Finance Committee Agenda

Transcription

1 Finance Committee Agenda February 26, :00 AM th Street North, Clearwater, FL, Conference Dial: Conference Code: # I. Welcome and Introductions...David Fetkenher, Chair II. Action/Discussion Items 1. Approval of Minutes November 27, Page 2 III. Other Administrative Matters (Items of urgency not meeting the seven-day guideline for review) IV. Information Items 1. Grants Status Report... Page 5 2. Cost Allocation/Expenditure Report... Page 6 3. Pooled Cost Expenditure Report... Page 7 V. Public Comments VI. Open Discussion VI. Adjournment Next Finance Committee Meeting- April 23, 2019 Collaborate. Innovate. Lead. careersourcepinellas.com 1

2 Date: November 27, :00 A.M. Location: th Street North, Clearwater, Finance Committee Call to Order Committee Chair David Fetkenher called the meeting to order at 9:00am. New board member Amy Van Ness joined the Finance Committee and introduced herself to the team. There was a quorum present with the following Finance Committee members participating. Committee Members in attendance David Fetkenher, Barclay Harless (phone), Amy Van Ness (phone), Scott Wagman. Committee Members not in attendance William Law, Jack Geller Staff Present Jennifer Brackney, Steven Meier, Luna Clarke Action/Discussion Items Action Item 1 Approval of Minutes of July 24, 2018 Finance Committee Meeting The minutes of July 24, 2018 Finance Committee Meeting were presented for approval. Motion: Barclay Harless Second: David Fetkenher The minutes were approved as presented. The motion carried. Action Item 2 Program Year Budget Modification 2 Total budgeted revenue has increased from $12,331,578 to $13,093,764 for an overall increase of $762,186.This is due to the following: Workforce Innovation and Opportunity Act (WIOA) Programs: Increase in WIOA Dislocated Worker Program of $429,285 Decrease in Community-Based Sector Strategies of $5,460 Employment Services Programs: Increase in Wagner-Peyser for PY 2017 of $130,820 Increase in Wagner-Peyser for PY 2018 of $113,361 Increase in Veterans Employment Program of $63,396 Increase in Trade Adjustment Assistance (TAA) of $7,800 Direct Grants and Special Programs: Increase in Able Trust grant of $43,543 Decrease in Re-employment Services Eligibility Assessment (RESEA) of $20,559 Motion: Second: Barclay Harless David Fetkenher The Finance Committee recommends approval of the adjustments to the revenue budgets and resultant modifications to the expenditures budgets for PY The motion carried. Other Administrative Matters There are none Information Item 1 Financial update for period ended October 31, 2018 The financial summary report was provided in the meeting packet. Through October 31, 2018, has expended approximately 25% of its budgets. 2

3 Discussion Members inquired about how the events that occurred during the year affected the organization s ability to expend its grant dollars in a proactive way. Several expenditures are currently on track with past years spending. Some items that may experience a change in the future will the OJT and EWT programs, as the organization heeds recommendations from State officials to strictly enforce program guidelines. Request that some of the financial activities be presented to the full board, from a bird s eye view perspective, highlighting what the issues might be and how the administration plans to address them. New technology systems are being implemented in the Finance Department, to make the process more seamless and efficient. The next report to the Finance committee will be from a cost allocation perspective. Public Comments None. Adjournment The meeting was adjourned at approximately 9:21 a.m. 3

4 Information Items 4

5 Grant Status Report As of 2/19/19 Program Cash Drawn Funds LTD Expenditures Unexpended 2018/ /2019 Year NFA ID Program Name Start Date End Date NFA Award thru 2/13/2019 Available As of 1/31/19 Funds Budget Spending Notes WIOA Youth /1/2017 6/30/2019 1,155,284 1,096,000 59,284 1,067,209 88, , , WIOA Youth /1/2018 6/30/2020 1,290,270-1,290,270-1,290,270 1,290, WIOA - Adult /1/2017 6/30/2019 1,567,483 1,567,483-1,567,483-1,624, , WIOA - Adult /1/2018 6/30/2020 1,626, ,000 1,201, ,463 1,226, , , WIOA - Dislocated Worker /1/2017 6/30/2019 2,011,296 2,011,296-2,011,296-1,047,616 1,047, WIOA - Dislocated Worker /1/2018 6/30/2020 1,825, ,000 1,585, ,649 1,620,392 1,822, , Community Based Sector Training Init 4/1/2017 6/30/ ,750 30,750-26,742 4,008 30,750 26, Sector Strategies - Career Ready 9/1/2017 6/30/ , ,000 64, ,003 75, , , Sector Strategies - IT Training 7/1/2017 6/30/ , , , , , ,031 76, Community Based Training - Construction 7/1/2017 6/30/ , ,900 23, ,321 28,804 51,376 22, SFY Supplemental WIOA State Level 7/1/ /31/ , , , , Governors Challenge Hurricane 1/1/2018 6/30/ ,280 1,000 20, ,637 20, Hurricane Maria Evacuees 10/1/2017 9/30/ , , , , Governors Challenge /1/ /31/ , , , Apprenticeship Expansion 2/1/2019 8/31/ , , , Grant awarded 2/ Community Based Sector Training Init 4/1/2017 9/30/ ,000 98,540-98,540 5, ,080,132 5,983,869 5,090,803 5,866,065 5,214,067 7,430,948 2,659, Local Veterans /1/2018 9/30/ ,097 7,877 14,220 7,197 14,900 48,563 7,197 Inc $5,675 on 2/ Disabled Veterans /1/2018 9/30/ ,231 15,761 31,470 10,455 36,776 90,188 10,455 Inc $16,452 on 2/ Wagner Peyser /1/2018 9/30/ , , , , , , ,832 Wagner Peyser Coop Outreach 42, Reemployment and Eligibility Assessments , RESEA - Bridge Funds /1/2019 6/30/ ,556 24,000 3,556 11,126 16,430-11, Reemployment Assistance Program /1/2018 9/30/ ,711 37,500 8,211 21,680 24,031 41,823 21, Local Veterans /1/2017 9/30/ ,000 39,730-39,730 10,270 21,393 11, Disabled Veterans /1/2017 9/30/ , , ,062-53,253 53, Wagner Peyser /1/2017 9/30/ , , , , , Reemployment and Eligibility Assessments /1/ /31/ , , , , ,441 Closed out 2/ Reemployment Assistance Program /1/ /30/ ,800 44,800-44,800-13,177 13,177 Closed out 2/13 2,078,476 1,579, ,743 1,556, ,624 1,536, , Supplemental Nutritrion Assistance Prog - SNAP /1/2018 9/30/ , , , , , , , Supplemental Nutritrion Assistance Prog - SNAP /1/2017 9/30/ , , ,974 37, , , , , , , , , , Welfare Transition Prog - Oct - June /1/2018 6/30/2019 1,816, , , ,559 1,075, , ,559 Increase of $130k on 2/ Welfare Transition Prog - July - Sept /1/ /30/ , , ,039-1,686, ,039 2,378,158 1,414, ,079 1,302,598 1,075,560 2,248,158 1,302, Trade Adj Assistance - TAA Administration /1/2017 6/30/ ,121 29,907 3,214 41,141 (8,020) 15,845 23,865 Requesting Add'l Funds Trade Adj Assistance - TAA Administration , Trade Adj Assistance - Training /1/2018 6/30/ ,864 30,864-69,946 (39,082) 131,250 69,946 Requesting Add'l Funds Trade Adj Assistance - Case Management 7/1/2018 6/30/ ,989-39,989 6,325 33,664 26,250 6, Trade Adj Assistance - Case Management 7/1/2017 9/30/2018 2,939 2,939-2,939-40, Trade Adj Assistance - Training /1/2017 9/30/ , , ,841 30, ,177 83, , ,551 43, ,192 17, , , USDOL Youthbuild /17/2016 2/16/2020 1,100, , , , , , , USDOL Youthbuild /1/2019 5/31/2022 1,100,000-1,100,000-1,100, Issued Feb JWB Youth Innovators /1/2018 9/30/ ,808 13,059 27,749 13,868 26,940 40,000 13,868 Able Trust - Ability Initiative Grant 250, , , , , ,543 22,297 Tech Hire 7/1/ ,239 Corporate\Unrestricted - 89,220 Science Center 415, ,064 Americorps 302,495 67,057 66, ,918 25,000 6,844 JWB Youth Innovators /1/2017 9/30/ ,808 10,168 30,640 13,064 27,744 24, ,834, , ,508 19,707,199 9,953,436 6,835,638 9,734,398 7,138,690 13,093,764 5,671,464 5

6 Cost Allocation/Expenditure Report For the Six Months Ended December 31, 2018 WIOA Employment Services WTP SNAP TAA Total Direct Grants and Spec Projects Total Approved Budget Modification #2 7,430,948 1,536,469 2,248, , , ,464 13,093,764 Expenditures to Date: Pooled Costs Case Management 468, , , , ,162,997 Business Services 351,041 22, ,601 40, ,558 One Stop Operating 10, ,931 38,459 12, , ,802 Technology 6, ,053-6,702-2, ,100 Community Outreach 1,053 11, ,475 Staff Training and Development Indirect Costs 217, , ,927 23,276 22,000 84, ,422 Total Pooled Costs 1,055, , , ,091 22,713 89,173 2,717,355 48% 93% 72% 80% 14% 18% 56% Direct Costs Personnel Expenses 238,221 34, ,716 45, , ,280 Service Provider Contracts 208,670-31, ,905 Subsidized Employment (OJT/PWE/EWT) 120, ,742 Other Direct Operating Costs 584,950 6, ,098 3, , ,776 1,014,186 Total Direct Costs 1,152,068 40, ,565 49, , ,983 2,101,114 52% 7% 28% 20% 86% 82% 44% Total Costs 2,207, ,702 1,127, , , ,155 4,818,469 Unexpended Budget Balance 5,223, ,767 1,120, , , ,309 8,275,295 Percentage of Budget Expended 29.7% 37.4% 50.2% 45.5% 46.4% 50.7% 36.8% 6

7 Pooled Cost Expenditure Report For the Six Months Ended December 31, 2018 Expenditure Admin Staff Training MIS/Tech Outreach & Marketing One Stop Case Mgmt Business Service Cost Pool Salary Expense 306,295 1,001, ,949 1,787,153 Payroll Taxes 19,855 67,353 29, ,703 Retirement 9,928 45,141 21,759 76,828 Contract IT Services 4, , ,722 Accounting/Audit Fees 92,914 92,914 Office Rent/Lease 7,528 29,485 11,582 38,798 87,393 Communications 3, ,780 2,672 5,254 62,391 Legal Fees 43,297 43,297 Utilities 2,498 38,120 40,619 Equipment Rent/Lease ,467 1,086 3,639 32,905 Insurance - Workers Comp 4,865 20,290 6,709 31,863 Insurance - General Liability 2,053 21,657 2,464 3,696 29,870 Insurance - Commercial Property 731 9, ,301 12,203 Contract Labor 31, ,262 Payroll Processing Fees 16,826 16,826 Repairs & Maintenanc , ,564 Outreach/Marketing 74 13, ,427 Professional Service - - 9,792 3,019 12,811 Janitorial Expense 12,572 12,572 License/Dues & Other Fees 10, ,257 Equipment < $5, , ,045 9,748 Copy Machine Usage/Maintenance 681 5,131 1,047 2,807 9,667 Office Supplies 5,055 2, ,029 Travel - Out of Town 1,538 3,286 3,328 8,152 Comp Software/License/Maintenance 1,704 1, ,314 Travel - Mileage ,197 3,282 Postage/Shipping ,482 3,056 Pest Control 98 2,420 2,517 Operating Supplies 1, ,361 Meetings/Conferences ,269 Security Recruitment Staff Training/Education Document Shredding Other Leases Bank Fees Total Expenses to Date 569, ,342 13, ,802 1,162, ,558 2,717,355 Total 2018/2019 Planning Budget 819,899 30, , , ,000 2,941,500 1,310,000 6,319,399 Unexpended Balance 250,477 30, , , ,198 1,778, ,442 3,602,044 % of Budget Spent 69% 0% 47% 5% 35% 40% 46% 43% Salaries, Retirenent and PR Taxes as a % of Total 59% 0% 0% 0% 0% 96% 88% 73% 7