BOARD OF TRUSTEES JULY 20, 2017

Transcription

1 BOARD OF TRUSTEES JULY 20, 2017 A meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held at the Village Hall, 351 Stewart Avenue in said Village on July 20, 2017 at 8:00 p.m. Present: Mayor Brian C. Daughney, Trustees John A. DeMaro, Robert A. Bolebruch, Theresa A. Trouvé, Stephen S. Makrinos, John M. Delany, Louis M. Minuto and Mark A. Hyer. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Kenneth O. Jackson, Chairman, Board of Police Commissioners Kevin E. Ocker, Chairman, Board of Commissioners of Cultural and Recreational Affairs Irene Woo, Village Treasurer Ausberto Huertas, Jr., Superintendent, Building Department Joseph DiFrancisco, Superintendent of Public Works Brian G. Gallo, Chief Fire Department Peter A. Bee, Bee Ready Fishbein Hatter & Donovan, LLP Attendance: Approximately 35 The Clerk reported that due notice of this meeting had been served on each member of the Board. Mayor Daughney called the meeting to order and stated that the first item on the agenda was the Oaths of Office for one Police Lieutenant and one Police Sergeant. Deputy Mayor Trouvé then administered the Oaths of Office to Lieutenant Steven Braun and Sergeant Kevin Reilly of the Garden City Police Department and offered congratulations. Mayor Daughney stated that the next item on the agenda is a request from Chief Brian G. Gallo of the Garden City Fire Department for the approval of Garden City Volunteer Firefighters, Daniel Gillespie, 143 Jackson Street, Joseph Gillespie, 143 Jackson Street and Terrence Randell, 103 Cambridge Avenue. The Volunteer Fire Department formally accepted them into the Department at their July 2017 monthly meeting. On motion of Trustee Minuto and unanimously carried, Daniel Gillespie, Joseph Gillespie and Terrence Randell were approved by the Village Board of Trustees to be Volunteer Firefighters for the Garden City Fire Department. Mayor Daughney called on Superintendent of Public Works Joseph DiFrancisco who spoke about the Sewer Main Break on First Street and Village Administrator Ralph Suozzi who updated the Board regarding the Proposal for the Village s Fleet, the Rainbow Monument Restoration Project, the meeting that he and Joseph DiFrancisco attended with Floral Park Officials and the meeting that he, Irene Woo and Joseph DiFrancisco had with Supervisor Anthony Santino with regard to both entities working together for cost savings. Mayor Daughney called for citizens comments on Agenda items. Mayor Daughney stated that the next item on the agenda was approval of the minutes of the last meeting of the Board of Trustees. The minutes of the regular meeting held on June 15, 2017 were reviewed, and on motion of Trustee DeMaro were approved as presented.

2 NEW BUSINESS CONSENT CALENDAR TEMPORARILY SUSPEND THE RULES AND PROCEDURES On motion of Trustee DeMaro the following resolution was offered: RESOLUTION NO RESOLVED, to temporarily suspend the Rules and Procedures of the Board of Trustees, to add an item to the agenda, specifically the ratification of the execution of a Settlement Agreement resolving a personnel matter within the Police Department. On motion of Trustee DeMaro the following resolution was offered: RESOLUTION NO WHEREAS, it is requested to ratify the act of Village Administrator Suozzi in executing a Settlement and Release Agreement between the Village of Garden City and Ms. Denise Kershaw which effectuates her separation from Village service. FINANCE 1. Appropriation of Termination Reserve. Requested authorization to appropriate $306, from Account OA Reserve for Compensated Absences to Account OA Termination Payout for payment from the Reserve maintained for that purpose for Police Lieutenant Joseph Lennon ($296,154.67), Marcus Brown, Street Department ($6,921.25) and Theresa Geller, Clerk s Office ($3,789.48). This is to fund the contractual termination payments due to employees who separated from Village service. 2. Amendment to Procurement Policy. Requested authorization to amend the Village s Procurement Policy. This amendment will increase the dollar limits for the Procurement for the Purchase of Commodities, Equipment or Goods and to increase the dollar limits for Procedures for Public Works Projects/Contracts as well as to update the titles responsible for purchasing. This change is effective immediately. The changes to Paragraph 2 and Paragraph 5 are outlined below: Paragraph 2. Pursuant to an amendment of General Municipal Law Section 104-b (2) (f), the following individuals have responsibility for purchasing: Village Treasurer Purchasing Agent Buyer Stores Clerk Typist Clerk, Purchasing Department

3 Paragraph 5. The following method of purchase will be used when required by this policy in order to achieve the highest savings: PROCUREMENT FOR THE PURCHASE OF COMMODITIES, EQUIPMENT OR GOODS DOLLAR LIMIT PROCEDURE $1 - $4,999 At the discretion of the Purchasing Division $5,000 - $9,999 Documented telephone quotes from at least 3 separate vendors (if available) $10,000 - $19,999 Written quotes from at least 3 separate vendors (if available) $20,000 and up Sealed bids in conformance with Municipal Law, Section 103 PROCEDURES FOR PUBLIC WORKS PROJECTS/CONTRACTS DOLLAR LIMIT PROCEDURE $1 - $4,999 At the discretion of the Purchasing Division $5,000 - $9,999 Documented telephone quotes from at least 3 separate vendors (if available) $10,000 - $34,999 Written quotes from at least 3 separate vendors (if available) $35,000 and up Sealed bids in conformance with Municipal Law, Section Disposition of Obsolete Inventory at Auction. Requested authorization to writeoff obsolete inventory which will be put up for auction. Trustee Trouvé offered the following resolution and moved its adoption: RESOLUTION NO WHEREAS, the Village Department of Public Works (DPW) has conducted its regular year-end audit of its parts inventory; and WHEREAS, the DPW has identified certain parts that have been rendered obsolete as the result of the DPW s discontinuation of using certain vehicles and equipment; and WHEREAS, the parts identified were purchased at a cost of Twenty Seven Thousand Four Hundred Nineteen and 99/100 ($27,419.99) Dollars; and WHEREAS, the DPW has no present or foreseeable need for the parts identified through the audit; and WHEREAS, the Village is authorized by State Law to sell off and dispose of surplus personal property; NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Garden City hereby declares the above-described parts to be surplus personal property, for which the Village has no present or foreseeable use, and hereby directs the Superintendent of DPW to dispose of such parts at auction to the highest bidder; and BE IT FURTHER RESOLVED, that any and all monies recovered through the sale of parts at auction shall be placed in the Central Garage Materials and Supplies Account 0A ; and BE IT FURTHER RESOLVED, that the Village Auditor is directed to write-off as a loss for the Village any sum of money not recovered through the sale of the parts at auction.

4 4. Transfer of Funds Fiscal Year Requested authorization to transfer funds as follows: (a) $41, from Account 0F Purification - Materials and Supplies, to Account 0F Water Administration - Regular Salary, to cover amounts previously transferred out of this account to fund an unbudgeted personal time payout and personnel/salary changes reflecting higher salary allocations. (b) $10, from Account 0F Purification - Materials and Supplies, to Account 0F Transmission and Distribution - Regular Salary, to fund work order labor charges from Central Garage. (c) $6, from Account 0F Purification - Materials and Supplies, to Account 0F Transmission and Distribution - Overtime, to reverse transfers previously processed taking funds from this account. (d) $20, from Account 0F Purification - Materials and Supplies, to cover various shortfalls within the Water Fund: $84.32 to Account 0F Social Security, $4, to Account 0F State Retirement, $7.05 to Account 0F Water - MTA Payroll Tax, and $16, to Account 0F Compensated Absences Payable. (e) $60, from Account 0F Water Administration - Depreciation, to Account 0F Water Administration - Other Payouts-Allocated Salary, to fund termination payouts. (f) $71, from Account 0A General - Social Security, to Account 0A General - Health Insurance, to fund the accrual for the payment of Medicare Part B reimbursement to retirees.

5 (g) $7, from Account 0L Library - Social Security, to Account 0L Library - Health Insurance, to fund the accrual for the payment of Medicare Part B reimbursement to retirees. (h) $11, from Account ER Tennis - Contractual Services, to Account ER State Retirement System, to fund the allocation of NYS retirement payments. (i) $ from Account 0A Purchasing - Travel and Training, to Account 0A Purchasing - Regular Salary. (j) $1, from Account 0A Personnel - Travel and Training, to Account 0A Personnel - Regular Salary. (k) $50.31 from Account 0A Building - Uniforms, to Account 0A Building - Regular Salary. (l) $ from Account 0A Building - Uniforms, to Account 0A Building - Overtime Salary. 6. Transfer of Funds Fiscal Year Requested authorization to transfer funds as follows: (a) $20,000 from Account 0A Contingent, to Account 0A Street Administration - Consultant Fees, to fund a study of Handicap parking on Seventh Street. (b) $165,016 from Account 0A Police - Holiday Pay, to Account 0A Contingent, to repay year four of the Retirement Benefit Loan.

6 (c) $50,000 from Account 0A Street Lighting - Electricity, to Account 0A Contingent, to repay year two of the LED Project Loan. VILLAGE ADMINISTRATOR 1. Additional Contract Signing Authority. Requested authorization to ratify the Mayor s designation of additional signatories on Village contracts to include Village Administrator and Deputy Village Administrator. Trustee Trouvé offered the following resolution and moved its adoption: RESOLUTION NO WHEREAS, Section 4-400(1)(i) of the NYS Village Law makes it the authority of the Mayor to execute all contracts on behalf of the Village of Garden City; and WHEREAS, the Mayor wishes to designate other Village officers as having authority to sign and execute Village contracts on his behalf where the interests of time, efficiency and convenience require; and WHEREAS, the Mayor has designated the Village Administrator and Deputy Village Administrator as Village officers having such authority to act on his behalf; and WHEREAS, the Board of Trustees finds that it shall be in the Village's interest to allow other Village officers to execute contracts and related documents on the Village's behalf; NOW THEREFORE, BE IT RESOLVED, that the Board hereby ratifies the Mayoral action of designating the Village Administrator and Deputy Village Administrator as being authorized to sign and execute contracts, agreements and related documents on behalf of the Mayor. 2. Refinish Conference Table - Board Room - Transfer of Funds. (a) Requested authorization to transfer funds as follows: $3,500 from Account 0A Contingent to Account 0A Board of Trustees Equipment, for funds required to refinish the Board Room executive table. (b) Strip and Refinish the large conference table in the Board Room - Bix Furniture Restoration. Requested authorization to engage Bix Furniture, 163 Hillside Avenue, Williston Park, New York to strip and refinish the large conference table in the Board Room at a cost of $3,500.

7 3. Proposal - Village Fleet - Transfer of Funds and Engage Capital Market Advisors, LLC. (a) Requested authorization to transfer funds as follows: $13,000 from Account 0A Contingent, to Account 0A Board of Trustees - Consultant Fees, to fund an analysis of the executive fleet to help determine parameters and analytical tools for future internal review of lease/purchase fleet decisions. (b) Engage the Services of Capital Market Advisors, LLC. - Analyze Village Fleet. Requested authorization to engage the services of Capital Market Advisors, LLC, 11 Grace Avenue, Great Neck, New York to analyze and make recommendations relative to the fleet inventory and management of the Village of Garden City as outlined in their proposal dated May 18, 2017, at an amount not to exceed $13,000. This proposal has been reviewed by Village Counsel and has approved it as to form. 4. Referral to Planning Commission - Parking Lot, Streetscape and Related Issues, Request Report from the Planning Commission. Requested authorization for the Planning Commission to prepare a report for the Board of Trustees addressing parking lot and streetscape improvements and changes to Parking Field 7S and Franklin Avenue and the New Hyde Park Business District as more fully described in the referral set forth in Exhibit A to the Agenda. VILLAGE COUNSEL Proposal - Police Department - Transfer of Funds and Engage Center for Public Safety Management, LLC. (a) Requested authorization to transfer funds as follows: $60,000 from Account 0A Contingent, to Account 0A Board of Trustees - Consultant Fees, to fund a Police Operations Study by Center for Public Safety Management, LLC. (b) Engage the Services of Center for Public Safety Management, LLC - Police Operations Study. Requested authorization to engage the services of Center for Public Safety Management, LLC, (CPSM), 475K Street NW, Washington, D.C., to conduct a data driven forensic analysis to identify actual workload, etc., as outlined in their May 31, 2017 Proposal at an amount not to exceed $60,000. This proposal has been reviewed by Village Counsel and has approved it as to form. Village Counsel will be provided with the results of the Study so that such office can better provide legal advice to the Village on Police Operations and Procedures. PERSONNEL Executive Staff Compensation. It was requested that the following resolution be approved by the Board of Trustees with regard to Executive Staff Compensation.

8 On motion of Trustee Trouvé the following resolution was offered: RESOLUTION NO RESOLVED, that as part of the Village s annual salary review, the following annual salary adjustments be made to certain Executive Staff salary, effective June 1, Total Annual Salary Police Commissioner Kenneth O. Jackson $ 231, Amend Part-Time and Seasonal Salary Schedule. Requested authorization to amend the Pay Schedule of Part-Time and Seasonal employees in order to include the Principal Typist Clerk, Part-Time Title in order to provide part-time personnel to assist with the year-end audit and transitional training. On motion of Trustee Trouvé the following resolution was offered: RESOLUTION NO RESOLVED, that the Part-Time and Seasonal Salary Schedule as appended to the minutes be adopted. SICK LEAVE POLICE 1. Sick Leave - Five Employees. Requested authorization to pay Detective Angelo Barone, Police Officer Brian Caputo, Police Officer Thomas Lamardo, Andrea Gazarian, Police Dispatcher and Henry Simek, Police Dispatcher through August 17, 2017 or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Police Benevolent Association, which became effective June 1, 2014 and the Civil Service Employees' Association, which became effective June 1, FIRE 2. Sick Leave - Richard Arnold. Requested authorization to pay Firefighter Richard Arnold through August 17, 2017 or such earlier date as he may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Professional Fire Fighters Association, which became effective June 1, 2004.

9 RECREATION 3. Sick Leave - Robert Vaughn. Requested authorization to pay Robert Vaughn, Laborer, Parks Department through August 17, 2017 or such earlier date as he may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, PUBLIC WORKS 4. Sick Leave - Two Employees. Requested authorization to pay Sean Gillece, Motor Equipment Operator, Sanitation Department and Louis Madura, Recycling Worker, Recycling Department through August 17, 2017 or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, BUILDING 1. Professional Services - Planning Commission - Buckhurst Fish Jacquemart, Inc., Amend Parking and Traffic Consulting Contract - Pay Invoice. (a) Requested authorization to amend the original contract for Parking and Traffic Consultant Services with Buckhurst Fish Jacquemart, Inc., 115 Fifth Avenue, New York, New York, from the original amount of $2,500 to $3,000. (b) Pay Invoice - Planning Commission - Buckhurst Fish Jacquemart, Inc. - Parking and Traffic Consulting Contract. Requested authorization to pay the invoice of Buckhurst Fish Jacquemart, Inc., 115 Fifth Avenue, New York, New York in the amount of $ to pay the additional invoice for reimbursable expenses with regard to the Planning Commission s Parking and Traffic Consulting Contract. Funds are available in the 2016/17 Operating Budget. 2. Professional Services - Zoning Change Review Committee Garden City Plaza Project - H2M Architects and Engineers. Requested authorization to engage H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York for professional services to assist the Village with regard to Zoning, SEQRA and Site Plan Approval Process. All fees are to be paid by the applicant. 3. Professional Services - Zoning Change Review Committee Stewart Avenue Project - H2M Architects and Engineers. Requested authorization to engage H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York for professional services to assist the Village with regard to Zoning, SEQRA and Site Approval Process. All fees are to be paid by the applicant.

10 RECREATION 1. Additional Contract Work Tree Planting - Northport Tree Company. Requested authorization to approve additional tree plantings within the contract with Northport Tree Company, P.O. Box 223, Northport, New York in the amount of $1,625. This year, Northport Tree Company was contracted to plant one hundred twenty seven (127) trees throughout the Village. Additional trees need to be removed after the original tree planting list was compiled. It is requested that five (5) Yoshino Cherry Trees at a price of $325 per tree be planted for a total cost of $1,625. Funds are available in Account 0H Professional Service Agreement - Talent Consultant - Steve Dassa Entertainment. Requested authorization to engage the services of Steve Dassa Entertainment, 215 Division Avenue, Levittown, New York at an amount not to exceed $7,500. Under the terms of the agreement, the consultant will receive 10% of the overall cost of each entertainment group the Village retains through the consultant. Village Counsel has approved this agreement as to form. Funds are available in the Operating Budget. FIRE Engagement of Cleaning Service - Above N Beyond Office Cleaning, LLC - Cleaning Service - Fire Headquarters. Requested authorization to engage Above N Beyond Office Cleaning, LLC, 420 Garden Boulevard, Garden City, New York at the rate of $480 a month. The terms of this contract are July 20, 2017 through May 31, 2018 and can be extended for an additional three months and can be terminated by the Village at any time. It is also requested to engage Above N Beyond Office Cleaning, LLC to strip/wax and maintain the newly installed flooring four (4) times a year at a cost of $3,400. Funds are available in the 2017/18 Operating Budget. POLICE 1. New York State Governors Traffic Safety Committee - Police Traffic Service Program - Grant Award - Seat Belt Mobilization Enforcement Grant. Requested authorization to accept a Grant Award from the New York State Governor s Traffic Safety Committee in the amount of $4,000 for the period October 1, 2017 through September 30, 2018 with regard to Seat Belt Mobilization Enforcement Grant. This grant has been reviewed by Village Counsel and has approved it as to form. This program is a Statewide campaign to increase seat belt usage and reduce dangerous driving behaviors in an effort to reduce serious injury and death from traffic crashes. 2. New York State Governors Traffic Safety Committee - Police Traffic Service Program - Grant Award - Police Traffic Service Grant. Requested authorization to accept a Grant Award from the New York State Governor s Traffic Safety Committee in the amount of $11,000 for the period October 1, 2017 through September 30, 2018 with regard to Police Traffic Service Grant. This grant has been reviewed by Village Counsel and has approved it as to form. This program is a Statewide campaign to increase seat belt usage and reduce

11 dangerous driving behaviors in an effort to reduce serious injury and death from traffic crashes. PUBLIC WORKS 1. Engagement of Professional Services - Upgrade SCADA System - Radio Communication - H2M Water. Requested authorization to engage H2M Water, 538 Broad Hollow Road, Melville, New York, in an amount not to exceed $27,250 for professional engineering services associated with the upgrade to the Village s SCADA Communication System as follows: Task Description Fee Type Fee Amount 1 Radio Path Study (including subcontractor) 2 Radio Communication System Design Lump Sum $17,000 Lump Sum $6,750 3 Construction Administration Lump sum $1,500 4 Construction Observation Hourly Rates $2,000 Total $27,250 Funds are available in Account 0F Engagement of Professional Services - Required Water Supply Response Plan (ERP) and Vulnerability Assessment (VA) Updates with New Cybersecurity Requirements - H2M Water. Requested authorization to engage H2M Water, 538 Broad Hollow Road, Melville, New York, in an amount not to exceed $18,000 for engineering services to assist the Village with the preparation of an analysis of vulnerability to terrorist attack, specifically Cybersecurity. The New York State Sanitary Code and Public Health Law requires all public water suppliers to provide an updated ERP and VA for State Health Department review every five years. H2M prepared the last update back in The charges are as follows: Task Description Fee Type Fee Amount 1 ERP Update Lump Sum $4,500 2 VA Update Lump Sum $4,000 3 Cybersecurity Addendum Lump sum $9,500 Total $18,000 Funds are available in Account 0F Water Storage Tank - Water Infrastructure Improvement Act - Drinking Grant Program - H2M Water. Requested authorization to apply for the New York State Department of Health Infrastructure Improvement Grant with regard to the proposed Water Storage Tank.

12 On motion of Trustee Trouvé the following resolution was offered: RESOLUTION NO WHEREAS, the Clean Water Infrastructure Act of 2017 will invest at least $1 billion in clean and drinking water infrastructure projects and water quality protection projects across the State of New York, and WHEREAS, $225 million of these funds will be made available in 2017, with one half allocated for drinking water projects and the other half allocated for wastewater infrastructure projects, and WHEREAS, under this program the Environmental Facilities Corporation, (EFC), provides grants to assist municipalities in funding water quality infrastructure projects for the replacement or repair of infrastructure or compliance with relevant environmental and public health laws, and WHEREAS, drinking water awardees will receive 60 percent of eligible project costs or $3 million, whichever is less, and WHEREAS, the grant application and documentation sufficient for a project to be considered for a WIIA have been submitted by the Village, and WHEREAS, the Board of Trustees of the Incorporated Village of Garden City believes itself to be qualified for a NYS WIIA Grant, and is willing to carry out all activities described in the grant application, and WHEREAS, in this action the Incorporated Village of Garden City will upon an award and acceptance of the grant, agree to the terms of the grant; NOW THEREFORE, after discussion and due deliberation, and in consideration of the above recitals, IT IS HEREBY RESOLVED, that the Board of Trustees of the Incorporated Village of Garden City authorizes the submittal of grant applications for the following project: Old Country Road Tank Replacement, to the NYS Water Infrastructure Improvement Act (WIIA) and authorizes Ralph Suozzi, Village Administrator, to act as an authorized Agent on behalf of the Village and to undertake and perform all actions necessary for acceptance and administration of the grant, and authorizes H2M Water to submit the grant applications on behalf of the Village; and BE IT FURTHER RESOLVED, that the Incorporated Village of Garden City requests the funds and assistance available from the NYS WIIA Grant and will comply with all rules and requirements of this program; and IT IS FURTHER REQUESTED authorization to engage H2M Water, 538 Broadhollow Road, Melville, New York, for professional engineering services to prepare and submit a grant application to the New York State Department of Health Infrastructure Improvement Grant with regard to the proposed Water Storage Tank. This is for an amount not to exceed $3,000. Funds are available in Account 0F

13 4. Additional Contract Work - Water Main Improvements - Changer Order No. 3 - Bancker Construction Corp., Requested authorization to approve Change Order No. 3 with Bancker Construction Corp., 218 Blydenburgh Road, Islandia, New York, in the amount of $21, This Change Order is for various materials needed with regard to Water Main Improvements on Magnolia Avenue, Carteret Place and Fourth Street. Funds are available in Account 0F Directional Drilling and Street Lighting - Anker s Electric Service, Inc. - Increase Contract Limit. Requested authorization to increase the contract amount with Anker s Electric Service, Inc., P.O. Box 378, Locust Valley, New York, for directional drilling and street lighting at various locations, in the amount of $25, which exceeded the contract limit, for various locations within the Village. 6. Directional Drilling and Street Lighting - Additional Contract Work - Anker s Electric Service, Inc. Requested authorization to approve an additional payment to Anker s Electric Service, Inc. P.O. Box 378, Locust Valley, New York, in the amount of $ for additional contract work at various locations within the Village for time and material on the maintenance contract. Funds are available in Account 0A Additional Contract Work - Directional Drilling - Island Cable Company. Requested authorization to approve an additional payment to Island Cable Company, 562 Grant Avenue, Collingswood, New Jersey, in the amount of $4,985, which exceeded the contractual amount for work at Kingsbury Road. Funds are available in Account 0A Grant Application - LED Lighting - NYSERDA - Clean Energy Community Grant. Requested ratification for the grant application for LED Lighting, as the Village, along with the Mayor has applied for the NYSERDA Clean Energy Community Grant. The Village has completed the grant application process and has submitted all required paperwork to NYSERDA in order to be eligible for the Clean Energy Community Grant, which is to be applied towards the cost of converting the remaining Village street lights to LED. was ratified. 9. Fire Station No. 3 - Repairs - Transfer of Funds and Engagement of Professional Services - ServPro. (a) Requested authorization to transfer funds as follows: $7,800 from Account 0A Contingent, to Account 0A Fire Department Maintenance of Plant, to fund the emergency repair to Fire Station No. 3. (b) Engagement of Professional Services - ServPro of Garden City/Hempstead - Fire Station No. 3 - Repairs. Requested authorization to engage the professional services of ServPro of Garden City/Hempstead, 734 Franklin Avenue, Garden City, New York, at a cost of $7,800. This is to repair Fire Station No. 3 bunk rooms and hallways.

14 10. Fire Station No. 3 - Repairs - Transfer of Funds and Engagement of Professional Services - Cardet Construction Co., Inc. (a) Requested authorization to transfer funds as follows: $23,450 from Account 0A Contingent, to Account 0A Fire Department Maintenance of Plant, to fund the emergency repair to Fire Station No. 3. (b) Engagement of Professional Services - Cardet Construction Co. - Fire Station No. 3 Repairs. Requested authorization to engage the professional services of Cardet Construction Co., Inc., 83 West Nicholai Street, Hicksville, New York, at a cost of $23,450. This is to fund the emergency repair to Fire Station No. 3. AWARD BIDS 1. Rubbish Removal Reported that a tabulation of bids had been circulated to each member of the Board for the 2017 Rubbish Removal. (a) Requested authorization to rescind the award made to County Ready Mix and Supply, LLC, 478 Grand Boulevard, Westbury, New York, for their failure to enter into a contract with the Village within the time frame specified in the bid advertisement. (b) Award bid to Jamaica Ash & Rubbish Removal Co., Inc., 172 School Street, Westbury, New York, next lowest responsible bidder for Item No. 2, 300 cubic yards (removal of used street ice, control sand and mixed sweeping from December through March) at $49 per unit, for a total of $14,700, Item No. 3, 300 cubic yards (removal of sweepings only from April through November) at $49 per unit, for a total of $14,700, Item No. 4, 350 cubic yards (broken concrete in 20 cubic yard containers) at $30 per unit, for a total of $10,500 and Item No. 5, 960 cubic yards (mixed broken asphalt in 20 cubic yard containers) at $30 per unit, for a total of $28,800. The total bid award amounts to $68,700. Funds are available in the Operating Budget. He added that specification pickups reached a total of fourteen companies and four bids were received. A Notice to Bidders was sent to CMD Group and McGraw Hill Information Systems. On motion of Trustee Trouvé the following resolution was offered: RESOLUTION NO RESOLVED, that the proposal of Jamaica Ash & Rubbish Removal Co., Inc., 172 School Street, Westbury, New York, at a cost of $68,700 be and the same hereby is accepted, this being the lowest and best bid received. FURTHER RESOLVED, that the Village Administrator/Deputy Village Administrator and Clerk be and they hereby are authorized on behalf of the Village to execute a contract with Jamaica Ash & Rubbish Removal Co., Inc., for this work, pursuant to the terms and conditions set forth in the request for bid and in the proposal submitted by said Company, the form of contract to be approved by Village Counsel; and FURTHER RESOLVED, that all other bids be rejected.

15 2. Comprehensive Cleaning and Flushing of Heating, Ventilation and Air Conditioning Systems at Village Hall and Public Library - Transfer of Funds and Award Bid. (a) Requested authorization to transfer funds as follows: $45,650 from Account 0A Contingent, to Account 0A Building - Maintenance of Equipment, to fund the Comprehensive Cleaning and Flushing of HVAC System Project at Village Hall and the Public Library. (b) Reported that a tabulation of bids had been circulated to each member of the Board for the Comprehensive Cleaning and Flushing of Heating, Ventilation and Air Conditioning Systems at Village Hall and Public Library and recommended that the bid be nd awarded to Donnelly Mechanical Corp., Street, Queens Village, New York, only bidder for a total cost of $41,500. He added that specification pickups reached a total of four vendors and one bid was received. A Notice to Bidders was sent to CMD Group and McGraw Hill Information. Funds are available in Account 0A On motion of Trustee Trouvé the following resolution was offered: RESOLUTION NO nd RESOLVED, that the proposal of Donnelly Mechanical Corp., Street, Queens Village, New York, at a cost of $41,500 be and the same hereby is accepted, this being the lowest and best bid received. FURTHER RESOLVED, that the Village Administrator/Deputy Village Administrator and Clerk be and they hereby are authorized on behalf of the Village to execute a contract with Donnelly Mechanical Corp., for this work, pursuant to the terms and conditions set forth in the request for bid and in the proposal submitted by said Company, the form of contract to be approved by Village Counsel; and FURTHER RESOLVED, that all other bids be rejected. 3. Requisition No. 17-3, Dated July 20, 2017, Purchase of Materials for the Recreation and Parks Department. Multi-Sport Field - Bleachers. Award bid for the purchase of three (3), five (5) row bleachers, or Village approved equal, from Barbato Nursery Corp., 1600 Railroad Avenue, Holbrook, New York, low bidder for a total cost of $16,500. A total of four invitations to bid were sent and four bids were received. A Notice to Bidders was sent to Bid Reporter. Funds are available in Account 0H On motion of Trustee Trouvé the following resolution was offered: RESOLUTION NO RESOLVED, that Requisition No. 17-3, dated July 20, 2017, filed under separate cover, be made a part of these minutes and that materials be purchased for the Recreation and Parks Department in accordance with the recommendations hereinabove set forth, as per specifications and requirements in said requisition, at prices not exceeding those indicated.

16 FURTHER RESOLVED, that all other bids be rejected. EXTERNAL COMMUNICATIONS PERMITS: 1. Rainbow Division Veterans Foundation, requesting permission to hold a ceremony nd celebrating the Centennial of the 42 Division at the Rainbow Division Monument located at Clinton Road and St. James Street South on Saturday, August 12, 2017 beginning at 12:00 noon. Further requesting to close St. James Street South between Clinton Road and Prospect Avenue between 11:30 a.m. and 1:00 p.m. 2. Rainbow Division Veterans Foundation has advised the Village that they will be donating half of the cost of the Village s expenses to restore the Rainbow Monument. Requested authorization to accept a donation in the amount of $4,812.56, which represents 50% of the total cost to restore the World War I Monument and surrounding concrete benches. The check will be presented to the Village by the Rainbow Division Veterans th Foundation at the August 12 Ceremony. 3. Garden City Teacher's Association requested to hold a Fun/Walk 1.5 Mile Race and a timed 5K run for Charity (Garden City for a Cure), on Saturday, April 21, 2018 beginning at 9:00 a.m. was approved, subject to receipt of an original Certificate of Insurance, payment of the fees as per the fee schedule (50% of the combined Incorporated Village of Garden City s expenses, not to exceed $5,000) and coordination and approval of the route with the Garden City Police Department. 4. Cherry Valley Club, Inc., 28 Rockaway Avenue at Third Street, requested to hold its annual Labor Day Carnival and Fireworks Display on Monday, September 4, 2017 and to erect a tent on Third Street at the dead-end closest to the Club and extending approximately feet east. was approved, subject to receipt of an original Certificate of Insurance, the permit fee of $500 and approval from Nassau County. TRUSTEE DISCUSSION Wye Parking Field - Consideration of Survey and Consolidation of Parcels. Mayor Daughney opened up a discussion of, and potential retention of, survey firm and related legal title work to consolidate deeds in Wye parking lot area, obtain updated legal survey and analysis of Long Island Railroad and utility liens. Mayor Daughney stated that there are five different lots within that field that need surveys. Superintendent DiFrancisco stated that the Village owns the lot and that there are easements within that lot and that Joseph Piersa is working on this survey.

17 Mayor Daughney recognized the following: Leo Stimmler, 67 Huntington Road Pat DiMattia, 9 Cedar Place Cyril Smith, 109 Fourth Street Brian Pinnola, President, Garden City Historical Society Steve Ilardi, 139 Meadow Street Edgar Alzner, 164 Whitehall Boulevard Joseph Leto, 105 Seventh Street On motion of Trustee Delany, the Board recessed to executive session at 9:10 p.m. for advice of Counsel and personnel matters. The Board reconvened at 10:15 p.m. There being no further business, on motion duly made, the meeting adjourned at 10:16 p.m.