School District of Volusia County. FY Recommended Budget September 13, 2011

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1 School District of Volusia County FY Recommended Budget September 13, 2011

2 Budget Calendar May 9 General Fund Budget Workshop May 9 School Staffing Distribution May 10 June 28 July 1 July 14 July 15 July 23 Capital Budget Update (Board Agenda Item) Approval to Advertise the Tentative Budget and Millage Rates for General Fund Budget Update Property Appraiser certifies tax roll to the Department of Revenue Department of Revenue certifies taxable value to the Commissioner of Education Department of Education (DOE) computes required local effort millage and certifies rate to each school district TRIM Advertisement appears in newspaper July 26 Public Hearing and Adoption of Tentative Budget Sept. 13 Public Hearing and Adoption of Final Budget 2

3 Defining the terms. What is a mill? (A Mill represents one thousandth of a dollar) What is Required Local Effort (RLE)? According to the Florida Department of Revenue, tax rate (millage) is set by the taxing authority for the governmental unit within which the property is located. The RLE is a property tax that the state requires local school boards to impose to fund their schools. What is the rolled back rate? The rolled back rate is an assigned rate used by the governing entity that generates the same revenue as the previous year. 3

4 Tax Increase Over Rolled-back Rate The rolled back rate of mills is the property tax levy that will, after the value of new construction is deducted, produce the same amount of revenue as the previous year. The proposed rate of is 10.74% lower than the rolled back rate. 4

5 Millage Levy Comparison FY10 Actual FY11 Actual FY12 Actual Required Local Effort* Prior Period Adjustment Funding Millage* Discretionary Operating Millage Additional Discretionary Millage Critical Operating Needs-0.25 Special Option Discretionary Local Capital Improvement Debt Service TOTAL * State Calculation 5

6 FY12 Property Tax Calculation based on mills Property Value $105,635 Homestead Exemption 25,000 Taxable Value ,635 FY12 Millage Levy Tax $ Tax Includes Critical Needs millage increase: $ 20 6

7 FY2012 Operating Budget Taxing Authority Certified Tax Roll: $ 26,911,266,380 Adjustment for Early Payment: Required Local Effort Total Required Local Effort Prior Period Funding Adjustment Total Prior Period Funding Adjustment Discretionary Operating Millage Total Discretional Millage Critical Operating Needs Total Critical Operating Needs Non-Discretionary $ 143,409, $ 361,687 Board Authority $ 19,324, $ 6,458,704 TOTALS $ 143,770,749 $ 25,783,146 7

8 FY2011 Taxing Authority FY2012 FY2011 Volusia County Schools Total Operating Revenue $ 402,877,207 The School Board Taxing Authority provides funds up to 7.0% The School Board Taxing Authority provides funds up to 6.7% FY2012 Volusia County Schools Volusia County Schools Total Operating Revenue Total Operating Revenue $385,230,237 $ 402,877,207 of our Operating Revenue of our Operating Revenue 8

9 Volusia Florida Education Finance Program (FEFP) Revenue Reductions Volusia Cuts = $76.2 Million since July 2007 Cut $15.9 M 500 $92.1 Million FY FY FY FY FY Final Conference State Revenue Federal Funding (ARRA) Local Taxes - Critical Needs As presented at the May 9, 2011 Budget Workshop 9

10 Fund District Summary Budget FY10 Adopted FY11 Adopted FY 12 Recommended General Fund $ 445,493,234 $468,509, ,222,800 Debt Service Funds 119,124,733 70,865,789 71,230,649 Capital Outlay Funds 286,348, ,650, ,841,487 Special Revenue Food Services 28,905,258 31,384,326 34,005,490 Special Revenue - ARRA-Stimulus/Food Service Special Revenue ARRA-State Fiscal Stabilization 26,040,543 20,542,664 15,849,529 19,474, ,957 0 Special Revenue Race to the Top 10,745,999 *EduJobs 12,436,516* Special Revenue Other 47,438,700 44,912,220 43,362,643 Internal Service Funds 13,978,741 14,416,257 14,173,975 TOTAL DISTRICT $ 987,872,218 $878,062,558 $805,372,000 * EduJobs funding was provided to the district after the adoption of the FY11 budget. All funds were expended. 10

11 View separate document Draft 11

12 District Summary Budget Debt Service 9% Special Revenue 11% Internal Service 2% General Operating 58% Capital Projects 20% Debt Service 8% Special Revenue 12% Internal Service 2% General Operating 53% ARRA funds are not included in general fund. They are in special revenue Capital Projects 25%

13 Revenue General Operating Budget FY10 Adopted Budget FY11 Adopted Budget FY12 Recommended Budget Total Revenues $ 404,047,222 $ 402,877, ,230,237 Transfers from Capital & Non-Rev. Receipts 19,211,250 19,207,250 17,507,250 Beginning Fund Balance (Restated) Nonspendable Fund Balance 1,301,033 1,520,218 1,388,556 Restricted Fund Balance 1,699,856 6,289,439 2,321,758 Assigned Fund Balance 7,265,663 11,570,193 11,542,671 Unassigned Fund Balance 11,968,210 27,045,584 49,232,328 Total Revenues, Transfers, & Beginning Fund Balance $ 445,493,234 $ 468,509,891 $ 467,222,800 Appropriations FY10 Adopted Budget FY11 Adopted Budget FY12 Recommended Budget Total Appropriations $427,138,871 $ 444,163,941 $ 443,325,650 Ending Fund Balance (Restated) Nonspendable Fund Balance 1,301,033 1,520,218 1,388,556 Restricted Fund Balance Assigned Fund Balance Unassigned Fund Balance 17,053,330 22,825,732 22,508,594 Total Ending Fund Balance 18,354,363 24,345,950 23,897,150 Total Appropriations & Ending Fund Balance $ 445,493,234 $ 468,509,891 $ 467,222,

14 General Operating Appropriation Summary FY10 Adopted FY11 Adopted FY12 Adopted Instruction $ 259,188,409 $ 280,260,268 $280,594,373 Instructional Support 35,806,640 32,344,947 34,631,898 District Administration 17,354,799 17,339,933 17,778,948 School Administration 34,368,646 34,303,681 32,207,477 Transportation 17,169,907 16,193,232 17,533,674 Operation of Plant 45,214,907 45,837,739 44,308,652 Maintenance of Plant 16,337,458 15,683,803 14,751,277 Community Service 915,481 1,342,838 1,519,351 Debt Service 782, ,500 TOTAL APPROPRIATIONS $ 427,138,871 $444,163,941 $443,325,650 14

15 FY12 General Fund Operating Budget Appropriations by Function 72% Instruction Instructional Support Services 13% Operation of Plant Maintenance of Plant 7% School Administration 4% Pupil Transportation 4% District Administration* *District Administration includes the School Board, Superintendent s Office, Facilities, Fiscal Services and Central Services 15

16 FY12 General Fund Operating Budget - $443,325,650 Appropriations by Object 81% - $359,042,105 Salaries and Benefits 10% - $42,241,305 Purchased Services 4% - $18,503,269 Materials and Supplies 4% - 17,745,234 Energy Services 1% - $5,793,737 Capital Outlay/Other Expenses 16

17 FY12 General Fund Operating Budget Salaries and Benefits - $359,042,105 75% - $271,370,235 Instruction & Instructional Support Includes over 4,000 teachers, nearly 400 paraprofessionals, nearly 300 TOA s/media Specialists/Guidance Counselors,/Reading Coaches/Social Workers/ IEP Facilitators and Psychologists, Deputy Superintendent, Directors, Asst. Directors, Specialists, USA s, Nurses, Coordinators, etc. 9% - $31,153,238 Operations & Maintenance Of Plant Includes over 200 Utility Crew/FMT s /Mechanics, nearly 500 Custodians, over 60 Campus Advisors, Directors, Supervisors, etc. 9% - 30,939,526 - School Administration Includes over 185 Principals/Asst. Principals, nearly 400 Office Specialists, TOA s, Athletic Directors, etc. 4% - $12,999,530 -Pupil Transportation Includes nearly 400 bus drivers/assistants/dispatchers, 30 Mechanics, Office Specialists, Director, Ass t Directors, etc. 3% - $12,579,576 -District Administration Approximately 170 personnel inclusive of the Board, Superintendent, Deputy Superintendent, Executive Director, Specialists, Office Specialists, Delivery Persons, Mechanics etc. 17

18 Class Size Staffing Adjustments to Date: Teachers Added to Staffing in : Preliminary Staffing in May 73.7 Remainder Distributed Other Strategies: Extra Period Supplements 26.9 Volusia Virtual 3.0 Total Support Facilitation/Virtual Subs (more than 50 classes) $291,264* Changes to Staffing for : Core Teachers (75.6) Non-Core Teachers ( 9.1) Total (84.7) Amount held in reserve for additional staffing $4,518,152 (BA, Step 10 with FY11 benefits) Units Added to Staffing through 9/9/11: Core Teachers 39.3 Extra Period Supplements 3.6 Non-Core Teachers 3.0 ESE Teachers 18.0 Total 63.9 Amount left in reserve $751,069 18

19 Continuing Budget Concerns: 1. Class Size Amendment Compliance 2. Loss of Federal Funds 3. Student Membership 4. Continued Economic Condition State of Uncertainty a) Rising Expenditures b) Decreased Revenues 5. Declining Capital Revenue 19

20 In Millions Volusia County Capital Budget FY2008 to FY2012 (Dollars in Millions) Cut Loss of $346.5m in the last five years FY FY FY FY FY