1. Call to Order/Roll Call Approval of Agenda Approval of April 4, 2016 Minutes Public Opportunity to Speak...

Transcription

1 Workforce Development Board (WDB) Executive Committee Merced County Department of Workforce Investment Small Conference Room 1880 Wardrobe Avenue, Merced, CA June 6, 2016, 7:30 8:30 AM Meeting Agenda 1. Call to Order/Roll Call... Page 2. Approval of Agenda Approval of April 4, 2016 Minutes Public Opportunity to Speak Chair Comments Director Comments Action/Discussion... (15 min) a. WDB Membership Shelly Conner, Merced College... Shermaene Roemhildt 4 b. WDB Membership Leslie McGowan, Livingston Community Health... Shermaene Roemhildt 5 c. Workforce Innovation and Opportunity Act (WIOA) MOUs... Alfredo Mendoza 6 d. WIOA Youth Program RFP Information... Alfredo Mendoza 8. Reports... (10) a. Fiscal Report... Shermaene Roemhildt 7 9. Information Agenda... (5 min) a. Job Fairs... Shermaene Roemhildt 10. Next Meeting: 7:30 a.m., August 1, Merced County Department of Workforce Investment, 1880 Wardrobe Avenue, Merced, CA Adjourn... 1

2 Draft Workforce Development Board (WDB) Executive Committee Meeting Department of Workforce Investment Small Conference Room 1880 Wardrobe Avenue, Merced, CA April 4, :30 AM 8:30 AM Meeting Minutes Members Present: Michael Altomare Steve Newvine Members Absent: Jennifer Cargill Tim O Neill Jerry Sterner Corky Price Hubert (Hub) Walsh Others Present: Robert Morris Shermaene Roemhildt Alfredo Mendoza 1. Call to Order/Roll Call: The Chair called the meeting to order at 7:35 a.m. and roll call was taken. 2. Approval of Agenda: It was M/S/C Sterner/Newvine to approve the agenda as submitted. 3. Approval of Minutes: It was M/S/C Walsh/Sterner to approve the January 4, 2016 meeting minutes as submitted. 4. Public Opportunity to Speak: None. 5. Chair Comments: Mr. Altomare discussed his impression of the Day at the Capitol and the NAWB conferences. 6. Director Comments: None. 7. Discussion Agenda a. Fiscal Report: The fiscal report was reviewed by Ms. Roemhildt. It was M/S/C Sterner/O Neill to approve the Fiscal Report as submitted. A copy of the report was included in the meeting packet. b. Local Board Recertification: It was M/S/C Newvine/Sterner (Walsh abstained) to approve the Local Workforce Development Board Recertification for Program Year , and forward the Workforce Development Board for final approval. c. EDD Data: An from an EDD staff member was shared, providing an explanation as to the delay in the labor statistics being provided. 2

3 Workforce Development Board (WDB) Page 2 Executive Committee Meeting Minutes April 4, 2016 d. Apprenticeships: The need to increase the availability of apprenticeship programs to provide the necessary skilled labor to local businesses was discussed. e. June WDB Meeting: Mr. Altomare will be unavailable to attend the June meeting. f. WDB Retreat Facilitator: Dates are to be picked and submitted to the Board to narrow down which date most members would be available to attend. It was decided it would be best to have and eight hour retreat versus a four hour one. A small group meeting with the potential retreat facilitator before the actual retreat was requested. 8. Reports: a. Business Services Outreach Report: Mr. Alfredo Mendoza provided an overview of the report. A copy of the report was included in the meeting packet. b. Career Opportunity Ready (COR): There may be an issue with selling the idea of having a person pre-background checked due to a recently passed law that requires certain employers/areas remove the question of whether or not a person is a felon from employment applications. Forms have been adjusted and include an acknowledgement that information will be shared with employers to try to avoid any conflicts with the new law. 9. Information Agenda: a. Job Fairs: There are three job fairs currently scheduled. The first will be on April 26 th at the Atwater Veterans Hall, towards the end of May another will be done in Los Banos, and the third on June 22 nd in Planada. 10. Next Meeting: 7:30 a.m., Wednesday, June 6, 2016 Merced County Workforce Investment, 1880 Wardrobe Avenue, Merced, CA Adjournment: It was M/S/C Walsh/Sterner to adjourn the meeting at 8:45 a.m. 3

4 TO: Executive Committee DATE: 06/06/16 FROM: WDB Staff For Discussion For Action For Information SUBJECT: Workforce Development Board Membership Shelly Conner, Merced College PROPOSED MOTION(S): Accept the nomination of Ms. Shelly Conner and forward to the Board of Supervisors for approval. DISCUSSION: Section 107 (b)(2) of the Workforce Innovation and Opportunity Act outlines criteria for membership on the local Workforce Development Board (WDB). One of the membership requirements may include representatives of local educational agencies. Ms. Shelly Conner is the Dean of Economic and Workforce Development and Community Services at Merced College. Ms. Conner has experience building regional alliances throughout the central valley among Workforce Boards and community colleges. Ms. Conner has experience with adult education and an understanding of the training needs of adults in Merced County and believes that workforce training is a key component of building a strong economy in the region. ATTACHMENT(S): Application available at the meeting. 4

5 TO: Executive Committee DATE: 06/06/16 FROM: WDB Staff For Discussion For Action For Information SUBJECT: Workforce Development Board Membership Leslie McGowan, Livingston Community Health PROPOSED MOTION(S): Accept the nomination of Leslie McGowan and forward to the Board of Supervisors for approval. DISCUSSION: Section 107 (b)(2) of the Workforce Innovation and Opportunity Act outlines criteria for membership on the local Workforce Development Board (WDB). One of the membership requirements is that a majority of the Local Board members must be representatives of business in the local area. Ms. Leslie McGowan is the Chief Executive Officer of Livingston Community Health and serves on numerous boards and committees including the Merced Medical Center Community Board, the UC Merced Health Science Research Institute Community Board, and is a member of the National Association of Community Health Centers. Ms. McGowan has extended knowledge on community health, including public health, homeless health and private health industries throughout Merced, Stanislaus County, and the State. ATTACHMENT(S): Application available at the meeting. 5

6 TO: Executive Committee DATE: 06/06/16 FROM: WDB Staff For Discussion For Action For Information SUBJECT: Workforce Innovation and Opportunity Act (WIOA) Partner MOUs PROPOSED MOTION(S): Approve Memorandum of Understandings (MOUs) with the following Mandated Partners as per the Workforce Innovation and Opportunity Act (WIOA): Merced Adult School, Merced County Office of Education, and Merced College for the period July 1, 2016 through June 30, 2018; and American Association of Retired Persons (AARP), Central Valley Opportunity Center (CVOC), Housing Authority of Merced County, Merced County Community Action Agency (MCCAA), Merced County Human Services Agency (HSA), California Indian Manpower Consortium, Inc., State of California Department of Rehabilitation (DOR), State of California Employment Development Department (EDD); and Job Corps for the period July 1, 2016 through June 30, DISCUSSION: The recommended action allows the Merced County Department of Workforce Investment to negotiate MOUs with each of the mandated partners, as required by the WIOA. As part of Phase 1, the State of California has provided guidance on establishing new Memorandums of Understanding (MOUs) with mandated partners under the Workforce Innovation and Opportunity Act (WIOA). There is a two-year transition period, with full implementation required by July 1, The WIOA mandates that certain Federal, State, and local agencies formally partner with local Workforce Development Boards to provide access to participants through America s Job Center of California (AJCC) known locally as Worknet of Merced County. The WIOA requires that the MOUs be in place by June 30, Phase 2 will cover partners that provide services at the AJCC, and are required to provide funding in support of the infrastructure costs of the AJCC, and/or provide staff time in support of the operations of the AJCC. The methodology used in determining the shared costs for Phase 2 will be reflected in a separate Cost Sharing Agreement that will be formalized by December 31, Additional partners may be added with the approval of the Workforce Development Board and the Board of Supervisors. The duration of the MOU shall begin July 1, 2016 and go through June 30, 2018 for the following partners: a. Merced Adult School, b. Merced County Office of Education; and c. Merced College. 6

7 The duration of the MOU shall begin July 1, 2016 and go through June 30, 2019 for the following partners: a. American Association of Retired Persons (AARP); b. Central Valley Opportunity Center (CVOC); c. Housing Authority of Merced County; d. Merced County Community Action Agency (MCCAA); e. Merced County Human Services Agency (HSA); f. California Indian Manpower Consortium, Inc.; g. State of California Department of Rehabilitation (DOR); h. State of California Employment Development Department (EDD); and i. Job Corps. ATTACHMENT(S): MOU available at meeting. 7

8 TO: Executive Committee DATE: 6/ 6/16 FROM: WIB Staff For Discussion For Action For Information SUBJECT: Fiscal Reports: Revenue & Expenditures PROPOSED MOTION(S): Accept the Fiscal Report as submitted. DISCUSSION: Attached is the Fiscal Report for Fiscal Year 2015/16. This report shows all WIA/WIOA funds available for Fiscal Year 2015/16 (both new funds and funds carried forward (on a cash basis) from Fiscal Year 2014/15) and accrued expenditures through April 30, This report shows all formula grant funds and other grant funds available as of April 30, It does not include grants not available until after April 30, MCOE s contract expenditures reports show that they projected they would spend 83.92% of the older youth contract by the end of April 30, 2016 and they have spent 86.00%. Staff will be available at your meeting to answer any questions. ATTACHMENT(S): Fiscal Year 2015/16 WIA/WIOA Fiscal Report Contract Expenditure Report MCOE Contract Expenditure Report 8

9 MERCED COUNTY DEPARTMENT OF WORKFORCE INVESTMENT FISCAL REPORT FOR FINANCE COMMITTEE For Fiscal Year 2015/2016 July 1, June 30, 2016 Through 04/30/16 AVAILABLE FUNDS BUDGET ACTUAL OBLIGATIONS COMMITTED - AVAILABLE Carryover Appropriation Planned for New Funds Budget Budget Revised Cash Available Percent Total Available Percent Total Available Pct Spent + Funds FY 15/16 Per Estimated Plan Mod for Available Adjustments Budget Expense Expended Obligated after Spent + Committed after Obligated + From 14/15 7/1/15 to 6/30/16 Funds FY to Date to Date Funds Obligations Obligated Funds Committed Committed ADULT Core A $ 137,918 $ 161,276 $ 60,000 $ 221,276 $ 215,869 $ 5, % $ 2,950 $ 2, % $ 574 $ 1, % 15/16 Allocation $ 1,178,785 Core B $ 137,918 $ 161,276 $ (60,000) $ 101,276 $ 83,507 $ 17, % $ 5,376 $ 12, % $ 2,897 $ 9, % Intensive $ 434,972 $ 508,639 $ - $ 508,639 $ 143,102 $ 365, % $ 10,864 $ 354, % $ 82,903 $ 271, % PY Cash Balances 6/30/15 $ 179,675 Training $ 350,099 $ 409,392 $ - $ 409,392 $ 149,851 $ 259, % $ 39,541 $ 220, % $ 51,424 $ 168, % $ 179,675 $ 1,178,785 Total $ 1,060,907 $ 1,240,582 $ - $ 1,240,582 $ 592,330 $ 648, % $ 58,732 $ 589, % $ 137,797 $ 451, % DISPLACED WORKER Core A $ 180,541 $ 190,694 $ 53,000 $ 243,694 $ 240,918 $ 2, % $ 2,378 $ % $ 93 $ % 15/16 Allocation $ 1,253,758 Core B $ 180,541 $ 190,694 $ (53,000) $ 137,694 $ 131,626 $ 6, % $ 3,247 $ 2, % $ 660 $ 2, % Intensive $ 406,218 $ 429,063 $ - $ 429,063 $ 174,913 $ 254, % $ 10,841 $ 243, % $ 56,872 $ 186, % PY Cash Balances 6/30/15 $ 63,459 Training $ 361,083 $ 381,390 $ - $ 381,390 $ 56,749 $ 324, % $ 46,353 $ 278, % $ 65,049 $ 213, % $ 63,459 $ 1,253,758 Total $ 1,128,383 $ 1,191,842 $ - $ 1,191,842 $ 604,206 $ 587, % $ 62,818 $ 524, % $ 122,673 $ 402, % YOUTH 15/16 Allocation $ 1,248,968 In School $ 112,407 $ 164,916 $ - $ 164,916 $ 39,211 $ 125, % $ 2,258 $ 123, % $ 28,855 $ 94, % PY Cash Balances 6/30/15 $ 586,327 Out of School $ 1,011,665 $ 1,484,246 $ - $ 1,484,246 $ 747,606 $ 736, % $ 166,510 $ 570, % $ 133,265 $ 436, % $ 586,327 $ 1,248,968 Total $ 1,124,072 $ 1,649,162 $ - $ 1,649,162 $ 786,817 $ 862, % $ 168,768 $ 693, % $ 162,120 $ 531, % ADMINISTRATIVE Total Admin $ 368,149 $ 429,386 $ - $ 429,386 $ 324,508 $ 104, % $ 4,839 $ 100, % $ 23,383 $ 76, % All Formula Grants $ 829,461 $ 3,681,511 Total $ 3,681,511 $ 4,510,972 $ - $ 4,510,972 $ 2,307,860 $ 2,203, % $ 295,157 $ 1,907, % $ 445,974 $ 1,461, % RAPID RESPONSE/15%/25% Formula Rapid Response (540,541)* $ 205,840 Rapid Resp. $ 205,840 $ 205,840 $ (7,000) $ 198,840 $ 77,023 $ 121, % $ 6,974 $ 114, % $ 26,844 $ 87, % 25% RR Layoff Aversion (292/293) $ 56,885 RR L/O Aver $ 56,885 $ 56,885 $ - $ 56,885 $ 38,823 $ 18, % $ 4,538 $ 13, % $ 13,495 $ % 25% RR Additional Assist 1012 (521) $ 374,948 RR AA 1012 $ - $ 374,948 $ - $ 374,948 $ 374,948 $ % $ - $ % $ - $ % 25% RR Additional Assist AT&T (524) $ 851,790 RR AA ATT $ - $ 851,790 $ - $ 851,790 $ 801,290 $ 50, % $ 50,500 $ % $ - $ % 15% WAF Adult (634) $ 125,000 WAF $ - $ 125,000 $ - $ 125,000 $ 62,369 $ 62, % $ 28,569 $ 34, % $ 34,062 $ % WP-DEI Project 1017 (632)** $ 543,719 WP DEI Proj $ - $ 543,719 $ - $ 543,719 $ 142,114 $ 401, % $ 23,355 $ 378, % $ 377,473 $ % $ 1,895,457 $ 262,725 Total $ 262,725 $ 2,158,182 $ (7,000) $ 2,151,182 $ 1,496,568 $ 654, % $ 113,936 $ 540, % $ 451,874 $ 88, % OTHER (Contracts, etc.) JD NEG 1014 (776) $ 177,036 JD NEG $ - $ 177,036 $ - $ 177,036 $ 126,506 $ 50, % $ 17,484 $ 33, % $ 32,978 $ % HSA Subsidized Employment Contract $ 938,311 HSA OJT $ - $ 938,311 $ 938,311 $ 680,430 $ 257, % $ 2,483 $ 255, % $ - $ 255, % WIOA Transition Funds $ 27,445 WIOA Trns $ - $ 27,445 $ 7,000 $ 34,445 $ 27,999 $ 6, % $ 6,048 $ % $ - $ % FRWIB Prop 39/CVIEP Funds $ 43,370 FRWIB $ - $ 43,370 $ 43,370 $ 28,789 $ 14, % $ 17 $ 14, % $ - $ 14, % FRESNO VEAP $ 42,889 FRVEAP $ 42,889 $ 42,889 $ 42,889 $ 1,887 $ 41, % $ - $ 41, % $ - $ 41, % HIDE THIS ROW $ - $ - $ - $ - $ % $ - $ % $ - $ % $ 1,186,161 $ 42,889 Total $ 42,889 $ 1,229,050 $ 7,000 $ 1,236,050 $ 865,610 $ 370, % $ 26,032 $ 344, % $ 32,978 $ 311, % Grand Totals: $ 7,898,204 $ 4,670,039 $ 3,228, % $ 435,124 $ 2,793, % $ 930,826 $ 1,862, % **Amount represents cash balance of multiple year funds. BUDGET: Includes all funds available for fiscal year based on Plan to be submitted to EDD on request, revised in accordance with latest In-School Youth 4.98% appropriations information received from Chief, Workforce Services Division, as required. Formula Administrative Funds lose their Out-of-School Youth 95.02% identity upon appropriation % rescission applied to adult and dislocated worker funds per WSIN OBLIGATIONS: COMMITTED: AVAILABLE: Includes funds obligated in contracts and ITA's. Does NOT include funds committed for operations. Includes projected staff personnel and overhead costs Balance after expenditures and obligations Apr16_WIB 6/2/2016 9

10 MERCED COUNTY DEPARTMENT OF WORKFORCE INVESTMENT WIOA CONTRACTS Contract Total Start End Contract Budget * Expenditures ** Inv's Rec'd *** Inv **** % Contract/Vendor Name Number Contract Amt Date Date Balance 2015/16 Only To-Date Not Yet Pd Through Billed Geographic Solutions (VOS) $ 86, /01/15 06/30/16 $ - $ 43, $ 72, $ 14, Jun '16 100% Livingston Community Health $ 24, /01/15 05/31/16 $ - $ 24, $ - $ 24, May '16 100% MC Bookstore $ 6, /01/15 06/30/16 $ 4, $ 6, $ $ May '16 21% MCOE-Empower (OSY) $ 723, /01/15 06/30/16 $ 116, $ 723, $ 607, Apr '16 84% UC Davis Health System $ 60, /01/15 06/01/16 $ - $ 60, $ 60, May '16 100% $ 902, $ 121, $ 858, $ 740, $ 40, * Expenditures To-Date include entire contract period. ** Inv's Rec'd Not Yet Pd include invoices recently received and invoices requiring corrections/backup. *** Invoiced Through shows latest dates of service covered by invoices. **** % Billed is of entire contract, not just current year. 10

11 MCOE Empower Contract Contract Date: July 1, June 30, 2016 Reporting Period: July 1, 2015 through April 30, 2016 ITEM BUDGETED BUDGET REVISED Spent Planned Variance AMOUNT REVISIONS BUDGET Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr YTD Balance % % % Salary - Admin $ 33,516 $ 33,516 $ 2,790 $ 2,790 $ 2,853 $ 2,790 $ 2,790 $ 2,790 $ 2,790 $ 2,790 $ 2,790 $ 2,790 $ 27,960 $ 5, % 83.40% 0.02% Salary - Program $ 215,808 $ (6,685) $ 209,123 $ 17,983 $ 17,983 $ 17,983 $ 18,112 $ 18,237 $ 16,870 $ 16,870 $ 17,964 $ 17,943 $ 18,083 $ 178,026 $ 31, % 83.34% 1.79% Benefits - Admin $ 15,957 $ 15,957 $ 649 $ 643 $ 1,452 $ 1,442 $ 1,442 $ 1,442 $ 1,442 $ 1,442 $ 1,442 $ 1,442 $ 12,839 $ 3, % 83.00% -2.54% Benefits - Program $ 78,455 $ (4,039) $ 74,416 $ 3,696 $ 3,660 $ 7,004 $ 6,973 $ 7,074 $ 6,519 $ 6,519 $ 6,644 $ 6,641 $ 6,657 $ 61,388 $ 13, % 83.00% -0.51% Software $ 100 $ (100) $ - $ - $ % % % Supplies $ 4,817 $ 540 $ 5,357 $ 503 $ 374 $ 667 $ 44 $ 155 $ 785 $ 468 $ 2,069 $ 5,065 $ % 80.00% 14.55% Food $ 1,000 $ (500) $ 500 $ 154 $ 154 $ % 85.00% % Equipment $ 700 $ 3,800 $ 4,500 $ - $ - $ 4, % 0.00% 0.00% Travel/Conference $ 5,000 $ (1,139) $ 3,861 $ 198 $ 680 $ 1,938 $ 87 $ 825 $ 133 $ 3,861 $ % % 0.00% Mileage $ 1,500 $ 1,500 $ 3,000 $ - $ 176 $ 92 $ 409 $ 451 $ 431 $ 139 $ 141 $ 99 $ 1,939 $ 1, % 95.00% % Communication $ 960 $ 960 $ 160 $ 80 $ 80 $ 80 $ 80 $ 80 $ 80 $ 80 $ 80 $ 800 $ % 83.40% -0.07% Support Services $ 15,800 $ 32,593 $ 48,393 $ 363 $ 860 $ 882 $ 1,221 $ 999 $ 5,498 $ 3,501 $ 3,634 $ 1,814 $ 2,510 $ 21,283 $ 27, % 91.00% % Participant Services $ 212,961 $ 35,992 $ 248,953 $ 872 $ 11,489 $ 28,158 $ 44,147 $ 46,637 $ 48,777 $ 31,625 $ 11,398 $ 8,187 $ 231,289 $ 17, % 90.00% 2.90% In School Youth Services $ 1,000 $ (1,000) $ - $ - $ % 0.00% 0.00% Educational Field Trips $ - $ - $ - $ % 0.00% 0.00% Rent $ 25,168 $ (455) $ 24,713 $ 2,059 $ 2,059 $ 2,059 $ 2,059 $ 2,059 $ 2,059 $ 2,059 $ 2,059 $ 2,059 $ 2,059 $ 20,594 $ 4, % 83.40% -0.07% Transportation - gas, etc $ 1,500 $ (900) $ 600 $ 46 $ 35 $ 63 $ 21 $ 19 $ 66 $ 13 $ 23 $ 286 $ % 90.00% % Indirect 7.42% $ 45,567 $ 4,433 $ 50,000 $ 2,058 $ 2,245 $ 3,437 $ 4,593 $ 5,736 $ 6,123 $ 6,180 $ 4,998 $ 3,323 $ 3,265 $ 41,959 $ 8, % 81.40% 2.52% Total $ 658,849 $ 65,000 $ 723,849 $ 29,795 $ 32,501 $ 49,762 $ 66,491 $ 83,038 $ 88,643 $ 89,475 $ 72,360 $ 48,112 $ 47,265 $ 607,441 $ 116, % 86.00% -2.08% MATCHING FUNDS INCLUDED IN CONTRACT Budgeted Amt Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Total % ADMIN COSTS Salary/Bens 36, , , , , , , , , , , , % Total Admin Costs 36, , , , , , , , , , , , % PROGRAM COSTS Salary/Bens 47, , , , , , , , , , , , % Rent - B Wing 12, , , , , % Rent- Wolfe Ed Center 6, , , , , % Rent - MCOE VCS/LB 9, , , , , % Career Tech/ROP Classes 50, , , , % Partcipant Services (fingerprint/tb) 4, , , % Site Sup. Time contribution 104, , , , , , , , , , % Indirect 7.43% 20, , , , , , , , , , % Total Program Costs 253, , , , , , , , , , , , % Total 289, , , , , , , , , , , , % 11