InformationNOW Billing Reports Guide

Transcription

1 InfrmatinNOW Billing Reprts Guide Abut This Guide The purpse f this dcument is t prvide a better understanding f the reprts fund within the InfrmatinNOW Billing mdule. The reprts are gruped based n their functinality and use within the accunting ffice: Charge Reprts Payment and Credit Reprts Management Reprts Recurring Schedule Reprts Husehld Statements Reprts may be viewed in ne f tw frmats PDF r Excel. Additinally, sme reprts include ther utput frmats, such as Merge File r Mailing Labels. The Save as Default checkbx saves nly the utput frmat selected, and nt the selectins made in the sectin. Each reprt prvides many filtering ptins.

2 Table f Cntents InfrmatinNOW Billing Reprts Guide 1 Abut This Guide...1 Table f Cntents 2 Charge Reprts 4 Abut Charge Reprts...4 Charge Entry Listing Include...5 Exclude...5 Charge Summary by Accunt Payment and Credit Reprts 7 Abut Payment and Credit Reprts...7 Payment Receipt Jurnal Include...8 Payment Summary by Accunt Applied Payments and Credits Exclude...10 Prepayment Applicatin Recap Discunts and Credits Unapplied Prepayments Management Reprts 13 Abut Management Reprts...13 Current Husehld Balances Payment and Credit Analysis Aged Analysis Prjected Incme Multiple Child Discunt...17 General Ledger Psting Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

3 ...17 Husehld Preferences Schedule Reprts 19 Recurring Schedules Multiple Child Discunt...20 Recurring Schedule Statements Multiple Child Discunt...21 Day Care Charge Templates Husehld Statements 23 Abut Husehld Statements Frmat Optins tab...24 Husehld and Student Optins tab...25 Charge and Payment Optins tab...26 Message and Spacing Optins Tab...27 Additinal Dcumentatin and Supprt 28 STI Supprt Dcumentatin Page...28 Accessing Online Help...28 Quick Reference Guide STI_ Table f Cntents 3

4 Charge Reprts Abut Charge Reprts Charge reprts reflect nly the activity f charges billed t Husehld accunts. These reprts d nt include unbilled charges frm Recurring Schedules, nr d they reflect activity fr payments, credits r discunts. Charge Entry Listing This reprt is designed t print a listing f the charges assessed t Husehld accunts within the specified date range. This des nt include nn-billed Recurring Charge Schedule installments. The reprt s charges may be listed in ne f tw detail frmats r in a summary frmat. In additin, a separate sectin with ttals by Charge Categry may be included fr any f the selected frmats. Start Date / End Date: Date range f charges t be included n the reprt. Reprt Type: Select ne f the reprt frmats: One Line Detail: Displays clumns fr Date f Charge, Husehld, Student ID, Charge, Academic Year, Amunt and Psted (Y/N). Tw Line Detail: Displays clumns fr Date f Charge, Husehld, Charge, Amunt, Psted and a secnd line fr the Academic Year and Student Name. Summary by Mnth: Displays ttals by mnth r prtin f the mnth selected in the date range. 4 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

5 System Type: Defaults t displaying All charges, but allws the reprt t filter charges displayed based n Husehld, Day Care r Lunch Minder system types. Academic Year: Defaults t displaying All charges, but allws the reprt t filter charges displayed based n Academic Year Current Year r Next Year. Psted Status: Defaults t displaying All Charges, but allws the reprt t filter charges displayed based n Psted r Unpsted status. Charge Categries: A multi-select list f pre-defined charge categries. By default all Categries are selected. Specific Charge Type: T display activity fr a specific charge, click this chice and select frm a drp-dwn list f the predefined Charge Types. Husehld Name t Print: Prints the selected Husehld name value in the Name clumn f the reprt. Include Summary by Charge Categry: If this bx is checked, an additinal page will display a ttal f all charges selected by Charge Categry. Exclude Balance Brught Frward: If this bx is checked, charges created fr Husehld accunts as balance frward charges in the year end Rllver will be mitted frm the reprt. Charge Summary by Accunt This reprt is designed t prvide a ttal f charges assessed t Husehld accunts by general ledger accunt. The general ledger accunt assciated with the Charge Types was selected in the setup f the Charge Types. Unbilled Recurring Charge installments are nt included in this reprt. Start Date / End Date: Date range f charges t be included n the reprt. Academic Year: Defaults t displaying All charges, but allws the reprt t filter charges displayed based n Academic Year Current Year r Next Year. Quick Reference Guide STI_ Charge Reprts 5

6 Psted Status: Defaults t displaying All Charges, but allws the reprt t filter charges displayed based n Psted r Unpsted status. System Type: Defaults t displaying All charges, but allws the reprt t filter charges displayed based n Husehld, Day Care r Lunch Minder system types. Charge Categries: A multi-select list f pre-defined charge categries. By default, all Categries are selected. Exclude Balance Brught Frward Charges: If this bx is unchecked, charges created fr Husehld accunts as balance frward charges in the year end Rllver will be mitted frm the reprt. 6 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

7 Payment and Credit Reprts Abut Payment and Credit Reprts Payment and Credit Reprts nly reflect the applicatin f payments, credits and discunts, including unapplied mnetary payments and credits given t Husehld accunts; they d nt reflect unprcessed credits frm Recurring Schedules r activity frm charges. Payment Receipt Jurnal The Payment Receipt Jurnal reprt displays a single line listing f all mnetary payments received. This reprt des nt differentiate between applied and unapplied payments. Ttals by payment type are given at the end f the reprt. Nn-mnetary credits are nt included n this reprt. The purpse f this reprt is t assist in preparing a bank depsit and/r verify that payments have been entered accurately int the system. Start Date / End Date: Date range f payments t be reprted. Payment Methd: A multi-select list f payment methds -- Cash, Check and Credit Card. All is selected by default. Transactin Surce: A multi-select list f the surce f payments. At the time f this writing, nly Manual Entry is available. Quick Reference Guide STI_ Payment and Credit Reprts 7

8 Include Summary by Surce: When selected, an extra page will be displayed including ttals by Surce. Payment Summary by Accunt The Payment Summary by Accunt reprt displays the ttals f Payments, Current Prepayments, Previus Prepayments and Credits/Discunts applied t charges within the date range f the reprt. Unapplied Prepayments (mnetary and nn-mnetary) are nt included in this reprt. The general ledger number displayed n this reprt is that which is assciated with the Charge Type t which the payment was applied. This reprt is generally used with the Cash Basis Accunting methd fr tracking incme based n mney received and applied by general ledger accunt. Start Date / End Date: Date range f Payments and Credits/Discunts t be included n the reprt. Academic Year: Defaults t displaying All Years, but allws the reprt t filter payments displayed based n Academic Year Current Year r Next Year. The Academic Year f a payment is determined by the Charge Type f the charge t which it was applied. Psted Status: Defaults t displaying All, but allws the reprt t filter Payments displayed based n Psted r Unpsted status. System Type: Defaults t displaying All, but allws the reprt t filter charges displayed based n Husehld, Day Care r Lunch Minder system types. The System Type f a payment is determined by the Charge Type f the charge t which it was applied. Charge Categries: A multi-select list f pre-defined charge categries. By default all Categries are selected. Filter payments based n the Charge Categry f the Charge Type f the charge t which the payment was applied. 8 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

9 Applied Payments and Credits The design f this reprt is t display all payments and credits applied within the specified date range and the charge t which they are applied. Remaining Prepayments are nt included n this reprt. A summary page with ttals by payment type, psting status and charge categry is given at the end f the reprt. Start Date / End Date: Date range the payments and credits/discunts applied t charges. Reprt Type: A chice f Detail r Summary. Detail: Will display each payment r prtin f payment including the applicatin date, Husehld Name, Amunt f the Payment r Credit/Discunt, Check #/Cash r Credit Type, Charge Type t which the payment was applied, Student ID, Psted Status (Y/N). Summary: Will always print as an additinal page t the Detail frmat, r select this entry t print the Summary frmat nly. The Summary will reflect the ttal amunt f all payments and credits/discunts including the grade ttal f entries; descriptin f the Payment/Credit, number f payment entries, number f credit entries, ttal number f psted and unpsted entries and ttals by Charge Categry. Charge System Type: A drp-dwn list t filter the applicatin f payments t Charges fr Husehld, Day Care r Lunch Minder System Types. All is selected by default. Academic Year: Defaults t displaying All Years, but allws the reprt t filter payments displayed based n Academic Year Current Year r Next Year. The Academic Year f a payment is determined by the Charge Type f the charge t which it was applied. Psted Status: Defaults t displaying All, but allws the reprt t filter Payments displayed based n Psted r Unpsted status. Charge Categries: A multi-select list f pre-defined charge categries. By default all Categries are selected. Filter payments based n the Charge Categry f the Charge Type f the charge t which the payment was applied. Specific Charge: T display payments applied t a specific charge, click this chice and select frm a drp-dwn list f the predefined Charge Types. Quick Reference Guide STI_ Payment and Credit Reprts 9

10 Exclude Payments applied t Balance Brught Frward charges: Check this chice t exclude payments applied t charges created fr Husehld accunts as balance brught frward charges in the year end Rllver. Prepayment Applicatin Recap This reprt shws a listing f all prepayments that have been applied within the specified date range. It lists each prepayment/credit by husehld, and shws the infrmatin fr each applicatin f the prepayment as well as the ttal applied fr each husehld. Start Date / End Date: Date range the prepayments applied t charges Applied t: Filters the applicatin f prepayments t Husehld Charges r Day Care Charges. All Charges is selected by default Prepayment Types: Filters the types f prepayments mnetary Prepayments, Credit Prepayments r bth. Academic Year: Filter the applied prepayments fr a specific Academic Year Current Year r Next Year. Discunts and Credits This reprt summarizes all discunts and credits given t a husehld s accunt. Each Credit Type/Discunt Type used is sub-ttaled. A grand ttal appears at the end f the reprt. The infrmatin is divided int tw sectins n bth the Detail and Summary frmats: Sectin 1: Credits and Discunts given within the Date Range Sectin 2: Credits Given Befre the Date Range but Applied in the Date Range 10 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

11 The general ledger number (Accunt Type) displayed n this reprt is that which is assciated with the Credit r Discunt Type. Tw frmats are available -- detail and summary. The detail frmat itemizes fr each Husehld. Start Date / End Date: Date range f Payments and Credit/Discunts t be included n the reprt. Academic Year: Defaults t displaying All Years, but allws the reprt t filter Discunts and Credits displayed based n Academic Year Current Year r Next Year. The Academic Year f a Discunt r Credit is determined by the charge t which it was applied. The unapplied prtin f a Credit is als assigned an Academic Year and may be different than the applied prtin. Psted Status: Defaults t displaying All, but allws the reprt t filter Payments displayed based n Psted r Unpsted status. Reprt Type: Select either Summary r Detail. Detail: The detail reprt layut lists all credit and discunt payment applicatins and credit prepayments which meet the specified criteria. Summary: The summary reprt layut lists grup ttals fr all credit and discunt payment applicatins and credit prepayments which meet the specified criteria. Discunts: A multi-select list f predefined Discunt Types. All is selected by default. Credits: A multi-select list f predefined Credit Types. All is selected by default. Quick Reference Guide STI_ Payment and Credit Reprts 11

12 Unapplied Prepayments This reprt prvides a listing f remaining unapplied mnetary and credits prepayments. An unapplied prepayment is a mnetary payment r credit given t a husehld s accunt but nt applied t a charge. A credit is actually a type f prepayment with the payment methd f credit instead f cash, check r credit card. A specific Credit Type is defined fr the payment. Start Date / End Date: Date range t determine which prepayments are included n the reprt. Academic Year: Used t filter the prepayments included n the reprt by the Academic Year assigned Current Year, Next Year r All Years. Apply T: A default value assigned t the prepayment that specifies the type f charges t which the prepayment can be applied. Select t include prepayments with the indicated value Husehld Charges, Day Care Charge r All Charges. All Charges is selected by default. Psted Status: Select t include Prepayments that are Psted r Unpsted. All is selected by default. Include: This is used t specify the type f prepayments t include Mnetary Prepayments, Credit Prepayments r bth. 12 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

13 Management Reprts Abut Management Reprts Management Reprts allw yu t track husehld balances, aging f unpaid charges, print reprts fr expected incme and reductins t incme and review general ledger infrmatin. The reprts are filtered by a specified date range r year t date. Current Husehld Balances The purpse f this reprt is t give the current balance n each Husehld s accunt based n the ttal f charges assessed less the ttal f payments, credits and discunts applied fr a specified date range. Numerus filtering ptins are available. Start Date / End Date: Date range f selected transactins t determine Husehld balances. Academic Year: Defaults t displaying All Years, but allws the reprt t filter transactins displayed based n Academic Year Current Year r Next Year. Charge System Type: A drp-dwn list t filter the applicatin f payments t Charges fr Husehld, Day Care r Lunch Minder System Types. All is selected by default. Quick Reference Guide STI_ Management Reprts 13

14 Husehld Filter: Select the Husehld Filter t print the reprt fr a grup f Husehlds. Husehld Filters are created in the Census. Start with Husehld: T begin the reprt with a specific Husehld, click the Find link t search fr the Husehld with which t begin the reprt. Husehld Billing Status: Filter Husehlds displayed n the reprt by selecting frm the drp-dwn list All, Active r Inactive Husehlds. The Husehld Billing status is set fr each husehld using the Husehld Preferences ptin in the Setup menu. Husehld Balance t Include: Select a specific grup f Husehlds based n their balance. All Husehlds: Include all Husehlds regardless f balance. Zer Balances: Include Husehlds with a zer balance nly. Owe Mre than: Include Husehlds wh we mre than the value specified. Credit Balance mre than: Include Husehlds wh have a credit balance mre than the value specified. Charges t Include: Select t filter the transactins reprted by Charge Categry r a Specific Charge. In additin, check the Include Prepayments checkbx t include unapplied payments and credits n the reprt. Charge Categries: A multi-select list f predefined Charge Categries. Specific Charge: A drp-list f predefined Charge Types. Include Prepayments: A checkbx t indicate whether r nt Prepayments shuld be included. Name t Print: Select frm ne f the name r salutatin fields in the Husehld setup t print n the reprt. Srt By: regardless f the selectin made in Name t Print, select hw t srt the reprt by Husehld name, r Husehld number. Payment and Credit Analysis This reprt prvides a breakdwn f payments entered within a specified date range alng with the amunt f thse payments applied within the date range and the riginal unapplied amunt f the payment. This reprt is useful fr recnciling incme fr thse n a cash basis r prepayment liability fr a prir perid. Since it als includes an ptin fr ttals by general ledger accunt number, it may als be used t balance Accunts Receivable with the general ledger. Start Date / End Date: Date range f Payments and Credit/Discunts t be included n the reprt. 14 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

15 Include ttals by General Ledger Accunt Number: if checked, a separate page is included shwing ttals by general ledger number. The general ledger number is that assciated with the Charge Type f the charge t which the payment was applied. Aged Analysis The purpse f this reprt is t reprt by Husehld the ttal dllar amunt f past due charges, the actual charges that are past due and the aging f thse charges (30 days, 60 days, 90 days, and ver 90 days). Charges are determined due r pen if the payment date is beynd the ending date f the reprt. T insure the Aged Analysis reprt is accurate prepayments shuld be applied befre printing this reprt. The reprt can als create a merge file with ne line fr each qualifying husehld. Each line includes address infrmatin and summary ttals f each f the indicated clumns fr each husehld. Start Date / End Date: The date range used t determine which charges t reprt. It is recmmended that this reprt always use the beginning f the fiscal year fr the Start Date; the 30, 60, 90 dates are calculated based n the end date but can be edited fr reprting past due balances mre frequently than mnthly, e.g., weekly day care charges. Start with Husehld: T begin the reprt with a specific Husehld, click the Find link t search fr the Husehld t begin the reprt. Overdue Dates and Headings: 30 Day: Defaults t 30 days frm the end date f the reprt. It is used t include charges with a balance and a charge date n r befre the date selected. This date maybe edited fr purpses f reprting past due balances mre frequently than mnthly, e.g., weekly day care charges. The reprt clumn heading t the right may als be edited. 60 Day: Defaults t 60 days frm the end date f the reprt. It is used t include charges with a balance and a charge date greater than r equal t the date selected but less than the 30 Day Date. This date may be edited fr purpses f reprting past due balances mre frequently than mnthly, e.g., weekly day care charges. The reprt clumn heading t the right can als be edited. 90 Day: Defaults t 90 days frm the end date f the reprt. It is used t include charges with a balance and a charge date greater than r equal t the date selected but less than the 60 Day Date. This date may be edited fr purpses f reprting past due balances mre frequently than mnthly, e.g., weekly day care charges. The reprt clumn heading t the right may als be edited. Quick Reference Guide STI_ Management Reprts 15

16 Over 90 Day: reprts ver due balances fr charges dated earlier than the date used in the 90-day field. Husehld Billing Status: Filter Husehlds displayed n the reprt by selecting frm the drp-dwn list All, Active r Inactive Husehlds. Charge Categries: A multi-select list f pre-defined charge categries. By default all Categries are selected. Filter transactins based n the Charge Categry f the Charge Type f a charge and/r f the charge t which a payment was applied. Reprt Type: A chice f Detail r Summary. Prjected Incme This reprt allws the user t prject expected incme r credits t be given n a mnthly basis fr the specified date range. The prjected incme ptin is based n recurring charge schedules, their assciated discunts, and pssible multiple child discunts. The prjected credit frmat is based n recurring credit schedules. Ttals fr the entire specified date range are printed at the bttm f the reprt Start Date / End Date: the date range used t determine which installments t include n the reprt. Academic Year: Defaults t displaying All Years, but allws the reprt t filter installments displayed based n the Academic Year f the installment s schedule. Reprt Type: A chice f Detail r Summary. Prjectins based n: Charge Schedules: Selecting this ptin will display the expected incme based n charge schedules. Charge Types: A multi-select list f pre-defined Charge Types. By default all Charge Types are selected. Filter charge schedule installments based n the schedule s selected Charge Type. Credit Schedules: Selecting this ptin will display expected credits t be given based n credit schedules. Include unapplied nn-scheduled credits: If selected, include credit prepayments n the credit reprt. 16 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

17 Multiple Child Discunt Include Registered/Enrlled Students fr next academic schl year: When selected, include students wh are registered/enrlled in the next academic schl year in the multiple child discunt calculatins. Exclude Graduates: If selected, when calculating the multiple child discunt d nt include students wh have a current grade level that matches a grade level defined as Graduated Upn Prmtin. General Ledger Psting The infrmatin n this reprt may be used t make general ledger jurnal entries int third party accunting sftware r t verify the infrmatin that will be included when creating a Psting Batch. It summarizes all transactins that have been entered within a specified date range as well as special entries fr deleted transactins. Each sectin f the reprt cntains grupings by General Ledger accunt with Debit and Credit ttals fr each accunt. General Ledger Accunts are taken frm the Accunt linked t a transactin s Charge Type, Credit Type r Discunt Type alng with the special Psting Accunts as defined in Billing Preferences. This reprt is date-specific; therefre, nly new transactins within the date range specified which are nt already psted and which are nt in a pending psting batch will be included. In additin t qualified new transactins, psting crrectins will als be included. Psting crrectins are special entries made when a previusly psted transactin is deleted. All psting crrectins which are nt already marked as psted and which are nt in a pending psting batch will be included, regardless f the date range specified fr the reprt. The methd f calculating the reprt s numbers is based n the accunting methd, either Accrual r Cash, selected in Billing Preferences. Start Date / End Date: The date range f transactins t be included n the reprt. Select Transactin Types: If the value fr Frmat fr Psting in Billing Preferences is set t Cash Basis, the All Transactins radi buttn within the grup will be selected and the ther chices disabled. A value f Accrual Basis (Accunts Receivable) fr the Frmat fr Psting ptin will allw the selectin f any ptins: All Transactins Charges & Discunts Payments & Credits Quick Reference Guide STI_ Management Reprts 17

18 Husehld Preferences Husehld Preferences include the husehld s Billing Status, the default discunt fr a husehld as well as fields related t the creatin f recurring schedules. The husehld preference values will verride the Billing Preference settings when creating recurring schedules. Fr example, the system default may be set t schedule charges n the first f each mnth fr 10 mnths starting in August. Hwever, if a husehld prefers t be billed differently, thse system settings may be verridden by setting preferences n this page. The Next Year Defaults will be used while generating recurring schedules fr the next academic year while still within the current academic year. Many private schls will generate schedules fr the next year beginning January f the current year. This reprt prvides a listing f husehld preference infrmatin entered fr each Husehld. Start with Husehld: Click the Find link t start with a specific Husehld. End with Husehld: Click the Find link t end with a specific Husehld. Leave these fields blank t include all husehlds. Billing Status: Filter the Husehlds displayed n the reprt by their Billing Status f Active, Inactive, Prspect r All. Name t Print: Select ne f the name r salutatin fields frm the Husehld setup t print n the reprt. Srt By: Select t srt the Husehlds by Husehld Name r Husehld Number. Organizatins: A multi-select list f Organizatins assigned t the Head f Husehld r their spuse. Click each Organizatin t filter the Husehlds displayed n the reprt where the Head f Husehld r their spuse is an active member in any f the selected Organizatin(s). 18 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

19 Schedule Reprts Recurring Schedules This reprt is designed t print schedule infrmatin fr husehlds that have recurring schedules. Charge and Credit Recurring Schedules can be cmbined r separated n the reprts. Reprt Title: Custmizable reprt title. Schedules t Reprt: The types f schedules t be included n the reprt. Academic Year: Defaults t displaying All Years, but allws the reprt t filter schedules displayed based n the Academic Year f the schedule. Reprt Type: A chice f Detail r Summary. Order By: Select t srt the Husehlds by Husehld Name r Husehld Number. Organizatins: A multi-select list f Organizatins assigned t the Head f Husehld r their spuse. Click each Organizatin t filter the Husehlds displayed n the reprt where the Head f Husehld r their spuse is an active member in any f the selected Organizatin(s). Charge Categries: A multi-select list f pre-defined charge categries. By default all Categries are selected. Filter charge schedules based n the Charge Categry f the schedule s Charge Type. Quick Reference Guide STI_ Schedule Reprts 19

20 Start with Husehld: T begin the reprt with a specific Husehld, click the Find link t search fr the Husehld t begin the reprt. End with Husehld: T stp the reprt with a specific Husehld, click the Find link t search fr the Husehld with which t end the reprt. Leave these fields blank t include all husehlds. Message: Custm message t print at the end f each husehld sectin. Multiple Child Discunt Include Registered/Enrlled students fr the next academic schl year: When selected, include students wh are registered/enrlled in the next academic schl year in the multiple child discunt calculatins. Exclude Graduates: If selected, when calculating the multiple child discunt d nt include students wh have a current grade level that matches a grade level defined as Graduated Upn Prmtin. Recurring Schedule Statements This reprt, which is particularly useful as a financial agreement, lists each husehld s recurring transactins tgether with a breakdwn f the amunt due each mnth. Reprt Title: Custmizable reprt title. Academic Year: Defaults t displaying All Years, but allws the reprt t filter schedules displayed based n the Academic Year f the schedule. Order by: Select t srt the Husehlds by Husehld Name r Husehld Number. Start with Husehld: T begin the reprt with a specific Husehld, click the Find link t search fr the Husehld t begin the reprt. End with Husehld: T stp the reprt with a specific Husehld, click the Find link t search fr the Husehld with which t end the reprt. Leave these fields blank t include all husehlds. 20 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

21 Organizatin(s): A multi-select list f Organizatins assigned t the Head f Husehld r their spuse. Click each Organizatin t filter the Husehlds displayed n the reprt where the Head f Husehld r their spuse is an active member in any f the selected Organizatin(s). Windw Envelpe Spacing: When selected, the husehld address sectin shuld print in a manner that allws fr the address t fit in a standard #10 envelpe windw when the statement is tri-flded t fit in the envelpe. Message: Custm message t print at the end f the statement fr each husehld. Multiple Child Discunt Include Registered/Enrlled students fr the next academic schl year: When selected, include students wh are registered/enrlled in the next academic schl year in the multiple child discunt calculatins. Exclude Graduates: If selected, when calculating the multiple child discunt d nt include students wh have a current grade level that matches a grade level defined as Graduated Upn Prmtin. Day Care Charge Templates This reprt is designed t print husehlds that have students wh are linked t day care charge templates. The detail reprt prints infrmatin per student and cntains a listing f day care charge templates linked t the given student. There is a page break after each student and their template listing. The summary frmat f the reprt shws a summary listing f each student and their template listing withut page breaks between students. Reprt Title: Custmizable reprt title. Academic Year: Defaults t displaying All Years, but allws the reprt t filter templates displayed based n the Academic Year f the template. Reprt Type: A chice f Detail r Summary. Name t Print: Select ne f the name r salutatin fields frm the Husehld setup t print n the reprt. Order By: Select t srt the Husehlds by Husehld Name r Husehld Number. Organizatins: A multi-select list f Organizatins assigned t the Head f Husehld r their spuse. Click each Organizatin t filter the Husehlds displayed n the reprt where the Head f Husehld r their spuse is an active member in any f the selected Organizatin(s). Quick Reference Guide STI_ Schedule Reprts 21

22 Charge Categries: A multi-select list f pre-defined charge categries. By default all Categries are selected. Filter templates based n the Charge Categry f the templates s Charge Type. Start with Husehld: T begin the reprt with a specific Husehld, click the Find link t search fr the Husehld t begin the reprt. End with Husehld: T stp the reprt with a specific Husehld, click the Find link t search fr the Husehld with which t end the reprt. Leave these fields blank t include all husehlds. Message: Custm message t print at the end f the statement fr each husehld. 22 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

23 Husehld Statements Abut Husehld Statements This reprt reflects the charges assessed and payments, credits and discunts applied t a Husehld accunt. Husehld statements include all transactins linked t the husehld regardless whether there is a student attached r whether the husehld is primarily r secndarily respnsible fr the student s bill. Statements fr the Student Filter and Bill Cpies are cnsidered as statements fr the student and nly display the transactins fr a single student in a single husehld. If a student has transactins fr multiple husehlds, a separate statement will be prduced fr each husehld. System Type: Include charges and related transactins fr the selected system type. Detail Start Date: Include charges and payments with a date n r after the date selected. Detail End Date: Include charges and payments with a date n r befre the date selected. Start fr Fiscal Yr: This field allws the user t select a beginning date fr calculating a prir detail balance when the Balance fr Prir Detail check bx is selected. The default date if the first day f the Fiscal Year and is disabled until Balance fr Prir Detail is selected. Quick Reference Guide STI_ Husehld Statements 23

24 Statement Date: This is the date value that will print n the statement as the fficial Statement Date. Frmat Optins tab Reprt Frmat: Prduce the reprt in the selected frmat. Fields n the page are enabled/disabled based n the selected frmat. At the time f this writing, nly Plain Paper frmat is available. Preprinted frms and ptins will be available in a future release. Name t Print: Select ne f the Name r salutatin fields frm Husehld setup Include Balance fr prir detail: Checking this field causes the statement t include a summary line giving the ttals fr activity frm the supplied Start fr Fiscal Year up t, but nt including the. Print Schl Tax ID: When selected, the schl s Tax ID Number will print. This infrmatin was defined in Billing Preferences. Cuntry in Address: When selected, include the Cuntry name in the husehld address. Student Inf Lines: When selected, include the Student Name, grade level, hmerm and cunselr f husehld student members in the upper right sectin f Statement. Payment Return Area: When selected, print payment return infrmatin n the last 2 inches f the last page f each Statement. Enter the Due Date t be printed in this sectin in the Due Date field. Husehld Phne: When selected, include the primary phne number fr the Husehld. Husehld Messages: When selected, print the Husehld s Statement Message text at the bttm f the Statement. Detail Optins Detail Layut: Print items in the detail sectin in the frmat/layut selected. The difference between Itemized and Summarized is that the Summarized frmat simply prints ne line per charge and ne line per payment. The Itemized layut specifies what charge(s) a payment was applied. At the time f data entry assessing charges, entering payments and credits -- cmment fields are available. These checkbxes allw yu t chse whether r nt include thse Cmments n the Statement. Payment Cmments: When selected, include the cmments fr mnetary payments. Prepayment Cmments: When selected, include the cmments fr bth credit and mnetary prepayments. Credit Cmments: When selected, include the cmments fr credit payments. Charge Cmments: When selected, include the charge s cmment. 24 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

25 Husehld and Student Optins tab Filter and Srt Optins Husehld: Selecting this radi buttn will allw the user t click the Select buttn t chse a list f Husehlds fr which t print statements. Student: Selecting this radi buttn will allw the user t click the Select buttn t chse a list f students fr which t print Statements. If this ptin is selected, then: A statement will be printed fr each student s Is Respnsible fr Bill Husehld, and if selected, each f the Husehlds wh are secndarily respnsible fr their bill; Only charges linked t the student and current Husehld, alng with the prtin f payments applied t the charges, will be included n the statement; The statements will lk similar t the Receives Bill Cpy statements. Grade Level: Selecting this radi buttn will allw the user t click the Select buttn t chse a list f grade levels. Statements will print fr Husehlds wh have ne r mre students, fr which they are marked as Is Respnsible fr Bill, in ne f the selected grade levels. Cunselr: Selecting this radi buttn will allw the user t click the Select buttn t chse a list f cunselrs. Statements will print fr husehlds wh have ne r mre students, fr which they are marked as Is Respnsible fr Bill, wh have ne f the selected cunselrs. Hmerm: Selecting this radi buttn will allw the user t click the Select buttn t chse a list f hmerms. Statements will print fr husehlds wh have ne r mre students, fr which they are marked as Is Respnsible fr Bill, in ne f the selected hmerms. Current Selectins (Number f Husehlds selected): The text f this label will change t indicate the selected filter ptin alng with the number f items selected. Print cpies fr thse marked as Receives Bill Cpies : When selected, print a statement fr each Husehld linked t a student where Receives Bill Cpy is selected. Husehld Billing Status: Including husehlds with the select husehld billing status. The Husehld billing status is that which is selected n the Husehld Preferences, nt frm the Census. Quick Reference Guide STI_ Husehld Statements 25

26 Husehld Balances t Include All Husehlds: Include all Husehlds regardless f balance. Zer Balances: Only include husehlds with a zer balance. Owe mre than: Only include husehlds wh we mre than the value prvided in the field t the right. Credit balance mre than: Only include husehlds wh have a credit balance mre than the value prvided in the field t the right. Organizatins List: Used t select Organizatins fr the filter. Only prints statements fr husehlds that have an adult member wh is an active member f at least ne f the rganizatins selected. Charge and Payment Optins tab Charge Categries List: Used t select specific Charge Categries fr the filter. Academic Year: Filter the transactins n the statement by the selected Academic Year. Include Mnetary Prepayments: When selected, include unapplied mnetary prepayments. Include Credit Prepayments: When selected, include unapplied credit prepayments. 26 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide

27 Message and Spacing Optins Tab Bttm Page Margin (In Inches) ( ): Used t adjust the bttm page margin settings t the value entered in the textbx. Preprinted Optins Lines between address and detail header: Used t specify the number f blank lines that shuld be printed between the Husehld address sectin and the header fr the detail sectin. Lines between ttals sectin and message: Used t specify the number f blank lines that shuld be printed between the ttals sectin and the statement message. Windw Envelpe Spacing: When selected, generate the reprt in a frmat where the Husehld address inf can be viewed thrugh a windwed envelpe. Number f lines t print befre Husehld address (4-10) Number f blank spaces n the left befre Husehld address (0-15) Number f lines between Husehld address and phne number Special Message: Optinal message t be printed n all Statements. Shw brder arund message text: When selected, prints a single line brder arund the Special Message and Husehld Statement messages. Quick Reference Guide STI_ Husehld Statements 27

28 Additinal Dcumentatin and Supprt STI Supprt Dcumentatin Page T view ther dcumentatin n InfrmatinNOW Billing, g t Select Supprt and enter yur User ID and Passwrd. Select Dcumentatin Quick Reference Guides InfrmatinNOW Web-based SIS. The fllwing dcuments are available r are in develpment: InfrmatinNOW Billing Setup Guide InfrmatinNOW Billing Reprts Guide InfrmatinNOW Billing Mnthly Prcedures and Psting Prcess Guide InfrmatinNOW Husehld Setup Guide (cming sn) InfrmatinNOW Billing Daily Usage and Prcedures Guide (cming sn) Accessing Online Help Where available, use the Help link in Tasks in the upper left f mst f the Billing screens. 28 Quick Reference Guide STI_ InfrmatinNOW Billing Reprts Guide