BANK STATEMENT IMPORT (CSV FILE IMPORT)
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- Dwight Walters
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1 BANK STATEMENT IMPORT (CSV FILE IMPORT) Befre yu start, yu need t setup the bank recnciliatin methd fr the bank accunt in Setup, Bank Accunts n the menu. Select the Recnciliatin Methd frm the drp dwn bx t CSV file imprt (manually dwnladed frm yur bank) ptin. Frm the Bank and Frmat bxes select apprpriate bank and the frmat needed- Please cntact the Supprt team if yu shuld have any cncerns. Once they are selected, click n Accept 1. The first step t d next is t dwnlad the bank statement frm yur Internet banking Site. Lg in t yur Online banking accunt and find the date range yu wanting t recncile. Yu can find the dates n the main screen f the recnciliatin page f CashManager. Where it says pening balance f this accunt as at the date it shws is the date yu have finalised yur recnciliatin last time. Therefre the Frm date yu need t search n the Online Banking site is the day after what s shwn in that bx, accrding t the picture belw it shuld be frm 30/03/2015. The pening balance n the 30/03/2015 must be the same as the clsing balance n 29/03/2015 bx in CashManager. The date what yu want t recncile t can be any day Prir t tday. (Yu cannt recncile t tday s date as tday is nt finished yet and sme transactins may be pending). Once yu have brught up the transactins n the Online banking site, nte dwn the clsing balance f the TO date- i.e.- if yu are recnciling t the 01/04/2015 the yu will write dwn the clsing balance f the 01/04/2015 That need t be entered n the bx next t Clsing Balance f this accunt in yur CashManager Recnciliatin screen
2 Select exprt ptin available n the Online Banking site then select it t be CSV file frmat. (the ptins available will be different frm bank t bank, s if yu are nt sure make sure yu give the supprt team a call and they will guide yu thrugh) yu then dwnlad it t a lcatin n the PC where yu can access frm CashManager. ****MAC users please make sure yu dwnlad the file n yur Windws envirnment r save the file t a lcatin accessible frm yur Windws area**** Select this file by using the Search buttn n the Screen belw. Select Next Once yu have fllwed abve steps
3 2. Yu will be taken t the Step 2 screen. Make sure yu select the tick bx if yu wuld like CashManager t autmatically tick the transactins that matches t yur bank statement 3. Next screen will bring up a tw panes r grids side by side. The Left pane is the Bank statement yu dwnladed and Right pane is data yu have entered in CashManager. Yu can srt the bank statement by date, details which yu can t d in paper statement. The ttal bank statement/cashmanager tick bxes n the bttm f each pane, this will shw yu if in bld that the items ticked are balanced. Yu may find it easier t maximise the windw. Yu can als re-size the clumn widths and mve clumns arund the grid by dragging the clumn headings t yur preference.
4 Transactins that have been aut-matched, r that have been aut-generated, are ticked n bth sides. Yu will see the accunt cde which the transactins are allcated t n the right hand pane under clumn Cde - yu must check if these are crrect and edit them if need t be Yu nw need t wrk yur way thrugh all transactins n the left hand grid (the Bank Statement side). If the transactin already exists in the right hand pane (the CashManager side), but wasn't autmatched, yu can simply tick the transactin n bth sides If a transactin appears n the right side, but the amunt is incrrect, yu can right-click the transactin n the right hand grid (the CashManager side) and chse Edit. This will allw yu t edit the transactin in the nrmal Transactin Entry screen If the transactin is nt n the right hand pane the bank statement transactin will need t be added t CashManager. Yu can d this by right-clicking the transactin, yu will get a pp-up bx like belw and chse ne f the fur methds
5 Simple Allcatin! Ideal fr single dissectin transactins that have a standard GST cmpnent! Quickest and Easiest allcatin methd f all! Presents yu with yur cmplete chart f accunts as a pp-up menu, gruped by the reprting categries (e.g. incme, expenses, etc.). Simply select the accunt cde that belng t the transactin and it will enter the transactin n the CashManager side (right hand pane) with the date descriptin as per the bank statement with the accunt cde yu selected. GST cmpnent will added as per the cde selected Detailed Allcatin! This takes yu t the nrmal transactin entry windw in CashManager! Yu can enter the full details f the transactin! Apprpriate details will be laded in t varius fields, such as date descriptin as per bank statement and amunt. Yu need t allcate the transactin t the accunt cdes! Transactin can be dissected mre than ne with this methd! Yu can allcate t the invices if yu wish at this stage t
6 Memrise and Prcess! Ideal fr transactins that are regular in yur statements r where the descriptins n the statement appears similar! When setup accurately yu will save at least 75% f yur data entry time This will allw yu t set up the CashManager system t autmatically attach the accunt cdes set by yu fr the future bank statement imprts! Yu can use a wild card which is an * at the beginning r at the end t tell CashManager t ignre the text that always changes in a regular transactin yu want t memrise! Als this will allw yu t attach a mask t thse transactin that have an enrmus amunt f details by using the preferred name bx! When yu have the same transactin details that appears fr the depsits and payments in yur bank statement yu can use the ptins belw t make them memrise separately! If yu want t attach t a custmer r a supplier ledgers yu can set it up here as well. Simply select n the Attach t bx! Yu can dissect it any number f times and als have 3 different types (by percentage, fixed amunt, balance)yu can chse frm, s yu can use this ptin in many number f ways! Once yu have finished up with the desired changed yu can select accept and the system will brwse thrugh the Bank statement pane and add the transactin fr yu and in the future imprts they will be added fr yu when yu view this split screen
7 When all items n bank statement pane is ticked, yu will be shwn n the bttm f the screen n left pane. Then yu can click n next The recnciliatin will be balanced and yu may print yur recnciliatin reprt and finalise the recnciliatin fr that perid.
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