Campus Planning Interface (CPI)

Transcription

1 Campus Planning Interface (CPI) Belw is the pening screen fr CPI. Yur initial passwrd will be yur last name and the #1 next t it. Yu can g t Manage User Optins in the tlbar t reset yur passwrd. It s als a gd idea t bkmark this page. The Campus Planning Interface is the website where yu view yur curses and then edit them. Make sure yu are in the right term. Yu can g t Term Selectr and click n the apprpriate term. Hit save and it brings yu back t this screen. There are tw mdes that yu can use t make changes t yur curses, Define & Edit mde is set by the Registrar and allws users t make changes t the curses themselves editing curse titles, adding new curses/sectins, and cancelling curses. Setting Preferences mde allws yu t select a rm preference, indicate media needed, etc. NOTE: This is the same as adding infrmatin t a spreadsheet. This will nt be put n the cmputer system until we d it in the Registrar s Office. T give yu a sense f hw this will wrk, here s a list f recmmended prcesses: Registrar s Office rlls/creates the new term in the SIS (datatel) Registrar s Office synchrnizes curses int EMS, and perfrms any clean-up as needed adjusts curse times, matches crss-listings, etc. Registrar s Office pens up the term in the CPI fr academic users t begin making changes Academic users have a set amunt f time (ex, ne t tw weeks) t g int the CPI t make changes Registrar s Office turns ff access t the CPI fr academic users, runs curse change reprt, inputs changes int SIS (this is called the read nly perid) Registrar s Office syncs curses int EMS again (updates curse infrmatin, adds new curses, etc.) Registrar s Office pens up the term in CPI fr users t make changes t updated curse list, repeats thse steps again After syncing in curses fr the last time, Registrar s Office is ready t start assigning classrms. When this is dne the curses are published in EMS Page 1

2 Define & Edit Mde: As stated, Define & Edit Mde allws users t edit curses, cancel curses, and add new curses/sectins. Yu are limited t making changes nly fr the subjects yu cntrl. This is why, when yu see yur department in a list, yu may see tw r three mushed tgether such as CscMathSt which is fr Cmputer Science/Mathematics/Statistics. There are nly s many spaces fr the department name but we want t designate what yu ll see when yu pen the curse listing. Thse f yu wh have instructrs teaching cllquium may have Cll attached t yur department name. Anyne with instructrs teaching Cllquia and First-Year Seminars will nt necessarily see thse headings in their title but the curses will appear in their curse list. Please nte that ALL f the Cllquia and First-Year Seminars will appear in yur list. Yu nly have t review the nes yur faculty will be teaching. In rder t make curse changes, yu will lg int the CPI website, chse the term yu re wrking with, and then g t the Academic Brwser. The Academic Brwser will display a list f yur curses. Yu can grup by dragging any f the clumn headers t the gray area, as well as filter by typing in infrmatin in the bxes at the tp f each clumn. In rder t change infrmatin n a curse, yu will need t pen the curse t make thse changes. T pen a curse, yu can either duble click n the curse in the brwser, r highlight the curse and click n the Open buttn at the bttm. Page 2

3 At the tp f the screen is the Curse Details infrmatin. On the right hand side f this area are the actins that a user can make n the curse. Yu can Add New Curse Dates (meeting patterns), Edit Curse Details (edit infrmatin abut the curse), r Cancel the Curse. Editing the curse allws yu t change infrmatin abut the curse that is cntained in this windw. If yu need t edit the meeting pattern, yu can d this in Curse Dates which is the next sectin. T edit an existing meeting pattern, click n the little pencil icn n the right hand side. The Curse Date is als where a user can indicate the Curse Type. Page 3

4 In rder t add a new curse, the user needs t be at the Academic Brwser. In the upper right f the screen, click n either New Curse r New Sectin. New Sectin can nly be used if yu have already highlighted a curse in the Academic Brwser it cpies the infrmatin frm the existing curse, allwing yu t update the particular fields yu need t update while keeping the rest the same. Once yu have submitted yur changes and we have reached ur deadline, we will turn ff access t the CPI and run the Curse Changes reprt in the EMS Client. We can then see all f the changes yu made thrugh the CPI (curse edits, new curses and cancelled curses). Set Preferences: There is an ptin fr yu t be able t set preferences n yur curses. This wuld include a selectin f varius equipment such as cmputer prjectin r blackbard/whitebard. These preferences are used by the classrm selectr in EMS t attempt t place curses int rms. Yu can set preferences individually n curses, r set them in bulk. Preferences are set fr everyne rather than fr individuals. Yu dn t have t use it yu will have t enter all the details fr each class which can be tedius. Yur faculty can still use the media request frms fund n the Registrar s web page. If yu want t be able t set preferences, and the Registrar has pened that ptin t yu, yu can pen the curse (just like in Define & Edit), and click n the Set Preferences buttn. There yu will find the Set Preferences screen. Actin Add New Curse Date Screen A nte abut time blcks. Fr yur cnvenience, we set up a list f apprved curse times which yu can select by clicking n the Time Blcks bx. Yu can nly select an apprved time. If yu want an unauthrized time, please make nte in the curse date ntes bx and write t Dean Epstein abut why yu are requesting an alternate curse time. Yu can input a fake time U 12:00pm 12:30pm which we will make nte f in the Registrar s Office. Page 4

5 Actin -- Edit Curse Details Screen Actin Cancel Curse Page 5

6 Setting Preferences: EMS Campus was installed nt nly because it was helpful in getting curse infrmatin t us in a mre useful and efficient way but because it can be used t assign classrms. There s a prgram called the Optimizer which when we set preferences such as rm r rm type, and chse features such blackbard, film prjectr r Apple TV, etc. it will first search ut rms with thse criteria. Hwever, it s a dual-edge swrd in that it als limits the selectin t thse items if yu chse t many features, it will be limited t fewer and fewer rms. Instead, we suggest yu just select building and ne r tw preferred rms. If yur faculty have nt given yu a rm preference yu can make a nte in the bx called Curse Date Ntes which tells the Registrar s Office what yu re lking fr. We will then put in the preferences we feel will mst help select rms similar t what yu request. It is actually helpful t have a rm in mind if yu can t get that exact rms, we can lk fr smething similar. Here s what the preference screen lks like: Please remember that a preference is just that there is n guarantee that a request will result in the assignment f that class t that rm. Page 6

7 Other CPI Functins: Academic Bk This allws yu t see rm availability (r mre useful) instructr schedules. This is nly available t users when the term is in Read Only mde which is activated by the Registrar s Office. Search fr Rms This applicatin gives yu the ability t search fr rms at particular times. This is nly available AFTER a term has been published which is generally a week befre classes start. Users cannt d anything directly with the results, ther than identifying a pssible rm. (Fr thse f yu wh have Virtual EMS, we suggest yu use that t search and make yur rm requests.) Reprts All f the reprts listed belw are available fr users in the CPI. Hwever, yu must set up each reprt befre yu can use it. Once it is set up, yu shuldn t have t d it again unless yu want t change a feature. These reprts shuld be run as PDFs as they dn t allw many ther useable ptins. Curse List -- This allws users t run a list f curses that can be dwnladed as a pdf and distributed t whmever yu chse. Curse types -- click n the duble-arrws and bring them all ver Buildings click n the duble-arrws and bring them all ver Rm types click n the duble-arrws and bring them all ver Optins n changes needed Curse Changes -- This reprt shws what changes have been made t curses. Curse types -- click n the duble-arrws and bring them all ver Optins chse all rm change, nly the latest changes, hide change details, shw unchanged curses, ntes Curse Preferences Reprt -- This reprt shws what preferences have been set n curses. Curse types -- click n the duble-arrws and bring them all ver Buildings click n the duble-arrws and bring them all ver Rm types click n the duble-arrws and bring them all ver Preferences summary Instructr Back t Back Reprt -- This reprt allws users t see what instructrs are teaching back-t-back, as well as any instructrs that are teaching in cnflict. Page 7

8 Curse types -- click n the duble-arrws and bring them all ver Buildings click n the duble-arrws and bring them all ver Rm types click n the duble-arrws and bring them all ver Optins yu can chse the days, and the amunt f time yu think f as back t back Instructr Summary -- This reprt allws users t see what instructrs are teaching, enrllments per curse/sectin Sample f Academic Bk Amherst Cllege CPI training bklet revised February 2016 Page 8