NOTICE AND CALL FOR BID Multi-Material Horizontal Baler with Above Floor Conveyor

Transcription

1 NOTICE AND CALL FOR BID Multi-Material Horizontal Baler with Above Floor Conveyor NOTICE IS HEREBY GIVEN that sealed bids will be received at City Hall in Green River, Wyoming, ATTN: Trish Mansfield, 50 East 2nd North, on or before 2:00 pm (Mountain Standard Time) on June 28, 2011 at which time all bids in hand will be publicly opened and read. The project to be bid is for the purchase of a Multi-Material Horizontal Baler with Above Floor Conveyor. Specifications, bids forms and other contract documents are on file and may be obtained free of charge from the Purchasing Division at City Hall, 50 East 2nd North, Green River, Wyoming. Specifications are also available at No bid shall be awarded by the City until such time as the City has had sufficient time to study all bids to assure that the bid awarded will meet the standards as set out in the Specifications. All bids shall be accompanied by a Bid Bond or Cashier s Check in the amount of five (5) percent of the amount of the bid. No personal or company checks will be accepted. The successful bidder will be required to furnish a Performance and Payment Bond, both in the amount of the total bid. The Green River Governing Body hereby reserves the right to reject any and all bids and to waive irregularities or informalities in the bids. Dated this 2nd day of June /s/ Jeffrey V. Nieters City Clerk Publish dates: June 8, 15, 2011

2 CITY OF GREEN RIVER SUBJECT: SOLICITATION OF BIDS FOR - 50 EAST 2 ND NORTH GREEN RIVER, WY Multi-Material Horizontal Baler with PHONE: (307) Above Floor Conveyor FAX: (307) NOTICE TO BIDDERS 1) The City of Green River reserves the right to reject or accept any and all bids; to waive any irregularities or informalities; and to re-bid or re-advertise for bids if it is determined to be necessary or desirable, based upon their being the sole determinant in taking this action to accept or reject. 2) Please enter your company s bid on the enclosed Bid Form. 3) All prices bid must be F.O.B. GREEN RIVER, WY. 4) Descriptive literature must accompany all items being bid, if other than specified. 5) Items are to be shipped to City of Green River, 50 East 2 nd North, Green River, WY 82935, unless otherwise instructed. 6) Sealed bids will be opened on June 28, 2011 at 2:00 p.m., Mountain Standard Time, at City Hall, 50 East 2 nd North, Green River, WY. Bidders are welcome to attend. 7) Wyoming statutes require preference for Wyoming products and a five percent (5%) preference shown to Wyoming contractors/companies. 8) Time, date and the nature of the bid must be clearly marked on the face of the sealed envelope. 9) Bid bond or Cashier s Check in the amount of five percent (5%) of bid shall accompany the bid. Payment and Performance Bond in the total amount of the bid will be required of the successful bidder. 10) The City of Green River may request samples of certain items in determining award of bid. Samples must be received in the Purchasing Office prior to, or with the submission of the bid. Please check the Detailed Specifications for this requirement. 11) The General and Detailed Specifications attached are considered an integral part of this bid and any changes are duly noted and made a part of this bid. 12) We, the undersigned, propose to furnish the items listed at prices quoted and guarantee safe delivery F.O.B. Green River, WY as specified. BUSINESS NAME/ADDRESS OF BIDDER: DATE: SIGNATURE /POSITION OF BIDDER: TYPED/PRINTED SIGNATURE OF BIDDER PHONE FAX

3 CITY OF GREEN RIVER 50 EAST 2 ND NORTH GREEN RIVER, WY Bids must be submitted on the Bid Form provided and in accordance with the provisions set forth on the Bid Form, General and Detailed Specifications. INTENT GENERAL SPECIFICATIONS The City of Green River desires to purchase a Multi-Material Horizontal Baler with Above Floor Conveyor and respectfully invites your bid. SECURING DOCUMENTS Specifications and/or documents required for the submission of bids may be obtained from the City s Purchasing Division: Trish Mansfield City of Green River 50 East 2 nd North Green River, WY tmansfield@cityofgreenriver.org Questions relating to the bid process should be directed to Trish Mansfield at the supplied address, or by calling... (307) Bidders shall be in a position to supply equipment, supplies, materials, and/or services equal or superior in all respects to those specified and are financially and physically able to deliver. No charge is made for the documents. BIDS Bids are to be submitted on the Bid Form supplied. The original copies of the Bid Form, Notice to Bidders, and Detailed Specifications (if applicable) are to be returned. Your company may make reprints of the bid if you desire a copy of the bid for your files. Any item, part or section you feel that you cannot supply, please insert N/B for that item, part or section. The signature of all persons authenticating the bid shall be in longhand. By filing a bid, the bidder warrants that he/she is willing and able to accept the bid, and will comply with the Bid Form, General and Detailed Specifications. It is the sole responsibility of the bidder to see that it s bid is received at the stated time and date.

4 Bids shall be irrevocable for a period of thirty (30) days after the date set forth for the bid opening. BRAND NAMES Brand names listed, if applicable, are for descriptive purposes and are listed to give all bidders an idea of the quality and style desired. Brands of equal or superior quality or type are acceptable, but substitutions must be noted on the bid by indication of brand name. By listing an alternative, the bidder guarantees that the item or items being bid are of equal or superior quality. However, if it is determined by the City of Green River that the materials are not of equal quality, these materials will be returned to the supplier at their expense. The City of Green River reserves the right to make the final decision as to comparable items. Be very certain that items upon which you quote and deliver are equal or superior to those items listed. AWARD OF BIDS The City of Green River reserves the right to reject or accept any and all bids; to waive any irregularities or informalities; and to re-bid or re-advertise for bids if it is determined to be necessary or desirable; based upon their being the sole determinant in taking this action to accept or reject. The issuance of a Purchase Order will constitute a contract that must be fulfilled by the bidder. PRICING Prices are to be quoted F.O.B. City of Green River, 50 East 2 nd North, Green River, WY Prices to be without State of Wyoming or Federal Excise Tax. It is the responsibility of the Vendor to examine all specifications and instructions provided by the bid package. Any conflict, misunderstanding, or liability resulting from a failure to do so shall be at the risk of the Vendor. In the event of an error in extension of prices on the bid, the unit price will prevail. Bids may not be changed after receipt by this office. Accuracy of the bid is the responsibility of the bidder. Erasures are not acceptable on bids. If necessary to make changes, strike out or draw a line through the incorrect figure or number, and write the correct price above. All corrections must be initialed. DELIVERY AND DELIVERY DATE All bids must be F.O.B. City of Green River, 50 East 2 nd North, Green River, WY 82935, unless otherwise instructed. The delivery date is very important and must be noted on the bid in the space provided. Unless the City states a delivery date, it will be the responsibility of the bidder to do so. If the delivery date is not complied with, serious consideration will be made in the elimination of the bidder for future bids. It is the bidder s responsibility to the City of

5 Green River to provide the necessary materials according to delivery time and specifications set forth. SAMPLES Samples will be required when set forth in the bid. Please check the Detailed Specifications for this requirement. WARRANTY AGREEMENTS AND GUARANTEES All warranties and agreements must be passed on to the City of Green River, and honored. PAYMENT The City of Green River purchase order is also our voucher. The original Purchase Order must be signed and returned with proper invoices before payment can be made. Partial payment may be made when the majority of the items have been received, if a delay in the receiving of other items is beyond the control of the supplier. The Governing Body of the City must approve all invoices before any payment is made. FORM OF CONTRACT The City of Green River shall submit a letter notifying all bidders of the award of bid. A Purchase Order will be issued as formal notification of the award of bid and will constitute a contract. The Purchase Order, Bid Form, General and Detailed Specifications shall be an integral part of the contract. INTERPRETATION OF SPECIFICATIONS Should any ambiguity or conflict in the specifications become apparent to any bidder, he should forthwith apply to the City of Green River Purchasing Division for a written interpretation; which interpretation will be sent to all bidders who have been supplied specifications. The City of Green River Purchasing Division will issue any Addendum to the specifications in writing. No oral statements, explanations, or commitments by the seller or buyer shall be in effect, except those, which are confirmed in writing by the City of Green River Purchasing Division. RETURN OF BIDS Each bid must be in a sealed envelope and clearly marked as to type of bid, bid opening date and time. Bids shall be accompanied by a Bid Bond or Cashier s Check in the amount of five (5) percent of the total amount of bid. No personal checks will be accepted. Bid Bond must be issued in the name of the bidder, not a manufacturer. Bids must be returned to the following address: City of Green River Purchasing Division 50 East 2 nd North Green River, WY 82935

6 CITY OF GREEN RIVER SPECIFICATIONS Multi-Material Horizontal Baler with Above Floor Conveyor INTENT: These specifications describe a Horizontal full eject baler with manual bale tie and above-floor conveyor. It should have the capacity to bale a wide range of materials such as newspaper, office paper, magazine, OCC, PET, HDPE, aluminum cans and tin cans - all without preconditioning. This baler should be rated by the manufacturer as handling up to 3.5 tons of cardboard per hour, 4.5 tons of newspaper per hour, and 2.5 tons of P.E.T per hour. GENERAL TERMS: All equipment furnished under this bid shall be new, unused, and the same as the manufacturer's current production model whether called for in these specifications or not, except where specifications call for a substitute feature or item in lieu of manufacture s standard. Accessories not specifically mentioned herein, but necessary to furnish a complete unit ready for use, shall also be included. Unit shall conform to the best practice known to the body trade in design, quality of material and workmanship. The complete manufacture s specifications, illustrated description and specific warranties will be submitted with each proposal. 1. STRUCTURAL SPECIFICATIONS 1.1. Main Frame Heavy Duty reinforced plate construction 1.2. Chamber Floor Replaceable ½ thick abrasion resistant tongue and grove wear liners 1.3. Platen Replaceable abrasion resistant wear liner on base of Platen 1.4. Shear Knife Tapered Serrated V blade, AR Steel. 4 sided and bolted in for ease of replacement 1.5. Shipping Weight 20,000 lbs or greater 2. PERFORMANCE SPECIFICATIONS 2.1. Bale Size 60 L x 30 W x L 2.2. Bale Volume Cubic Feet Expanded 2.3. Charge Box Opening 36 x Full Bale Eject Before starting next bale without mechanical assistance 2.5. Bale Eject Door Opens on the left and hinged on the right 2.6. Short Stroke Feature To reduce cycle time 2.7. Tie Slot Clean Out Tool One provided 2.8. Regenerative circuit For faster cycle time

7 3. BALING MATERIAL SPECIFICATIONS 3.1. Bulk OCC Up to 1400 lbs 3.2. ONP Up to 1500 lbs 3.3. Mixed Office Up to 1500 lbs 3.4. Magazines Up to 2000 lbs 3.5. Aluminum UBC Up to 750 lbs 3.6. Steel Cans Up to 1200 lbs 3.7. PET Up to 900 lbs 3.8. HDPE Up to 1100 lbs 4. HYDRAULICS 4.1. Main Pumps 34 GPM or greater 4.2. Main Cylinder Hardened Chrome Rod 4.3. Oil Reserve 100 Gallon Capcity or greater 4.4. System Pressure 3,000 PSI or greater 4.5. Overall Platen Force 190,000 lbs or greater 4.6. Dry Cycle Time 29 seconds or greater-no load 4.7. Hydraulic Oil Heater 5. ELECTRICAL 5.1. Main Motor No less than 20 HP no more than 30 HP, 3PH Supply 5.2. Conveyor Starter 2 hp conveyor starter 5.3. Controls UL and CUL Listed Programmable Controller. Push buttons and switches on main panel. Remote ram advanced and retract at manual wire tie location Hopper Photo Cell Infrared Type with adjustable time delay 6. ABOVE GROUND CONVEYOR 6.1. General Conveyor extension hopper and interlocked access door. Must be interfaced with the baler Hopper 2 cubic yards at lease 6.3. Belt Heavy duty with 3 cleats on 48 center 6.4. Motor 3 hp 6.5. Motor type High Efficiency 6.6. Voltage Standard 3ph 6.7. Controls Stand alone ON/OFF with an emergency stop 7. DELIVERY AND INSTALLATION 7.1. Delivery Items furnished will be F.O.B. destination. The

8 bidder will provide and furnish all incidentals, including supervision, supplies, labor, equipment, and transportation. The City of Green River will offer the use of an onsite forklift or loader. The City will provide any electrical connections needed to meet baler s specifications Installation Must be provided according to manufacturer s specifications for warranty purposes. 8. TRAINING Onsite training must be provided at time of installation to include: General operating instruction Preventative maintenance instruction Lock out/tag out procedure Any operating, maintenance, and/or schematic manuals that apply Manufacturer s requirements of operating and maintenance for warranty purposes General best practice methods 9. MANUALS All warranty documents, parts manuals, electrical diagrams, etc. shall be provided to the City at time of delivery. All replacement parts must be readily available for purchase. PURCHASE OPTIONS: The city is requesting the following purchase options: 1. Purchase a. Purchase price b. Maintenance cost 2. Capital Lease a. 3 & 5 year option b. Interest Rate c. Amortization Schedule d. Sample Agreement (with non-appropriation clause or early termination clause) e. State of Wyoming law venue f. Maintenance cost 3. Annual Rental a. Interest Rate b. Maintenance cost

9 BID FORM REGISTERED COMPANY NAME STATE OF INCORPORATION Having carefully read all Request For Bid documents pertaining to the provisioning of a Multi-Material Horizontal Baler with Above Floor Conveyor for The City of Green River, Wyoming, we herewith submit this bid. Multi-Material Horizontal Baler with Above Floor Conveyor (Please include exceptions to specifications on the attached sheet and include with bid.) Option 1 - Purchase Purchase Price Maintenance cost $ $ Option 2 - Capital Lease Purchase 3 year lease option $ 5 year lease option $ Interest Rate Amortization Schedule Sample Agreement with requirements Maintenance cost $ Option 3 - Annual Rental Interest Rate Maintenance cost $ 5% Bid Bond of the highest option must be included with bid. The successful bidder will be required to furnish a Performance and Payment Bond, both in the amount of the total bid for the selected option. Anticipated Delivery Date: Company Name Signature of Bidder Submission Date

10 EXCEPTIONS TO SPECIFICATIONS: (Please list)