SAN ANTONIO WATER SYSTEM PURCHASING DEPARTMENT

Transcription

1 SAN ANTONIO WATER SYSTEM PURCHASING DEPARTMENT Issued By: Joseph Ramon Date Issued: February 14, 2014 BID NO.: FORMAL INVITATION FOR BIDS ANNUAL CONTRACT FOR ELECTRIC MOTOR REPAIR SMALL MOTORS ( HP) AND LARGE MOTORS (GREATER THAN 250 HP) ADDENDUM 1 Sealed bids addressed to the Purchasing Director, San Antonio Water System, 2800 US Hwy 281 North, Administration Bldg., 5 th Floor, San Antonio, TX will be received until 3:00 p.m. February 18, 2014 and then publicly opened and read aloud for furnishing materials or services as described herein below, The San Antonio Water System Purchasing Department is willing to assist any bidder(s) in the interpretation of bid provisions or explanation of how bid forms are to be completed. Assistance may be received by visiting the Purchasing Office in the SAWS Main Office, 2800 US Hwy 281 North, San Antonio, TX 78212, or by calling (210) This invitation includes the following: Invitation for Bids Terms and Conditions of Invitation for Bids Specifications and General Requirements Price Schedule The undersigned, by his/her signature, represents that he/she is authorized to bind the Bidder to fully comply with the Specifications and General Requirements for the amount(s) shown on the accompanying bid sheet(s). By signing below, Bidder has read the entire document and agreed to the terms therein. Signer s Name: Firm Name: (Please Print or Type) Address: Signature of Person Authorized to Sign Bid City, State, Zip Code: Address: Telephone No.: Fax No.: Please complete the following: Prompt Payment Discount: % days. (If no discount is offered, Net 30 will apply.) Please check the following blanks which apply to your company: Ownership of firm (51% or more): Non-minority Hispanic African-American Other Minority (specify) Female Owned Handicapped Owned Small Business (less than $1 million annual receipts or 100 employees) Indicate Status: Partnership Corporation Sole Proprietorship Other (specify) Tax Identification Number: To report suspected ethics violations impacting the San Antonio Water System, please call Page 1 of 10

2 ***** This Addendum 1 is issued to make the following changes on Bid Questions and Responses to questions 2. Revised Price Schedule- Price schedule has been revised to add Sub Total for Group One (1), Group Two (2) and add item 1 through 4 for Group one (1) and Group two (2). 3. Revise minimum requirement section three (3) page thirteen (13) for CERTIFICATE OF ACCREDITATION of EASA STANDARD AR to allow submittal of AR in lieu of copy of certificate. IT IS NECESSARY TO RETURN THIS ADDENDUM 1 AS PART OF YOUR BID SUBMISSION *************************************************************************************** I. QUESTIONS: General 1) Do we have to quote both groups 1 and 2? Can we only quote group 1 to be considered? Response: You do not need to quote both groups to be considered. Award will be made to overall lowest responsible bidder per group who meets the minimum requirements of this bid. 2) Where can we list any limitations (i.e. weight, height limits, etc.) and/or comments to be considered with our bid package? Response: You can submit your limitations and/or comments a separate document on your company letterhead that can be attached with the Bid. 3) We do not have a VPI tank. Can this be subcontracted as long as it is documented in our bid package? Response: In order to be considered for an award, bidder must meet the following minimum requirements. Bidder shall be equipped with Vacuum Pressure Impregnation (VPI) insulation process equipment at its repair facility for Large Motors (greater than 250 HP). SAWS reserves the right to inspect the contractor s service facility to assure its adequacy to perform this contract in terms of personnel, shop facilities, test equipment, and tools. The vendor should have all equipment necessary to execute the terms of the contract. 3) Under minimum requirements SAWS is asking for a CERTIFICATE OF ACCREDITATION of EASA STANDARD AR Will an AR100, which is an accreditation check list of standard practice, be enough? Response: Yes, an AR100, an accreditation check list will be acceptable. This affirms to SAWS that the all bidders are equally informed and knowledgeable of the EASA Standard AR ) Will SAWS allow bidders to use a Vacuum Only Impregnation (VOI) insulation process at its repair facility for Large motors (greater than 250HP)? Response: In order to be considered for an award, bidder must meet the following minimum requirements. Bidder shall be equipped with Vacuum Pressure Impregnation (VPI) insulation process equipment at its repair facility for Large Motors (greater than 250 HP). SAWS reserves the right to inspect the contractor s service facility to assure its adequacy to perform this contract in terms of personnel, shop facilities, test equipment, and tools. The vendor should have all equipment necessary to execute the terms of the contract. Page 2 of 10

3 5) In section 1 Small motor repair and section 2 Large motor repair. SAWS is including machine work to the repair price. Are you asking for endbell machine work, shaft repair, or both? Response: Both. Parts manufactured by service center. If a vendor is authorized by SAWS to use parts of his own manufacture in the repair, SAWS will pay the vendor and amount equal to the manufacturer's list price for the equivalent materials subject to cost plus quoted percentage Mark Up (not to exceed 20%). 6) The spec mentions additional services on pg.12, #18 of the spec. This section seems to imply that if unforeseen services are necessary, the service provider can submit the additional cost required for the repair to SAWS in order to seek approval to cover the cost of total repair. The spec is clear that the approval must come before proceeding with the work. Please let me know if my interpretation is incorrect. Response: If during the repair of the motor the vendor determines that additional services are necessary, Contractor shall notify SAWS representative with a phone call followed by an before work is completed and shall receive SAWS approval prior to beginning any additional work. There will be no compensation for work performed without SAWS approval. 7) The spec states that the repair cost shall include machine work. Response: Additional charges can be addressed in item three in each group under service for parts manufactured by service center. If a vendor is authorized by SAWS to use parts of his own manufacture in the repair, SAWS will pay the vendor and amount equal to the manufacturer's list price for the equivalent materials subject to cost plus quoted percentage Mark Up (not to exceed 20%). 8) Does SAWS have a preference on motor brand/manufacturer when purchasing new? Response: GE, US Motors or TECO/Westinghouse would be the preferred brands to price for replacement. 9) What is height and weight of the largest motor associated with this bid? We have a limitation on our crane capacity and overhead door clearance. Response: Our tallest motor would be approx. 12 feet tall and the heaviest would be approx. 10,000 lbs to 15,000 lbs. 10) Does SAWS have an actual listing of motors that will be covered by this quote including frame size, enclosure, horsepower, rpm and voltage? Response: SAWS does not have an actual listing of all motors. 11) If not, are we to assume that every line item description in the bid can have motors with varying specifications within that item? i.e. same horsepower with ODP enclosures versus TEFC enclosures, 480V versus 4160V, T,U and original NEMA frame sizes, etc? Response: Yes. Every line item description (HP) can have varying specifications within that HP rating. 12) The spec mentions additional services on pg.12, #18 of the spec. This section seems to imply that if unforeseen services are necessary, the service provider can submit the additional cost required for the repair to SAWS in order to seek approval to cover the cost of the unforeseen damage. Page 3 of 10

4 Response: Contractor shall notify SAWS representative with a phone call followed by an before work is completed and shall receive SAWS approval prior to beginning any additional work. There will be no compensation for work performed without SAWS approval. 13) What brand of motor manufacturer does SAWS want the vendor to use when deciding if a motor repair exceeds 65% of the motor replacement? The motor industry contains many different manufacturers which can drastically differ in price and quality. Response: GE, US Motors or TECO/Westinghouse would be the preferred brands to price for replacement. All other terms and conditions of the original bid remain unchanged. Page 4 of 10

5 II. Please provide pricing using the updated Price Schedule below: PRICE SCHEDULE REVISION 1 February 13, 2014 Quantities provided are only estimates and are in no way binding to SAWS. SAWS reserves the right to add or delete items and change quantities depending on SAWS needs. GROUP 1 PRICE SCHEDULE Description UOM Quantity Unit Price Extended Price ITEM 1: Small Motor 10 to 250 HP and includes rewinding, reconditioning, machine-work, and teardown, inspect and repair. 1 Single-Phase, up to 10 HP Recondition Each 8 $ $ 2 Single-Phase, up to 10 HP Rewind Each 8 $ $ 3 Three-Phase, up to 10 HP Recondition Each 8 $ $ 4 Three-Phase, up to 10 HP Rewind Each 8 $ $ 5 Three-Phase, 15 HP Recondition Each 8 $ $ 6 Three-Phase, 15 HP Rewind Each 8 $ $ 7 Three-Phase, 20 HP Recondition Each 8 $ $ 8 Three-Phase, 20 HP Rewind Each 8 $ $ 9 Three-Phase, 25 HP Recondition Each 8 $ $ 10 Three-Phase, 25 HP Rewind Each 8 $ $ 11 Three-Phase, 30 HP Recondition Each 8 $ $ 12 Three-Phase, 30 HP Rewind Each 8 $ $ 13 Three-Phase, 40 HP Recondition Each 8 $ $ 14 Three-Phase, 40 HP Rewind Each 8 $ $ Page 5 of 10

6 15 Three-Phase, 50 HP Recondition Each 8 $ $ 16 Three-Phase, 50 HP Rewind Each 8 $ $ 17 Three-Phase, 60 HP Recondition Each 8 $ $ 18 Three-Phase, 60 HP Rewind Each 8 $ $ 19 Three-Phase, 75 HP Recondition Each 8 $ $ 20 Three-Phase, 75 HP Rewind Each 8 $ $ 21 Three-Phase, 100 HP Recondition Each 8 $ $ 22 Three-Phase, 100 HP Rewind Each 8 $ $ 23 Three-Phase, 125 HP Recondition Each 8 $ $ 24 Three-Phase, 125 HP Rewind Each 8 $ $ 25 Three-Phase, 150 HP Recondition Each 8 $ $ 26 Three-Phase, 150 HP Rewind Each 8 $ $ 27 Three-Phase, 200 HP Recondition Each 8 $ $ 28 Three-Phase, 200 HP Rewind Each 8 $ $ 29 Three-Phase, 250 HP Recondition Each 8 $ $ 30 Three-Phase, 250 HP Rewind Each 8 $ $ Sub Total Item 1 $ Note: Group 1 and Group 2 Rewinding and reconditioning prices quoted shall be based on the rewind or complete reconditioning for standard motor which are defined as PRE NEMA and STANDARD NEMA frame sized motors including all NEMA suffix letters with RPM s from 1200 to 3600 RPM and voltages from 120 to Rewind and recondition prices shall include all materials and labor required, including labor charges for disassembly and reassembly of the motor rotor services, bearing replacement, testing, or other mechanical services required. Rewind and reconditioning of non-standard motors shall be based on the labor rates quoted, with materials subject to cost plus quoted percentage Mark Up (not to exceed 20%). The contractor shall provide a breakout on each invoice for labor and material charges for nonstandard motors. Page 6 of 10

7 Description Extended Price ITEM 2: PURCHASE OR MANUFACTURED PARTS 1 Cost Plus applies to all Purchased Parts (a) Estimated Annual Purchase (b) Add Cost Plus Mark Up % convert to decimal 0. X $20,000 (c) Total (a + b) $ 20,000 (a) $ (b) $ (c) Sub Total for Item 2 $ Note: Cost Plus on parts not to exceed 20% ITEM 3: Service Description Quantity Unit Price Net Price 1 In Shop Repair Labor 800 $ $ 2 Field Service Labor 200 $ $ 3 Machine Shop Labor 200 $ $ Sub Total for Item 3 $ Description UOM EST. ANNUAL HOURS Unit Price/Hour Extended Price ITEM 4: Emergency Service 1 Emergency Service (5 day or less) Hour 50 $ $ Sub Total for Item 4 $ Grand Total for Group 1 Item 1-4 $ Note: The quantities listed above for Group 1 and Group 2 are estimated upon the best available information, but compensation shall be based on the actual quantities ordered and delivered. Page 7 of 10

8 GROUP 2 Description UOM Quantity Unit Price Extended Price ITEM 1: Large Motors (greater than 250 HP) and includes rewinding, reconditioning, machine-work, and tear-down, inspect and repair. 1 Three-Phase, 300 HP Recondition Each 4 $ $ 2 Three-Phase, 300 HP Rewind Each 4 $ $ 3 Three-Phase, 350 HP Recondition Each 4 $ $ 4 Three-Phase, 350 HP Rewind Each 4 $ $ 5 Three-Phase, 400 HP Recondition Each 4 $ $ 6 Three-Phase, 400 HP Rewind Each 4 $ $ 7 Three-Phase, 450 HP Recondition Each 4 $ $ 8 Three-Phase, 450 HP Rewind Each 4 $ $ 9 Three-Phase, 500 HP Recondition Each 4 $ $ 10 Three-Phase, 500 HP Rewind Each 4 $ $ 11 Three-Phase, 600 HP Recondition Each 4 $ $ 12 Three-Phase, 600 HP Rewind Each 4 $ $ 13 Three-Phase, 700 HP Recondition Each 4 $ $ 14 Three-Phase, 700 HP Rewind Each 4 $ $ 15 Three-Phase, 800 HP Recondition Each 4 $ $ 16 Three-Phase, 800 HP Rewind Each 4 $ $ 17 Three-Phase, 900 HP Recondition Each 4 $ $ 18 Three-Phase, 900 HP Rewind Each 4 $ $ 19 Three-Phase, 1000 HP Recondition Each 4 $ $ Page 8 of 10

9 20 Three-Phase, 1000 HP Rewind Each 4 $ $ 21 Three-Phase, 1750 HP Recondition Each 4 $ $ 22 Three-Phase, 1750 HP Rewind Each 4 $ $ Sub Total Item 1 $ Note: Group 1 and Group 2 Rewinding and reconditioning prices quoted shall be based on the rewind or complete reconditioning for standard motor which are defined as PRE NEMA and STANDARD NEMA frame sized motors including all NEMA suffix letters with RPM s from 1200 to 3600 RPM and voltages from 120 to Rewind and recondition prices shall include all materials and labor required, including labor charges for disassembly and reassembly of the motor rotor services, bearing replacement, testing, or other mechanical services required. Rewind and reconditioning of non-standard motors shall be based on the labor rates quoted, with materials subject to cost plus quoted percentage Mark Up (not to exceed 20%). The contractor shall provide a breakout on each invoice for labor and material charges for nonstandard motors. Description Extended Price ITEM 2: PURCHASE OR MANUFACTURED PARTS 1 Cost Plus applies to all Purchased Parts (a) Estimated Annual Purchase (b) Add Cost Plus Mark Up % convert to decimal 0. X $20,000 (c) Total (a + b) $ 20,000 (a) $ (b) $ (c) Sub Total for Item 2 $ Note: Cost Plus on parts not to exceed 20% Description Quantity Unit Price Net Price ITEM 3: Service 1 In Shop Repair Labor 800 $ $ 2 Field Service Labor 200 $ $ 3 Machine Shop Labor 200 $ $ Sub Total for Item 3 $ Page 9 of 10

10 Description UOM EST. ANNUAL HOURS Unit Price/Hour Extended Price ITEM 4: Emergency Service 1 Emergency Service (5 day turnaround) Hour 50 $ $ Sub Total for Item 4 $ Grand Total for Group 2 Item 1-4 $ Grand Total for Groups 1 & 2 $ Note: The quantities listed above for Group 1 and Group 2 are estimated upon the best available information, but compensation shall be based on the actual quantities ordered and delivered. IT IS NECESSARY TO RETURN THIS ADDENDUM 1 AS PART OF YOUR BID SUBMISSION. Page 10 of 10