TAR-ROANOKE AREA SERVICE MINUTES August 13, 2016 Hosted by Walk Your Talk, Rocky Mount, NC

Transcription

1 Meeting was called to order at: 1:05 by Chair Dudley. Serenity Prayer Twelve Traditions was read by: Phillip Twelve Concepts was read by: Kim Roll Call: TAR-ROANOKE AREA SERVICE MINUTES August 13, 2016 Hosted by Walk Your Talk, Rocky Mount, NC Note: ATTENDANCE Present=X Absent=O Previously filled or new position= - POSITION NAME Ja n F e b Ma r Apr M ay Jun Jul Aug Sep Oct Nov Dec Chairperson V. Chair Protem Secretary Treasurer PR Chair RCM Dudley P. Pdudley_powell@yahoo.com Michael Mc bosscasper@hotmail.com Dena D. Denadooley42@gmail.com John K. John.kent@honeywell.com Chris C. 2312Westwood@gmail.com John K. John.kent@honeywell.com X - X X X X X X - X X X X X X X X X X - X X X X X X X - X X X X X X X X X X Alt. RCM Open Phillip B X H&I Protem Policy Chair Outreach Chair Alt. Outreach Chr themanclean@hotmail.com John K. John.kent@honeywell.com Willie A. Yarnosnikta27856@gmail.com X X X Mike J

2 HOMEGROUP GSR/REP Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Circle of Hope Greg - - O - X O O O Courage to Change Owen B. X X X X X X X X Keeping it Real Michael Mc X X X X X X X X New Beginnings Deirdra X X O O O O O O New Horizons John K. X X X O X O X X Walk Your Talk Chris C. X X X X X X X X Recovery Road Jim S. O O O O X X X X Solution Seekers Dena D X X X X Serenity Seekers none O O O O O O O O Choanoke Choices Trish T New Group: to be starting 8/16; Tuesdays 7:00-8:30; Choanoke Choices; Trish GSR, Andrea Alt. GSR Officer Reports Chairperson: See attached letter: this is a service meeting not open discussion meeting; I am a trusted servant, but I will maintain order within the meeting; please refer to Guide to Local Service for information; outside conversations belong outside not whenever the spirit moves Vice Chairperson: no report Secretary: Minutes accepted with question answered: Courage to Change asked if resumes were to be included in the minutes for new officers answer: no, since resumes include personal information Treasurer: See attached report: Report accepted with issues answered: motion needed to write checks to cover month expenses which will take ASC below prudent reserve by $123.08; prudent reserve is greater than 3 months operating costs treasurer s recommendation is $650 versus $750 Policy Chairperson: see attached report: policy has been revised to reflect policy motions H& I: see attached report: orientation done today Public Relation: incorrect on minutes corrections made; will resubmit letters to public service people to advertise Outreach Chair: not present Regional Committee Member: See attached report; Alt. RCM position open that need to be filled; draft statement for delegate review needed by September 1, 2016; if HG wishes to be part of World decisions, please respond via as stated in report at na.org; Motion #2 needs to be voted on by HGs by October 1, 2016 treasurer misplaced receipts and audit needs to be approved by HGs Home group Reports Courage to Change See Attached Keeping It Real See Attached Walk Your Talk See Attached New Horizons See Attached Recovery Road See Attached Solution Seekers See Attached New Beginnings not present No discussions Open Forum

3 Unfinished Business MOTION 2: Section III.5 To increase webhosting budget to cover hosting expense and domain charge. New amount needed is $120 annually, and increase of $60. Intent: to have adequate funds within budget to cause annual expense. Unanimous vote passed MOTION 4: Section IV page 10 change 1 st paragraph from: upon election of officers, the Treasurer is to obtain a new signature card from the bank and have all appropriate officers sign it and return it to the bank as soon as possible to: upon election of officers, the Treasurer is to meet all new officers at BB&T branch to fill out new signature card at bank. Amendment: upon new election of officers, all new parties are to be added to signature card per current bank policy. Unanimous approval New Business MOTION 1: To go below prudent reserve (see treasurer report above); Dudley con due to no comment as to the length of time below prudent reserve; amendment: to cover checks that take us below prudent reserve for this month; motion carried: 5 for, 0 opposed, 1 abstain MOTION 2: to give rent check to Walk Your Talk GSR Chris C. instead of mailing it to the church because the rent for August has already been paid; motion carried unanimously RESUMES/ELECTIONS: New Outreach Alt. Chair Mike J. Welcome Mike J!!!! Announcements: September 1 Jim S. celebrating 4 years!!! Congratulations September Walk Your Talk Celebration: 16 th dance 8-11pm, meeting 11-12pm; 17 th cookout 3:00pm-??, meeting 8:00-9:30pm Next Area Meeting will be September 10, 2016 Recovery Road, Tarboro, NC The following positions are in need of servants: H&I, Alt RCM Outreach, H&I, PR subcommittees and GSR orientation Meet 1 hour prior to ASC. Anyone interested on serving on acommittee or has questions or concerns need to attend. Subcommittees meeting: 12pm. Meeting adjourned 2:50

4 Inspired by honesty, trust, and goodwill, we will join together to reflect on our worldwide Fellowship and the addict who still suffers. You may have an event, join together with friends, or just take a moment to yourself as NA members around the world to share the Serenity Prayer on this day of unity. No telephone link, no big event just a moment and a prayer. 3 September am PDT* Honesty, trust, and goodwill are the foundation of our service efforts... A Vision for NA Service Meetin * If the time isn t practical for you, at some point on Saturday, 3 September (hopefully in a meeting), feel the love of NA unity with a moment of silence, a prayer, and a sharing of NA energy inspired by honesty, trust, and goodwill.

5 Region report July 2016 Hello family, o Thank you for allowing me to serve. Our Area is in need of an Alt RCM, if interested come to Area and fill out a resume. Region notes July 2016 o Regional Delegate (RD) report verbal- World Conference in Apr 2016 o WSC and Region needs a real time voting mechanism for real time decision making for future WSC. o For group conscious FPIT decision and discussions sent out for HG discussion. We should have regional workshops. "Need to nip in bud before it goes epidemic", my thoughts. FIPT statement. 75% yes in straw poll. Our RD and ARD voted no. I personally agree with the 75%, input on feedback. RD stated we need round table meetings on this. He understands the value of group conscious. We need to review the statement and get back info. Prior to September. And have discussion in October. AD felt this was rushed. o CAR type motions generated at the WSC. Our new RD feels that the CAR should be a place for discussion and motion generations then go back to HG to vote o RD suggests round table in Region next mtg in OCT o Zonal seating thoughts for next WSC vs Regions o Alternate Delegate (AD) o Successful sharing of lesson learn and best practice of our services was missing from WSC. o NA world unity day. Sept 3 1pm EST o Tradition book will be coming soon. o World pool form NA.org o Mental health IP input. o 2nd meditation book input o H&I subcommittee o Confirmation letter and literature o Palm-Resource kit for Area H&I chairs o Workshop every Quarter next two: o Down East Area Aug o Greensboro Area Aug o Area H&I chairs and alternates are recommended to come to Region H&I at noon o Plan- Regional H&I workshop invite other subcommittees looking for the best location. o Inmates sent letter requesting literature o Treasure report o World Donated $2, For more information visit or call

6 o o o o Prudent reserve $5, PR report o Area PR chairs and alternates are recommended to come to Region PR at noon o Conference in Oct in Concord need extra > $200 for literature o Centralize data base for meeting lists that feed into region and our area web site o Want to generate a paper meeting schedule for PR needs o New hosting cost $100 needed. o New street name was 4501 High Point now 4501 Gate City- GRO o Talking about having a regional phone line. In research phase. o PR committee guideline change to meet at noon Out Reach o Visiting struggling areas that need help Announcements o Down East campout Sept $10 weekend flyer attached on minutes. o Sandhill s campout last week in August flyer on Region web site. o o o o FIPT response to RD before 28 Aug. on the NAWS statement. For the guide to World Series statement update. 90 day fellowship review. o Please send to me ASAP from you home groups by . o I will forward all your s to RD as is and our ARD will forward to NAWS by 1st. o NA world unity day. Sept 3 at 1pm EST o If you like to be a part of world pool go to NA.org and apply o GSR assembly plan-need ideas from area Open forum o Carolina region is taking about splitting between NC and SC o Region map will be updated by PR Old business o CAR/CAT talk in Old RD report o GSR assembly plan-ideas from area o Ins. rider under document link on site o Ins needs to be added to policy New business o Motion 1: PR literature $220 over budget for conference at PR booth. < $500 therefore RCM vote: o passed

7 o Motion 2: Accept 2015 Treasurers audit. Region does not have some receipts. o Home groups vote for October. Trip Report from MapQuest per policy is 127 miles and per SearchBox&FORM=IENTSR the going rate for Privately Owned Vehicle (POV) as of Jan is 127 miles is a RCM reimbursement of $68.58 In Loving Service John K

8 Draft Statement for delegate review by 1 September 2016 A statement from the WSC 2016 regarding NA intellectual property and the integrity of the NA message One of the most important topics we discussed at World Service Conference 2016 was the reproduction and use of NA literature as it relates to group registrations and local NA websites. Present were 215 Conference participants, including 16 World Board members, and Regional Delegates and Alternate Delegates from 112 regions, representing 40 countries and speaking 26 languages. As a Conference we were able to find consensus when it comes to protecting our intellectual property and the availability of a low cost Basic Text. 95% of delegates believe the Fellowship still affirms the rules contained in the Fellowship Intellectual Property Trust (FIPT). 86% of regional delegates did not support the CAR motion that asked for a low cost Basic Text (This is the tenth time the WSC has been asked and did not support this idea). 83% of Conference participants see earlier approved versions of our Basic Text as meaningfully different than hybrid versions that have never been Fellowship-approved. With strong support, we agreed on the following: 74% of delegates believe that NA World Services should not register groups that clearly intend to use material that is not NA Fellowship-approved in their meetings. 71% of delegates believe that NA World Services should take action to remove NA recovery literature from ASC/RSC websites, even if it means shutting down the site. And while there was support, this issue would benefit from more discussion: 63% of Conference participants want to say that NA groups use current editions of NA Fellowshipapproved literature. The FIPT is clear: NA literature belongs to the Fellowship as a whole, the groups are given voice through their delegates at the WSC in any decisions regarding NA literature. NA recovery literature is copyright-protected and not available for editing. NA literature is not available for printing locally or for posting on local NA websites. The Group Booklet is also clear that NA groups use only NA approved literature in their meetings. As a Conference, we agree that groups who choose to use unapproved NA literature (most commonly, the gray form or the baby blue) in their meetings are in conflict with the guidance in the booklet and the conscience of the Fellowship. The NA program is one of honesty and integrity. At some point we must stand together as concerned members and insist that those who initiate and support these activities simply stop. As participants of WSC 2016, we agree that now is that time. There will likely never be unanimity on these issues, but it is our role to reflect the conscience of the Fellowship expressed at WSC We also believe this is echoed by the ongoing commitment of the NA Fellowship to the guidance offered in the FIPT. As the service body of NA to which is delegated the responsibility of reflecting the collective voice of the NA

9 groups, we make the following requests: NA groups who are using literature in NA meetings that is not NA approved, please stop. Individuals who are printing, posting, and distributing NA literature (both approved and non-approved), please stop. Service committees who are posting NA recovery literature, please stop. We ask this in the spirit of unity, and in support of our collective mission to carry the NA message to the addict who still suffers.

10 Hello Family, As per directed by our Home groups, I have cancelled our current checking account, due to our account number was not blanked out when the bank statements were submitted as part of the monthly reports. This cost us $31.10 for new checks. We were given temporary checks for July s expenses. The new check are in my possession and I destroyed all other checks and temporary checks. I also lost my file from the past reports luckily all treasurer reports are embedded with our monthly area reports. I created a new tracking form and monthly statement sheets. No data was compromised. Deleted by mistake on my thumb drive. In the attached report you will see a detail description consisting of two July 2016 Bank statements, and Monthly reports; detailing income and expenses. The Monthly Table is a rolling table capturing our 12 month donations and expenses with averages to verify our prudent reserve. I added our newest Home group Serenity Solutions and also added income to expense Delta funds row, to track the difference between income and expenses monthly For July 2016, Area home groups have donated $132, and our total expenses, was $130.10, giving us a balance of $749.90, which is below our prudent reserve, by 10 cents. We have no outstanding checks. We had no Monthly bank service charge, I no longer use the night deposit bags and the July revision of policy has it removed. Our three month average expense is $628, which is less than our three month $ prudent reserve (3 Months expenses). For the last 12 Months, our monthly average Home Group contributions were $164/Month and our Monthly average expense for the year is $218 /Month, equating to a $54 deficit/month. The Monthly deficit is growing. We had 7 months in the last 12 months were our expenses were greater than our home group contributions. Our 6 Month Po box payment is due in August $43.00 or 12 months for $86.00 (no savings for paying 12 months). In Service, John Kent Trusted Servant Jwk203@hotmail.com

11 TAR-ROANOKE AREA OF NARCOTICS ANONYMOUS TREASURE REPORT Aug 2016 BEGINNING BALANCE $ INCOME CONTRIBUTIONS FROM GROUPS- July 2016 $ TOTAL BEGINNING BALANCE PLUS INCOME $ EXPENSES- June 2016 AREA SERVICE COMMITTEE CK# COMMENT RECONCILLED CASHED Church of the Good Shepard 91 Temp chack $ close out old account open new-checks NA New checks BB&T $ N.C Region 92 Temp check $ $ - $ - Total expenses $ balance $ Total reconcil $ - Actual Balance $

12 Tar-Roanoke Area: Group Donations & Expense Tracking Group Name Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 YTD Avg New Beginings $ - $ - $ - $ 5 $ - $ 5 $ 5 $ - $ - $ - $ - $ - $ 15 $ 1 Circle of Hope $ 10 $ 10 $ 20 $ - $ 40 $ 10 Corage to Change $ 15 $ 24 $ 22 $ 42 $ 37 $ 12 $ 22 $ 20 $ 21 $ 20 $ 20 $ 20 $ 275 $ 23 Keeping It Real $ 10 $ 10 $ 10 $ 10 $ 10 $ - $ 22 $ 8 $ 20 $ 14 $ - $ 20 $ 134 $ 11 New Horizons $ 85 $ 64 $ 130 $ - $ 89 $ 55 $ - $ 64 $ 100 $ 100 $ 92 $ 72 $ 851 $ 71 Recovery Road $ - $ 100 $ 40 $ 80 $ - $ - $ - $ - $ - $ 69 $ 66 $ - $ 355 $ 30 Serenity Seekers $ 60 $ 60 $ 60 Solution Seekers $ - $ - $ - $ - $ - Walk Your Talk $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 240 $ 20 Month income $ 130 $ 218 $ 222 $ 157 $ 156 $ 102 $ 79 $ 112 $ 161 $ 303 $ 198 $ 132 $ 1,970 $ 164 Month Expense $ 282 $ 542 $ 390 $ 214 $ 99 $ 102 $ 93 $ 99 $ 182 $ 281 $ 200 $ 130 $ 2,614 $ 218 Delta funds (152) $ (324) $ (168) 3 Month expense NA NA 1,214 $ $ (57) $ 57 $ - $ (14) $ 13 $ (21) $ 22 $ (2) $ 2 $ (644) $ (54) $ $ 1,146 $ 703 $ 415 $ 294 $ 294 $ 374 $ 562 $ 663 $ 611 NA $ 628

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25 Tar-Roanoke Area Meeting Schedule The area meeting for the Tar-Roanoke Area of NA will be held on the Second Saturday of the month at 1pm. Subcommittee meetings will begin at 12pm (noon) before the area meeting. Jul 9-Walk Your Talk Aug 13- Walk Your Talk Sept 10- Recovery Road Oct 8-Solution Seekers Nov 12- Dec 10- Recovery Road

26 Tar-Roanoke Area Home Group Address List Courage to Change Group Nashville United Methodist Church 204 East Church Street Nashville, NC Contact: Owen E. (252) Keeping It Real Group District 19 Community Service Board 1101 Greensville County Circle Emporia, VA Contact: Michael Mc. (847) New Horizons Group Sunset Avenue Baptist Church 3732 Sunset Avenue Rocky Mount, NC Contact: John K. (252) Contact: Eric W Recovery Road Group 1803 Sunset Ave, Ext (Yellow house across from church) Tarboro, NC Contact: Jim S. jsnedeker09@gmail.com Walk Your Talk Group Church of the Good Sheppard 321 Church Street Rocky Mount, NC Contact: Chris C (252) Westwood@gmail.com New Beginnings Group Compassion Worship center 338 Roanoke Ave Roanoke Rapids NC, Contact: Deirdira G raymonds1.dg.dmg@gmail.com Solution Seekers Group Glory 2 Glory Worship Center 592 Union Mill Rd La Crosse, VA Contact: Dena D denadooley42@gmail.com Choanoke Choices 104 E. Main Street Ahoskie, NC Contact: Trish T. tricia1196@yahoo.com Contact: Andrea B. gabilemons@yahoo.com