neview of Repair to Turf Care Center Dormers using remaining funds from Waverly Health Center Land Exchange

Transcription

1 TO: Mayor & Council FROM: Park and Recreation Administration MEETING: September 10, 2007 Regular Session neview of Repair to Turf Care Center Dormers using remaining funds from Waverly Health Center Land Exchange Summary: The dormers on the Turf Care Center building are in need of repair. They are rotten in several places and leak during heavy rain and strong winds. Repair of these dormers have been requested in the operation budget several times with the project not funded due to other priorities. There is $3,925 remaining in the fund given to the City of Waverly from the Waverly Health Center in exchange of land for parking. The account has been used to build the cold storage facility and to install the radiant heat in the Turf Care Center. We have a rough estimate from Strotman Lumber for NTE $3,000. If approved, we will obtain formal quotes. This is a request to fund the repair of the dormers on the Waverly Golf Course Turf Care Center. Attachments: 1/8/07 Staff Summary Reviewing the Cold Storage Building Project 2/12/07 Golf Commission Minutes 2/19/07 City Council meeting minutes 6/04/07 City Council meeting minutes Photos of TCC Dormers Requested Council Action: Approve request to repair the dormers on the Turf Care Center using the resources from the transfer of funds from the Waverly Health Center land exchange. \\Wav01 \users\tabr\my Documents\Council.Commission\SSGolAstaffsummaryreviewTCCstoragebuildingdormers doc

2 TO: Mayor & Council FROM: Park and Recreation Administration BY: Tab Ray MEETING: January 8, 2007 Regular Session PREPARED: January 2, 2007 rtr-- c Golf COLIS3 cor 7LulcIRRI Pro ect Summary: The City of Waverly and the Waverly Health Center have entered into an agreement to exchange land to be used for hospital parking for cash. The cash is to be used to replace the cold storage structures (old salt sheds) currently on the property transferred to the hospital. In the agreement, the City of Waverly has 6 months from the date of the exchange to build a replacement cold storage facility. After that date the hospital will begin the demolition of the existing structures and construction of a parking lot. Staff has started the process of assembling plans and specifications for a public bidding and began the process of obtaining a special provisional use permit, required for this project. The building is a 64x40 pole building with one garage door and one walk in door. The square feet of the proposed building replaces the square feet of the two current cold storage buildings. We have $60,000 budgeted for this building project. ny remaining funds from this project are recommend o s - used f- or Trurf Care enter uilding maintenance improvements. Important DCEas January 4 January 8 January 15 January 17 February 1 February 5 February 7 February 19 February 26 February 27 March-May 1 May 1 May 21 Recommendation to Planning and Zoning Commission from Golf Commission to approve Special Provisional Use -Set Public Hearing Review Project with City Council Golf Commission review project timeline Mail bid documents Planning and Zoning Commission Public Hearing on Special Provisional Use City Council Public Hearing on Project Bid Letting City Council Meeting- Approve Special Provisional Use Approve bids City Council approve bonds, Insurance Early Start Date Structure Construction Window Concrete work and Misc. Project Completion Reaue:L'ad Cruncil Act!zr: For review. No action at this time. Mav011users\tabr\My Documents\Council.Commission\SSGonstaffsummaryreviewTCCstoragebuilding doc

3 Golf Commission Minutes Monday, February 12, :30 pm City Hall Conference Room Members Present: Members Absent: St:1 17 Present: Council Present: Visitors Present: Klamfoth, Lutz, Striepe, VanDaalen Murray Ray, Snook, Ribich Thorson (WAGOCO), Summary of Formal Action: The meeting was called to order at 5:30 pm by Chairperson Van Daalen. Motion: Minutes were approved Moved: Klamfoth Seconded: Lutz Yes: 4 No: 0 Absent: 1 Regular Business: 1. Update for G lf Maintenance Building Project Snook reviewed the bids with the apparent low totals of the building, concrete and electrical at $48,715. This project is funded from the transfer of property with the Waverly Health Center for the parking lot. The City received $60,000 for the property. Snook indicated the building would be white with a red brick color trim. He reported requesting to use some of the remaining funds to install the old fire department infrared heating system into the Turf Care Center. Waverly Light and Power energy consultan. -_. hat there ld be a s vings of $900 - t n tilit costs with this system. Other uses of the funds are suggested to put permanent siding on the dormers and any type of energy savings insulation. Ray reviewea e project timeline wit -it ie approva ="iirtrapecial Provisiona use, approval and awarding of the quotes for the February 19 City Council Meeting. 2. Review of Proposed Budget. Snook reviewed the Golf Maintenance budget for any changes after the City Council Budget Review sessions. He indicated a change in the IPERS and the fuel. Both were recalculations. Ray mentioned the Administrative Allocation is now its own budget with no allocations to the rest of the Department. 3. Discuss Formation of Temporary Personnel Subcom ittee. Ray asked the Commission for their involvement in reviewing the resumes for the Golf Pro position. He thought a personnel subcommittee of staff and one or two Commissioners to help go through the hiring process. Any more than 2 would violate the open meeting law. Van Daalen thought the entire Commission could be involved. Klamfoth reminded those present that it was the Director's ultimate decision. After some discussion, the Commission decided to individually review the resumes as their time permits. During the interview process, Ray will K: \debc \Agendas & Minutes \2007 \Golf Conunission\ Minutes.doc

4 Regular Meeting Minutes February 19, :00 p.m. A. CALL TO ORDER. The regular meeting of the Waverly City Council was held on February 19, 2007, at 7:00 p.m. in the Council Chambers at City Hall. Mayor Ackerman presided. Council members present: Duane Liddle, Fred Ribich, Gene Lieb, Gary Boorom, Gary Grace and Cyndi Ecker. Absent: Connie Rasmussen. 1. Approve Agenda as Printed or Add Items for Discussion Only. Moved By: Ribich That the agenda for this Council meeting as prepared is hereby approved. 2. Minutes. The February 5, 2007 Council Meeting Minutes and the February 3 and February 10, 2007 Budget Meeting Minutes are hereby approved. 3. Employee Highlight. The Council congratulated Matt Tiedt on his employment with the City of Waverly. B. PUBLIC HEARINGS. C. TABLED ITEMS. D. CONSENT AGENDA. 1. Pay Request from McClure Engineering, Co. in the amount of $3, for the Sanitary Sewer Capacity Analysis. 2. Class C Beer Permit for Kwik Star East. Moved By: Grace Items 1-2 on the Consent Agenda are hereby approved. E. REGULAR BUSINESS. 1. Review of the City of Waverly Audit. Jeff Peters of Williams & Co. stated the audit completion date was extended due to the gathering of extensive historical information needed to complete the statistical section of the audit. Mr. Peters informed Council that the City's audit was conducted in accordance with U. S. Government Auditing Standards. Ten new audit standards will be introduced next year and will require more time, and fees will increase. Mr. Peters reviewed the statement of activities relating to new revenue and changes in net assets for all accounts. The net balance in the general fund is $1,433,531 and is where the City should be. He then reviewed the balances of the proprietary funds and special revenue funds. Mr. Peters also stated that Waverly has a large number of capital projects and is in good financial shape. GASB requirements have changed and require a history of governmental-wide financial data. One of the new standards will require Williams & Co. to take full responsibility of financial information until the audit is signed and mailed. The new risk assessment standards were established to prevent fraud. Mr. Peters noted some concerns on separation of duties but felt that the City has good internal control. City investments still remain conservative. The City's investment policy will be reviewed at a later date. 2. Set Public Hearing Date on the Proposed Budget. Moved By: Ribich

5 March 5, 2007 at 7:00 p.m. in the Council Chambers of City Hall is the date, time and place set for a public hearing on the Proposed Budget and is hereby approved. 3. Resolution 07-13, A Resolution Approving Updated Project Plannin g Documents for the Waverly Municipal Airport. Jerry Weiland of WHKS & Co. informed Council that a resolution by the City Council approving the updated ALP documents and submission of said documents to the Federal Aviation Administration is required to finalize the Airport Layout Plan (ALP). The City could then be reimbursed for Airport projects. Approval of the updated ALP does not commit the City to initiating any future improvements but does allow the City to review and consider development around the airport as it relates to the existing use and possible future expansion at the airport. Additionally, in the future if the City decides to initiate a project as shown on the updated plan then the FAA review and approval process will be streamlined. Mr. Weiland reviewed new requirements for the runway protection zone around current runway and the protected area around a north/south runway. If a new site is created for the Airport, a new Airport Layout Plan would have to be prepared and submitted and approved by the FAA in order to be reimbursed for land acquisition and building costs. The Airport Commission is an advisory board but approval of the Airport Layout Plan by the City Council is mandatory. Resolution 07-13, A Resolution Approving Updated Project Planning Documents for the Waverly Municipal Airport is hereby approved. Yes: 5 No: 1(Liddle) Absent: 1 4. Resolution 07-14, A Resolution Approvin g a City / Company Agreement Between the City of Waverly and Rada Manufacturing Co. Administrator Crayne informed Council that there is a clause in the proposed agreement that protects the City if Iowa law changes and will reduce property tax rebated to the Company proportionately. The last three agreements have the same clause. Moved By: Boorom Resolution 07-14, A Resolution Approving a City / Company Agreement Between the City of Waverly and Rada Manufacturing Co. for a Total Rebatement in the Amount of $134, Over a 7 Year Period is hereby approved. 5. Resolution 07-15, A Resolution Approving a Special Provisional Use for the New Golf Maintenance Buildin g Project Located along the West Side of 7 th Street SW and along the South Side of 4th Avenue SW. The new golf maintenance building is being positioned along the south side of 4th Avenue SW to avoid utilities. Moved By: Ribich Resolution 07-15, A Resolution Approving a Special Provisional Use for the New Golf Maintenance Building Project Located along the West Side of 7 th Street SW and along the South Side of 4th Avenue SW is hereby approved. 6. Resolution 07-16, A Resolution Approving Quotes for the Golf Course Cold, Storage (Maintenance) Building Project. The cash transfer from the *Waverly Fida h Center for parking totaled $60, The Golf Course Cold Storage (Maintenance) Building Project quotes totaled $48, With remaining funds, staff will remove heating system from the old Fire Station and have said system installed into the Turf Care Center. Any additional funds will be used for permanent siding on the dormers and insulation of the Turf Care Center. Moved-SyrEt Resolution 07-16, A Resolution Approving Quotes from Cleary building Corp for the building in the amount of $31, and Dean's Light Box in the amount of $3, for the electrical and Ramker Construction for the concrete in the amount of $13, for the Golf Course Cold Storage Building Project is hereby approved. 7. Resolution A Resolution Proposing a Lease Agreement Between the City of Waverly and the Waverly Fire Protection Association. Inc.

6 Regular Meeting Minutes June 4, :00 p.m. A. CALL TO ORDER. The regular meeting of the Waverly City Council was held on June 4, 2007, at 7:00 p.m. in the Council Chambers at City Hall. Mayor Ackerman presided. Council members present: Gene Lieb, Gary Grace, Connie Rasmussen, Gary Boorom, Cyndi Ecker, and Duane Liddle. Absent: Fred Ribich. 1. Approve Agenda as Printed or Add Items for Discussion Only. That the agenda for this Council meeting as prepared is hereby approved. 2. Minutes. Moved By: Rasmussen The May 21, 2007 Council Meeting Minutes are hereby approved. B. PUBLIC HEARINGS. C. TABLED ITEMS. D. CONSENT AGENDA. 1. Pay Request from Iowa Northland Regional Council of Governments in the amount of $ for the Lead Based Paint II. 2. Pay Request from Northland Regional Council of Governments in the amount of $1, for Rehab II. 3. Pay Request from McClure Engineering, Co. in the amount of $1, for the Sanitary Sewer Capacity Analysis. 4. Pay Request from Heartland Asphalt for the 2007 Parking Lot and Street Improvements in the amount of $100, Class C Liquor License and Outdoor Service Application for the Waverly Towne Tavern LLC DBA The Fainting Goat. Items 1-5 on the Consent Agenda are hereby approved. E. REGULAR BUSINESS. 1. Third Reading of Ordinance 880, An Ordinance Amending Chapter 90 of the Waverly Municipal Code Regarding the Waverly Building Code. Doug Byrd of Bremer County Building and Zoning reviewed the change to Section 13 of the International Residential Code. Moved By: Grace Third Reading of Ordinance 880, An Ordinance Amending Chapter 90 of the Waverly Municipal Code Regarding the Waverly Building Code is hereby approved.

7 9. Resolution 07-43, A Resolution Awarding Contract for the 16 th Street SW Sidewalk Construction City Engineer Cherry stated that the sidewalks are eight feet in width and neighbors only have to remove a four foot wide path for snow removal. Moved By: Rasmussen Resolution 07-43, A Resolution Awarding Contract for the 16 th Street SW Sidewalk Construction 2007 to matt Construction for $36, is hereby approved. 10. Resolution A Resolution Awarding Contract for the Maintenance Proiect for the Curb and Gutter Replacement The project will include curb and gutter replacement at 30 locations. Staff would like to divide the City into quadrants and complete one quadrant per year. Moved By: Liddle Resolution 07-44, A Resolution Awarding Contract for the Maintenance Project for the Curb and Gutter Replacement 2007 to Matt Construction for $19, is hereby approved. Yes: 6 No: n Absent: Review of Hanging Heaters Salvaged and Removed from the Waverly Fire Station and Request to use Fund:ng to Re-install in Golf Course Turf Care Center. Doug Snook, Golf Course Superintendent informed Council that there has been no heat in the east 1/2 of the Turf Care Center for two years. Staff does all their painting projects in the Turf Care Center and houses one ton trucks with dirt for funerals during the winter months. There will be a blower installed to exhaust aint fumes. Moved By: Boorom The request to fund installation of the radiant heating system from the old Fire Station into the Turf Care Center for the estimated amount of $5, using the funds from the transfer of funds from the Waverly Health Care Center land exchange is hereby approved. e 0: AtGent: 12. Pay Request from Dean Light Box for the Golf Course Cold Storage Building. Moved By: Grace Pay Request from Dean's Light Box in the amount of $3, for the Golf Course Cold Storage Building is hereby approved. Change Order No. 16 for the New Fire Station. Change Order No. 16 for the increased amount of $6, to Holland Contracting for the new Fire Station is hereby approved. 14. Pay lleguest from Holland Contracting for the New Fire Station. Pay Request from Holland Contracting in the amount of $23, for the new Fire Station is hereby approved.