Notice of Request for Bids (RFB) RFB , 115 KV Transformer Replacement. Addendum #2. Released: 12/21/2010

Size: px

Start display at page:

Download "Notice of Request for Bids (RFB) RFB , 115 KV Transformer Replacement. Addendum #2. Released: 12/21/2010"

Kathleen Lambert
5 years ago
Views:

Notice of Request for Bids (RFB) RFB 10-11-26, 115 KV

1 Notice of Request for Bids (RFB) RFB , 115 KV Transformer Replacement Addendum #2 Released: 12/21/2010 Page 1 of 6

2 The purpose of this Addendum is to: 1. Respond to Questions posted on BidSync.com 2. Provide Approved Equal Manufacturers 3. Q/A period related to Addendum #2. PART 1, Responses to Questions posted on BidSync.com: Q2: Page 42 Item 13 the Standard Terms and Conditions as well as pages 44 through 46 talk about the Insurance requirements. It is the intention of the contractor to contract the uploading as well as the assembly dress-out and test of the new transformer. Is it acceptable as long as the subcontractor who will be doing all the physical labor, has all the applicable Insurance? A2: It is acceptable for the Prime Contractor to subcontract this work. Insurance can be done in 2 ways: 1. Prime provides Insurance Certificate naming City as additionally insured, or 2. Subcontractor provides Insurance Certificate naming City as additionally insured. In either case, the Certificate of Insurance must show that required coverage(s) as specified in RFB Attachment 6, Insurance Requirements, are provided. Q3-A: Page 12, Item 2.3 states The removal and disassembly will be done by the City and moved off site. In addition the specification (Attachment 1, Section 2.3.1) states: The contractor may submit a salvage quotation in the form of a deduct on Attachment 2, Bid Pricing Form. How will the admission or inclusion of the Salvage discount be evaluated? A3A: A salvage deduct will be subtracted from the Sub-Total (Attachment 2, Bid Pricing Form, Line 3) price of the new transformer to determine the low bid price for Part 1, Base Bid, Replacement Transformer. Q3-B: When will the successful bidder have access to the failed transformer for salvage? A3-B: The successful bidder will have access to the existing (failed) transformer immediately after the Purchase Order is issued. Q4-A: How will the Base Bid be evaluated compared to the Option 1 Price? A4-A: Option 1 will be considered by the City, in its sole discretion, if there is a demonstrable cost advantage to the City over the cost of a new transformer. Q4-B: What are the Load, No-load and Auxiliary losses of the existing transformer? A4-B: We do not have the original factory test report or other documentation that can provide the information requested. Page 2 of 6

3 Q4-C: Is Option 1 required to maintain these loss numbers? A4-C: No. Since there is no documentation regarding OEM loss information, there is no method by which the City can determine the feasibility of maintaining the loss levels. Q5: There is no mention of a delivery requirement. Will delivery be evaluated? A5: Delivery, Installation and Commissioning for the Base Bid Replacement Transformer and Option 1 are requested to be completed on or before May 1, Please include delivery lead time on the revised Attachment 2, Bid Pricing Form, in the location provided. A soft copy of the revised form will be posted on BidSync.com at the same time this addendum is posted. Q6: Is it possible to site the jobsite before the bid? A6: Unfortunately no. Staff availability is an issue prior to the now established closing date of the Bid because of the holiday period where the City closes its offices between December 23, 2010 and January 4, Q7-A: Is an extension of a week possible for the proposal? A7-A: Yes. Closing date for the Bid has been extended to January 11, 2011 as a result of Addendum #1. Q7-B: Is there a chance to have the deadline of the pre-qualification extended? A7-B: Yes. The period to provide approved equals submissions (pre-qualification) was extended to 12/20/2010 as a result of Addendum #1. Q8: Since this is a replacement of an old unit, in order for us to meet the dimensions required by specification, we would like to provide a UZE tap changer instead of the RMV II. Otherwise we have to provide a series transformer and preventive auto with RMV LTC since the current is above 3000 amps. A8: No. The Plant standard is the RMV LTC. Q9-A: Are there any other dimensional restrictions on the unit other than the footprint and height? A9-A: No. In accordance with Attachment 1, Specifications and Requirements, Section 3.5, sub-section , Contractor is responsible for any modifications of the existing pad/foundation to accommodate the installation of the new transformer, if required. Page 3 of 6

4 Q9-B: Is the ABB UZE tap changer considered an Approved Equal to the Reinhausen RMV-II specified? A9-B: No, it is not. See Question 8 above. PART 2, Submission of Approved Equals Reqeuests: The following Contractors submitted a request for Approved Equals, and provide all relevant documentation and information necessary to make a determination. All three (3) have been approved to participate in the RFB process. 1. CG Power Systems, USA, Inc, Washington, MO 2. Fortune Electric Company, San Ramon, CA 3. Tubos Trans Electric, Cordoba Argentina PART 3, Question and Answer Period related to Addendum #2: The City will accept questions specific to items addressed in this Addendum until 5:00 PM, Wednesday, December 22, questions to: gordon.johnson@sanjoseca.gov Only E- mail questions will be responded to. Responses will be provided on or before 5:00 PM on Thursday, December 23, Page 4 of 6

5 ATTACHMENT 2 Bid Pricing Form (Revised) INSTRUCTIONS: 1. No Bid will be accepted unless the Manufacturer has been listed in Attachment 1, or has been pre-approved by the City through the Approved Equal process in RFB Section There are 2 parts to the bid form. Part 1 is for the replacement of an existing 115 KV Transformer (failed) currently located on the Plant grounds. 3. Part 1 contains a provision for the purchase of salvage rights of the existing transformer. The salvage rights are to be expressed in dollars, and represent a discount off the Bid Price. The salvage allowance will be deducted from the bid price to determine the low bidder. 4. Part 2 is for the Repair/Refurbishment, delivery and re-commissioning of the existing Transformer. 5. Bidders must provide pricing for each of the elements presented on the Bid Pricing Form. If an element is included at no additional cost, use $0.00 for the unit price and write or type in Included at the end of the Description. Example: (Included) 6. Do not add Sales Tax to the prices bid. The City will work with the low bidder to determine the appropriate sales tax application. Sales tax will be added to the Purchase Order. 7. Consideration for local and small business preference and acceptable cash discounts will be applied to the base bid (after salvage allowance deduction) to determine the apparent low bidder. 8. Only prices that appear on Bid Pricing Form provided in the RFB will be considered. No other pages with prices, no attached price lists (except those requested) and no catalogue prices will be considered. 9. Prices shall remain firm for 1 year after the closing date. Future purchase prices will be based on the current (at the time of sale) manufacturers price, minus the discount identified on the Bid Pricing Form. This discount rate may not change for future purchases. Attachment 2, Bid Pricing Form (Revised), Released 12/21/2010 Page 5 of 6

6 BID PRICING FORM (Revised) Bidding Company Name: LIST LESS % PART 1, BASE BID, REPLACEMENT TRANSFORMER QUANTITY PRICE DISCOUNT 115 KV Transformer Per Attachment 1, Part I UNIT PRICE EXTENDED PRICE 1 Manufacturer, Model # and Description: 1 EA $ % $ $ 2 Shipping, Assembly, Test and Commissioning at WPCP 1 LOT $ $ 3 Sub-Total: 4 Salvage Discount: $< > 5 Delivery Lead Time is Weeks After Receipt of Order (ARO) Part 1 Grand Total: $ 6 PART 2, REPAIR/REFURBISH EXISTING 115 KV TRANSFORMER (Option 1) 7 Disassemble on site and prep for transport (including proper disposal of all oil(s) and all other debris created during prep) QUANTITY/ UoM 1/Lot $ EXTENDED PRICE 8 Transportation to Repair Facility 1/Lot $ 9 Untank, Inspection and Troubleshooting 1/Lot $ 10 Rewinding 1/Lot $ 11 Tap Changer 1/Lot $ 12 Repair/Refurbish, Factory Test and Prepare for Transport to Plant 1/Lot $ 13 Transportation to Plant 1/Lot $ 14 Onsite assembly, testing and commissioning 1/Lot $ 15 Delivery Lead Time is Weeks After Receipt of Order (ARO) Part 2 (Option 1) Grand Total: $ Signature: Title: Name: Date: Attachment 2, Bid Pricing Form (Revised), Released 12/21/2010 Page 6 of 6

Notice of Request for Bids (RFB) RFB , 115 KVA Transformer Replacement

Notice of Request for Bids (RFB) RFB 10-11-26, 115 KVA Transformer Replacement Key Dates and Information Table Date of Issue: December 8, 2010 115 KVA Transformer. Manufacturer list is Material or Service: