Lexington Community Development District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 Coral Springs, Flor
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1 Agenda Page #1 Lexington Community Development District March 14, 2017 Agenda Package
2 Lexington Community Development District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 Coral Springs, Florida Telephone: (954) Fax: (954) Agenda Page #2 March 7, 2017 Board of Supervisors Lexington Community Development District Dear Board Members: A Regular Meeting of the Board of Supervisors of the Lexington Community Development District will be held on Tuesday, March 14, 2017 at 6:30 P.M. at the YMCA, US Highway 301 N, Parrish, FL Following is the advance agenda for the meeting: 1. Roll Call 2. Public Comment 3. District Manager s Report A. Approval of the Minutes of the December 13, 2016 Meeting B. Financial Statements and Check Register January 2017 C. Acceptance of the FY 2016 Audit completed by Grau D. Preliminary Review of FY 2018 Budget 4. Attorney s Report 5. Supervisor s Requests 6. Audience Comments 7. Adjournment to Workshop Format NOTE: The next meeting is scheduled for May 9, 2017 at 6:30 p.m. at the YMCA, US Highway 301 N, Parrish, FL Supporting materials for the items listed above are included in the agenda package. I look forward to seeing you at the meeting and in the meantime if you have any questions please contact me. Sincerely, Jim Hayford Jim Hayford District Manager Cc: Maggie Mooney-Portale
3 Third Order of Business Agenda Page #3
4 3A. Agenda Page #4
5 Agenda Page # MINUTES OF MEETING LEXINGTON COMMUNITY DEVELOPMENT DISTRICT A Regular Meeting of the Board of Supervisors of the Lexington Community Development District was held on Tuesday, December 13, 2016 at 6:30 p.m. at the West Coast Church located at Highway 301, Parrish, Florida. Present and constituting a quorum were: Bryon (Kelley) Klepper Chairman David Staples Vice Chairman Greg Karpinsky Treasurer Allan Tremmel Assistant Secretary Also present: Jim Hayford District Manager FIRST ORDER OF BUSINESS Roll Call Mr. Hayford called the meeting to order and a quorum was established. SECOND ORDER OF BUSINESS Public Comment There being none, the next item followed. THIRD ORDER OF BUSINESS Organizational Matters A. Oath of Office The Oath of Office was previously administered to Mr. Karpinsky and Mr. Staples following the November 8, 2016 General Election. B. Resolution Designation of Officers Mr. Hayford requested a motion to approve Resolution confirming the designation officers of the Lexington CDD as follows: Kelley Klepper, Chairman; David Staples, Vice Chairman; Greg Karpinsky, Treasurer; Amy Brintzinghoffer, Secretary; Allan Tremmel, Assistant Secretary; Secretary; Jim Hayford, Assistant Secretary; Robert Koncar, Assistant Treasurer; Stephen Bloom, Assistant Treasurer. On MOTION by Mr. Tremmel seconded by Mr. Staples with all voting unanimously in favor Resolution Designation of Officers was adopted. 4-0 Unapproved
6 December 13, 2016 Agenda Page #6 Lexington CDD FOURTH ORDER OF BUSINESS District Manager s Report A. Approval of the Minutes of the August 9, 2016 Meeting Mr. Hayford presented the minutes of the August 9, 2016 meeting and requested any corrections or additions. There being none, On MOTION by Mr. Tremmel seconded by Mr. Klepper with all voting unanimously in favor the Minutes of the August 9, 2016 meeting were approved as presented. 4-0 B. Financial Statements and Check Register October 31, 2016 Mr. Hayford presented the Financial Statement and Check Register dated October 31, 201. On MOTION by Mr. Staples seconded by Mr. Karpinsky with all voting unanimously in favor the Financial Statements and Check Register dated October 310, 2016 were accepted. 4-0 FIFTH ORDER OF BUSINESS Attorney s Report There being none, the next item followed. SIXTH ORDER OF BUSINESS Supervisor s Requests Inquiry if there were any additional Public Records Requests. o Mr. Hayford confirmed no subsequent requests were received. SEVENTH ORDER OF BUSINESS Audience Comments There being none, the next item followed. EIGHTH ORDER OF BUSINESS Adjournment to Workshop Format There being no further business, On MOTION by Mr. Staples seconded by Mr. Karpinsky with all voting unanimously in favor of adjourning the regular meeting and proceeding to a workshop format and HOA meeting. 4-0 Bryon (Kelley) Klepper, Chairman Unapproved 2
7 3B. Agenda Page #7
8 Agenda Page #8 Lexington Community Development District Financial Report January 31, 2017 Prepared by
9 LEXINGTON Community Development District Agenda Page #9 Table of Contents FINANCIAL STATEMENTS Balance Sheet - All Funds. Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund. Page 2 Debt Service Funds. Page 3-4 Notes to the Financial Statements. Page 5 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments. Page 6 Bank Reconcilation & Statement. Page 7-8 Check Register. Page 9
10 Agenda Page #10 LEXINGTON Financial Statements (Unaudited) January 31, 2017
11 LEXINGTON Community Development District Agenda Page #11 Governmental Funds Balance Sheet January 31, 2017 ACCOUNT DESCRIPTION GENERAL FUND SERIES 2007 DEBT SERVICE FUND SERIES 2015 DEBT SERVICE FUND TOTAL ASSETS Cash - Checking Account $ 53,326 $ - $ - $ 53,326 Due From Other Funds 2, ,326 Investments: Prepayment Account Reserve Fund - 17,287 58,643 75,930 Revenue Fund - 20, , ,582 TOTAL ASSETS $ 55,652 $ 37,822 $ 200,700 $ 294,174 LIABILITIES Accounts Payable $ 263 $ - $ - $ 263 Due To Other Funds - 2,326-2,326 TOTAL LIABILITIES 263 2,326-2,589 FUND BALANCES Restricted for: Debt Service - 35, , ,196 Assigned to: Operating Reserves 11, ,893 Unassigned: 43, ,496 TOTAL FUND BALANCES $ 55,389 $ 35,496 $ 200,700 $ 291,585 TOTAL LIABILITIES & FUND BALANCES $ 55,652 $ 37,822 $ 200,700 $ 294,174 Report Date: 2/23/2017 1
12 LEXINGTON Community Development District Agenda Page #12 General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2017 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ - $ % Special Assmnts- Tax Collector 44,140 39,726 40, % Special Assmnts- Discounts (1,766) (1,589) (1,534) % Other Miscellaneous Revenues % TOTAL REVENUES 42,374 38,137 39,613 1, % EXPENDITURES Administration P/R-Board of Supervisors 6,000 2, , % FICA Taxes % ProfServ-Engineering % ProfServ-Legal Services 4,000 1, % ProfServ-Mgmt Consulting Serv 18,870 6,290 6, % ProfServ-Property Appraiser % ProfServ-Trustee Fees 7,435 2,944 2, % ProfServ-Web Site Development % Auditing Services 5,300 4,500 1,000 3, % Postage and Freight % Insurance - General Liability 1,875 1,875 1, % Legal Advertising % Misc-Bank Charges (29) 41.71% Misc-Assessmnt Collection Cost % Office Supplies % Annual District Filing Fee (25) % Total Administration 47,573 21,041 15,077 5, % TOTAL EXPENDITURES 47,573 21,041 15,077 5, % Excess (deficiency) of revenues Over (under) expenditures (5,199) 17,096 24,536 7, % OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance (5,199) % TOTAL FINANCING SOURCES (USES) (5,199) % Net change in fund balance $ (5,199) $ 17,096 $ 24,536 $ 7, % FUND BALANCE, BEGINNING (OCT 1, 2016) 30,853 30,854 30,853 FUND BALANCE, ENDING $ 25,654 $ 47,950 $ 55,389 Report Date: 2/23/2017 2
13 LEXINGTON Community Development District Agenda Page #13 Series 2007 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2017 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ 3 $ % Special Assmnts- Tax Collector 22,692 20,423 21,927 1, % Special Assmnts- Discounts (908) (817) (831) (14) 91.52% TOTAL REVENUES 21,784 19,606 21,099 1, % EXPENDITURES Debt Service ProfServ-Tax Collector (10) 92.94% Misc-Assessmnt Collection Cost (10) 92.94% Principal Debt Retirement 7, % Interest Expense 12,960 6,480 6, % Total Debt Service 20,640 7,092 7,112 (20) 34.46% TOTAL EXPENDITURES 20,640 7,092 7,112 (20) 34.46% Excess (deficiency) of revenues Over (under) expenditures 1,144 12,514 13,987 1, % OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 1, % TOTAL FINANCING SOURCES (USES) 1, % Net change in fund balance $ 1,144 $ 12,514 $ 13,987 $ 1, % FUND BALANCE, BEGINNING (OCT 1, 2016) 21,509 21,509 21,509 FUND BALANCE, ENDING $ 22,653 $ 34,023 $ 35,496 Report Date: 2/23/2017 3
14 LEXINGTON Community Development District Agenda Page #14 Series 2015 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2017 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ 16 $ % Special Assmnts- Tax Collector 157, , ,094 2, % Special Assmnts- Discounts (6,306) (5,675) (5,467) % TOTAL REVENUES 151, , ,643 2, % EXPENDITURES Debt Service ProfServ-Tax Collector 2,365 2,129 2, % Misc-Assessmnt Collection Cost 2,365 2,129 2, % Principal Debt Retirement 75, % Interest Expense 69,350 34,960 34, % Total Debt Service 149,080 39,218 39, % TOTAL EXPENDITURES 149,080 39,218 39, % Excess (deficiency) of revenues Over (under) expenditures 2,257 96,986 99,495 2, % OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 2, % TOTAL FINANCING SOURCES (USES) 2, % Net change in fund balance $ 2,257 $ 96,986 $ 99,495 $ 2, % FUND BALANCE, BEGINNING (OCT 1, 2016) 101, , ,205 FUND BALANCE, ENDING $ 103,462 $ 198,191 $ 200,700 Report Date: 2/23/2017 4
15 LEXINGTON Community Development District Agenda Page #15 Notes to the Financial Statements January 31, 2017 Financial Overview / Highlights Special Assessments are 92% collected which is typical for this time of year. Due from Other Funds - Funds were loaned from the general fund to the series 2007 debt service to fund the 11/1 debt service call. In May 2016, US Bank transferred $4,245 from Lexington s revenue account to their prepayment account to round up excess reserves to the nearest 5,000 for purposes of making a call leaving the series 2007 revenue account with a deficit. Total expenditures are at approximately 32% of the annual budget. Variance Analysis Account Name Annual Budget YTD Actual % of Budget Explanation General Fund Administrative Professional Services - Trustee Fees $7,475 $2,944 39% Portion of FY 2017 US Bank trustee services. Insurance-General Liability $1,875 $1,838 98% Insurance premium has been paid for the year. Misc - Bank Charges $350 $146 42% Hancock bank fees. Report Date: 2/23/2017 5
16 LEXINGTON Community Development District Agenda Page #16 Non-Ad Valorem Special Assessments Manatee County Tax Collector - Monthly Collection Report For the Fiscal Year Ending September 30, 2017 Allocation by Fund Discount/ Gross Date Net Amount (Penalties) Collection Property Amount General Series 2007 Series 2015 Received Received Amount Costs Appraiser Received Fund ASSESSMENTS LEVIED FY 2017 $ 224,474 $ 44,139 $ 22,692 $ 157,643 Allocation % 100% 19.66% 10.11% 70.23% 11/15/16 $ 382 $ 16 $ 6 $ 6 $ 410 $ 410 $ - $ - 11/15/16 $ 1,599 $ 67 $ 25 $ 25 $ 1,716 $ - $ - $ 1,716 11/17/16 $ 1,789 $ 75 $ 28 $ 28 $ 1,919 $ 1,919 $ - $ - 11/17/16 $ 7,251 $ 302 $ 112 $ 112 $ 7,778 $ - $ - $ 7,778 11/28/16 $ 7,051 $ 294 $ 109 $ 109 $ 7,563 $ 7,563 $ - $ - 11/28/16 $ 23,597 $ 983 $ 365 $ 365 $ 25,310 $ - $ - $ 25,310 12/02/16 $ 19,251 $ 802 $ 298 $ 298 $ 20,649 $ 20,649 $ - $ - 12/02/16 $ 11,588 $ 483 $ 179 $ 179 $ 12,429 $ - $ 12,429 $ - 12/02/16 $ 68,373 $ 2,849 $ 1,057 $ 1,057 $ 73,336 $ - $ - $ 73,336 12/06/16 $ 4,771 $ 199 $ 74 $ 74 $ 5,118 $ - $ 5,118 $ - 12/08/16 $ 5,653 $ 236 $ 87 $ 87 $ 6,064 $ 6,064 $ - $ - 12/08/16 $ 2,045 $ 85 $ 32 $ 32 $ 2,193 $ - $ 2,193 $ - 12/08/16 $ 20,953 $ 873 $ 324 $ 324 $ 22,474 $ - $ - $ 22,474 01/23/17 $ 3,628 $ 112 $ 56 $ 56 $ 3,852 $ 3,852 $ - $ - 01/23/17 $ 2,059 $ 64 $ 32 $ 32 $ 2,186 $ - $ 2,186 $ - 01/23/17 $ 12,695 $ 393 $ 196 $ 196 $ 13,480 $ - $ - $ 13,480 TOTAL $ 192,686 $ 7,831 $ 2,980 $ 2,980 $ 206,476 $ 40,456 $ 21,927 $ 144,094 % COLLECTED 92.0% 91.7% 96.6% 91.4% TOTAL OUTSTANDING $ 17,998 $ 3,683 $ 765 $ 13,549 Report Date: 2/23/2017 6
17 Lexington CDD Bank Reconciliation Agenda Page #17 Bank Account No Statement No Statement Date 1/31/2017 Hancock Bank - GF G/L Balance (LCY) 53, G/L Balance 53, Positive Adjustments 0.00 Subtotal 53, Negative Adjustments 0.00 Statement Balance 54, Outstanding Deposits 0.00 Subtotal 54, Outstanding Checks 1, Differences 0.00 Ending G/L Balance 53, Ending Balance 53, Difference 0.00 Posting Date Document Type Document No. Description Amount Cleared Amount Difference Outstanding Checks 1/25/2017 Payment 3090 Severn Trent Environmental Services Inc. 1, , Total Outstanding Checks... 1, ,
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19 LEXINGTON COMMUNITY DEVELOPMENT DISTRICT Payment Register by Bank Account For the Period from 11/1/16 to 1/31/17 (Sorted by Check / ACH No.) Agenda Page #19 Pymt Type Check / ACH No. Date Payee Type Payee Invoice No. Payment Description Invoice / GL Description G/L Account # Amount Paid HANCOCK BANK - GF - (ACCT# XXXXX3135) Check /02/16 Vendor Severn Trent Environmental Services Inc Oct 2016 Mgmt Svcs ProfServ-Mgmt Consulting Serv $1, Check /02/16 Vendor Severn Trent Environmental Services Inc Oct 2016 Mgmt Svcs Printing and Binding $2.70 Check /02/16 Vendor Severn Trent Environmental Services Inc Oct 2016 Mgmt Svcs ProfServ-Web Site Development $41.67 Check /02/16 Vendor Severn Trent Environmental Services Inc CREDIT FOR COPIES CHARGED IN ERROR /24/16 Printing and Binding ($118.50) Check /10/16 Vendor Persson & Cohen P.A PROFESSIONAL SERVICES 10/11/16 ProfServ-Legal Services $56.75 Check /19/16 Employee GREGORY A. KARPINSKY PAYROLL December 19, 2016 Payroll Posting $ Check /19/16 Employee ALLAN M. TREMMEL PAYROLL December 19, 2016 Payroll Posting $ Check /19/16 Employee BRYON K. KLEPPER PAYROLL December 19, 2016 Payroll Posting $ Check /19/16 Employee DAVID W. STAPLES PAYROLL December 19, 2016 Payroll Posting $ Check /22/16 Vendor Severn Trent Environmental Services Inc Nov 2016 Management Services ProfServ-Mgmt Consulting Serv $1, Check /22/16 Vendor Severn Trent Environmental Services Inc Nov 2016 Management Services Office Supplies $13.20 Check /22/16 Vendor Severn Trent Environmental Services Inc Nov 2016 Management Services ProfServ-Web Site Development $41.67 Check /22/16 Vendor Grau and Associates AUDIT FYE 9/30/16 PROGRESS PMT Auditing Services $1, Check /06/17 Vendor Severn Trent Environmental Services Inc MGMT SVCS DEC 2016 ProfServ-Web Site Development $41.67 Check /06/17 Vendor Severn Trent Environmental Services Inc MGMT SVCS DEC 2016 ProfServ-Mgmt Consulting Serv $1, Check /06/17 Vendor Severn Trent Environmental Services Inc MGMT SVCS DEC 2016 Postage and Freight $0.47 Check /10/17 Vendor Department Of Economic Opportunity DISTRICT FILING FEE FY Annual District Filing Fee $ Check /20/17 Vendor Persson & Cohen P.A DEC 2016 GENERAL MATTER SVCS ProfServ-Legal Services $ Check /25/17 Vendor Severn Trent Environmental Services Inc MGMT FEES JAN 2017 Office Supplies $6.90 Check /25/17 Vendor Severn Trent Environmental Services Inc MGMT FEES JAN 2017 ProfServ-Mgmt Consulting Serv $1, Check /25/17 Vendor Severn Trent Environmental Services Inc MGMT FEES JAN 2017 Postage and Freight $2.79 Check /25/17 Vendor Severn Trent Environmental Services Inc MGMT FEES JAN 2017 ProfServ-Web Site Development $41.67 Account Total $8, Total Amount Paid $8,
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Lexington Community Development District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 Coral Springs, Flor
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