Fiscal Detail Budget Calendar Process from June 2013 through September 2014
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1 Fiscal Detail Budget Calendar Process from June 2013 through September 2014 June 28, Board Workshop August 20, Approval of Fiscal Year 2014 Budget September 17, Resolution Designating and Directing the Superintendent or Designee to Prepare the Budget along with budget planning calendar October 8, Board Workshop October 15, 2013 November Analysis and preparation of Preliminary estimate aggregate 2013 Levy Extensions, Financial Projections and Capital Plan - Analyze short-term and long-term student class and program location needs - Determine preliminary Enrollment Projections - Preliminary departmental budget preparation - Review preliminary technology plans and needs - Capital Plan and projected financial impact - Review of budget parameters - Evaluate State s Financial Position - Review Financial Projections - Review of Enrollment Projections - Review preliminary curriculum programs and need /Fuhrer November 19, Review and adoption of the Tentative 2013 Levy November 26, Board Finance Workshop - Review of Enrollment Projections
2 Fiscal Detail Budget Calendar (continued) Page 2 of 2 - Review preliminary curriculum programs and needs December Draft and issue bids per Capital/Tech Plans - Analyze staffing needs - Updated Curriculum Plan - Updated Technology Plan - Staff Budget Meetings /Fuhrer/ December 2, Budget Discussion December 3, Potential Review of Tentative 2013 Levy before Board Hearing on December 17, 2013 Committee of the Whole December 5, Publish Public Notice of Tentative 2013 Levy December 17, 2013 December 31, 2013 January Public Hearing and Adoption of 2013 Levy - Resolution for Tax Abatements - Resolution for Historic Tax Assessment Freeze - Last day to file the Adopted 2013 Levy with the County - Refine Staffing Plan with building principals and - Determine Per Pupil Allocation - Develop textbook inventory and purchase Plan - Curriculum Program Implementation planning - Prepare Updated Title Fund Allocations - Prepare bids per Capital / Tech Plans (Board Action on all above) /Fuhrer/
3 Fiscal Detail Budget Calendar (continued) Page 3 of 3 - Draft and issue bids per Capital / Tech Plans - Analyze staffing needs - Updated Curriculum Plan - Updated Technology Plan - Implement Technology Computer Pilot - Bid approvals /Fuhrer/ /Fuhrer/ January 14, Budget Updates February 2014 February 4, Bid requests - Finalize Curriculum Program Plan - Prepare update of financial projects - Finalize preliminary staffing plan - Determine six month financial performance - Update department budget - Review updated Curriculum Plan - Review updated Technology Plan - Review preliminary Staffing Plan - Review preliminary Salary Plan - Bid request /Fuhrer/ /Fuhrer/ February 18, Bid approvals /Fuhrer/ March Conduct building budget reviews and preparation with principals - Update departmental budgets /Principals/
4 Fiscal Detail Budget Calendar (continued) Page 4 of 4 March 2014 March 4, 2014 March 18, 2014 March 24, 2014 April 2014 April 8, 2014 April 22, Conduct building budget reviews and preparation with principals - Update departmental budgets - Development and discussion of student fees - Budget Discussion - Review Final Staffing / Salary Plan / Budget Discussion - Adopt Staffing Plan - Adopt Salary Plan - Complete and submit all and final Purchase orders for fiscal 2014 supply and capital items - Submit final completed department FY15 budgets to Business Office - Business Office review of budget requests - Business Office review of revenue status - Business Office preparation of Preliminary Budget - Review of Preliminary FY15 Budget - Obtain and discuss NSSED Budget - Budget Updates - Presentation / Approval of any RIF Plan - Review of Student Fees - Preliminary FY15 Budget - Review NSSED Budget - Adopt Student Fees, Transportation Fees, Activity Sports Fees, Regular Early Childhood Fees /Principals/ / / Barbini Barbini
5 Fiscal Detail Budget Calendar (continued) Page 5 of 5 May 2014 May 6, Finalize salary distribution - Requisitions due to from staff - Discussion and review of Tentative Budget - Discuss Salary Schedule for Personnel - Present and discuss Preliminary Budget - Review updated Capital Plan Building/Department /Fuhrer/ May 20, Adopt Salary Schedule for Personnel June Preparation of FY 15 Tentative Budget - Requisitions entered by building staff - Release purchase orders for instructional materials June 17, Review and approval of FY15 Tentative Budget July 15, Notice of availability to the public of FY 15 Tentative Budget and of Public Hearing on the budget - July 17, 2014 Highland Park Pioneer Press July 18, 2014 through August 19, Tentative Budget available for public inspection August 19, Public Hearing and adoption of FY 15 Final Budget September 19, File Final FY 15 Budget with County Clerk * The dates for Regular Board Meeting, beyond April 22, 2014 are based on projected Board Meeting dates.
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