Replace Chiller System RFP 2018 Q&A

Transcription

1 Replace Chiller System RFP 2018 Q&A The Pre-Bid Meeting was held on November 6, The Pre-Bid Meeting Agenda is attached. The following are the questions received at the pre-bid meeting and via . The responses follow each question below: 1. The EMR safety rating shows 0.8 or less. Can this be modified? Yes, it has been modified to 0.95 or less 2. Does the current rail system allow for the 8,600 lbs.? The bidder shall refer to Note 13 on Sheet H1.0 and shall also include the cost for a licensed structural engineer to evaluate the existing roof curbs. If the curbs are found to be structurally deficient, the costs for curb modification will be handled as additional work. Deficient length/width of the curb will not be considered as structurally deficient and any modifications required for length/width to the curbs shall be included in the cost of the base bid. 3. What is the current control system at the site for the chiller? There is BAS control (Schneider Electric- StruxureWare software ) but only enabling the chilled water pumping to RUN, thus providing proof-of-flow to the chiller safety contacts. Chiller operational sequences will be as provided by the product manufacturer. 4. What is the weight of the existing chiller? We do not have the existing chiller weight 5. What is the weight of the existing air-cooled condenser? We do not have the existing air-cooled condenser weight 6. Will there be any salvage from the existing units? Contractor shall remove the existing equipment as called for in the specifications. Any salvage value shall be included in the contractor s bid price. 7. Can you send out photos and measurements? See attachments to this Q&A document for photos

2 8. Basis of Design is 10 condenser fans. Can it be less? Yes 9. What is the height of the floor to the bottom of the ceiling deck in the mechanical room? 14-4 ; however, the double doors entering the mechanical room from the outside are 7-0 usable height. Also note, the absolute maximum height for the compressor evaporator unit will be 7-6 from the housekeeping pad to the suspended refrigeration piping overhead. 10. Can we provide the base bid as listed and provide an add-on for improved equipment lead times based on premium costs? Yes 11. Can on-site restrooms be utilized versus use of a porta-potty? Yes 12. Can you please specify exactly what is required in terms of insurance? Yes, see insurance requirements attached. 13. Will the sign-in sheet for the contractor pre-bid meeting be made publicly available? No

3 PRE-BID MEETING AGENDA Job/Phase #: MWEA Date: November 6, 2018 Time: 10:00 am Project Name: SURS: Replace Chiller System Subject: Pre-Bid Meeting Location: SURS Office 1901 Fox Drive Champaign, IL Roster Signatures and Introductions 2. Contract Document: Request for Proposal a. SURS Front End Documents i. Modification to Item IV. Minimum Qualifications 1. EMR safety rating of 0.8 or less has been modified to 0.95 or less b. Submission of Proposals i. Deadline for Responder Questions is November 9 th, 5:00 pm CT ii. All question shall be ed to David Horton at dhorton@mweainc.com and copied to Procurement_Officer@surs.org iii. Responses to questions will be issued no later than November 13 th, 5:00 pm CT iv. RFP Responses due at 4:30 p.m. CT via in Adobe Acrobat format v. Will follow with evaluations, interviews and then selection on November 30, 2018 c. Contractor to complete: i. Appendix A: Statement of Minimum Qualifications ii. Appendix B: Questionnaire iii. Appendix C: Proposal 1. Base Bid for the Proposed Scope of Work 2. Alternate Bid 1 for the Extended Warranty in Section Alternate Bid 2 for the Extended Warranty in Section d. Provided for Contractor benefit is a copy of the following: i. Appendix D: Addendum to Contract ii. Appendix E: SURS Standard Contract e. Contractor access to and within the building will be limited and will need to be coordinated with SURS 3. Bid Information a. Bid Security 10% Bid Bond (Section ) b. Performance and Payment Bonds are required per Article 21 of the SURS Standard Contract. c. SURS will accept substitutions for the proposed chiller and appurtenances with the understanding that the contractor is responsible for ensuring that the units fit the available area in the mechanical room and on the roof. Any additional structural load will require sign off by an Illinois Licensed Structural Engineer prior to installation. d. Maximum weight for the new air-cooled condenser and appurtenances shall not exceed 8,600 pounds. e. Project is subject to Illinois Prevailing Wage Act.

4 MEETING REPORT 4. Project Overview: Scope of Work a. Appendix F contains a detailed Project Scope of Work b. Remove existing chiller and air-cooled condenser c. Replace with new 130 ton chiller and corresponding air-cooled condenser d. Contractor is responsible for providing their own temporary facilities (i.e. porta potty, etc.) e. Contractor is responsible for obtaining all necessary permits. f. Contractor is responsible to review complete set of contract documents regardless of trade. g. Contractor is responsible to verify existing conditions, including above the ceiling. No additional compensation will be allowed due to lack of verifications. h. Contractor to include dust barrier around chase locations and doors to reduce dust migration into the office space. i. Contractor shall provide their own disposal dumpsters, if required. j. Contractor shall coordinate exterior equipment and material staging area with SURS prior to equipment or materials being brought onto site. 5. Discuss Project Schedule a. Documents include a proposed schedule. We ask that each contractor submitt a proposed schedule as part of their bid response. b. Contractor work hours and construction schedule shall be coordinated with SURS with the understanding that if long work days allow the contractor to complete the work more expeditiously, that SURS will work with contractor to support such schedule. 6. Discussion 7. Questions 140 East Washington Street East Peoria, IL tel fax - 2 -

5 SITE PHOTOS 140 East Washington Street East Peoria, IL tel fax

6 INSURANCE REQUIREMENTS 1. Contractor, and its subcontractors, if any, at their sole costs, shall maintain insurance coverage throughout the entire term of this Contract as described below with insurance companies acceptable to Owner. The limits set forth are minimum limits and shall not be construed to limit Contractor s liability. Cost and deductible amounts shall be for the sole account of Contractor or its subcontractors. Policies required by Owner pursuant to this Contract (or otherwise) shall name Owner and Engineer as an additional insured (per ISO Endorsement #CG 2010 or its equivalent), except policies providing statutory Workers Compensation and Professional Liability coverage, and waive subrogation rights in favor of Owner. Policies required shall also be designated as primary coverage to any similar coverage carried by Owner. 2. Contractor shall not commence work or provide supplies or services under this Contract until insurance as required hereunder has been obtained, and certified copies of such insurance policies or certificates of insurance have been submitted to and accepted by Owner in writing. Contractor shall notify the Engineer when the certificate of insurance has been submitted. 3. The minimum required coverage shall be (see also project specific requirements): a. Workers Compensation Insurance providing benefits as required by law at the statutory limit; b. Employers Liability Insurance providing benefits with a minimum limit of $1,000,000 per occurrence; c. Commercial General Liability Insurance (Occurrence Coverage) including products, completed operations, contractual liability coverage of indemnities contained in this Contract (if applicable) and Contractor s contingent liability for subcontractors with a minimum combined single limit of liability of $1,000,000 per occurrence for bodily injury or death and property damage; d. Business Automobile Liability Insurance (Occurrence Coverage) for owned, non-owned, and hired automotive equipment with a minimum combined single limit of liability of $500,000 for each occurrence for bodily injury and property damage; e. Such Umbrella/Excess Liability Insurance (Occurrence Coverage) will be required by Owner from time to time in excess of items (b), (c) and (d) above, depending on the type of work performed or service provided; f. If the scope of work includes design and/or engineering or other professional services, provide Professional Liability Insurance (Errors and Omissions) with a minimum limit of $1,000, Policies shall contain provisions that provide at least thirty (30) days prior written notice to Owner of any cancellation, non-renewal, or reduction in coverage by endorsement. Contractor shall deliver Certificates of Insurance in a form satisfactory to Owner evidencing the existence of insurance required above. 5. Any policy of insurance regarding work to be performed under this Contract and submitted by Contractor must be acceptable to Owner. Insurers in the United States must have a minimum rating of AVII (A7) as evaluated by the most current A.M. Best Rating Guide. If any insurer has a rating less than AVII (A7), Contractor must receive specific written approval from Owner prior to proceeding. Contractor shall notify Owner in writing immediately of any reduction in any insurer s rating. 6. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party or reduced in coverage or in limits by endorsement except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to Owner.

7 7. Owner shall neither insure nor be responsible for any loss or damage to property of any kind owned or leased by Contractor, including any of its employees, servants, agents and subcontractors. 8. Irrespective of these insurance requirements, the insolvency, bankruptcy, or failure of any insurance company, or its failure to pay a claim, does not waive any of these provisions. The above-described policies, together with all other insurance policies now owned or purchased during the time this Contract is in effect, shall contain provisions wherein the insurance companies will have no right of recovery or subrogation against Owner or any of its subsidiaries or affiliated companies, or against any of its officers, directors, employees, agents or business invitees. 9. Additional Insureds shall include: OWNER and Midwest Engineering Associates, Inc. An original Certificate of Insurance shall be submitted and approved prior to the commencement of any work. If the insurance is not acceptable or has expired, no employees or sub-contractors will be permitted on the project site. All trade contractors must provide and maintain insurance in accordance with the contract throughout the project. 10. Project Specific Insurance Requirements for Service Vendors/Subcontractors: a. General Liabilityi. $1,000,000 each occurrence- including Bodily Injury & Property Damage ii. $1,000,000 personal injury & advertising injury iii. $1,000,000 fire damage legal liability iv. $2,000,000 general aggregate limit v. $2,000,000 products/completed operations limit vi. Coverage to be written on an occurrence form vii. Coverage to include a "per job" aggregate endorsement b. Automobile Liabilityi. $ 1,000,000 - Combined Single Limit- Bodily Injury/ Property Damage ii. $ 5,000 - Medical Payments iii. $1,000,000- Uninsured Motorist/Underinsured Motorist c. Worker's Compensationi. $500,000 -Employer's Liability- Each accident ii. $500,000 - Employer's Liability- Disease -Policy limit iii. $500,000- Employer's Liability- Disease -Each employee d. Umbrella/Excess Liability i. $1,000,000- Each Occurrence ii. $1,000,000- Aggregate e. Coverage to include a per job aggregate endorsement f. A certificate of insurance evidencing such policies shall be provided within 30 days of awarding the contract, but no later than the beginning of the contract. Said certificate of insurance shall include the following additional provisions: i. [1] SURS, individual members thereof and all officers, agents, and employees of SURS shall be named as an "additional insured". "The vendors insurance shall be primary and SURS insurance shall be non-contributory". ii. [2] The vendor's policies shall be endorsed to include "waiver of subrogation" in favor of SURS. iii. [3] The vendors insurance policies shall contain an endorsement by the issuing insurance company that all policies shall not be cancelled or non-renewed before a sixty [60] day prior written notice of cancellation/non-renewal is given to OWNER. The standard ten [10] day written notice will be given for non-payment of premium. The cancellation provisions of the certificate of insurance shall be amended to include "notice will be mailed". Any wording like "endeavor to" shall be removed.