Uncoast Area Service. Committee Minutes

Transcription

1 Uncoast Area Service Opening Prayer 2:05 p.m. Traditions Read Concepts Read Committee Minutes December 2018 Old Business There was a vote and approval of the motion for the 2019 budget proposal. New Business Motion to update H&I subcommittee grounds for removal section, followed by a motion to go back to groups for voting on H&I policy update. Please discuss and vote on the H&I policy changes during your group business meeting: Date: Dec 9, 2018 Motion : Modification to H&I Policy Intent: Improve H&I Subcommittee attendance Exact Change to ASC policy in Quotes, where inserted/deleted, and conflicts with other existing policy (specify section, paragraph, and line): Pg 8 Grounds for Removal Any H&I Subcommittee member can be removed from their position for any reason deemed necessary by a ¾ Subcommittee vote. Two consecutive missed monthly subcommittee meetings constitutes grounds for removal from your position in the subcommittee. Maker: H&I 1

2 Second: Carried: Died: Tabled: Announcements 1. For helpline volunteers, calls need to be able to continue wringing until someone through the group call answers. Phone calls that are screened go to voic and prevent the opportunity for contact with a helpline volunteer and the opportunity for our area to answer questions about locations and meeting times, direct crises callers to the relevant professionals, and carry the message. 2. December 24 at 8:00 p.m. to December 25 at 9:00 p.m., there will be the 25 hour room Uncoastmus at Westminster Presbyterian Church. No addict turned away. Open Forum to any member of NA 1. New group in Branford Off the Merry-Go-Round, On to Recovery GSR Actions Summary Seeking Nominations. See Policy for duties and qualifications Alt Secretary Alt Treasurer Outreach Subcommittee Roll Call (Secretary) ASC Position Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Chair P P P P P P P P P P P P Vice-Chair P P P P P P P P P P P P Secretary P P P P P A P O O P P P Alt Secretary O O O O O O O O O O O O Treasurer P P P P P P P P P P P A Alt Treasurer O O O O O O O O O O O O RCM P A A P A P P P P P P P RCM 2 A P A P A P P P P P P P Activities P P A P A P O O P P P P Convention P P P A P A A P P P P P Literature P P P P P P P A P P P P Alt Literature X X X X X P P P P P P P Hospitals & Institutions P P P P A P P P O P P P 2

3 Outreach X X X O O O O O O O O O Public Relations/Helpline P P P P P P O O A P P P Website P P P P P P P P P P P P Home Group Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1. A New Level Of Insight P P P P P P P P P P P P 2. Active Change A A A A A A A P A A P A 3. Freedom Of Choice P P P P P P P P P P P P 4. From the Streets to the Seats P A A 5. Gainesville Clean P P P P P P P P P P P P 6. Give Yourself A Break P P A P P P P P P P P P 7. Ip On Drugs P A P P A P P P P P P P 8. Life On Life's Terms P P P P P P P P P P P P 9. Lifesavers P P P P P P P P A P A P 10. Living Clean Just For Today P A P P P P P P P P P P 11. Message Of Recovery P P P P P P P P P A P P 12. Miracles P P P P P P P P P P P P 13. New Beginnings P P P P P P P P A P P P 14. No Name P P P P P P P P P P P P 15.Off the Merry-Go-Round, On to Recovery 16. Open Hearts Open Minds A A P A P P P P P P P P 17. Primary Purpose P A A 18. Serenity Seeking Sisters P P P A P P P P P P P A 19. Simplicity Is The Key P P P P P P P P P P P P 20. Ties That Bind P P P P P P P P P P P P 21. We Do Recover P P P P P A P P A P A P 22. Welcome Home P P A A A A A A A A A P 23. Women With A Message A A A A A A A P A P A P 20 of 23 Home Groups present. Current Quorum(50%+1) needed for voting: 12 P Approval of previous month s minutes (GSR vote) Approved Home group reports A New Level Of Insight ASC Contribution: $ A New Level of Insight meets Mondays and Wednesdays at 6:30pm. We read from Living Clean and the Basic Text respectively. Our average meeting attendance is 3

4 15 and we have 7 homegroup members. We have had scheduling difficulties with the church this fall and showed up and were unable to hold our meeting. We are trying to communicate with the church to keep this from happening. In good news last month William W. celebrated 10 years. Active Change All bills paid prudent reserve met. Still having 2nd edition basic text study on first Wednesday of the month and three topic meeting other weeks. Free basic text to any newcomer who needs one and requests it. Attendance between 8 and 18 people. Freedom Of Choice We meet Thursdays from 7-8 pm at Enduring Faith Ministries. Jim O is GSR, 6-8 homegroup members, attendance, $50 monthly rent paid, Keith R celebrates 20 years clean. From the Streets to the Seats No report. Gainesville Clean 15 homegroup members, no birthdays this month. No news. Rent is paid. Maintaining prudent reserve of $ Approximately attendance. Give Yourself A Break ASC Contribution: $ daily attendance. 8 homegroup members. Rent is paid. New coffee pot/machine. Contributed to ASC. Wayne celebrated 26 years. Ip On Drugs We meet Tuesday from 8-9pm. We have about people in attendance. We brought in $ total. $55 is for prudent reserve, $58 is for ASC donation and $75.45 is for literature order. Life On Life's Terms ASC contribution: $ Life on Life s terms has donated $50.00 to the 25hr room. We have no problems, no concerns, and no issues to report. Lifesavers No problems. Living Clean Just For Today $29.00 ASC donation. No problems. Eddie will celebrate 10 years in December. Message Of Recovery All is well. Our treasurer was absent so I have no treasurer's report. No contribution at this time. 4

5 Miracles All is well. Our treasurer was absent so I have no treasurer's report. No contribution at this time. New Beginnings ASC Contribution: $4.99. We meet Thursday 7:30 to 8:30 p.m. at Branford United Methodist Church. We have 4 homegroup members. Attendance was 5 to 10. We collected $ Rent was $ Added to Prudent Reserve, $ No Name Meets at Westminster on Monday at 8:30 & Friday at First Presbyterian Church downtown Gainesville at 8:00. It s a candlelight meeting. Attendance with a total count of 157. Collection $149.66, Rent $70, Literature 79.72, Prudent Reserve $42 (short $58), ASC Contribution $0.00. Home group members 20. Anniversaries 0. Attendance Off The Merry-Go-Round, On to Recovery Two homegroup members. Approximately 4 attending. No situations/ comments. No birthdays or news. Open Hearts Open Minds Paid rent of $ We have $38.51 as our prudent reserve. All literature is paid for. We meet every Thursday at Westminster at 6:30. We have 6 active homegroup members. We elected Pam as our GSR this month and have changed our HG to an open meeting rather than an LGBTQ. Primary Purpose No report. Serenity Seeking Sisters Meeting is going great. Average of per meeting. Literature order of $36 this month. Nothing to report. Simplicity Is The Key We gratefully meet regularly on Sunday mornings at 10m at the Triangle Club (1005 SE 4th Ave Gainesville, FL 32601). Our format is an open topic discussion meeting. We have around 8 active homegroup members. Just for Today, we have our rent paid through Jan. '19, we have $41 to donate to ASC and willingness to help out at our ASC's upcoming 25 Hour Room. It was truly great celebrating Bandon's 9 Years Clean, last month! Ties That Bind ASC contribution $ New GSR and alternate. We meet Sunday at 7 p.m. It is a literature study currently reading Guiding Principles. Rent is paid. $100 prudent reserve. About 40 meeting attendance. About 10 homegroup members. Neil celebrated 6 years and Amanda 13 years. We Do Recover No problems or concerns. 5

6 Welcome Home We meet every Sunday at 6:30 ate Meridian Behavioral Health. Topic discussion. Lee M. was appointed as our GSR. Women With A Message Meet Sundays at 5:15 p.m. in the cafeteria at Bridge House regular attendance. Dee H. celebrated 15 years November 14. No issues or concerns. We d appreciate outside support from women of NA. Admin Reports Chair No report. Vice-Chair Made an announcement about the intention to still develop asphalt recovery groups to support our area. Secretary No report. Alt Secretary Open 6

7 Treasurer 7

8 Alt Treasurer Open RCM No report. RCM 2 In Attendance Over the Weekend: Courtney J- RCM 2 Renee O- H & I Chair Fellowship Development/ Area Support Group Highlights: Cultural Diversity in the fellowship: There will be a digital survey available on naflorida.org, once we have the link we can it to all GSR s in our area. There is also a possibility that there will be a workshop on this topic at the Florida Service Symposium. PR did a presentation which covered many topics including ways to get our literature racks into ER s and college campuses. Professionalism, maintaining the integrity of NA, appropriate attire, materials and preparedness when giving presentations to the community. Projects to become Workgroups: SEZF BMLT merge Retrieve lost information Summary/ Update re: Current Workgroups: Mentorship Website Corrections Guide housekeeping (closing this RSC) HRP guidelines RD Info: Christie Beth F Biff K FRCNA: It was brought to our attention that members of the Region were not aware that they could come and speak to the FRC BOD during Open Forum which we have at every meeting. During our Open Forum the GOA RCM, Dennisse came and spoke to the Proposal to discuss the feasibility of renting, and potentially purchasing in the future, translation equipment to be used by NA members whose primary RSC Minutes November 18, 2018 language is not English. FRCNA has in the past attempted to provide Spanish workshops in addition to having translation via headsets used on a mobile phone with little to no participation. We are willing to try again. However, in order to determine the feasibility and sustainability we will need to collect data that can only be acquired by test piloting the use of the equipment. The outcome of our discussion is that an ad-hoc committee for Programming was formed, 8

9 which Dennisse will be leading. She will be responsible to report to the Programming chair who will bring the information to the BOD. She has been tasked with bringing 3 quotes for the equipment necessary to do a pilot test for FRCNA 38 as well as to memorialize all information, create a Best Practice Guideline, and timeline. More will be revealed as the information becomes available. The single page Registration form was translated into Spanish with a section that asks if translation equipment is needed as well as if they are willing to help with providing translation services.new Proposals: No motions this month. In loving service, Courtney J 9

10 Subcommittee Reports Activities November Activities Nov 10 Saturday Kickball Jennifer and I showed up before 10:00am at Westside park s Baseball diamond. She had her son with her, so he played on the diamond while we waited until 10:45 and nobody showed up. November 22 Thursday Thanksgiving day was a success! There were people there with no other place to go to celebrate and keep from being lonely and they thanked us for making the 12 hour room available. There were meetings every other hour and video and board games to play. Many thanks to everyone who attended, Jim & Colin who made breakfast for everyone who was there, those who brought lots of delicious food dishes, those people who donated to Activities, those who helped set up and take down the decorations, and the gentlemen from VOA who took all the leftovers to the Veterans in their community. What a wonderful family to belong to! Looking forward to the 25 hour room. In loving service, Patty B. Financial Balance from October donation for turkey Table cloths for 12 hour and hearts and flowers dance in Feb to Judy for buying turkey Donation To Jenny for Flower centerpieces Decorations for 12 and 25 hour room Ice for kickball Donations from 12 hour room Convention No report. 10

11 Literature ASC Literature Report For Sunday, November 11, 2018 Insert numbers Totals formulated Do not enter #s A/P Expense Literature Purchase for (FRSO Invoice Amount) $ Renaissance Printing Purchase ( Invoice Amount) $ Total $ Amount of Expenses $ Disbursements Group Literature Amount Distributed $ H&I Literature Amount Distributed $ PR Literature Amount Distributed $ Returns / Credits / Misc. $ - Total $ Amount Disbursed $ Income Money Received at Area $ Money to be paid by Treasurer $ Outstanding amount due ASC $ - Total $ Income $ Balance due ASC $ Balance of Literature Amount on Hand $ Problems or Discrepancies: Dear Family.. There was only one group that did not receive a medallion from their order at Area on 11/11/18. The medallion has been added to their December order. There are no outstanding orders this month and all monies were collected and given to Treasurer. Please have your orders in by 9pm the first Sunday of the month. Thank you for the opportunity to serve NA. Please, Please, Please, try to make payments with either check and Money Order for Literature Orders over $ ILS Chad E

12 Alt Literature No Report Hospitals & Institutions Hello Family, H&I met on 11/25/18 and there were 14 people in attendance. We have 2 new people that have been orientated- Daniel L. (From out of state) and Morgan S. We continue to keep discussion open about VOA. Since they are able to get out to meetings and do not seem interested in having meetings at this time, it is most likely that this will be our last month there. We have had a long run with Keith D., Kris W., and currently Tim D carrying a strong NA message, but it s imperative we put our resources where they are not only needed, but wanted. We will finalize a decision at the end of this month. At other meetings, there have been personal conflicts of interest so a couple panel leaders are switching positions for the month of December. Everyone s honesty and maturity in this matter have been much appreciated. Kevin C. has been voted in to chair Meta, as Guy steps down to fulfill personal commitments. I attended the RSC last month, and it was good to be back and also representing the Uncoast H&I Subcommittee. I didn t bring any specific problems to the floor, but was able to share a little of our areas experience with others as needed. I also connected with Joey, our Regional H&I Coordinator. They came into a surplus of Basic Texts, and I have asked for the Uncoast to be considered when divvying them up, as we could use the assistance. I m not sure how many, but I believe they are en route! So VERY COOL of the region- it reminds me that the service structure is set up for the RSC to serve the Areas and is operating as so. Proud to say that no one has carried a meeting into a facility by themself this month- as tempting as it is when not enough members show up! We have had one relatively small issue within the committee- of panel leaders not present at the monthly subcommittee meetings. We looked over the policy and realized somehow it hadn t been addressed in writing. We changed it, and would like to submit it for approval and to be posted on the website. We are simply adding a bullet point under Ground For Removal stating that: *Two consecutive missed monthly subcommittee meetings constitutes grounds for removal from your position in the subcommittee. I would ask the body if there is no opposition that we waive the need to send it back to groups, as this is more of a housekeeping issue. Of course I am open to group conscience. ILS, Renee O. Outreach Open Public Relations/Helpline No electronic report submitted. Verbal report from Rich at ASC. Website December Website Report Web Servant: The new website is complete except the meting list has some bugs (Maps) and Contact page has not been written. Home, Calendar, Just for Today, Links, Service (except forms) 12

13 are done. Meeting List: Please notify us immediately about any closings or venue changes. We can put them on a banner. This is especially important during the holiday season. We are making some changes to the printed meeting list, which should be done for today s version. Calendar: Up to date for what we have been given. We are circulating a calendar update sheet. This is especially important for home group events. Nearby events on the Region calendar are copied onto ours. Servant: All relays are current. Please update the contact list going around. Analytics: Meeting List: 1051 JFT: 298 Helpline calls: 27 Your servants, The Website Subcommittee Elections None Positions open: Outreach, Alternate Secretary, and Alternate Treasurer. Closing Prayer 3:53 p.m. 13