Examples of FTA Eligible Revenues by Category

Size: px

Start display at page:

Download "Examples of FTA Eligible Revenues by Category"

Mary Bridges
5 years ago
Views:

1 Examples of FTA Eligible Revenues by Category A. TRANSPORTATION REVENUES DESCRIPTION OF REVENUES Includes regular and discounted cash fares, pre-purchased tickets or tokens, and cash contributions or donations ( 1) 401 PASSENGER FARES FOR TRANSIT SERVICE from passengers. Includes contract revenues received for transporting clients of local agencies or organizations (ex: JFS, MRDD, ( 2) 402 SPECIAL TRANSIT FARES (Contract Revenues) Aging, etc.) Includes revenues received for operating vehicles under charter contracts within the project service area. ( 3) INCIDENTAL CHARTER SERVICE Incidental charter service cannot interrupt normal service. ( 4) ADVERTISING Includes revenues received for selling advertising space on the interior or exterior of operating vehicles. B. NON-TRANSPORTATION REVENUES DESCRIPTION OF REVENUES Includes revenues received for performing maintenance services on vehicles and equipment owned by other agencies, organizations, and individuals. Net profits may be used as local matching funds; however, net losses ( 7) SALE OF MAINTENANCE SERVICES are not eligible for Federal funding. ( 8) INVESTMENT INCOME ( 9) 409 LOCAL CASH GRANTS & REIMBURSE. (10) STATE SENIOR CITIZENS FARE ASSIS. (11) 413 FEDERAL CASH GRANTS & REIMBURSE. * Includes interest earned on deposited public transit funds. Interest revenue may be used as local matching funds toward the grantees current operating grant or may be placed on reserve in a capital replacement fund. Includes funds obtained for local government units that assist in defraying the costs of providing public transit services. Includes revenues received from the Ohio Elderly and Disabled Transit Fare Assistance Program (E&D funds). Includes funds received from the Federal government that help defray the costs of providing public transportation services. NOTE: These funds DOT NOT include revenues through the FTA. (12) 430 CONTRIBUTED SERVICES (13) 499 OTHER REVENUES Includes in-kind services received from another agency, organization, or individual in which the grantee is under no obligation to pay for the services. All in-kind revenue must be matched by offsetting costs in the appropriate expense accounts. All in-kind expenses and revenues must be documented. Includes revenues that cannot be placed in any other revenue category.

2 501 LABOR Operators Salaries and Wages Other Salaries and Wages Administrator and Administrative Office Staff Mechanics and Bus Washers Dispatchers 502 FRINGES Fringe Benefits Distribution *Fringes include vacation time, sick Sick leave time, holiday pay, etc., Uniforms Administrative Mechanics and Bus Washers Driver and Dispatcher

3 503 SERVICES Management Service Fees Transit Director under service contract Advertising Fees Advertising provided by an advertising agency Professional and Tech Services IT fees, annual software fees, auditors, accountants, attorneys, management consultants, drug and alcohol consortium charges. Maintenance and repair of heating and A/C (one time), pest and bug exterminators On-going technical assistance for maintenance software Temporary Help Kelly services, Account Temps, not permanent employees Contract Maintenance Services Maintenance and repair of copier, office equipment, or computer equipment maintenance and repair of radio equipment, maintenance and repair of heating and a/c if ongoing service agreement Repairs and oil changes done other than in house Custodial Services If pay to have facilities cleaned by janitorial services Other Services Safety services, monthly charge for security system, D&A tests, Hep B shots Physicals, BCI checks, ongoing maintenance and repair to facility

4 504 MATERIALS AND SUPPLIES CONSUMED Fuel and Lubricants Fuel for administration vehicles Fuel for service vehicle purchase of case of oil for in-house changes fuel (diesel, gasoline, propane) 1 can of oil to fill between changes brake, steering and transmission fluids Tires and Tubes Tires for administration vehicles Tires -- repairs for revenue vehicles, new repair for service vehicles Tires -- New Other Materials and Supplies Office supplies, postage, purchase of new office equipment, equipment maintenance. Repairs example, other than tires, vehicle washing, vehicle towing Operating and safety supplies, rental of radio tower space, purchase of garage equipment 505 UTILITIES Utilities other than Propulsion Power Telephones, gas, electric, water and sewage, pager and cell phone rental, trash collection Must have a cost allocation plan of shared facility for garage and vehicle storage

5 506 CASUALTY AND LIABILITY COST Premiums for Physical Damage Insurance Premiums for PD and PL Insurance Premiums to insure facilities, credit amounts recovered Premiums to insure vehicles, credit amounts recovered Premiums to insure system against loss from liability for its acts which cause damage to the person or property of others when transit system is responsible Premiums for Other Corporate Insurance Fidelity Bonds (bonding for employees) Other Corporate Losses (OCL) Recoveries of OCL (Contra-acct)

6 507 TAXES Property Tax Vehicle Licensing and Registration Fees For administration vehicles For service Vehicles For revenue service vehicles Fuel and Lubricant Taxes Sales and excise taxes incurred on purchase of fuel and lubricants, credit fuel rebates Other Taxes Other federal, state and local taxes not classified above 508 PURCHASED TRANSPORTATION SERVICE Purchased Transportation Service Third Party service contract

7 509 MISCELLANEOUS EXPENSES Dues and Subscriptions (Publications) Memberships and publications (only 90% of OPTA & APTA is allowable) Travel and Meetings ( Training) Costs associated with meetings and conferences, driver meal reimbursement for out of country trips, if agency policy Bridge, Tunnel, and Highway Tolls Bad Debt Expense Amounts owed to transit system which have been determined to be uncollectable Advertising/Promotion Media (Printing) Brochures, marketing system, advertising for hiring, public notices Other Miscellaneous Expenses Copying, staff recognition Parking Fees

8 511 INTEREST EXPENSE Interest Expense on Short-Term Debt ONLY ON SHORT-TERM must meet conditions in Attachment 5-A of the Rural Transit Manual 512 LEASES AND RENTALS Passenger Revenue Vehicles Lease cost on vehicles used to transport passengers may not be used if ownership of vehicle is transferred to system at end of lease Service Vehicles Lease cost of vehicles not used to transport passengers Engine Houses, Car Shop Garages Lease cost of Maintenance Facilities Other General Administration Facilities (Rent) Lease costs of office facilities, equipment and furnishings

9 513 DEPRECIATION AND AMORTIZATION Passenger Revenue Vehicles Only Vehicles purchased with local funds can be depreciated using straight line depreciation Service Vehicles See OTHER COSTS 600 Other Costs In-Kind costs for payment to county, city agency support that are not direct charges Costs that do not fit in other categories Costs that do not fit in other categories

Common Deductions For Business Owners

Common Deductions For Business Owners Within the day-to-day life of your small business, you will incur ordinary and necessary expenses that you can deduct when filing your taxes. So what does that mean?