administrator and the County Counselor. The County screening committee may meet and confer with similar committees of other municipalities and such other persons deemed necessary. 10. It is the intent of the Board of County Commissioners that the Applicant when filling new employment positions will give priority to residents of Reno County. 11. The County screening committee may under unusual circumstances recommend to the Board of County Commissioners that the maximum per job incentives permitted by this policy be exceeded. Such circumstances may include hourly wage compensation significantly exceeding $21.00 per hour; the creation of new employment in the community which brings diversification to local industry and the labor force; the probability of the Applicant sustaining new job creation over the long term without governmental or tax subsidy either to the Applicant or to the industry in which the Applicant participates. 12. The Applicant must provide satisfactory employee benefits as determined by the screening committee. In evaluating the benefits, the committee will consider the range of benefits being offered and the amounts the employee and employer share in the cost of the benefit. The employee benefit must include, at a minimum, health insurance. 13. Cash incentives will not be awarded if, in the judgment of the County, the Applicant has committed itself to the creation of new employment in Reno County prior to submitting its application for incentives. 14. Based upon the information provided and using established criteria above and such other considerations as the County deems prudent, the eligibility and amount of the job incentives will be determined. 4

157 15. The County will require the Applicant to verify in writing that nothing of value was promised or given to the County, its elected officials, officers, employees, or agents in connection with the cash incentives approved by the County. 16. This job incentive criteria will be reviewed periodically by the County Administrator to determine its effectiveness in achieving the economic development goals of Reno County. The County Administrator shall report his or her findings and recommendations with respect thereto to the Board of County Commissioners. This amended and restated Reno County Economic Development Job Incentive Policy was approved and adopted on the 5th day of March, 2019, by Reno County Resolution It supersedes all prior versions of this Policy from and after its adoption. BOARD OF COUNTY COMMISSIONERS OF RENO COUNTY, KANSAS BOB BUSH, Chairman RON HIRST, Member RON SELLERS, Member ATTEST: Reno County Clerk 5

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