City of Goodyear User Fee Study. Mike Adams MGT of America, Inc. and Terri Canada Finance Department
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1 City of Goodyear User Fee Study Mike Adams MGT of America, Inc. and Terri Canada Finance Department
2 Presentation Objective Mike Adams MGT Overview of the user fee study project including methodology and recommendations Terri Canada City of Goodyear Overview of proposed user fee policy and administrative changes to ordinance
3 MGT Introduction Consulting firm focused on public sector Cost Services Division Cost allocation plans, indirect cost rate and user fee studies Over 50 user fee studies in the past 5 years
4 What is a User Fee A user fee service is one in which the applicant (personal, business, organizational) receives a benefit that does not accrue to non applicants. The underlying philosophy is that someone who receives a special service from which he/she will benefit (especially monetarily) should pay the full cost of that service unless otherwise decided.
5 What is a User Fee Study A User Fee Study is an accounting analysis to identify the true or full costs of providing certain user fee services and then establishing revenue recovery and cost subsidy policies and decisions.
6 User Fee Study 1. Inventory current and potential user fees and corresponding departments 2. Calculate full costs of services A. Direct Costs B. Indirect Costs C. Cross departmental support 3. Consider cost recovery/subsidy policies and decisions 4. Recommend user fee charges 5. Comparison Survey Other Cities 6. Calculate projected changes in revenue and subsidies 7. Adopt user fee schedule
7 Process February 2009 Award contract Project kick-off meeting with Departments March 2009 On site departmental meetings with MGT. consultants April June 2009 Refine data analysis, calculate costs June September 2009 Develop draft report October December 2009 Present report to Management Use feedback to finalize study February 2010 Council Work session Amend City Code and adopt resolution April 2010 Implement Fees
8 User Fee Study Departments 1. Planning 2. Engineering 3. Fire Prevention & Building Safety 4. Parks & Recreation 5. Police 6. City Clerk 7. Sanitation 8. Finance
9 Policy Discussion What areas should we charge user fees? What percent of cost recovery do we think is reasonable?
10 DECISION - MAKING FLOW CHART Community Public 100% taxes Police patrol services Primarily the individual with some community benefits Public / Private Mostly taxes & some fees Code enforcement services Primarily the individual with some communitywide benefits Private / Public Mostly fees & some taxes Youth sports Individual benefit only Private 100% fees Development services
11 Summary Service area Planning Engineering Fire Prevention Building Safety Parks & Recreation Police City Clerk Finance Recovery Full Full 84% Full various Full Full Full
12 Planning Policy -Full cost recovery recommended Existing Design Review Final Plat Processing New Design Guidelines Application General Plan Amendment Incremental revenue - $71,000
13 Engineering Policy Full cost recovery recommended Existing Construction & grading reports Public improvement inspections As builts New Plan Review Field Revision & Second Submittals Permit Extension/Renewal Stormwater Permit
14 Fire - Prevention Policy Partial cost recovery recommended Current Sprinklers & alarms New Annual inspections Incremental revenue - $117,000
15 Parks & Recreation Policy Adult Sports 80% targeted cost recovery Field Rentals 30% targeted cost recovery Youth Sports & Activities 30% targeted cost recovery Special Events (fee related) 40% targeted cost recovery Special Events (non-fee related) 10% targeted cost recovery Special Interest Classes and Trips 35% targeted cost recovery Aquatics 30% targeted cost recovery Increment revenue - $155,000* * 1 st year revenue est. $100,000 from special events fees
16 Parks & Recreation Special Events Star Spangled 4 th $50k Halloween $30k Homeplate for the Holidays $20k
17 Police Policy Full cost recovery Existing Fingerprinting
18 City Clerk Full cost recovery recommended Partial cost recovery recommended (mandated activities) Existing fees: Liquor License (application fee) New fee: Liquor license annual renewal Special Event Incremental revenue - $12,000
19 Finance Policy -Full cost recovery recommended Proposed fees: Business license application/renewal *approved and implemented FY 09 Incremental revenue - $110,000 (included in FY 09 budget)
20 Summary Service area Total Estimated Incremental Revenue Planning $70,000 Engineering Fire Prevention Building Safety $117,000 Parks & Recreation $ 155,000* Police City Clerk $12,000 Finance $110,000 Total $464,000 * 1 st year revenue estimate
21 Process Review Recommendations Adopt Ordinance & Resolution Establish New Fees Implement April 1, 2010
22 Administrative Change to Ordinance Change City Code Chapter 20 Adopt User Fees according to Resolution May be done periodically or according to annual inflationary index
23 Council direction Policy Cost Recovery Levels Administrative Changes to Ordinance Adopt Resolution % recovery Fee Tables Implementation Dates Other Considerations
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FUND DESCRIPTIONS FY 2016 PROPOSED BUDGET SUMMARY
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Revenues/Fees not Included in Study
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Identified Budget Gap (12,360,000) Total Budget Reductions and New Revenue $14,210,000
May 18, 2010 1 1 2 Vendor Renegotiations Identified Budget Gap (12,360,000) Recommendations Staff Identified Revenue Enhancements Utilize COPS Grant Restructuring & Consolidation of Government Negotiate
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TAX COLLECTION TAX COLLECTOR SALARY $ 28, BOND PREMIUM TAX COLLECTOR EXPENSE 6, TAX COLLECTION TOTAL $34,800.00
11/7/2017 BOROUGH OF COPLAY $2,340,299.00 GENERAL FUND 4.130 mills LIBRARY 0.380 mills EMERGENCY SERVICES 0.380 mills TOTAL REAL ESTATE TAX 4.890 mills ADMINISTRATION MAYOR $ 1,800.00 COUNCIL 10,800.00
GENERAL FUND REVENUES BY SOURCE
BUDGET DETAIL BUDGET DETAIL The Budget Detail gives more information on the budget, than is shown in the Executive Summary. Detail information is provided on the General Fund, Special Revenue Funds, Enterprise
4. New $ 100 Minimum Plumbing, HVAC, Alarms, Sprinklers, and any permanent systems 5. Replacement $ 50 Minimum
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