Area Community Services Employment & Training Council (ACSET)

Transcription

1 Area Community Services Employment & Training Council (ACSET) SERVICES JOBS TALENT 1550 Leonard NE Grand Rapids, MI ph: (616) fax: (616) online: westmiworks.org communityactionkent.org GOVERNING BOARD MEETING Monday May 22, :30 AM Westside Service Center 215 Straight Avenue NW, Grand Rapids, MI AGENDA 1. Call to Order, Vice-Chairperson Harold Mast 2. Public Comment Agenda Items 3. Approval of April 24, 2017 Minutes Action Required 4. Report on Financial Activities: Brenda Isenhart, ACSET Chief Financial Officer a. Proposed FY 17 Budget Modification (75% affirmative vote of members present) Action Required b. ACSET Financial Report- Notes to April 2017 Board Financials Information Item c. Proposed FY 2018 Budget (75% affirmative vote of members present) Action Required 5. Report on Administrative Activities: Laura Krist, ACSET Human Resource Director a. ACSET Operations Staffing Information Item b. ACSET Personnel Actions Report Information Item 6. Other Business- Cancellation of June 26, 2017 Governing Board Meeting 7. Public Comment 8. Adjournment Next Scheduled ACSET Governing Board Meeting: Monday, July 24, 2017 West Michigan Works! and Community Action of Kent County are divisions of ACSET. ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. TTY 711

2 GOVERNING BOARD MEETING Monday April 24, :30 AM Westside Service Center 215 Straight Avenue NW, Grand Rapids, MI Item #3 MINUTES GB Members Present: Commissioners Tiejema, Mast, Lenear, Allen, De Young, De Jong, Bergman, Retzloff, Mahoney GB Members Absent: Commissioners Stek, Womack, Kapenga, Geiger, Cross ACSET Staff Present: Jacob Maas, Angie Barksdale, Susan Cervantes, Brenda Isenhart, Laura Krist, Brittany Lenertz, Deb Lyzenga, Janette Monroe, Melanie White, Nancy Wiest Guests Present: Robert (Bob) Stone, Attorney (Smith, Haughey, Rice and Roegge) 1. Call to Order, Chairperson, Commissioner Larry Tiejema at 8:30 a.m. 2. Public Comment Agenda Items- None 3. Approval of the February 27, 2017 Minutes Action Required Motion- Com. Bergman Supported- Com. DeYoung Item approved by vote- Motion carried 4. Report on Financial Activities a. ACSET Financial Report- Notes to March 2017 Board Financials Information Item Brenda Isenhart reviewed ACSET s 2017 Board Financials, Statement of Revenue and Expenditures for the nine months ending March 31, At the meeting, Brenda distributed a revised combined Statement of Revenue and Expenses by Department Brenda answered board members questions. 5. Workforce Development Board (WDB) Appointments (75% affirmative vote of members present) Action Required Angie Barksdale, WMW Chief Operating Officer, reported that on March 13, 2017, the WMW WDB Executive Committee approved the nominations of the three (3) individuals for selection to replace two (2) Labor Organization and one (1) Business seats on the WDB. Angie reviewed the applications that were included in the board members packets. ACSET is requesting ACSET Governing Board s approval of Mr. Jonas Talbott and Mr. David Kitchen to serve as Labor Organization members and Mr. Thomas Freeland to serve as a Business Seat member. Com. Lenear inquired about the diversity and demographics (e.g., race, and gender) of the Workforce Development Board. Angie reported that the WDB is diverse and that the seats are required by the Workforce Innovation and Opportunity Act (WIOA) legislation and fit the 7-county geography of WMW. Discussion took place. Motion- Com. Allen Supported- Com. Lenear Item approved by vote- Motion carried All 9 members in attendance voted affirmatively. ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. TTY 711

3 Page 2 of 4 6. West Michigan Works! (WMW) Service Delivery: Out-of-School Youth (OSY) and In-School Youth(ISY) Programs Information Item Angie Barksdale reported that ACSET is currently seeking proposals from organizations interested in partnering with WMW to provide employment and training services to Out-of-School Youth (OSY) in Kent County and In-School Youth (ISY) in Allegan, Barry, Ionia, Kent, Montcalm and Ottawa Counties. Angie reported that WMW held its mandatory Bidder s Conference on April 14 th. There were eight (8) prospective proposers in attendance for the OSY programs and four (4) ISY prospective proposers in attendance for ISY programs. The OSY Request for Proposals (RFP) is due on May 10 and the ISY RFP is due on May 15. Angie reviewed that at the board meeting in February, a couple of board members indicated some interest on serving on the proposal review committee. Current contracts end in June 2017, and bids will need to be reviewed and awarded prior to the end of June. Angie is seeking one (1) Kent County board member to serve on the review committee for the OSY program. Angie noted that the review committee will also include several members from the WDB and some staff members. Commissioner Allen volunteered to be on the review committee as a representative from the Governing Board. A meeting date will be forthcoming. 7. Report on Administrative Activities a. ACSET Operations Staffing Information Item Laura Krist, ACSET Human Resource Director, reported that ACSET WMW currently has 156 positions out of 188 filled, 32 vacancies and 1 temporary staff person who has filled the accounting position. Laura noted ACSET is currently conducting interviews for the Barry, Ionia and Montcalm positions. b. ACSET Personnel Actions Report Information Item Laura reported that there have been four (4) separations, seven (7) appointments, three (3) promotions, two (2) transfers and one (1) temporary appointment. c. Request to update Staffing Chart Action Required Laura reported that due to programmatic changes and restructuring of responsibilities, ACSET has determined that staffing changes are needed. Laura asked the ACSET Governing Board to approve the deletion of three (3) Resource Specialists positions, one (1) Procurement Assistant position and the addition of one (1) Procurement Manager Position. Commissioner Tiejema requested clarification on the roles and duties of the Procurement Manager. Brenda Isenhart reviewed the job duties. Motion- Com. Bergman Supported- Com. DeYoung Item approved by vote- Motion carried 8. General Updates Information Item a. North Kent Community Services Jacob Maas, ACSET Chief Executive Officer, reported that the North Kent Community Services (NKCS) affiliate service center opened on April 17, This partnership allows West Michigan Works! to offer general job search activities to the public thus continuing to serving residents in northern Kent County. b. Offender Success Program Update Jacob reported that effective March 31, 2017, ACSET no longer holds the contract with the Michigan Department of Corrections (MDOC) for the Offender Success (OS) program, formerly known as the Prisoner Re-entry Program (PRP). Michigan Works! West Central (MWWC) began administering the program effective April 1, WMW and MWWC have been working towards a smooth transition. Item #3

4 c. Barry Service Center: Requests for Proposals (RFPs) Jacob reported that ACSET is seeking proposals for a lease of office space to house our Michigan Works! One Stop Service Center and its partners in Hastings, Michigan. Jacob stated that the RFP is posted for public responses and extended the due date to April 20, Jacob reviewed that included in ACSET s rating sheet is a walk-through of the potential property so that ACSET staff can evaluate the space and accommodations being requested. d. NAWB Forum 2017 Update Jacob reported that WMW staff and several WMW WDB members attended the 2017 NAWB Forum in March in Washington, D.C. WMW was represented in three presentations at a national level which included the following: The Road to Regionalization, Engaging Veterans and Heath Career Pathways. e. MiCareerQuest Jacob reported that on April 13, 2017, more than 9,000 middle and high school students from 89 schools across West Michigan attended the 3 rd annual MiCareerQuest event. Students were exposed to four high-demand industries which included: Advanced Manufacturing, Construction, Health Sciences and Information Technology. f. Workforce Innovation and Opportunity Act (WIOA) 2017 National Convening Jacob reported that WMW has been asked to co-present with the State of Michigan Bureau of Labor Market Information and Strategic Initiative Department of Technology, Management and Budget on a data-driven approach to State and Local in-demand occupations. Jacob reviewed that these convenings have one agenda and will be held nationally on the West Coast, East Coast and the Midwest. Item #3 Page 3 of 4 9. Request for Closed Session: Union Negotiations SEIU Local 517 M Action Required Jacob Maas, ACSET Chief Executive Officer, requested a closed door session to further discuss SEIU Local 517 M Union Negotiations with respect to the collective bargaining agreement and Community Action Agency reorganiztion. Jacob requested that all employees leave except Laura Krist (Human Resource Director) and Brenda Isenhart (Chief Financial Officer). Attorney Robert Stone remained at session. Motion- Com. Mahoney Supported- Com. Lenear Roll call taken: 9 out of 14 members present Yays: Com.r s De Young, Tiejema, Mast, Retzloff, Mahoney, De Jong, Bergman, Allen and Lenear Nays: None 9 out of 14 members present voted affirmatively. Item approved by vote-motion carried The meeting went into closed session at 9:20 a.m. by Chairperson Tiejema. The meeting was brought back to open session at 9:54 a.m. by Chairperson Tiejema. 10. Approval of Closed Session Minutes, April 24, 2017 Action Required Motion- Com. Mahoney Supported- Com. Allen Item approved by vote- Motion carried 11. Other Business- Jacob noted that ACSET still needs to schedule Ottawa County Governing Board Orientation and requested Com. DeJong and Com. Bergman schedule with Janette Monroe, ACSET Executive Assistant. 12. Public Comment- None

5 Item #3 Page 4 of Adjournment at 9:56 a.m. by Chairperson Larry Tiejema Motion- Com. De Jong Supported- Com. Bergman Item approved by vote- Motion carried Recorded by: Received by:

6 Area Community Services Employment & Training Council (ACSET) SERVICES JOBS TALENT Item #4a 1550 Leonard NE Grand Rapids, MI ph: (616) fax: (616) online: westmiworks.org communityactionkent.org ACSET Memorandum TO: FROM: ACSET Governing Board Brenda Isenhart, ACSET Chief Financial Officer DATE: May 15, 2017 RE: Proposed FYE 2017 Budget Modification The budget for the fiscal year ending June 30, 2017 has been modified for your consideration. Attachment A shows the actual audited results of the Michigan Works! Programs for the year ending June 30, 2016, the approved current budget (2 nd Amended Budget) and the proposed budget (Proposed 3rd Amendment). Attachment B shows the proposed budget broken down by department: Michigan Works! Programs, and Community Action Programs. Requested Modification The budget modification reflects a reduction in Grant Revenue of $2.8M. This reduction is a result of no longer administering the Offender Success program and an over estimate of the 2016 STTF grants. While preparing the last budget modification presented in February, I inadvertently included 2017 STTF awards in the budget of the 2016 budget creating a double budgeting of the funds. As a result of the elimination of the Offender Success program and the correction of the over budgeting of STTF funds, the expense budgets were also over stated, the most significant decrease being in training costs. The presented budget, I belive, adequately reflects the combined year to date expenses as well as the anticipated expenses for the final two months of this fical year. Salaries have been budgeted to allow for the hiring of staff in the counties of Ionia, Montcalm, and Barry as needed to have new staff trained and ready to provide services on July 1 when our contracts expires with our current service providers. Management has been meeting to prioritize and schedule improvements needed in the Barry and Greenville centers as well as modifications needed in the administrative offices. Discussions have also centered around the needed equipment needs. These anticipated expenses are reflected in the presented budget. West Michigan Works! and Community Action of Kent County are divisions of ACSET. ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. TTY 711

7 Item #4a Page 2 of 2 The presented budget also includes the anticipation of a significant amount of STTF awards to be earned and finalized in the last two months of this fiscal year. We ask that the proposed budget be considered for approval. This item requires 75% affirmative vote of members present.

8 ATTACHMENT A Item #4a Area Community Services Employment and Training Council General Fund Michigan Works! Budgetary Comparison Schedule For the Fiscal Year Ending June 30, 2017 Fiscal Year Fiscal Year Fiscal Year Proposed Increase Audited 2nd Amended Budget 3rd Amended Budget (Decrease) REVENUES Grants and other $ 22,214,864 $ 28,979,000 $ 26,168,000 $ (2,811,000) Commodities - Non Cash grant - Program income 8,946 13,000 45,000 32,000 Interest income EXPENDITURES TOTAL REVENUE $ 22,223,810 $ 28,992,000 $ 26,213,000 $ (2,779,000) Operating costs: Wages $ 6,388,716 $ 7,283,000 $ 7,050,000 $ (233,000) Fringe 2,546,353 2,954,000 2,780,000 (174,000) Consumables 542,332 1,026, ,000 (319,000) Transportation 192, , ,000 (40,000) Outside Services 381, , ,000 (284,000) Space & Communications 1,287,741 1,596,000 1,435,000 (161,000) Equipment Rent & Maintenance 66, , ,000 - Equipment Purchases 49, , ,000 (95,000) Other Expenses 344, , ,000 (370,000) Subcontracted program costs 3,629,296 3,916,000 3,771,000 (145,000) Training costs 5,160,142 7,735,000 6,900,000 (835,000) Direct client expenditures 1,634,959 2,103,000 1,980,000 (123,000) SUBTOTAL OPERATING EXPENSES $ 22,223,810 $ 28,992,000 $ 26,213,000 $ (2,779,000) Net Change in Fund Balance $ (0) $ - $ - $ -

9 ATTACHMENT B Item #4a Michigan Works! Community Action Combined FY FY FY Proposed Budget Budget Proposed Budget REVENUES Grants and other $ 26,168,000 $ 4,242,000 $ 30,410,000 Commodities - Non Cash grant 1,750,000 1,750,000 Program income - Interest income Other revenue 13,000 20,000 33,000 EXPENDITURES Area Community Services Employment and Training Council General Fund Combined Budgetary Schedule By Department For the Fiscal Year Ending June 30, 2017 TOTAL REVENUE $ 26,181,000 $ 6,012,000 32,193,000 Operating costs: Wages $ 7,030,000 $ 1,258,000 $ 8,288,000 Fringe 2,770, ,000 3,273,000 Consumables 700, , ,000 Transportation 230,000 96, ,000 Outside Services 355, , ,000 Space & Communications 1,435, ,000 1,681,000 Equipment Rent & Maintenance 100,000 20, ,000 Equipment Purchases 400, , ,000 Other Expenses 510,000 86, ,000 Commodities - Non Cash - 1,750,000 1,750,000 Subcontracted program costs 3,771, ,000 4,372,000 Training costs 6,900,000-6,900,000 Direct client expenditures 1,980, ,000 2,893,000 SUBTOTAL OPERATING EXPENSES $ 26,181,000 $ 6,012,000 32,193,000 Net Change in Fund Balance $ - $ - $ -

10 Area Community Services Employment & Training Council (ACSET) SERVICES JOBS TALENT Item #4b 1550 Leonard NE Grand Rapids, MI ph: (616) fax: (616) online: westmiworks.org communityactionkent.org ACSET Memorandum TO: FROM: ACSET Governing Board Brenda Isenhart, ACSET Chief Financial Officer DATE: May 15, 2017 RE: April 2017 Michigan Works! Board Financials Revenue Year to date earned revenues total $18,988,969 for the ten months ending April 30, This amount is 13.07% under the proposed budgeted revenues. We anticpate an increase in revenue recognition of the Skilled Trades Training Funds (STTF) program during the final two months of this fiscal y.ear Expenditures Operating expenses are under the proposed budget by 4%. Equipment purchases: we anticipate making IT purchases to replace aging systems before the end of the fiscal year. Our goal is to schedule regular upgrades in an attempt to avoid large equipment purchases in any one year. Space and Communication: funds have been reserved to provide upgrades to the new Barry service center, admin admin offices. Subcontractors is underspent by nearly 10%. This underspending continues to be primarily in our WIOA Youth program and PATH program. The underspending in the Training category is almost entirely due to the STTF (Skilled Trades Training Funds) program. Reimbursement for training under the STTF program occurs after the training has been completed and the employees have retained employment for a set period of time. Given these requirements the majority of the training expenses will occur later in the program year (September yearend). Administrative expenses represent 6.3% of total expenses which is well within the acceptable limits. Balance Sheet A combined balance sheet is presented for your review. Unearned Revenue reflects grant funding received but not yet expended. The majoriy of this balance comes from our Community Action food programs and represents the food inventory held but not yet disbursed. West Michigan Works! and Community Action of Kent County are divisions of ACSET. ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. TTY 711

11 Item #4b Area Community Services Employment and Training Council Michigan Works Agency Programs Statement of Revenue & Expenses For the Ten Months Ending April 30, 2017 YTD Thru YTD Thru Proposed Apr 2017 Apr 2016 YTD 2016/2017 Actual Actual Budget Budget Variance Budget Variance % Total Revenue $ 18,988,969 $ 17,476,075 $ 21,844,167 $ (2,855,198) % Expenses Operating Expenses Wages $ 5,765,503 $ 5,160,495 $ 5,875,000 $ 109, % Fringe Benefits 2,270,997 2,052,730 2,316,667 45, % Consumable supplies 546, , ,167 42, % Transportation 168, , ,667 22, % Outside services 259, , ,667 32, % Space and communications 1,142,579 1,026,593 1,195,833 53, % Equipment rent and maint 72,936 36,530 83,333 10, % Equipment purchases 186,949 32, , , % Other expense 408, , ,000 16, % Total operating expense 10,821,871 9,442,499 11,301, , % Subcontractors $ 2,840,296 $ 2,702,708 $ 3,142,500 $ 302, % Training $ 3,793,039 $ 4,017,267 $ 5,750,000 $ 1,956, % Direct Client Expenses $ 1,533,763 $ 1,313,601 $ 1,650,000 $ 116, % $ 8,167,098 $ 8,033,576 $ 10,542,500 $ 2,375, % Total Expenses 18,988,969 17,476,075 21,844,167 2,855, % Excess of Revenue over Expense % Unaudited

12 Area Community Services Employment Training Michigan Works Agency Programs Item #4b Actual expenses by cost category For the Ten Months Ending April 30, 2017 Administration Expenses Program Expenses Total YTD Apr 2017 Expenses Expenses Salaries and wages $ 697,479 $ 5,068,024 $ 5,765,503 Fringe Benefits 277,392 1,993,605 2,270,997 Consumables 33, , ,344 Transportation 16, , ,969 Outside services 27, , ,008 Space and communications 87,318 1,055,261 1,142,579 Equipment rent and maintenance 5,963 66,973 72,936 Equipment purchases 18, , ,949 Other expense 28, , ,586 Total operating expense $ 1,192,433 $ 9,629,438 $ 10,821, % 89.0% UNAUDITED

13 Item #4b Area Community Services Employment and Training Council Combined Statement of Revenue & Expenses By Department For the Ten Months Ending April 30, 2017 Michigan Works! Community Action Combined REVENUES $ 18,988,969 $ 4,305,949 $ 23,294,918 EXPENDITURES Operating Expenses: Wages $ 5,765,503 $ 968,376 $ 6,733,879 Fringe 2,270, ,502 2,650,499 Consumables 546,344 67, ,717 Transportation 168,969 70, ,914 Outside Services 259, , ,515 Space & Communications 1,142, ,572 1,311,151 Equipment Rent & Maintenance 72,936 8,482 81,418 Equipment Purchases 186,949 86, ,659 Other Expenses 408,586 41, ,486 Total Operating Expenses 10,821,871 1,952,367 12,774,238 Subcontracotrs 2,840, ,825 3,214,121 Training 3,793,039-3,793,039 Direct client expenditures 1,533, ,488 2,205,251 Commodities - 1,308,269 1,308,269 Total Expenses $ 18,988,969 $ 4,305,949 $ 23,294,918 Net Change in Fund Balance $ - $ - $ -

14 Item #4b Area Community Services Employment and Training Council Balance Sheet Governmental Activities Unaudited Audited Audited 4/301/2017 6/30/16 6/30/15 Assets Current Assets Cash & Cash Equivalents $867,297 $617,357 $971,425 Accounts Receivable 1,330,076 2,923,954 2,045,944 Inventory (at Cost) 763, , ,488 Prepaid Expenses 271, , ,909 Total Current Assets 3,232,182 4,222,324 3,275,767 Long-term Assets Property & Equipment 689, , ,833 Total Assets $3,922,063 $4,712,372 $3,679,600 Liabilities Short-term Liabilities Accounts Payable $1,116,619 $1,914,424 $1,345,252 Unearned Revenue 1,108, , ,760 C/P Compensated Absences 475, , ,926 Total Short Term Liabilities 2,700,364 3,301,732 2,469,938 LT Compensated Absences 242, , ,966 Total Liabilities 2,943,333 3,485,863 2,754,904 Net Assets Total Net Assets 978,730 1,226, ,696 Total Liabilities and Net Assets $3,922,063 $4,712,372 $3,677,600 Date: 5/15/2017, 12:26 PM Page: 1

15 Item #4c Area Community Services Employment & Training Council (ACSET) SERVICES JOBS TALENT 1550 Leonard NE Grand Rapids, MI ph: (616) fax: (616) online: westmiworks.org communityactionkent.org ACSET Memorandum TO: FROM: ACSET Governing Board Brenda Isenhart, ACSET Chief Financial Officer DATE: May 15, 2017 RE: Proposed FYE 2018 Budget The proposed Michigan Works! budget for the fiscal year ending June 30, 2018 is presented for your consideration. Revenue The Proposed Grants revenue budget is $24.5 million. This represents a 6.45% reduction ($1.7k) from the previous year s budget. The current budget does not include any funding for the Offender Success Program. Last year $1.3M was included in the budget for this program. While statewide the Workforce Innovation and Opportunity Act (WIOA) funding remained flat, the formula calculations changed and West Michigan Works! will realize nearly an 11% reduction ($526k) in the Adult and Dislocated Worker programs and over a 16% reduction ($346k) in the Youth funding. The Wagner-Peyser funding remained flat compared to the prior year initial allocation. However, during the past year an additional allocation of $394k was received. At this time we have not received any notification that additional Wagner-Peyser funds will be distributed during the fiscal year We have not received award notifications for programs that begin September 1. The budget is based on estimates in calculating the anticipated carry-over funding and the anticipated award notifications not yet received. West Michigan Works! has received various new grants that are included in the 2017/2018 budget: America s Promise Grant ($420k) and two ApprenticeshipUSA grants ($518k) that helped to increase the planned revenues. Expenditures The salaries budget is estimated to increase by $1,270,000 for the budget. The large increase reflects the additional staff hired as a result of providing direct services in the Counties of Barry, Ionia, and Montcalm. In addition, the budget reflects the increases in staff merit raises and in administrative salaries that were shared with the Community Action Program. As of October 1, 2017, the Community Action programs will no longer be part of ACSET. West Michigan Works! and Community Action of Kent County are divisions of ACSET. ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. TTY 711

16 The once shared costs will now be covered entirely with workforce funding. Management is reviewing the organizational structure to ensure we are operating efficiently throughout the entity. The fringes budget is being increased by a similar percentage. Item #4c Page 2 of 3 The Subcontracted program budgeted costs will be decreased by $2.6M as a result of no longer administering the Offender Success program and providing direct services in the Counties of Barry, Ionia, and Montcalm. The training costs budget is remaining nearly flat. While we anticipate a reduction in the training funds available under the WIOA programs, we are hopeful that our Skilled Trades Training Funds awards will remain consistent with the 2016 awards. The direct client expenditures budget is reduced primarily as a result of no longer serving the Offender Success Program. The Offender Success program provided $450k of Direct Client expenses during the fiscal year to date ending June 30, We ask that the proposed budget be considered for approval. This item requires 75% affirmative vote of members present.

17 ATTACHMENT A Item #4c Fiscal Year Fiscal Year Increase Final Budget Proposed Budget (Decrease) REVENUES Grants and other $ 26,168,000 $ 24,480,000 $ (1,688,000) Commodities - Non Cash grant - Program income 45,000 45,000 - EXPENDITURES Area Community Services Employment and Training Council General Fund Michigan Works! Budgetary Comparison Schedule For the Fiscal Year Ending June 30, 2018 TOTAL REVENUE $ 26,213,000 $ 24,525,000 $ (1,688,000) Operating costs: Wages $ 7,050,000 $ 8,300,000 $ 1,250,000 Fringe 2,780,000 3,275, ,000 Consumables 707, ,000 (57,000) Transportation 230, ,000 (30,000) Outside Services 350, ,000 (50,000) Space & Communications 1,435,000 1,375,000 (60,000) Equipment Rent & Maintenance 100, ,000 - Equipment Purchases 400, ,000 (125,000) Other Expenses 510, ,000 (60,000) Subcontracted program costs 3,771,000 1,085,000 (2,686,000) Training costs 6,900,000 6,920,000 20,000 Direct client expenditures 1,980,000 1,595,000 (385,000) SUBTOTAL OPERATING EXPENSES $ 26,213,000 $ 24,525,000 $ (1,688,000) Net Change in Fund Balance $ - $ - $ -

18 ATTACHMENT B Item #4c Michigan Works! Community Action Combined FY FY FY Budget Budget Budget REVENUES Grants and other $ 24,480,000 $ 1,046,000 $ 25,526,000 Commodities - Non Cash grant 430, ,000 Program income - Other revenue 45,000 5,000 50,000 EXPENDITURES Area Community Services Employment and Training Council General Fund Combined Budgetary Schedule By Department For the Fiscal Year Ending June 30, 2018 TOTAL REVENUE $ 24,525,000 $ 1,481,000 26,006,000 Operating costs: Wages $ 8,300,000 $ 375,000 $ 8,675,000 Fringe 3,275, ,000 3,423,000 Consumables 682,000 29, ,000 Transportation 200,000 24, ,000 Outside Services 300,000 40, ,000 Space & Communications 1,375,000 50,000 1,425,000 Equipment Rent & Maintenance 100,000 3, ,000 Equipment Purchases 275,000 10, ,000 Other Expenses 450,000 15, ,000 Commodities - Non Cash - 430, ,000 Subcontracted program costs 1,085, ,000 1,200,000 Training costs 6,920,000-6,920,000 Direct client expenditures 1,563, ,000 1,805,000 SUBTOTAL OPERATING EXPENSES $ 24,525,000 $ 1,481,000 26,006,000 Net Change in Fund Balance $ - $ - $ -

19 May 15, 2017 ACSET Operations Staffing West Michigan Works! Item #5a Current May 2017 CLASSIFICATION Approved Filled (Permanent) Filled (Other) Vacant Accountant Accounting Assistant Accounting Manager Accounting Supervisor Administrative Receptionist Assessment Specialist Assistant Manager Attorney Business Solutions Coordinator Business Solutions Manager Business Solutions Representative Career Coach Career Navigator Chief Executive Officer Chief Financial Officer Chief Operating Officer Computer Support Specialist Contract Administrator Custodian Executive Assistant Facilities Manager Fiscal Monitor Human Resource Assistant Human Resource Director Information Technology Manager JMG Specialist Marketing & Communications Coordinator Marketing & Communications Director Performance Analyst Policy Manager Procurement Manager Procurement Specialist Quality Assurance Specialist Records Service Specialist Regional Business Solutions Director Regional Service Center Director Service Center Manager

20 Talent Development Instructor Talent Development Specialist Training Consultant TOTALS Item #5a CLASSIFICATION Filled Participant/Temporary 1

21 Item #5b ACSET Personnel Actions May 15, 2017 CLASS EMPLOYEE APPOINTMENT DATE LOCATION Appointments Class Employee Appointment Date Location Assistant Manager Jennifer Frederick Permanent 4/19/17 Ottawa Career Coach Holly Warner Permanent 4/25/17 Franklin, GR Community Services Assistant II Krystyne Medawis Permanent 5/2/17 CAA-Franklin, GR Career Navigator Grudzinski-Radke, Ann Permanent 5/8/17 Westside, GR Career Coach Amanda Fox Permanent 5/15/17 Muskegon Separations Class Employee Appointment Separation Date Location Career Navigator Troy Heintzelman Permanent 4/21/17 Franklin, GR Career Navigator Lynette Mills Permanent 4/21/17 Westside, GR Career Coach Julie Diot Permanent 4/28/17 Muskegon Promotion From To Employee Appointment Date Location Career Navigator Business Solutions Representative Tory Bol Permanent 4/15/17 Westside, GR Transfer From To Employee Appointment Date Location Demotion From To Employee Appointment Date Location Participants/Temporary Appointments/Participants Employee Appointment Date Location

22 Item #5b