Lexington Community Development District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 Coral Springs, Flor

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1 Agenda Page #1 Lexington Community Development District December 13, 2016 Agenda Package

2 Lexington Community Development District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 Coral Springs, Florida Telephone: (954) Fax: (954) Agenda Page #2 December 6, 2016 Board of Supervisors Lexington Community Development District Dear Board Members: A Regular Meeting of the Board of Supervisors of the Lexington Community Development District will be held on Tuesday, December 13, 2016 at 6:30 P.M. at the West Coast Church, US 301, Parrish, Florida. Following is the advance agenda for the meeting: 1. Roll Call 2. Public Comment 3. Organizational Matters A. Oath of Office B. Resolution Designation of Officers 4. District Manager s Report A. Approval of the Minutes of the August 9, 2016 Meeting B. Financial Statements and Check Register October 31, Attorney s Report 6. Supervisor s Requests 7. Audience Comments 8. Adjournment to Workshop Format NOTE: The next meeting is scheduled for March 14, 2016 at 6:30 p.m. Supporting materials for the items listed above are included in the agenda package. I look forward to seeing you at the meeting and in the meantime if you have any questions please contact me. Sincerely, Jim Hayford Jim Hayford District Manager Cc: Maggie Mooney-Portale

3 Third Order of Business Agenda Page #3

4 3B. Agenda Page #4

5 Agenda Page #5 RESOLUTION A RESOLUTION DESIGNATING OFFICERS OF THE LEXINGTON COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Board of Supervisors of the Lexington Community Development District at a regular business meeting following the General Election held on November 8, 2016 desires to appoint the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF LEXINGTON COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons were appointed to the offices shown, to wit: Chairman Vice Chairman Jim Hayford Robert Koncar Stephen Bloom Secretary Treasurer Assistant Treasurer Assistant Secretary(s) PASSED AND ADOPTED THIS, 13 th DAY OF DECEMBER 2016 Chairman Secretary

6 Fourth Order of Business Agenda Page #6

7 4A. Agenda Page #7

8 Agenda Page # MINUTES OF MEETING LEXINGTON COMMUNITY DEVELOPMENT DISTRICT A Regular Meeting of the Board of Supervisors of the Lexington Community Development District was held on Tuesday, August 9, 2016 at 6:30 p.m. at the West Coast Church located at Highway 301, Parrish, Florida. Present and constituting a quorum were: Bryon (Kelley) Klepper Chairman David Staples Vice Chairman Greg Karpinsky Treasurer Allan Tremmel Assistant Secretary Also present: Jim Hayford Severn Trent Management Services FIRST ORDER OF BUSINESS Roll Call Mr. Hayford called the meeting to order and a quorum was established. SECOND ORDER OF BUSINESS Public Comment There being none, the next item followed. THIRD ORDER OF BUSINESS Public Hearing to Adopt the Budget for Fiscal Year 2017 Mr. Hayford requested a motion to open the Public Hearing regarding the Fiscal Year 2017 Budget and Assessments. On MOTION by Mr. Karpinsky seconded by Mr. Tremmel with all voting unanimously in favor to open the Public Hearing regarding adopting the Fiscal Year 2017 Budget. 4-0 There being no public comment, Mr. Hayford requested a motion to close the Public Hearing. On MOTION by Mr. Tremmel seconded by Mr. Karpinsky with all voting unanimously in favor to close the Public Hearing. 4-0 Unapproved

9 August 9, 2016 Agenda Page #9 Lexington CDD A. Resolution Adopting the Budget for Fiscal Year 2017 On MOTION by Mr. Tremmel seconded by Mr. Klepper with all voting unanimously in favor to adopt Resolution Relating to the Annual Appropriations of the District and Adopting the Budget for the Fiscal Year Beginning October 1, 2016 and Ending September 30, 2017; and Referencing the Maintenance and Benefit Special Assessments to be Levied by the District for said Fiscal Year. 4-0 B. Resolution Levying Non Ad Valorem Assessments On MOTION by Mr. Karpinsky seconded by Mr. Tremmel with all voting unanimously in favor to adopt Resolution Levying and Imposing a Non-Ad Valorem Operation and Maintenance Special Assessment for the Lexington Community Development District for Fiscal Year FOURTH ORDER OF BUSINESS District Manager s Report A. Approval of the Minutes of the May 10, 2016 Meeting Mr. Hayford presented the minutes of the May 10, 2016 meeting and requested any corrections or additions. There being none, On MOTION by Mr. Tremmel seconded by Mr. Staples with all voting unanimously in favor to approve the Minutes of the May 10, 2016 meeting as presented. 4-0 B. Financial Statements and Check Register June 31, 2016 Mr. Hayford presented the Financial Statement and Check Register dated June 30, 2016 and noted the District is well under budget for the year thus far. The District received a Request for Records; an update was given on the response provided. On MOTION by Mr. Tremmel seconded by Mr. Klepper with all voting unanimously in favor to accept the Financial Statements and Check Register dated June 30, Unapproved 2

10 August 9, 2016 Agenda Page #10 Lexington CDD C. Consideration of Engagement Letter for Auditing Services by Grau Mr. Hayford presented an Engagement Letter from Grau to provide auditing services. On MOTION by Mr. Staples seconded Mr. Tremmel with all voting unanimously in favor the Engagement Letter for Auditing Services by Grau was approved. 4-0 D. Proposed Meeting Dates for FY 2017 Mr. Hayford reviewed the proposed meeting dates for Fiscal Year On MOTION by Mr. Klepper seconded by Mr. Karpinsky with all voting unanimously in favor the Meeting Dates for FY 2017 were approved. 4-0 FIFTH ORDER OF BUSINESS Attorney s Report There being none, the next item followed. SIXTH ORDER OF BUSINESS Supervisor s Requests There being none, the next item followed. SEVENTH ORDER OF BUSINESS Audience Comments There being none, the next item followed. EIGHTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Staples seconded by Mr. Klepper with all voting unanimously in favor of adjourning the regular meeting and proceeding to a workshop format and HOA meeting. 4-0 Bryon (Kelley) Klepper, Chairman Unapproved 3

11 4B. Agenda Page #11

12 Agenda Page #12 Lexington Community Development District Financial Report October 31, 2016 Prepared by

13 LEXINGTON Community Development District Agenda Page #13 Table of Contents FINANCIAL STATEMENTS Balance Sheet - All Funds. Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund. Page 2 Debt Service Funds. Page 3-4 Notes to the Financial Statements. Page 5 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments. Page 6 Bank Reconcilation & Statement. Page 7-8 Check Register. Page 9

14 Agenda Page #14 LEXINGTON Financial Statements (Unaudited) October 31, 2016

15 LEXINGTON Community Development District Agenda Page #15 Governmental Funds Balance Sheet October 31, 2016 ACCOUNT DESCRIPTION GENERAL FUND SERIES 2007 DEBT SERVICE FUND SERIES 2015 DEBT SERVICE FUND TOTAL ASSETS Cash - Checking Account $ 23,369 $ - $ - $ 23,369 Assessments Receivable ,168 Due From Other Funds 2, ,326 Investments: Prepayment Account Reserve Fund - 17,287 58,643 75,930 Revenue Fund - 6,549 41,611 48,160 TOTAL ASSETS $ 25,917 $ 23,836 $ 101,206 $ 150,959 LIABILITIES Accounts Payable $ 1,555 $ - $ - $ 1,555 Due To Other Funds - 2,326-2,326 TOTAL LIABILITIES 1,555 2,326-3,881 FUND BALANCES Restricted for: Debt Service - 21, , ,716 Assigned to: Operating Reserves 11, ,893 Unassigned: 12, ,469 TOTAL FUND BALANCES $ 24,362 $ 21,510 $ 101,206 $ 147,078 TOTAL LIABILITIES & FUND BALANCES $ 25,917 $ 23,836 $ 101,206 $ 150,959 Report Date: 11/23/2016 1

16 LEXINGTON Community Development District Agenda Page #16 General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2016 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ - $ % Special Assmnts- Tax Collector 44, % Special Assmnts- Discounts (1,766) % TOTAL REVENUES 42, % EXPENDITURES Administration P/R-Board of Supervisors 6, % FICA Taxes % ProfServ-Engineering % ProfServ-Legal Services 4, % ProfServ-Mgmt Consulting Serv 18,870 1,573 1, % ProfServ-Property Appraiser % ProfServ-Trustee Fees 7,435 2,944 2, % ProfServ-Web Site Development % Auditing Services 5, % Postage and Freight % Insurance - General Liability 1,875 1,875 1, % Legal Advertising % Misc-Bank Charges (8) 10.57% Misc-Assessmnt Collection Cost % Office Supplies % Annual District Filing Fee % Total Administration 47,573 7,046 6, % TOTAL EXPENDITURES 47,573 7,046 6, % Excess (deficiency) of revenues Over (under) expenditures (5,199) (7,046) (6,494) % OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance (5,199) % TOTAL FINANCING SOURCES (USES) (5,199) % Net change in fund balance $ (5,199) $ (7,046) $ (6,494) $ % FUND BALANCE, BEGINNING (OCT 1, 2016) 30,856 30,854 30,856 FUND BALANCE, ENDING $ 25,657 $ 23,808 $ 24,362 Report Date: 11/28/2016 2

17 LEXINGTON Community Development District Agenda Page #17 Series 2007 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2016 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ - $ % Special Assmnts- Tax Collector 22, % Special Assmnts- Discounts (908) % TOTAL REVENUES 21, % EXPENDITURES Debt Service ProfServ-Tax Collector % Misc-Assessmnt Collection Cost % Principal Debt Retirement 7, % Interest Expense 12, % Total Debt Service 20, % TOTAL EXPENDITURES 20, % Excess (deficiency) of revenues Over (under) expenditures 1, % OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 1, % TOTAL FINANCING SOURCES (USES) 1, % Net change in fund balance $ 1,144 $ - $ - $ % FUND BALANCE, BEGINNING (OCT 1, 2016) 21,510-21,510 FUND BALANCE, ENDING $ 22,654 $ - $ 21,510 Report Date: 11/23/2016 3

18 LEXINGTON Community Development District Agenda Page #18 Series 2015 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2016 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ - $ % Special Assmnts- Tax Collector 157, % Special Assmnts- Discounts (6,306) % TOTAL REVENUES 151, % EXPENDITURES Debt Service ProfServ-Tax Collector 2, % Misc-Assessmnt Collection Cost 2, % Principal Debt Retirement 75, % Interest Expense 69, % Total Debt Service 149, % TOTAL EXPENDITURES 149, % Excess (deficiency) of revenues Over (under) expenditures 2, % OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 2, % TOTAL FINANCING SOURCES (USES) 2, % Net change in fund balance $ 2,257 $ - $ - $ % FUND BALANCE, BEGINNING (OCT 1, 2016) 101, ,206 FUND BALANCE, ENDING $ 103,463 $ - $ 101,206 Report Date: 11/23/2016 4

19 LEXINGTON Community Development District Agenda Page #19 Notes to the Financial Statements October 31, 2016 Financial Overview / Highlights Special Assessments are 0% collected which is typical for this time of year. Receipt of assessment distributions starts in November. Assessments Receivable - FY 2016 assessments received in November Due from Other Funds - Funds were loaned from the general fund to the series 2007 debt service to fund the 11/1 debt service call. In May, US Bank transferred $4,245 from Lexington s revenue account to their prepayment account to round up excess reserves to the nearest 5,000 for purposes of making a call leaving the series 2007 revenue account with a deficit. Total expenditures are at approximately 14% of the annual budget. Variance Analysis Account Name Annual Budget YTD Actual % of Budget Explanation General Fund Administrative Professional Services - Trustee Fees $7,473 $2,944 39% Portion of FY 2017 US Bank trustee services. Insurance-General Liability $1,875 $1,838 98% Insurance premium has been paid for the year. Misc - Bank Charges $350 $37 11% Hancock bank fees. Report Date: 11/28/2016 5

20 Agenda Page #20 LEXINGTON Supporting Schedules October 31, 2016

21 LEXINGTON Community Development District Agenda Page #21 Non-Ad Valorem Special Assessments Manatee County Tax Collector - Monthly Collection Report For the Fiscal Year Ending September 30, 2017 Allocation by Fund Discount/ Gross Date Net Amount (Penalties) Collection Property Amount General Series 2007 Series 2015 Received Received Amount Costs Appraiser Received Fund ASSESSMENTS LEVIED FY 2017 $ 224,474 $ 44,139 $ 22,692 $ 157,643 Allocation % 100% 19.66% 10.11% 70.23% $ - $ - $ - $ - $ - $ - $ - $ - TOTAL $ - $ - $ - $ - $ - $ - $ - $ - % COLLECTED 0.0% 0.0% 0.0% 0.0% TOTAL OUTSTANDING $ 224,474 $ 44,139 $ 22,692 $ 157,643 Report Date: 11/23/2016 6

22 Lexington CDD Bank Reconciliation Agenda Page #22 Bank Account No Statement No Statement Date 10/31/2016 Hancock Bank - GF G/L Balance (LCY) 23, G/L Balance 23, Positive Adjustments 0.00 Subtotal 23, Negative Adjustments 0.00 Statement Balance 23, Outstanding Deposits 0.00 Subtotal 23, Outstanding Checks 0.00 Differences 0.00 Ending G/L Balance 23, Ending Balance 23, Difference 0.00 Posting Date Document Type Document No. Description Amount Cleared Amount Difference 7

23 Agenda Page #23 8

24 Lexington Community Development District Check Register by Fund For the Period from 7/1/16 to 10/31/16 (Sorted by Check No.) Agenda Page #24 Fund No. Check No. Check Date Payee Invoice No. Invoice Description G/L Account Name G/L Account # Check Amount GENERAL FUND FUND /01/16 Severn Trent Environmental Services Inc JUNE 2016 MGMT FEES ProfServ-Mgmt Consulting Serv $1, /01/16 Severn Trent Environmental Services Inc JUNE 2016 MGMT FEES Office Supplies $ /01/16 Severn Trent Environmental Services Inc JUNE 2016 MGMT FEES Postage and Freight $ /01/16 SARASOTA HERALD-TRIBUNE SC56G0PQ2J NOTICE OF PUBLIC HEARING FY 2016/2017 # Legal Advertising $ /11/16 Persson & Cohen P.A PROFESSIONAL SERVICES JUNE 2016 ProfServ-Legal Services $ /11/16 US Bank SERIES 2007 TRUSTEE SVC 5/1/2016-4/30/17 ProfServ-Trustee Fees $1, /11/16 US Bank SERIES 2007 TRUSTEE SVC 5/1/2016-4/30/17 Prepaid Items $2, /11/16 SARASOTA HERALD-TRIBUNE NOTICE OF QUALIFYING PERIOD Legal Advertising $ /03/16 Severn Trent Environmental Services Inc JULY 2016 MGMT SERVICES ProfServ-Mgmt Consulting Serv $1, /03/16 Severn Trent Environmental Services Inc JULY 2016 MGMT SERVICES Office Supplies $ /03/16 Severn Trent Environmental Services Inc JULY 2016 MGMT SERVICES Postage and Freight $ /11/16 Persson & Cohen P.A PROFESSIONAL SERVICES 7/27/16 ProfServ-Legal Services $ /01/16 Severn Trent Environmental Services Inc MGMT FEES AUGUST 2016 ProfServ-Mgmt Consulting Serv $1, /01/16 Severn Trent Environmental Services Inc MGMT FEES AUGUST 2016 Printing and Binding $ /01/16 Severn Trent Environmental Services Inc MGMT FEES AUGUST 2016 Postage and Freight $ /07/16 Severn Trent Environmental Services Inc MGMT SVCS SEPT 2016 ProfServ-Mgmt Consulting Serv $1, /07/16 Severn Trent Environmental Services Inc MGMT SVCS SEPT 2016 Printing and Binding $ /07/16 Severn Trent Environmental Services Inc MGMT SVCS SEPT 2016 Postage and Freight $ /14/16 Persson & Cohen P.A PROFESSIONAL SVCS SEP '16 ProfServ-Legal Services $ /14/16 SARASOTA HERALD-TRIBUNE SC52G0PX4Z91516 REGULAR BOARD MEETING SCHEDULE FY2017 Legal Advertising $ /18/16 Chubb & Son C DIRECTOR/OFFICERS INS 10/1/16-10/1/17 Insurance - General Liability $1, /10/16 GREGORY A. KARPINSKY PAYROLL August 10, 2016 Payroll Posting $ /10/16 ALLAN M. TREMMEL PAYROLL August 10, 2016 Payroll Posting $ /10/16 BRYON K. KLEPPER PAYROLL August 10, 2016 Payroll Posting $ /10/16 DAVID W. STAPLES PAYROLL August 10, 2016 Payroll Posting $ Fund Total $13, SERIES 2007 DEBT SERVICE FUND FUND /18/16 LEXINGTON CDD- C/O US BANK N.A GF LOAN TO SERIES 2007 DS Due From Other Funds $2, Fund Total $2, Total Checks Paid $15, Report Date 11/23/2016 Prepared by: Severn Trent Management Services 9

Lexington Community Development District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 Coral Springs, Flor

Agenda Page #1 Lexington Community Development District March 14, 2017 Agenda Package Lexington Community Development District Severn Trent Services, Management Services Division 210 North University Drive,