TOWN OF CENTREVILLE Queen Anne s County, Maryland. Centreville Wastewater Treatment Plant Expansion Preliminary Engineering Report. Invitation for Bid

Transcription

1 TOWN OF CENTREVILLE Queen Anne s County, Maryland Centreville Wastewater Treatment Plant Expansion Preliminary Engineering Report Invitation for Bid Documents Available: Mandatory Pre-bid Meeting: Proposal Due: Monday, June 5, 1:00 pm Thursday, June 8, 9:00 am Friday, June 30, 1:00 pm Location: Centreville Town Hall 101 Lawyers Row Centreville, MD CONTACT: Michael C. Whitehill, Project Administrator (c) or by - michael@whitehillconsultingllc.com Town Hall 101 Lawyers Row Centreville, MD Page 1 of 20

2 Bid Package Contents BID PACKAGE CONTENTS Page 2 INVITATION FOR BIDS Page 3 STANDARD BIDDING FORMS Pages 4-9 GENERAL SPECIFICATIONS Pages INFORMATION TO BIDDERS Pages Page 2 of 20

3 Town of Centreville INVITATION FOR BIDS FOR PRELIMINARY ENGINEERING REPORT TOWN OF CENTREVILLE WASTEWATER TREATMENT PLANT The Town of Centreville is accepting sealed bids from qualified and interested bidders for the following project: Prepare, in close coordination with the Town, a Preliminary Engineering Report (PER) for the expansion of the existing Wastewater Treatment Plant (WWTP) facility from 542,000 gpd to 750,000 gpd. This report is to include a Cost and Effectiveness Analysis and may include an Environmental Information Document (EID). As it is unclear whether public funding will be used for the plant expansion, this report shall be prepared to meet MDE and USDA Rural Development standards and specifications in all respects. Bid packages will be available on Monday, June 5, 1:00 p.m. from Town Hall. Town of Centreville, 101 Lawyers Row, Centreville Maryland Telephone , or found as a download in.pdf form on the Town's website: A mandatory pre-bid meeting and tour will be held on Thursday, June 8, 9:00 a.m. at the Centreville Wastewater Treatment Plant. Individuals interested in submitting a bid should contact the Town office for further information. Bids must be received at Town Hall by Friday, June 30, 1:00 p.m. at which time they will be publicly opened and read aloud. Late arriving bids will not be opened. The Town of Centreville reserves the right to reject any and all bid proposals, to waive any requirements, to accept all or part of any proposal and to award as may be considered to be in the best interest of the Town. Award of the contract is subject to the approval of the Town Manager and Town Council of Centreville. Michael C. Whitehill, Project Administrator will be the contact for this bid process and can be reached at (c) or by - michael@whitehillconsultingllc.com. The Town of Centreville is an Equal Opportunity Employer. Discrimination based on age, race, sex, handicap or national origin is expressly prohibited. Page 3 of 20

4 To: Town Manager, Town of Centreville STANDARD BIDDING FORMS We hereby submit for your review the following proposal as requested by the Invitation for Bids. This Bid Form includes and incorporates all information and specifications as required by the CONTRACT DOCUMENTS, as described in Information to Bidders, the same as if specifically written herein Centreville Wastewater Treatment Plant Preliminary Engineering Report BID AMOUNT Only Use Forms on Pages 5-9 for this item BIDDER: AGENT: FIRM: ADDRESS: PHONE: SUBMITTED BY: (Signature of Authorized Agent) (Title) THIS DAY OF, TOWN OF CENTREVILLE USE: Additional Information: ATTEST: ACCEPTED: Steve Walls, Town Manager Town of Centreville Page 4 of 20

5 BID FORM BASE BID The Engineer is responsible for reviewing existing WWTP engineering designs and "asconstructed" drawings, tour and fully understand the existing operations and practices, confer with the Director of Public Works and Operator as needed to determine the Town's Goals and Objectives, and prepare a Preliminary Engineering Report that includes a Cost and Effectiveness Analysis for the proposed treatment plant expansion. This report shall be prepared fully, meeting MDE and USDA Rural Development Standards and Specifications. A Preliminary Environmental Screening Checklist is to be prepared and submitted to MDE to determine whether a full Environmental Information Document (EID) is required or may be waived. If the EID is not waived, the Engineer shall prepare an Environmental Information Document meeting MDE standards. Engineer shall prepare a separate executive summary discussion in essay form of the PER analysis that is focused on the potential of the proposed expansion design to upgrade to 1 mgd in the future. This expansion project is to include all processes, electrical component upgrades and site planning considerations. Description 1. Preliminary Engineering Report (including Cost and Effectiveness Analysis) Lump Sum 2. Preliminary Environmental Screening Checklist 3. Environmental Information Document (EID) 4. Executive Summary discussion of upgrade to 1 mgd. TOTAL TOTAL LUMP SUM OF ALL ITEMS- NOT TO EXCEED BID: Numbers: $ Price in Words: Page 5 of 20

6 ADDITIONAL BID REQUIREMENTS 1. Each bidder shall provide three (3) references for similar construction projects completed by the bidder within the last five (5) years. Provide description of the project, contract award amount, client/organization name, reference name/point of contact and phone number. 2. Certification (self-certification) that the bidder attended the mandatory site visit and prebid conference. 3. Report start and completion dates. Page 6 of 20

7 AFFIDAVIT OF QUALIFICATION TO BID I hereby affirm that 1. I am the (Title) and the duly authorized representative of the Company of (Name of Corporation) whose address is and that I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting. 2. Except as described in paragraph 3 below, neither I nor the above firm, nor to the best of my knowledge, any of its officers, directors, or partners, or any of its employees directly involved in obtaining contracts with the State or any county, bi-county or multi-county agency, or subdivision of the State have been convicted of, or have pleaded nolo contendre to a charge of, or have during the course of an official investigation or other proceeding admitted in writing or under oath acts or omissions which constitute bribery, attempted bribery, or conspiracy to bribe under the provisions of Article 27 of the Annotated Code of Maryland or under the laws of any state or the federal government (conduct prior to July 1, 1977 is not required to be reported). 3. (State none or, as appropriate, list any conviction, plea, or admission described in paragraph 2 above, with the date, court, position with the firm, and the sentence or disposition, if any). I acknowledge that this affidavit is to be furnished to The Town Council of Centreville, the Town Attorney, and where appropriate, the Attorney General under Section 16D of Article 78A of the Annotated Code of Maryland. I acknowledge that, if the representations set forth in this affidavit are not true and correct, The Town Council of Centreville may terminate any contract awarded and take any other appropriate action. I further acknowledge that I am executing this affidavit in compliance with Section 16D of Article 78A of the Annotated Code of Maryland, which provides that certain persons who have been convicted of or have admitted to bribery, attempted bribery, or conspiracy to bribe may be disqualified, either by operation of law or after a hearing, from entering into contracts with the State or any of its agencies or subdivisions. I do solemnly declare and affirm under the penalties of perjury that the contents of this affidavit are true and correct. Signature: Date: Page 7 of 20

8 NON-COLLUSION CERTIFICATE I HEREBY CERTIFY I am the (Title) and the duly authorized representative of the firm of whose address is AND THAT NEITHER I nor, to the best of my knowledge, information and belief, the above firm or any of its other representatives I here represent have: (a) (b) Agreed, conspired, connived or colluded to produce a deceptive show of competition in the compilation of the bid or offer being submitted herewith; Not in any manner, directly or indirectly, entered into any agreement, participated in any collusion to fix the bid price or price proposal of the bidder or offer or herein or any competitor, or otherwise taken into action in restraint of free competitive bidding in connection with the Contract for which the within bid or offer is submitted. In making this affidavit, I represent that I have personal knowledge of the matters and facts herein stated. (Signature) (Date) (Printed or Typed Name) Page 8 of 20

9 SIGNATURE FORM Name of Bidder: Signature of Authorized Person: Title of Authorized Person: Street Name & Number: City, State, Zip Code: Telephone Number: Date: Bidder's Federal Employers Identification No.: Bidder's License No. if any: Expiration Date: Proposed Sub-consultants / Subcontractors Portion of Work to Be Performed Page 9 of 20

10 GENERAL SPECIFICATIONS 1. GENERAL REQUIREMENT: A. It is the intent and purpose of this project to provide the Town the tools needed to prepare for the expansion of the existing WWTP and all its components. To be considered, the Engineer shall be Registered Professional Engineer licensed in the State of Maryland with demonstrable experience in the field of environmental engineering. The Engineer shall have attended the mandatory pre-bid meeting and plant tour. B. Town of Centreville reserves the right to determine acceptability of any bid according to the contract documents. 2. SCOPE OF WORK: This project entails, but is not limited to, the following general work requirements: A. Preliminary Engineering Report (including Cost and Effectiveness Analysis) B. Preliminary Environmental Screening Checklist C. Environmental Information Document (EID) D. Executive Summary discussion of upgrade to 1 mgd. 3. SCHEDULE Work under this contract shall begin upon the Town issuing a notice to proceed. The Town reserves the right to expand the scope of services, as appropriate, after negotiating with the successful bidder for the additional services. Changes in negotiated scope may also result in changes in the schedule, if mutually agreeable to the Town and the contractor. (The Town reserves the right to eliminate certain scope items as it may be in the benefit to the Town). 4. PAYMENTS Payments for work completed under this contract shall be made on a per completed item basis and shall be subject to approval of the Town Manager. Payments shall be made to the contractor within 30 days of receipt of invoice, subject to the approval of the Town Manager. 5. INTERPRETATION OF CONTRACTUAL PROVISIONS: In the event that there is a discrepancy in the contract documents between the special provisions, general specifications, and information to bidders, the following order of priority will be used to resolve the conflict: 1) General Specifications 2) Information to Bidders In the event of a disagreement as to the interpretation of application of this contract, an arbitration board shall be set up to arbitrate and resolve any disagreement and/or help interpret the provisions. The board shall have one person appointed by the Town, one person appointed by the vendor, and a third person to be selected by the two previously Page 10 of 20

11 named. The ruling of any two members of the arbitration to board will be binding on both parties. 6. PROFESSIONAL STANDARDS: All work is to be performed in a workmanlike manner in accordance with The Town of Centreville Standards and Specifications, and any specifications made herein. 7. LICENSING AND CERTIFICATIONS: Successful bidders working under this contract shall have current licenses and certifications as may be required under federal, state and local laws and regulations for the work to be completed. Bidders shall be Registered in the State of Maryland as a Professional Engineer. Successful bidders will be required to produce documentation of applicable licenses and certifications prior to beginning work under this contract. 8. PERMITS: The Town of Centreville will provide contractor with the Consistency Report for Local Government Projects. 9. INSURANCE CERTIFICATE: Prior to beginning work under this contract, successful bidders will be required to submit a certificate of insurance indicating levels of coverage applicable under their current policies. 10. BASIS OF AWARD: Town of Centreville reserves the right to award this contract on the basis of price and / or qualifications for completing the project. The Town reserves the right to reject any and all bids as may best serve the interests of the Town. Page 11 of 20

12 INFORMATION TO BIDDERS SECTION GENERAL 1 CHANGES TO CONTRACT DOCUMENTS 2 BID INSTRUCTIONS 3 BID OPENING 4 BID PROCEDURE 5 OMISSION OF SPECIFICATIONS 6 BID FORMS 7 BID SECURITY 8 DELIVERY 9 WAIVER OF TECHNICALITIES 10 CONTRACT AWARD 11 TAX EXEMPTION 12 BASIS OF AWARD 13 MODIFICATION OR WITHDRAWAL OF BIDS 14 VENDORS ABILITY 15 PAYMENT TERMS 16 PERFORMANCE BOND 17 SUBSTITUTIONS 18 ADDENDA 19 ALTERNATE 20 Page 12 of 20

13 SECTION CONTRACT DOCUMENTS 21 BUDGET FUNDING 22 PURCHASE ORDER 23 TRADE AND BRAND NAMES 24 FEDERAL ASSISTANCE 25 WARRANTY 26 EQUAL OPPORTUNITY EMPLOYMENT 27 RESERVATION 28 DELIVERY SCHEDULE 29 PRODUCT LITERATURE 30 EXCEPTIONS TO BID SPECIFICATION 31 DELIVERY PROVISIONS 32 INTERPRETATION OF CONTRACT DOCUMENTS 33 Page 13 of 20

14 INFORMATION TO BIDDERS SECTION 1. GENERAL The Town Council of Centreville is accepting Sealed Bid Proposals for the work described in the specifications above. SECTION 2. CHANGES TO CONTRACT DOCUMENTS (Not Applicable to this Project) SECTION 3. BID INSTRUCTIONS Bids shall be submitted to the Town of Centreville, 101 Lawyers Row, Centreville, Maryland Bids must be received no later than the date and time listed on the Invitation to Bid. All proposals must be in the sealed envelope with the title of the project, the submitting Engineer's name and address, and the words "Do Not Open". Bids will be opened and read publicly immediately after the deadline for Bid acceptance. SECTION 4. BID OPENINGS All bids will be opened and publicly read by the Town or its designee at 101 Lawyers Row, Centreville, Maryland SECTION 5. BID PROCEDURE Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder. More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest. Page 14 of 20

15 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award. In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions. Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents. If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the TOWN and the Project. SECTION 6. OMISSION OF SPECIFICATIONS (Not applicable to this Project) SECTION 7. BID FORMS All Bids must be made on the attached Standard Bidding Forms. All blank spaces for the bid prices must be filled in, in ink or typewritten and the bid form must be fully completed and executed when submitted. Only one copy of the bid form is required. A conditional or qualified bid will not be acceptable. The base price on the bid form shall be the total cost of the item(s) being bid in accordance with the Invitation to Bid and specifications in the contract documents. Alternates shall only be used to reflect increases or decreases in the base bid price. Only those alternates which are specifically requested by the Town will warrant consideration. [No Alternates are anticipated for this project]. SECTION 8. REQUIRED BID SECURITY AND INSURANCE BID SECURITY (Not Applicable to this Project) Insurance Certificate The Contractor and subcontractors must obtain at its own cost and expense and keep in force and effect during the term of the contract including all extensions, the following insurance with an insurance company/companies licensed to do business in the State of Maryland evidenced by a certificate of insurance and/or copies of the insurance policies. The Engineer s insurance shall be primary. Within five (5) days after contract award the Contractor shall submit to the Town of Centreville, Attn: Town Clerk, Centreville Town Hall, 101 Lawyers Row, Centreville, MD a certificate of insurance with all endorsements. Page 15 of 20

16 In no event may the insurance coverage be less than shown below. Unless otherwise described in this contract the successful engineer shall be required to maintain for the life of the contract and to furnish the Town evidence of insurance as follows: Type of Insurance Amounts of Insurance Endorsements and Provisions 1. Workers Bodily Injury by Waiver of Subrogation: Compensation Accident: $100,000 WC Waiver of Our Rights to 2. Employers each accident Recover From Others Endorsement Liability Bodily Injury by Disease: $500,000 policy limits signed and dated. Bodily Injury by Disease: $100,000 each employee 3. Commercial Each Occurrence: Town shall be listed as additional insured General Liability $1,000,000 and provided 30 day notice of cancellation or a. Bodily Injury material change in coverage. b. Property Damage c. Contractual Liability d. Premise/Operations e. Independent Contractors f. Products/Complete Operations g. Personal Injury 4. Automobile Liability a. All Owned Autos b. Hired Autos c. Non-Owned Autos Combined Single Limit for Bodily Injury and Property Damage - (each accident): $1,000, Excess/Umbrella Liability Each Occurrence / Aggregate: $1,000, Professional Liability Each Occurrence / Aggregate: $1,000,000 CG and CG forms to be signed and dated. Town shall be listed as additional insured and provided 30 day notice of cancellation or material change in coverage. Form CA form to be signed and dated. Town shall be listed as additional insured and provided 30 day notice of cancellation or material change in coverage. Page 16 of 20

17 SECTION 9. DELIVERY Not applicable SECTION 10. WAIVER OF TECHNICALITIES The Town Council of Centreville reserves the right to waive formalities or technicalities in bids acting on behalf of the best interest of Town of Centreville. Section 11. CONTRACT AWARD It is the intent of the Town Council of Centreville to award a contract using the criteria provided herein within 30 calendar days following the bid opening. Acceptance of a bid proposal and award of the contract is subject to the approval of the Town Council and the Town Manager. The Town Council reserves the right to reject any and/or all bids. SECTION 12. TAX EXEMPTION The Town of Centreville is exempt from paying all Federal, State and Local Tax. SECTION 13. BASIS OF AWARD 1. Qualifications based with secondary consideration for total cost. 2. Compliance with specifications. 3. Compliance with terms of Bid Package. SECTION 14. MODIFICATION OR WITHDRAWAL OF BIDS 1. Pre-Opening Modification or Withdrawal of Bids a) Procedure - Bids may be modified or withdrawn by written notice received by the Town Manager before the time and date set for bid opening. b) Disposition of Bid Bond - If a Bid is withdrawn in accordance with this regulation, the Bid Bond, if any, shall be returned to the bidder. [Not Required for this Project]. Page 17 of 20

18 2. Late Bids, Late Withdrawals and Late Modifications a) Policy - Any Bid, request for Withdrawal, or request for Modification received at the place designated in the invitation for bids after the time and date set for receipt and opening of bids is late. b) Treatment - A Late Bid may not be considered under any circumstances and will be mailed to the bidder's last known address unopened. Late Modifications and Late Withdrawals may be considered by the Town Council and allowed if in the best interest of the Town. SECTION 15. ENGINEERS ABILITY The OWNER may make such investigations as he deems necessary to determine the ability of the BIDDER to perform the work, and the BIDDER shall furnish the OWNER all such information and data deemed necessary by owner for this purpose. SECTION 16. PAYMENT TERMS Payment will be made for properly approved purchase orders supported by an invoice for work performed in accordance with these specifications. SECTION 17. PERFORMANCE BOND (Not Applicable to this Project) SECTION 18. SUBSTITUTIONS (Not Applicable to this Project). SECTION 19. ADDENDA Addenda and or answers to interrogatories made at the mandatory pre-bid meeting will be faxed and/or mailed or delivered to all vendors who are known to have received a complete set of bidding documents. Copies of Addenda/ Answers to Interrogatories will be made available for inspection wherever Bidding Documents are on file for that purpose. No Addenda will be issued later than two (2) working days prior to the posted date for receipt of bids except an Addendum withdrawing the request for bids or one which includes postponement or extension of the date for receipt of bids. SECTION 20. ALTERNATES [Non anticipated for this project]. Page 18 of 20

19 An alternate is a dollar amount to be added to or subtracted from the base bid price. The Town Council may request alternate prices to compare various options that may be in their best interest. The Town shall have the right to accept Alternates in any order or combination, and to determine the low bidder on the basis of the Base Bid and Alternates accepted. SECTION 21. CONTRACT DOCUMENTS The Contract Documents shall include the Invitation to Bid, Standard Bidding Forms, Specifications, Information to Bidders, BID Envelope and Addenda and/or any other documents which are clearly intended to be a part of this contract. SECTION 22. BUDGET FUNDING A contract made as a result of this bid will be subject to the appropriation of funds by the Town of Centreville. If the Town Council of Centreville does not appropriate any funds, then the Contract shall become invalid. SECTION 23. PURCHASE ORDER (Not Applicable to this Project) SECTION 24. TRADE AND BRAND NAMES Except as provided for in Section 31. below, the use of or references to any trade or brand names in this bid package shall be solely for the purpose of establishing a standard, and shall in no ways infer that other trade and brand names will not be acceptable. SECTION 25. FEDERAL ASSISTANCE Town of Centreville shall comply with Title VI of the Civil Rights Act of 1964 which provides that no person shall be denied on the grounds of race, color or natural origin, be excluded from, be denied the benefits of, or discriminated against under any program or activity receiving Federal financial assistance. SECTION 26. WARRANTY (Not applicable to this project). Page 19 of 20

20 SECTION 27. EQUAL OPPORTUNITY EMPLOYMENT Engineers shall not discriminate against any employee or applicant for employment because of sex, race, creed, color, national origin, or age. The bidder affirms this by submission of the bid form. SECTION 28. RESERVATION The Town Council of Centreville reserves the right to increase or decrease quantities and/or projects at their discretion. SECTION 29. DELIVERY SCHEDULE The Bidder is required to state on the Standard Bidding Form their most accurate date of delivery. SECTION 30. PRODUCT LITERATURE Not applicable SECTION 31. EXCEPTIONS TO BIDS SPECIFICATIONS Any bidder taking an exception to requested specifications must make these exceptions, clear and in writing, on the specification bidding forms. Additional information regarding exceptions can be attached to the sealed bid proposal. However, this section is not to be construed that Town of Centreville is obligating themselves to accept anything other than the Specifications requested elsewhere in this Bid Proposal. SECTION 32. DELIVERY PROVISIONS Not applicable SECTION 33. INTERPRETATION OF CONTRACT DOCUMENTS (Not Applicable to this Project) Page 20 of 20