Official announcement of the 2018 Annual Meeting of Wisconsin Masters Swim Committee

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1 Official announcement of the 2018 Annual Meeting of Wisconsin Masters Swim Committee The Annual Meeting of the Wisconsin Masters Swim Committee (WMSC) will be held on Saturday, October 13, from 9:00 am until 12:00 pm, at the Aurora Medical Center in Summit, Aurora Dr, Summit, WI. The meeting will be held in the Gifford Conference Room. Elections of Officers will take place at the meeting. The proposed slate of candidates is: Chair: Mary Schneider Vice-Chair: Jeanne Seidler Treasurer: Mike Murray Secretary: Jen May Registrar: Peter Allen Auditor: Elyce Dilworth Positions are elected for one year, and any WMSC member is eligible to serve. Committee Chairs are appointed, and the following members have agreed to continue as chairs: Coaches: Fred Russell Web Master: Mindy Seidler Newsletter: Carl Millholland Health and Safety: Jerry Lourigan Long Distance and Open Water: Mary Jo Driscoll Sanctions: Jeanne Seidler Records and Top 10 Tabulator: Jeanne Seidler Fitness: Melodee Nugent Officials: Susan Wagner If you are interested in serving Wisconsin Masters Swimming as either an officer or committee chair, please Mary Schneider at Over the summer, the Executive Board has been working to revise the By-Laws. These will be voted on at the annual meeting, and if approved, will take effect on a date specified following the meeting. The proposed By-Laws have been posted to the website and may be accessed by using this link: I encourage all members to read the proposed By-Laws before the meeting. Some of the changes are as follows: 1. Changed the purpose to coincide with the incorporation papers. 2. Composition of the Officers, the Executive Committee, and the Board of Directors. (103.4 C) 3. Positions to be elected, and positions to be appointed. 4. Definition of Standing Committees and Committees of the Board. 5. Annual Meeting section a. proposals (motions) must be in writing and presented to the Executive Committee 60 days in advance of the meeting (USMS does this for the Convention. All changes must be submitted to the Rules Committee for evaluation and recommendation.) b. proposals will be vetted by the Executive Committee for compliance with USMS mission, US non-profit tax law, and WI statues for non-profits

2 c. No proposals will be accepted at the annual meeting - they must be vetted beforehand 6. The Indemnification section was added. This is language from USMS for the LSMCs to use. The meeting agenda will be: Roll Call Announcements from the Chair Reading, correction, and adoption of minutes Review Officers written reports Review Committee Chairs written reports Review of tabled motions Elections New motions Summary of actions taken at this annual meeting Feedback and questions Adjournment We hope to see you at the annual meeting. If you have any questions or comments, please contact me at WIChair@usms.org. Thanks, Mary Schneider WI Chair

3 October 10, 2018 WMSC Comparison of Financial Statements Aug Final Aug Final Aug Final Aug Final 2 Income Catagories 3 Investment Income $ 1 $ 22 $ 39 $ 27 $ 46 $ 30 4 Meet Fees $ 1,225 $ 7,613 $ 1,742 $ 8,627 $ 790 $ 8,476 $ Other Income $ 76 6 Registration Income $ 4,273 $ 6,883 $ 4,464 $ 7,640 $ 4,583 $ 6,907 $ 4,132 7 Total Income $ 14,626 $ 15,170 $ 16,418 $ 14,021 $ 5,498 $ 14,497 $ 6,228 $ 16,382 $ 5,400 $ 15,429 $ 4, Expense Categories 10 Adult Learn to Swim $ 1,800 $ 1,800 $ Awards $ 573 $ 573 $ 602 $ 1,202 $ 70 $ Bank Charges $ 3 $ 3 $ - 13 Coaching Certification $ 1,620 $ 1,800 $ Convention $ 2,276 $ 4,725 $ 996 $ 3,448 $ 1,617 $ 3,333 $ 1, Great Lakes Zone $ 55 $ Insurance $ 1,000 $ (50) $ (50) $ 339 $ 1,339 $ Memorials for Deceased Members $ 25 $ Newsletter $ 202 $ 291 $ 136 $ 186 $ 40 $ Office Expense $ 20 $ 69 $ 11 $ 67 $ 10 $ Registration Expense $ 37 $ 4,528 $ 49 $ 5,341 $ 148 $ 4,888 $ Reimburse Club Assistant/Swipe Fees $ 73 $ Rule Book $ State Meeting Expenses $ 81 $ 122 $ 150 $ 139 $ Web Site and ISP Fees $ 145 $ 145 $ 145 $ 145 $ 145 $ 145 $ Wisconsin Corp Fee $ 10 $ 10 $ 10 $ 10 $ 10 $ 10 $ Total Expenses $ 17,469 $ 14,125 $ 14,435 $ 11,464 $ 3,393 $ 11,455 $ 3,870 $ 12,397 $ 4,137 $ 13,047 $ 1, Net Deficit of Revenue Over Expenses $ 2,843 $ 1,045 $ 1,983 $ 2,557 $ 2,105 $ 3,042 $ 2,358 $ 3,985 $ 1,263 $ 2,382 $ 2, Assets 31 Bank Statement at Start of Period $ 17,937 $ 19,573 $ 22,825 $ 23,522 $ 25,693 $ 26,467 $ 28,828 $ 31,052 $ 33,519 $ 33,434 $ 33, LCU Checking $ 54 $ 1,152 $ 2,179 $ 3,129 $ 2,182 $ 3, LCU Savings $ 11,838 $ 27,676 $ 28,873 $ 30,390 $ 31,252 $ 30, TCF Checking $ 25,693 $ 14,575 $ - $ - $ - 35 Outstanding Checks $ - $ 591 $ 1,860 $ - $ 55 $ 25 $ - $ 600 $ 2,170 $ - $ 2, Outstanding Deposits $ - $ - $ - $ - $ - $ - $ - $ - $ 2,160 $ - $ 2, Balance at End of Period $ 17,937 $ 18,982 $ 20,965 $ 23,522 $ 25,638 $ 26,442 $ 28,828 $ 30,452 $ 33,509 $ 33,434 $ 33, Liabilities 40 Payable to USMS $ - $ - $ 499 $ 560 $ - $ - $ - $ - $ - $ - $ - $ Receivables 43 Due from USMS $ 727 $ 1,157 $ 106 $ 2,280 $ - $ - $ - $ - $ - $ - $ - $ - WMSC Financial Statements 2011 to Aug 2018.xlsx

4 October 10, 2018 WMSC Income Expenses 2018 to Date 1 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Total 2 Income Categories 4 Interest Earned $ % 6 Meet Fees 7 One Event - USMS , $ 4, % 8 One Event - WMSC , $ 1, % 9 USMS Sanction Fee , $ 1, % 10 WMAC Sanction Fee $ % 11 Total Meet Fees , , $ 8, % 12 Registration Income 13 Adjustment (14.00) $ % 14 Current Full Yr - Online 1, , $ 3, % 15 Current Full Yr - Paper $ % 16 Next Yr Full Yr - Online $ % 17 Next Yr Full Yr - Paper (86.00) $ (86.00) -0.7% 18 Onlnine Donations to USMS $ % 19 Work Out Group $ % 20 Total Registration Income 1, , $ 4, % 21 Total Income Categories $ 1, $ 1, $ $ $ 4.51 $ $ $ $ 1, $ 6, $ 12, Expense Categories 25 Water Warrior $ % 30 Coaching Certification $ % 31 Convention 32 Fees $ % 33 Hotel $ % 34 Meals $ % 35 Parking/Shuttle $ % 36 Travel $ % 37 Total Convention 1, , $ 2, % 38 Insurance 39 Open Water Paid to USMS 1, $ 1, % 40 Pool Paid to USMS $ % 41 Total Insurance , $ 1, % 42 Registration Expense 43 ISHOF $ % 44 Mail $ % 45 One Event - USMS Portion 4, $ 4, % 46 SSL $ % 47 USMS Sanction $ % 48 Total Registration Expense , $ 4, % 49 Rule Book $ % 50 Web Site and ISP Fees $ % 51 Wisconsin Corp Fee $ % 52 Total Expense Categories $ $ - $ $ $ $ 1, $ $ 8, $ 9, Income Less Expenses $ 1, $ 1, $ $ $ 4.51 $ $ (1,075.83) $ $ 1, $ (1,590.26) $ 2,584.31

5 WMSC Proposed 2019 Budget % 2016 % 2017 % Aug-18 % Budget 2019 Qty Amt Budget Income Categories $11 $9 3 Interest Earned % % % % Meet Fees 0% 0% 5 One Event - USMS (Pass Thru) 4, % 5, % 4, % 0% 5, % , % 6 One Event - WMSC 1, % 2, % 1, % 0% 1, % , % 7 USMS Sanction Fee (Pass Thru) 1, % % 1, % % 1, % 11 $ 50 1, % 8 WMAC Sanction Fee % % % % % 11 $ % 9 Total Meet Fees 7, % 8, % 8, % % 10 Other Income % 0% 11 Registration Income 0% 0% 12 Adjustment % 0% % 13 Clubs % % % 0% 14 Current Full Yr. - Online 5, % 7, % 6, % 3, % 6, % 591 $ 11 5, % 15 Current Full Yr. - Paper % % % % 16 Current Yr. End (Sep/Oct) % 0% % 0% 17 Next Yr. Full Yr. - Online % 0% % 18 Next Yr. Full Yr. - Paper % 0% % (86.00) -2% 19 Online Donations to USMS % 0% % 20 Work Out Group % % % % 21 Total Registration Income 6, % 7, % 6, % 4, % 22 Total Income Categories 14, , , , $ 14, $ 13,

6 WMSC Proposed 2019 Budget % 2016 % 2017 % Aug-18 % Budget 2019 Qty Amt Budget Expense Categories 25 Adult Learn to Swim 1, % % 1, % 6 $ 300 1, % 26 Awards 0% 27 Awards & Relay AA Patches % 0% % 28 Water Warrior % 1, % % % % 29 Total Awards % 1, % % 30 Bank Service Charge % 0% 31 Coaching Certification 0% 1, % % 1, % 6 $ 300 1, % 32 LMSC Summit (Biannual) % % 33 Convention 0% 34 Fees % % % % 35 Hotel 1, % 1, % 1, % % 36 Meals % % % 0% 37 Parking/Shuttle % % % % 38 Program Development % 0% 39 Tips % 0% % 40 Travel 1, % 1, % 1, % % 41 Total Convention 4, % 3, % 3, % 1, % 5, % 6 $ 900 5, % 42 Great Lakes Zone % 0% 43 Insurance 0% 44 OWS Paid to USMS 1, % 0% 1, % 1, % 1, % 45 Pool Paid to USMS (50.00) 0% % % % % 46 Total Insurance 1, % (50.00) 0% 1, % % 47 Memorials for Deceased Members % % 48 Newsletter % % % % % 49 Office Expense % % % % % 50 Registration Expense 0% 0% 51 Current Full Yr. - Paper % 0% % 52 ISHOF 0% % % % 53 Mail 0% % % % 54 One Event - USMS Portion 4, % 5, % 4, % 5, % 5, % 55 SSL 0% % % % 56 USMS Foundations 0% 0% (25.00) 0% 57 Total Registration Expense 4, % 5, % 4, % % % % 58 Reimburse Swipe Fees % 0% 59 Rule Book 0% % % % 60 State Meeting Expenses % % % % % 61 Web Site and ISP Fees % % % % % % 62 Wisconsin Corp Fee % % % % % % 63 Total Expense Categories 11, , , , $ 17, $ 17, Income Less Expenses 2, , , , $ (2,644.00) $ (3,826.00)