Approval of Minutes Trustees approved the minutes, as amended, of the April 3, 2017 meeting.

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1 Garden City Board of Trustees Action: April 20, 2017 The Garden City Board of Trustees convened at a regular meeting on Thursday, April 20, 2017 at 8:00 p.m. and took the following action: Firefighter Approval Trustees approved volunteer firefighter Fillip Hord. Oaths of Office and Ratification Mayor Brian Daughney administered the oath of office to Fire Chief Brian Gallo. Trustee Robert Bolebruch, Fire Commissioner, administered the oaths of office to 1st Assistant Chief Thomas Strysko, 2nd Assistant Chief Robert Horvath, 3rd Assistant Chief Devyn Moody, as well as the Department s Line and Corporate Officers. REMOVED: Special Police Oaths of Office The swearing in of members of Garden City s Special Police force was removed from the agenda and will be performed at a later date to be determined. Approval of Minutes Trustees approved the minutes, as amended, of the April 3, 2017 meeting. Formal Agenda Appointment - Members of the Zoning Change Review Committee The Board voted to amend the April 3, 2017 Board meeting minutes to reflect the members below: H. Bradford Gustavson Cosmo Veneziale Remove Hugh Lacy as a Member Remove Ausberto Huertas, Jr. as a Member Consent Calendar Finance Unpaid Sidewalk Repairs, Property Maintenance, Bamboo and Water Leak Repair Bills Reassessed The Board authorized the adoption of resolutions that place unpaid sidewalk repair, high grass, bamboo and water leak repair bills on the Village Tax Roll. The property owner has 15 days from the day of notice in which to make payment. All amounts outstanding after 15 days from the notice will be added to the 2017/18 Village Tax Roll. Currently, unpaid sidewalk repair bills total $110,238.70, high grass bills total $4,690, bamboo bills total $13,260 and water leak repair bills total $4,600.

2 Appropriation of Termination Reserve The Board appropriated $22, from Reserve for Compensated Absences to Termination Payout for payments from the Reserve maintained for that purpose for one retired Court Clerk, after 12 years of service. Tax Certiorari Settlement Trustees approved a tax certiorari settlement with Wyndham East and West Condominiums, with regard to property located at 111 Cherry Valley Avenue and 100 Hilton Avenue, that results in a refund of $600,000. This is for tax years 2011/12 through the current year, 2016/17. Transfer of Funds Trustees approved the following fund transfers: $16, from Parks-Regular Salary to Parks-Contractual Services to fund commencement of outsourced grounds maintenance contract and tree stump removal by in-house staff. (Shortfall existed due to unanticipated expenses for emergency tree and bamboo removal earlier in the fiscal year.) $7,700 from Pool-Administrative Services to Pool-Maintenance of Plant to fund a furnish and install of an ADA automated gate in the senior area of the Pool. $5,400 from Tennis-Maintenance Service to Tennis-Banking Services to fund increased banking service fees due to the implementation of the no cash policy and increased credit card usage and check depositing. $20,000 from Snow Removal-Materials and Supplies to Street Maintenance-Materials and Supplies since it was under-budgeted. $3,500 from Central Garage-Part Time to Central Garage-Maintenance of Plant to fund excessive garage door repairs. $300 from Snow Removal-Overtime to Engineer-Maintenance of Equipment to fund under-budgeted repairs of Engineering vehicles. $2,550 from Snow Removal-Overtime to Building-Overtime to fund unanticipated schedule adjustments. $5,000 from Snow Removal-Overtime to Street Maintenance-Maintenance of Equipment due to excessive Street Department maintenance of vehicles. $ from Snow Removal-Overtime to Snow Removal-Gas and Oil to fund unanticipated gas usage for snow removal.

3 $10,000 from Snow Removal-Overtime to Building-Natural Gas to fund an un-budgeted account which was decreased from fiscal years 2015/2016 to 2016/2017. No initiatives seem to have been planned to generate savings for the reduction. $3,000 from Sanitation-Gas and Oil to Recycling-Maintenance of Equipment to fund under-budgeted account. $6,000 from Central Garage-Overtime to Street Maintenance-Gas and Oil to fund underbudgeted account. $9,000 from Snow Removal-Overtime to Storm Sewers-Materials and Supplies to fund under-budgeted account. Sick Leave Trustees approved sick leave for eight employees in the Police (5), Fire (1) and Public Works (2) Departments. Village Administrator Amend Executive Staff Resolution The Board authorized an amendment to Resolution No so as to include language as it relates to an Executive Staff Member who elects not to participate in the Empire Plan. Adjustments and Penalty Removals - Water Bills Trustees authorized the removal of penalty charges on certain residents water bills. These penalties were part of a subset of high water bill complaints that required further investigation. As part of the investigation the residents were advised not to pay the bill until the investigation was complete and a conclusion was reached and that any automatic penalties resulting from the non-payment would be subsequently removed. The Village continues to diligently work to resolve these issues. Refinish Desks, Chairs and Podium in Board Room Trustees approved a $1,900 expenditure to have Bix Furniture Restoration of Williston Park refinish the desks, chairs and podium in the Board Room at Village Hall. Fund Transfer - Refinish Board Room Desks, Chairs and Podium Trustees approved a fund transfer of $1,900 from Contingent to Board of Trustees Equipment to fund the refinishing of two desks, two chairs and the podium. Public Works Maintenance Bond

4 The Board accepted an $84,785 maintenance bond, which guarantees for one year work completed by Anker s Electric Service, Inc. The company installed LED Street Light Fixtures and Retrofit Kits at various locations throughout the Village. Maintenance Bond The Board accepted a $1,848, maintenance bond, which guarantees for one year work completed by Bancker Construction Corp. The company provided water main improvements on Magnolia Avenue, Carteret Place and Fourth Street. Police New York State Bureau of Weights and Measures - Annual Truck Scale Calibration The Board approved the attendance of Police Office Hudak at the New York State Bureau of Weights and Measures annual Truck Scale Calibration, scheduled for April 30 through May 1, 2017 in Syracuse for an approximate cost of $600. (Funds are available in the Operating Budget.) Award of Bids Trustees awarded and renewed the following bids: Awarded bid to Anker s Electric Service, Inc., low bidder, to replace the underwater lights at the Pool for a total cost of $57,600. Turf Service Inc. for Fertilizer, at a cost of $7, Renewed bid for an additional year at the same prices and conditions with All Pro Horticulture for Rye/Blue Grass Seed Mix, at a cost of $9,000. Renewed bid for an additional year at the same prices and conditions with Pollack Paint and Field for Turface Game Saver, at a cost of $5,400. Renewed bid for an additional year at the same prices and conditions with Pioneer Athletics 4529 Industrial Parkway for Rain Out, at a cost of $2,700. Renewed bid for an additional year at the same prices and conditions with SiteOne Landscape Supply for Farmingdale Deluxe Grass Seed Mix, at a cost of $4,069. Renewed bid for an additional year at the same prices and conditions with The Garden Department, Corp. for Lime Pellets, at a cost of $5,076. Turf Services, Inc. for Holganix Blend Super Concentrate, at a cost of $13,

5 Turf Services, Inc. for Sweet Iron, at a cost of $2, Turf Services, Inc. for Liquid Fertilizer, at a cost of $2, Total Renewal of Bid: $53, (Funds are available in the Operating Budget) Permits On-Street Parking Trustees approved on-street parking for Franklin Court residents. The next Board of Trustees meeting is scheduled for Thursday, May 4, 2017 at 8:00 p.m. in Village Hall.