INVITATION TO BID The Lodge Indoor Pool Deck Chairs

Transcription

1 INVITATION TO BID The Lodge Indoor Pool Deck Chairs The City of Des Peres is soliciting bids for seventy-five indoor pool deck chairs for The Lodge Des Peres. Bids will be accepted until 1:30 pm on Tuesday, April 1, 2014 at which time they will be publicly opened and read aloud. For more information regarding the bid, please contact Tracy Hamacher, Aquatic Supervisor, , Bids should be submitted to: Office of the City Clerk City of Des Peres Manchester Road Des Peres, Missouri Bids may be delivered in person, by carrier, or by mail. It is the sole responsibility of the vendor to see that his/her bid is received in proper time. No late bids will be considered. Bids should be submitted in duplicate in a sealed envelope clearly marked The Lodge Indoor Pool Deck Chairs with the name of the bidder and with the date and time of the bid opening.

2 GENERAL SPECIFICATIONS: In addition to the requirements set forth in the advertisement for bids and attached specifications, all bidders shall be responsible to familiarize themselves and comply with the following instructions: Bidders shall submit their proposals in duplicate by 1:30 pm on Tuesday, April 1, 2014 on the bid form furnished by the City of Des Peres to the Des Peres City Clerk at Des Peres City Hall. They shall be in a sealed envelope and marked The Lodge Indoor Pool Deck Chairs. The City reserves the right to reject any or all bids, to waive any technicalities and to select the bid deemed by the Mayor and Board of Aldermen to be in the best interest of the City. All bids submitted shall be binding on the bidder for a period of thirty (30) days from date of bid opening. All equipment shall come pre-assembled and price shall include delivery. All bids include delivery to the The Lodge Des Peres, 1050 Des Peres Road, Des Peres, Missouri All specifications listed are intended to be preferred function and performance specifications. No specification should be construed as representing any particular brand of materials. Bidders should propose to furnish materials that come closest to meeting the details of the specifications. Where deviations are necessary, bidder must specify such deviation in the Bid Response Form, stating why the supplies he/she proposes will render equivalent reliability or performance. Failure to detail all such deviations will provide a basis for rejection of the entire proposal. The City of Des Peres has a preference for materials made in the U.S.A. The City of Des Peres is exempt from all sales tax. Exemption certificates will be furnished upon request. Vendor has authorization to use State Contract pricing if applicable. Prices quoted are to be firm and final; and prices shall be stated in units of quantity specified with packing, shipping and draying charges included. Any and all discounts for which the City of Des Peres qualifies should be applied and included in the bid. No fax or verbal bids will be accepted. Contractors are responsible for the timely delivery of bid packages to the Des Peres City Clerk. A postage meter mark is not sufficient evidence of mailing any bid package. Payment will be made through normal purchase order and invoice procedures. Contractor must be properly licensed with federal, state and local governments and agencies. Bidders shall read thoroughly and understand the specifications in relation to the bid which is submitted. If the bidder has any questions concerning the true meaning or intent of the

3 specifications or any of the requirements stated herein, he shall request interpretation, in writing; and an addendum will be mailed to those whom specifications and other relevant material have been issued. Failure to have requested an addendum covering any such questions shall not relieve the bidder from performing the work in accordance with the intent of the specifications. A non-collusion affidavit and affidavit of compliance with Section R.S.Mo., Et Seq. must be submitted with the bid. Questions concerning these specifications of this bid should be directed to Tracy Hamacher, Aquatic Supervisor, at or thamacher@desperesmo.org.

4 SPECIFICATIONS FOR 75 NEW CHAIRS Chair and Color Specifications These chair specifications shall be considered to be minimum requirements by the City of Des Peres. Specifications 1. Constructed of high quality aluminum frames and durable lumber that provides the look of painted wood without the maintenance 2. Solid, heavy-duty construction withstands nature s elements including UV exposure 3. Lumber does not splinter, crack, chip, peel or rot and it is resistant to corrosive substances, insects, fungi, salt spray and other environmental stresses 4. Commercial grade stainless steel hardware 5. Easy to clean with soap and water 6. Color Options: Metal Frame should be a Silver Finish 7. Color Options: Fade Resistant Lumber should be a Pacific or Royal Blue Finish 8. Products should come fully assembled 9. Overall Height Overall Width Overall Depth Seat Height Seat Size x Delivered within 3 weeks of ordering (receive date by 5/3) 15. Include a picture of product with specifications

5 BID FORM FOR 75 INDOOR POOL CHAIRS & DELIVERY Date Submitted: TO: City of Des Peres, Missouri I,, of Representative Name (Please Print) Name of Company hereby submit our bid for 75 INDOOR POOL CHAIRS & DELIVERY and declares that he/she has carefully examined all the items and fully understands the requirements. Does NOT Specifications Comply Comply 1. Constructed of high quality aluminum frames and durable lumber that provides the look of painted wood without the maintenance 2. Solid, heavy-duty construction withstands nature s elements including UV exposure 3. Lumber does not splinter, crack, chip, peel or rot and it is resistant to corrosive substances, insects, fungi, salt spray and other environmental stresses 4. Commercial grade stainless steel hardware 5. Easy to clean with soap and water 6. Color Options: Metal Frame should be a Silver Finish 7. Color Options: Fade Resistant Lumber should be a Pacific or Royal Blue Finish 8. Products should come fully assembled 9. Overall Height Overall Width Overall Depth Seat Height Seat Size x Delivered within 3 weeks of ordering (receive date by 5/3) 15. Include a picture of product with specifications 16. Warranty: Specify years and conditions of warranty for commercial use that are included: Years Conditions INDOOR POOL CHAIRS, WARRANTY & DELIVERY: $ Price per chair x 75 Delivery NET BID: $

6 (BID FORM) Quote made by: Company Address (Phone) City, State, Zip Code ( ) Signature (Fax) Estimated delivery date if ordered by April 12, 2014 Name and location of company that will service chairs and handle all warranty problems. MADE IN AMERICA: % of product manufactured in America % of product assembled in America

7 BID RESPONSE FORM NON-COLLUSION AFFIDAVIT OF PRIME BIDDER State of ) ) ss County of ), being first duly sworn, deposes and says that: 1. He/She is owner, partner, office, representative or agent of, the Bidder that has submitted the attached bid; 2. He/She is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid; 3. Such bid is genuine and is not a collusive or sham bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, or to secure any advantage against the City or any person interested in the proposed contract; and 5. The price or prices quoted in the attached bid are fair and proper, and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit. Signed Title Subscribed and sworn to before me this day of, 20. Notary Public: My Commission expires:

8 STATE OF ) ) ss. COUNTY OF ) Affidavit of Compliance with Section R.S.Mo., Et Seq. For all Agreements in excess of $5, Effective January 1, 2009 Before me, the undersigned Notary Public, in and for the County of, State of, personally appeared (Name) who is (Title) of (Name of company),(a corporation), (a partnership), (a sole proprietorship), (a limited liability company), and is authorized to make this affidavit, and being duly sworn upon oath deposes and says as follows: (1) that said company is enrolled in and participates in a federal work authorization program with respect to the employees working in connection with the contracted services; and (2) that said company does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. The terms used in this affidavit shall have the meaning set forth in Section R.S.Mo., et seq. Documentation of participation in a federal work authorization program is attached to this affidavit. Signature Name: Subscribed and sworn to before me this day of,. Notary Public My commission expires: