KANE COUNTY COMMITTEE OF THE WHOLE TUESDAY, AUGUST 30, County Board Room Agenda 4:00 PM

Transcription

1 KANE COUNTY COMMITTEE OF THE WHOLE TUESDAY, AUGUST 30, 2016 County Board Room Agenda 4:00 PM Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Minutes: June 28, 2016 & July 26, FY2017 Budget Presentations A. Progress Report - J. Onzick (attached) B. Veteran's Commission - J. Zimmerman (attached) C. Recorder - S. Wegman (attached) D. Treasurer D. Rickert (attached) E. Regional Office of Education (ROE) - P. DalSanto F. County Clerk- J. Cunningham (attached) G. County Board - C. Lauzen (attached) H. Human Resources - S. McCraven (attached) I. Health Insurance - J. Onzick (attached) J. Office of Community Reinvestment - S. Berger (attached) K. Farmland Preservation J. Hill (attached) L. Building Management - D. Biggs (attached) M. Mill Creek - D. Biggs (attached) N. Capital Budget - D. Biggs (attached) O. Debt - J. Onzick (attached) P. Miscellaneous Budgets (Countywide, IMRF, FICA, Debt, etc.) - J. Onzick (attached) 6. Executive Session (IF NEEDED) 7. Adjournment Kane County Page 1

2 Packet Pg. 2

3 June Budget COW Presentations Expenses Net Revenue 2016 Amended Budget 2017 Proposed Budget Change from 2016 to 2017 % Change from 2016 to 2017 General Revenue (58,740,708) (57,757,667) 983, % Property Tax Shift to FICA & IMRF - Existing Emp 227, ,463 N/A Property Tax Shift to FICA & IMRF - New Emp 161, ,416 N/A Emergency Management 113, ,021 4, % Supervisor of Assessments 1,181,765 1,168,572 (13,193) -1.12% Development 201,484 (102,782) (304,266) % County Auditor 325, , % Finance 811, ,298 12, % Subtotal June COW Exp Net Rev (56,106,452) (55,034,758) 1,071, % Packet Pg. 3

4 July Budget COW Presentations Expenses Net Revenue 2016 Amended Budget 2017 Proposed Budget Change from 2016 to 2017 % Change from 2016 to 2017 State's Attorney 3,596,663 4,401, , % Public Defender 3,474,288 3,999, , % Judiciary and Courts 2,970,538 2,986,423 15, % Court Services 6,162,452 7,013, , % Circuit Clerk (1,419,491) (1,209,705) 209, % Sheriff 23,888,332 25,279,836 1,391, % Court Security Subsidy - 600, ,984 N/A Merit Commission 102, ,507 (577) -0.57% Kane Comm Subsidy 58,605 25,817 (32,788) % Coroner 869, ,669 5, % Information Technologies 3,373,657 3,627, , % Subtotal July COW Exp Net Rev 43,076,603 47,701,729 4,625, % Packet Pg. 4

5 August Budget COW Presentations Expenses Net Revenue 2016 Amended Budget 2017 Proposed Budget Change from 2016 to 2017 % Change from 2016 to 2017 Recorder (1,670,660) (1,999,167) (328,507) % Treasurer/Collector (1,028,977) (1,220,208) (191,231) % Regional Office of Education 302, ,171 7, % County Clerk 1,625,395 1,818, , % County Board 1,135,950 1,155,695 19, % Human Resources 403, ,431 11, % Building Management 4,784,074 4,432,367 (351,707) -7.35% Countywide Expenses 3,832,222 4,030, , % Debt Service 2,509,600 2,594,400 84, % Contingency 1,136,557 1,177,385 40, % Subtotal August COW Exp Net Rev 13,029,849 12,713,116 (316,733) -2.43% Excess Expense Over Revenue - 5,380,087 5,380, % Packet Pg. 5

6 Dept./Office Net Increase > $100K 2016 Amended Budget 2017 Proposed Budget Change from 2016 to 2017 Expenses Net Revenue Sheriff 23,888,332 25,279,836 1,391,504 General Revenue (58,740,708) (57,757,667) 983,041 Court Services 6,162,452 7,013, ,418 State's Attorney 3,596,663 4,401, ,349 Court Security Subsidy - 600, ,984 Public Defender 3,474,288 3,999, ,652 Information Technologies 3,373,657 3,627, ,719 Property Tax Shift to FICA & IMRF - Existing Personnel 227, ,463 Circuit Clerk (1,419,491) (1,209,705) 209,786 Countywide Expenses 3,832,222 4,030, ,801 County Clerk 1,625,395 1,818, ,624 Property Tax Shift to FICA & IMRF - New Personnel 161, ,416 Packet Pg. 6

7 Dept./Office Net Increase < $100K 2016 Amended Budget 2017 Proposed Budget Change from 2016 to 2017 Expenses Net Revenue Debt Service 2,509,600 2,594,400 84,800 Contingency 1,136,557 1,177,385 40,828 County Board 1,135,950 1,155,695 19,745 Judiciary and Courts 2,970,538 2,986,423 15,885 Finance 811, ,298 12,533 Human Resources 403, ,431 11,877 Regional Office of Education 302, ,171 7,037 Coroner 869, ,669 5,194 Emergency Management 113, ,021 4,029 County Auditor 325, , Packet Pg. 7

8 Dept./Office With Net Increase < $ Amended Budget 2017 Proposed Budget Change from 2016 to 2017 Expenses Net Revenue Merit Commission 102, ,507 (577) Supervisor of Assessments 1,181,765 1,168,572 (13,193) Kane Comm Subsidy 58,605 25,817 (32,788) Treasurer/Collector (1,028,977) (1,220,208) (191,231) Development 201,484 (102,782) (304,266) Recorder (1,670,660) (1,999,167) (328,507) Building Management 4,784,074 4,432,367 (351,707) Total Revenue Net Expenditures - 5,380,087 5,380,087 Packet Pg. 8

9 Next Steps Budget discussions have been underway with various offices and departments Budget must be finalized by September COW meeting in order to meet statutory deadlines October 11 th County Board approves budget for public display October 21 st Budget placed on public display November 8 th County Board approves budget Packet Pg. 9

10 Personnel Expenses FY 2017 Request Change from FY 2016 Headcount 4 0% Non-Union Wages $188, % over current wages Bonuses None None Packet Pg. 10

11 Non-Payroll Expenses FY 2017 Request Change from FY 2016 Contractual Expenses $46, % Commodities Expenses $3, % Capital Expenses $ New Category Packet Pg. 11

12 Expenses $3,002 $145 $46,491 $281,432 Personnel 85% Contractual 14% Exp Commodities 1% Capital <1% Packet Pg. 12

13 Workload vs. Budget Budget (in 000's) Workload Packet Pg. 13

14 Packet Pg. 14

15 2017 Budget Presentation Kane County Treasurer David J. Rickert Certified Public Accountant Packet Pg. 15

16 Duties and Responsibilities Collect, invest and disburse $1.2 billion dollars in property taxes annually Prepare disbursements for accounts payable, payroll, election judge and juror payments Maintain county investments with consideration for yield, liquidity, security and money management. Estimated average fund balance $220 million Packet Pg. 16

17 Organization Chart David J. Rickert Kane County Treasurer Maria Herrera Chief Deputy Treasurer Della Winckler Consultant Carrollyn Brady Director of Financial Operations Gary Hopp Customer Service Manager Michelle Stobart Staff Accountant Pam Stahl Collections Processor Elizabeth Valdivia Collections Processor Rebecca Aquilar Cashier Seasonal Teller Carlos Mata Staff Accountant Seasonal Teller Seasonal Teller Packet Pg. 17

18 2017 General Fund Budget Change Back Taxes Interest Interest and Penalty 1,600,000 1,800, Legal Publication Fee 55,000 55, ======== ======== ====== Total Revenue $1,655,000 $1,855, % Packet Pg. 18

19 2017 General Fund Budget Change Salaries and Wages 513, , Legal Publication 21,000 21, Employee Mileage Expense 2,500 2, Cost to print checks 4,382 4, ======= ======= ======= Total Expense $541,626 $550, % Packet Pg. 19

20 2017 Budget Presentation Kane County Treasurer David J. Rickert Certified Public Accountant Packet Pg. 20

21 Packet Pg. 21

22 Packet Pg. 22

23 Packet Pg. 23

24 Chairman of the Board Chris Lauzen Salary $105,328 Benefits $22,099 (FICA,Health & Dental) County Administrator Salary $177,011 Benefits $51,337 Executive Assistant Admin. Dawn Assist. Barsanti Dawn Barsanti Salary $74,649 Salary Benefits $71,400 $33,302 Benefits $33,003 Administrative Recording Secretary Officer III Ellyn McGrath Salary $52,275 Benefits Salary $50,000 $15,491 Benefits $20,685 Recording Secretary Christie Duffy Salary $35,875 Benefits $6,881 Community ommunity Outreach Coordinator Outreach Coordinator Rick Nagel Vacant Salary $76,875 Salary $33,000 Benefits $32,496 Benefits $12,265 Packet Pg. 24

25 Salary Comparison of County Administrators These salaries were obtained from published salary information provided by each County in accordance with Illinois transparency requirements. County DuPage Lake Will KANE McHenry Kendall DeKalb Average (Population) (933,736) (703,910) (687,263) (530,847) (307,343) (123,355) (104,352) Title Chief of Staff County Administrator Chief of Staff Function of Chairman County Administrator County Administrator County Administrator Salary 196, , , , , , ,011 Benefits 54,718 62,623 41, ,459 41,283 54,946 51,337 Total Salary & Benefits 250, , , , , , ,348 Packet Pg. 25

26 Kane County Board Members By District Board Member District 1 Myrna Molina Salary $25,000 Benefits $18,447 Board Member District 2 Theresa Barreiro Salary $25,000 Benefits $4,406 Board Member District 3 Don Ishmael Salary $25,000 FICA/SS $1,913 Board Member District 4 Vacant Salary $25,000 Benefits $8,874 Board Member District 5 Bill Lenert Salary $25,000 Benefits $18,447 Board Member District 6 Brian Dahl Salary $25,000 Benefits $4,406 Board Member District 7 Monica Silva Salary $25,000 Benefits $11,711 Board Member District 8 Vacant Salary $25,000 Benefits $15,954 Board Member District 9 Thomas Smith Salary $25,000 Benefits $11,367 Board Member District 10 Susan Starrett Salary $25,000 Benefits $18,447 Board Member District 11 John Martin Salary $25,000 FICA/SS $1,913 Board Member District 12 John Hoscheit Salary $25,000 Benefits $4,406 Board Member District 13 Philip Lewis Salary $25,000 Benefits $18,447 Board Member District 14 Mark Davoust Salary $25,000 Benefits $18,447 Board Member District 15 Barbara Wojnicki Salary $25,000 Benefits $11,367 Board Member District 16 Michael Kenyon Salary $25,000 Benefits $18,447 Board Member District 17 Deborah Allan Salary $25,000 Benefits $16,709 Board Member District 18 Drew Frasz Salary $25,000 Benefits $18,447 Board Member District 19 Kurt Kojzarek Salary $25,000 Benefits $21,596 Board Member District 20 Vacant Salary $25,000 Benefits $22,061 Board Member District 21 Rebecca Gillam Salary $25,000 Benefits $4,406 Board Member District 22 Douglas Scheflow Salary $25,000 Benefits $21,939 Board Member District 23 Maggie Auger Salary $25,000 Benefits $4,406 Board Member District 24 Vacant Salary $25,000 Benefits Packet Pg. 26 $22,061

27 Savings to County of Benefits Declined by Chairman 2013 IMRF 12, Health & Dental 12, IMRF 11, Health & Dental 12, IMRF 10, Health & Dental 13, IMRF 10, Health & Dental 14,057 Total Savings of Benefits Declined $ 97,581 VS. Cost of 2.5% Increase Denied $ 2,633 Packet Pg. 27

28 County Board Budget Summary % Change Change Explanation Total Revenue Budget 148, , % No Change Personnel Expense Headcount % No change in headcount Non-Union Salary & Wages 951, ,323 3, % increase for non-elected officials; 0.3% reduction in payroll acrual from 0.61% to 0.35% Benefits 271, ,818 16, % Increase in rate & change in coverage Year-End "Bonus" % No year-end bonuses ever paid Total Payroll Expense 1,222,396 1,242,141 19, % Payroll increase due to benefit increase Non-Payroll Expense Contractual Expense 52,254 53,470 1, % Increased consulting budget Commodities Expense 9,300 8,084 (1,216) -13.1% Reduced supplies & subscriptions budget Capital Expense % No capital Total Non-Payroll Expense 61,554 61, % Non-Payroll remained flat Total Expense Budget 1,283,950 1,303,695 19, % Overall Increase due to benefit increase Packet Pg. 28

29 County Board Budget Detail County Board Revenue Budget 2016 Budget Change 2017 Budget Variance Comment Liquor Licenses 92,000-92, % Increased to 2015 actual collections Gathering Permits 6,000-6, % Reduced to 2015 actual collections Transfer from Other Funds 50,000-50,000 Riverboat Grant for Community 0.00% Outreach Total County Board Revenue 148, , % County Board Expenditures Payroll Related Budget Salary & Wages 951,050 3, , % 2.5% pay increase for non-union excluding elected officials and 0.35% reduction to payroll accrual. Healthcare 261,846 15, , % 5% rate increase plus change in Dental 9,500 1,444 10, % coverage for new board members Total Payroll Related Budget 1,222,396 19,745 1,242, % Primarily due to cost of benefits Packet Pg. 29

30 County Board Non-Payroll Budget 2016 Budget Change 2017 Budget Variance Comment Contractual Consulting Services 34,434 2,066 36,500 County Board: $4,500 Sterling Codifers & $29,000 discretionary; Community Outreach: $1,000 Facebook Promotion, $1,000 Local Advertising & $1,000 Professional 6.00% Assistance Repairs & Maint - Copiers % Copier maintenance Conferences 3,750-3,750 $450 Metro West; $800 legislative breakfast; $750 Community 0.00% Outreach; $1,750 discretionary Mileage County Board: $400; 0.00% Community Outreach: $350 Association Dues 12,820 (850) 11,970 $2,500 for IL Assoc. of County Board Members; $9,000 for National Association of Counties; $320 for Public Relations Society of America; $150 for Government -6.63% Finance Officers Association Supplies 8,000 (1,100) 6, % Office and operating supplies Books & subscriptions 1,000 (116) 884 $75 Daily Herald, $52 Kane County Chronicle, $130 Tribune, $ % discretionary Liquor Commission Supplies % Total Non-Payroll Budget 61,554-61, % Total Non-Payroll held flat Total County Board Expenditures 1,283,950 19,745 1,303, % Primarily due to cost of benefits Packet Pg. 30

31 Packet Pg. 31

32 Executive Director 136,737 - Salary 13,481 Health 560 Dental 10,460 FICA 13,633 - IMRF Assistant Director 78,613 Salary 11,743 Health 560 Dental 6,014 FICA 7,838 - IMRF Payroll Manager 74,574 Salary 13,481 Health 560 Dental 5,705 FICA 7,435 - IMRF Benefits Coordinator 44,126 Salary 6,064 Health 112 Dental 3,376 FICA 4,399 - IMRF Payroll Clerk 43,076 Salary 13,481 Health 560 Dental 3,295 FICA 4,295 - IMRF HR Specialist 44,573 Salary 11,743 Health 560 Dental 3,410 FICA 4,444 IMRF Payroll and Admin Clerk 43,931 - Salary 19,257 Health 560 Dental 3,362 FICA 4,382 - IMRF Packet Pg. 32

33 A to Z activities related to developing, implementing and administering Kane County s employment policies and procedures, employee benefits and payroll. Packet Pg. 33

34 Compose and post job summary for vacant positions; accept applications Facilitate criminal background checks and check for motor vehicle violations and vehicle insurance coverage; Issue photo identification cards; Conduct monthly onboarding of new employees covering benefits but also improper uses of social media, no tolerance of sexual harassment, workplace safety. Packet Pg. 34

35 Initial enrollment and ongoing maintenance of benefits such as health, dental and vision insurance for active employees, retirees and COBRA participants. Conduct annual Open Enrollment; Maintain paperwork associated with paid and unpaid leaves of absences (e.g., FMLA, workers comp, personal, administrative, military) Packet Pg. 35

36 Bill and collect monthly premium payments from retirees, COBRA participants and employees on leave of absences; Audit monthly insurance invoices for enrollment accuracy; Schedule and coordinate annual wellness screenings. Schedule payment of annual ACA reinsurance fee; Packet Pg. 36

37 Establish and maintain official personnel file on every employee; Update employee records in external and internal databases (i.e., address changes, changes in marital status, addition of dependents) Archive records of terminating employee for later document retrieval; Respond to Freedom of Information requests Packet Pg. 37

38 Facilitate funding of accounts to pay workers compensation and liability claims, health insurance claims, flexible spending account reimbursements Process payment of liability claims in accounts payable system when subrogation against third party is not possible (this saves money on claim set-up and handling fees) Protest unemployment claims for employees who voluntarily resign. Packet Pg. 38

39 Plan and oversee annual employee recognition and community events, including Cougars outing and food drive and mobile food pantry (Since 2007 over $86,177 has been contributed by County employees and hundreds of residents Packet Pg. 39

40 Assist and advise supervisors on employee matters, including making referrals to employee assistance or obtaining conflict resolution services; Answer employee questions about benefits, personnel policies and practices; Serve as liaison between employees and workers compensation adjusters; Post and maintain employee self-service documents on web.kane Packet Pg. 40

41 Process bi-weekly payroll for 1320 employees; Comply with provisions of 14 collective bargaining agreements; Makes all changes affecting wages of employees (i.e., direct deposit, tax withholding, child support court orders, garnishments, etc.) Packet Pg. 41

42 Process all Personnel Action Forms (PAFs) for wage increases, promotions, transfers, retirements, terminations, status changes, Generate and distribute annual Form W-2 for over 1320 employees. Generate and distribute annual Form Cs offer of health insurance coverage; Answer verification of employment inquiries; Packet Pg. 42

43 Oversee implementation of new modules for New World (Tyler Technology). Administer e-suite employee benefit application; Training payroll coordinators to use payroll module; Packet Pg. 43

44 File and post annual OSHA injury log; File quarterly Form 941 tax return; File monthly employment report; File bi-weekly union dues report to 2 unions (AFMSCE and PBLC) for 14 collective bargaining agreements; File Form W-2s for active and termed employees (in excess of 1320 per year) Compile workforce statistics and updates annual EEO plan; Packet Pg. 44

45 Implement Personnel Action Form module to automate personnel changes September; NACo Prescription Drug Program October; Implement NEOGOV online application November; Implement Countywide time and attendance application to assist with FLSA compliance 2017 Packet Pg. 45

46 When fully staffed, the 7 employees in Human Resources supports 1320 employees in 8 offices and 20 departments. We handle and process thousands of transactions each year for employees. WE DO IT WITH A SMILE! Packet Pg. 46

47 Office or Department Name Fund Human Resource Management and Change % Change Explanation Total Revenue Budget ,877 3% Personnel Expense - 0% Headcount 7 7-0% Union Wages % Non-Union Salary & Wages 455, ,300 11,916 3% Benefits 87,876 96,320 8,444 10% Year-End "Bonus" % Source of Funding? Total Payroll Expense 543, ,620 20,360 4% Non-Payroll Expense - Contractual Expense 6,605 5,839 (766) -12% Commodities Expense 14,691 10,750 (3,941) -27% Capital Expense % Total Non-Payroll Expense 21,296 16,589 (4,707) -22% Total Expense Budget 564, ,209 15,653 3% Packet Pg. 47

48 Packet Pg. 48

49 2017 Health Insurance Budget *** Preliminary *** Revenue Contributions Expense Cost (18 Month Rate Lock) Subsidy Cash on Hand Increase Increase HEALTH Insurance Contribution Type Since 2015 Budget Since 2015 Budget Reserve County EMPLOYER Contribution (83%) 11.3% 13,620, % 14,006, ,701 County EMPLOYEE Contribution (17%) 2,868,883 2,868,883 - RETIREES (90% - 100%) 14.46% 574, % 574,223 - Investment Income 5,250 (5,250) Cost of HEALTH Insurance 17,068,554 17,450, ,451 DENTAL Insurance Contribution Type County EMPLOYER Contribution (61-62%) 10.3% 454, % 467,157 12,370 County EMPLOYEE Contribution (38-39%) 7.9% 294, % 294,926 - Cost of DENTAL Insurance 749, ,083 12,370 Cost of VISION Insurance 5.0% 127, ,596 Cost of LIFE Insurance 5.0% 43,344 43,344 Total 17,818,267 18,383, ,761 Note: Does not include possible refund from IPBC. Packet Pg. 49

50 Notes on Health Insurance Budget Actual rates for 2017 not yet available. Only 3% overall increase compared to 2016 since health insurance rates locked through June Health Insurance rate increase for July through December 2017 estimated to be 4%. Dental, vision and life insurance estimated to increase 5%. Difference between actual cost and cost charged back to departments/offices is subsidized so as to spread impact of conversion to fully insured program over 5 years (through 2021). Subsidy is expected to be funded by refunds of excess revenues over expenditures from IPBC. Packet Pg. 50

51 Kane County Office of Community Reinvestment Community Development Division FY2017 Budget Presentation Committee of the Whole August 30, 2016 Packet Pg. 51

52 Proposed FY2017 Budget 8 special revenue funds Total: Approx. $6.8 million Sources: HUD & Grand Victoria (not finalized yet) Programs that address a variety of issues: Affordable Housing Neighborhood Infrastructure Human/Social Services Staffing: 6 FT/1 PT (10 hrs/week) Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 52

53 Organizational Chart 2016 Salaries/Benefits* Scott Berger Director Salary: $108,698 Benefits: $25,484 * Draft FY2017 budget includes 2.5% pool for salary increases per budget instructions. Josh Beck Asst. Dir. for Community Dev. Salary: $88,000 Benefits: $16,089 Karen Zilly Program Manager Salary: $68,000 Benefits: $32,186 Chris Dall Project Manager Salary: $51,250 Benefits: $28,680 Julia Thavong Project Manager/Pres. Planner Salary: $51,272 Benefits: $26,611 Tracey Glassford Staff Accountant Salary: $50,737 Benefits: $21,276 Mike Treve Project Manger (Part time) Salary: $13,000 Benefits: $995 Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 53

54 Fund 401: Community Development Program Purpose: Program supports a variety of housing and community development activities; in partnership with twenty-four participating municipalities Change % Change Total Revenue Budget $1,182,178 $1,179,885 -$2,293 0% Personnel Expense Non-Union Salary & Wages $116,155 $118,003 +$1,848 Benefits $43,212 $41,924 -$1,288 Total Payroll Expense $159,367 $159,927 +$560 Non-Payroll Expense Contractual Expense $984,855 $991,778 +$6,923 Commodities Expense $2,150 $5,380 +$3,230 Capital Expense $2,000 $1,000 -$1,000 Transfer to Other Funds $33,806 $21,800 -$12,006 Total Non-Payroll Expense $1,022,811 $1,019,958 -$2,853 % Change Total Expense Budget $1,182,178 $1,179,885 -$2,293 0% Comment: Formula-driven allocation from HUD. Nearly level funding for FY2017. Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 54

55 Fund 402: HOME Program Purpose: Program addresses affordable housing needs within the Kane-Elgin Consortium Area Change % Change Total Revenue Budget $767,869 $904,671 +$136, % Personnel Expense Non-Union Salary & Wages $46,309 $46,860 +$551 Benefits $14,138 $15,404 +$1,266 Total Payroll Expense $60,447 $62,264 +$1,817 Non-Payroll Expense Contractual Expense $704,872 $841,422 +$136,550 Commodities Expense $1,050 $235 -$815 Capital Expense $1,500 $750 -$750 Total Non-Payroll Expense $707,422 $842,407 +$134,985 % Change Total Expense Budget $767,869 $904,671 +$136, % Comment: Increase in FY2017 due to anticipated loan repayments. Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 55

56 Fund 404: Homeless Management Information System Purpose: Provides a single, web-based data-base utilized by area social service agencies to report and track client needs and services Change % Change Total Revenue Budget $133,745 $135,245 +$1,500 +1% Personnel Expense Non-Union Salary & Wages $32,839 $33,986 +$1,147 Benefits $10,657 $10,176 -$481 Total Payroll Expense $43,496 $44,162 +$666 Non-Payroll Expense Contractual Expense $71,627 $73,636 +$2,009 Commodities Expense $200 $0 -$200 Capital Expense $18,422 $17,447 -$975 Total Non-Payroll Expense $90,249 $91,083 +$834 % Change Total Expense Budget $133,745 $135,245 +$1,500 +1% Comment: Minimal increase anticipated in FY2017. Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 56

57 Fund 406: OCR & Recovery Act Programs Sub-Department: Neighborhood Stabilization Program-3 Purpose: Provides financing for the redevelopment of vacant/foreclosed homes in the City of Elgin Change % Change Total Revenue Budget $382,000 $158,687 -$223,313-58% Personnel Expense Non-Union Salary & Wages $1,377 $12,035 +$10,658 Benefits $623 $2,121 +$1,498 Total Payroll Expense $2,000 $14,156 +$12,156 Non-Payroll Expense Contractual Expense $380,000 $144,531 -$235,469 Commodities Expense $0 $0 $0 Capital Expense $0 $0 $0 Total Non-Payroll Expense $380,000 $144,531 -$235,469 % Change Total Expense Budget $382,000 $158,687 -$223,313-58% Comment: Work on this $540,687 award is expected to conclude in FY2017. Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 57

58 Fund 406: OCR & Recovery Act Programs Sub-Department: NFS (Nat l Foreclosure Settlement) Program Purpose: Provides financing for the redevelopment of vacant/foreclosed homes in Kane County and counseling services to area homeowners Change % Change Total Revenue Budget $5,195 $18,130 +$12, % Personnel Expense Non-Union Salary & Wages $3,979 $14,709 +$10,730 Benefits $731 $2,593 +$1,862 Total Payroll Expense $4,710 $17,302 +$12,592 Non-Payroll Expense Contractual Expense $160 $581 +$421 Commodities Expense $325 $247 -$78 Capital Expense $0 $0 $0 Total Non-Payroll Expense $485 $828 +$343 % Change Total Expense Budget $5,195 $18,130 +$12, % Comment: Program began in FY2016. Increase corresponds to program activity. Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 58

59 Fund 408: Neighborhood Stabilization Program-1 Purpose: Provides financing for the redevelopment of vacant/foreclosed homes in Kane County (outside Aurora and Elgin) Change % Change Total Revenue Budget $292,386 $256,400 -$35,986-12% Personnel Expense Non-Union Salary & Wages $0 $0 $0 Benefits $0 $0 $0 Total Payroll Expense $0 $0 $0 Non-Payroll Expense Contractual Expense $292,386 $256,400 -$35,986 Commodities Expense $0 $0 $0 Capital Expense $0 $0 $0 Total Non-Payroll Expense $292,386 $256,400 -$35,986 % Change Total Expense Budget $292,386 $256,400 -$35,986-12% Comment: Stimulus-era program expected to conclude in FY2017. Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 59

60 Fund 409: Continuum of Care Planning Grant Purpose: Supports planning and coordination efforts of the Continuum of Care for Kane County, a coalition of social service agencies that assist the homeless Change % Change Total Revenue Budget $54,169 $69,689 +$15, % Personnel Expense Non-Union Salary & Wages $9,195 $28,547 +$19,352 Benefits $4,607 $11,248 +$6,641 Total Payroll Expense $13,802 $39,795 +$25,993 Non-Payroll Expense Contractual Expense $40,367 $29,894 -$10,473 Commodities Expense $0 $0 $0 Capital Expense $0 $0 $0 Total Non-Payroll Expense $40,367 $29,894 -$10,473 % Change Total Expense Budget $54,169 $69,689 +$15, % Comment: Larger HUD award amount will cover increased staff support needed by the Continuum of Care. The COC enables area agencies to access approximately $1.3 million in federal funds per year. Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 60

61 Fund 410: Elgin CDBG Fund Purpose: To support program management and housing rehabilitation services associated with the Elgin Community Development Block Grant Program Change % Change Total Revenue Budget $228,230 $446,816 +$218, % Personnel Expense $0 Non-Union Salary & Wages $35,935 $71,869 +$35,934 Benefits $11,295 $25,416 +$14,121 Total Payroll Expense $47,230 $97,285 +$50,055 Non-Payroll Expense Contractual Expense $180,000 $348,531 +$168,531 Commodities Expense $1,000 $1,000 $0 Capital Expense $0 $0 $0 Total Non-Payroll Expense $181,000 $349,531 +$168,531 % Change Total Expense Budget $228,230 $446,816 +$218, % Comment: Program was introduced with a budget amendment half-way through FY2016. Increase for FY2017 reflects revenue and expenses for 12-month period. Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 61

62 Budget Recap All FY2017 budgets balance. Funded entirely by external sources. $0 from the general fund. Maintain level staffing for FY2017. Kane County initiatives that reinvest in our residents and communities by: Leveraging funding from other sources. Helping the less-fortunate become self-sufficient. Improving the quality of our housing stock (our tax base). Maintaining quality-of-life for Kane County residents. Kane County Office of Community Reinvestment FY2017 Budget Presentation Packet Pg. 62

63 FY 17 BUDGET PRESENTATION TO COMMITTEE OF THE WHOLE J A N I C E H I L L, E X E C U T I V E P L A N N E R A N D F A R M L A N D P R O T E C T I O N M A N G E R Packet Pg. 63

64 Other duties: CONSERVATION EASEMENT PROGRAM Coordinate with other public and private agencies to preserve rural character. Coordinate with other documents such as the county plan, the historic preservation ordinance, transportation plan, and stormwater ordinance. Fund 430 Farmland Protection funds work to protect Kane County s vital land and soils. Fund 430 was established in 2001 concurrently with approval of ordinance establishing the program. Packet Pg. 64

65 FY 17 BUDGET EXPLANATION Revenue USDA grant Investment income Transfer from funds Cash on hand Expense Salary, wages & related Contractual and Consulting Legal services Appraisal Services Conferences and meetings Farmland preservation County portion Farmland preservation federal portion Packet Pg. 65

66 FY 17 PROGRAM Salary and related for Janice Hill and Matt Tansley (25% of overall) Program expenses for Cost-Share with USDA/ACEP-ALE farmland protection Training, education Contractual with KCFB and others for program assistance Packet Pg. 66

67 ESTIMATED EXPENSES FOR FOUR FARMS FY 17 Encumbered by offer letter and cooperative agreement with USDA acres for purchase One donation Packet Pg. 67

68 Packet Pg. 68

69 BUILDING MANAGEMENT 2017 BUDGET COUNTY OF KANE COMMITTEE OF THE WHOLE AUGUST 30, 2016 Packet Pg. 69

70 MISSION /GOALS Building Management is committed to provide a safe, healthy, and comfortable environment conducive to Kane County Government Operations To develop, evaluate, and implement programs to protect the health, safety, and welfare of staff, residents and public, that use county facilities. To ensure that Kane County Government existing buildings, systems, and equipment are maintained on a regular basis and repairs are made in an effective and efficient manner. To provide timely repairs, maintenance, and cleanliness of all Kane County Government facilities while sustaining regulatory mandates that assist the county in providing a safe, healthy, and comfortable environment that supports the operations of Kane County Government. To Implement a routine proactive / preventative maintenance program that will minimize emergency repairs and allow for facility managers to detect and control problems while maintaining Building Management budgets. To provide the services essential for the planning, design, construction, restoration, and revitalization of all Kane County Government facilities. 2 Packet Pg. 70

71 BUILDING MANAGEMENT ORGANIZATIONAL 3 Packet Pg. 71

72 BUILDING MANAGEMENT SALARIES & BENEFITS 4 Packet Pg. 72

73 BUILDING MANAGEMENT STAFFING 5 Packet Pg. 73

74 BUILDING MANAGEMENT STAFFING 6 Packet Pg. 74

75 BUILDING MANAGEMENT BUDGET ANALYSIS Note; Budget Analysis includes salaries and benefits 7.35% savings Without salaries and benefits 12.43% savings 7 Packet Pg. 75

76 BUILDING MANAGEMENT BUDGET ANALYSIS 8 Packet Pg. 76

77 MILL CREEK / SSA 2017 BUDGET COUNTY OF KANE COMMITTEE OF THE WHOLE AUGUST 30, 2016 Packet Pg. 77

78 MISSION / SERVICES Provide administrative services for the maintenance, planning and management of the Mill Creek Special Service Area The Mill Creek SSA consists of approximately 1,600 acres and 2,200 dwelling units in Blackberry and Geneva Townships. v The services include, but are not limited to, the following: Landscape maintenance Streetlight repair & maintenance Sidewalk, walking path/bike trail & alley repairs & maintenance On-going parkway tree program Brush pick-up services Street furniture maintenance: Gazebos, park benches & trash cans Village Center snow removal (certain portions) & parking lot striping (certain portions) Other various miscellaneous services that are associated with the on-going maintenance of a subdivision. Mill Creek SSA services are funded through a tax levy paid by the residents of Mill Creek for the sole use within the boundaries of the Mill Creek subdivision. 2 Packet Pg. 78

79 MILL CREEK/ SSA ORGANIZATIONAL Mill Creek SSA Program Manager Don Biggs Salary: No Salary Allocation Mill Creek Coordinator Mary Remiyac Salary: $46, ($71, * 65%) Health: $3, ($6,064 * 65%) Dental: $ ($216 * 65%) FICA: $3, ($46, * 7.65%) IMRF: $4, ($46, * 9.97%) TOTAL: 58, Mill Creek Service Associate William Earle Salary: $12, (100%) Health: Not Eligible Dental: Not Eligible FICA: $ (7.65%) IMRF: Not Eligible TOTAL: $12, GIS Mapping Tim Mescher Salary: $2, ($72, * 4%) Health: $ ($13,481 * 4%) Dental: $22.40 ($ * 4%) FICA: $ ($2, * 7.65%) IMRF: $ ($2, * 9.97%) TOTAL: $3, Packet Pg. 79

80 MILL CREEK / SSA SALARIES & BENEFITS 4 Packet Pg. 80

81 MILL CREEK /SSA BUDGET ANALYSIS 5 Packet Pg. 81

82 MILL CREEK / SSA BUDGET ANALYSIS 6 Packet Pg. 82

83 Kane County Government 5-Year Capital Improvement Plan 1 Packet Pg. 83

84 Year Capital Improvement Plan Projects and Process August 30, 2016 Donald Biggs Executive Director of Building Management Packet Pg. 84 2

85 Introduction What is the purpose of the report? Provide a comprehensive plan to implement capital projects over the next five years. Review of priorities for all buildings and develop a strategy to complete the facility improvements. Outline key components for facility improvements that will include detailed information of facilites physical needs and building functions. Develop a funding outline for short-term, long-term and alternative revenue options. Packet Pg. 85 3

86 Project Categories Facility Improvements Miscellaneous Items Information Technology New Construction / Renovations Packet Pg. 86 5

87 Capital Improvement Fund Balance Projections Packet Pg. 87 6

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89 Packet Pg. 89 8

90 Capital Improvement Projects 2017 Packet Pg. 90 9

91 Packet Pg

92 Capital Improvement Projects 2018 Packet Pg

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94 Capital Improvement Projects 2019 Packet Pg

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96 Capital Improvement Projects 2020 Packet Pg

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98 Capital Improvement Projects 2021 Packet Pg

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100 Capital Improvement Projects Summary Packet Pg

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102 Kane County Proposed General Fund Countywide Internal Budget Fiscal Year Amended Budget 2017 Proposed Budget Change from 2016 to 2017 % Change from 2016 to 2017 Line Item Component Expenditures Self-Mailer Self-Mailer 10,000 10,000-0% Postage Postage 535, ,000-0% Telephone Telephone 720, ,000-0% Total Countywide Internal Expenditures 1,265,000 1,265, Packet Pg. 102

103 Kane County Proposed General Fund Countywide Communication/Technology Budget Fiscal Year Amended Budget 2017 Proposed Budget Change from 2016 to 2017 % Change from 2016 to 2017 Line Item Component Expenditures Computer Software Maint Hart Intercivic Eslate Voting 194, ,098 23, % Computer Software Maint New World System Logos 109, ,316 13, % Total Countywide Communication/Tech Expenditures 303, ,414 37, % Packet Pg. 103

104 Kane County Proposed General Fund Countywide Aurora Election Commission Budget Fiscal Year Amended Budget 2017 Proposed Budget Change from 2016 to 2017 % Change from 2016 to 2017 Line Item Component Expenditures Salary & Wages Assistant Executive Director 37,800 37, % Salary & Wages Lillian Perry, Commissioner 3,670 3, % Salary & Wages Linda M. Fechner, Executive Director 61,000 61, % Salary & Wages Marleah Anderson, Commissioner, Chairman 3,670 3, % Salary & Wages Michael McCoy, Commissioner 3,670 3, % Salary & Wages Payroll Accrual (318) -45.2% Total Salaries & Wages 110, ,195 (318) -0.3% Packet Pg. 104

105 Kane County Proposed General Fund Countywide Aurora Election Commission Budget Fiscal Year 2017 Line Item Expenditures Component 2016 Amended Budget 2017 Proposed Budget Change from 2016 to 2017 % Change from 2016 to 2017 Healthcare Contrib Anderson, Marleah 5,726 6, % Healthcare Contrib Fechner, Linda 16,013 16, % Total Healthcare Contrib 21,739 23,037 1, % Dental Contrib Anderson, Marleah % Dental Contrib Fechner, Linda % Total Dental Contrib % Aurora Election Commission 365, , % Total Aurora Election Commission Expenditures 497, ,009 1, % Packet Pg. 105

106 Kane County Proposed General Fund Countywide Operational Support Budget Fiscal Year Amended Budget 2017 Proposed Budget Change from 2016 to 2017 % Change from 2016 to 2017 Line Item Component Expenditures Retiree Healthcare Contrib 40,000 40, % Contractual/Consulting Court Security Cost Study 5,000 5,000 N/A Contractual/Consulting Revenue Generation 50,000 50,000 N/A Contractual/Consulting Countywide Mandated vs. Non-Mandated Service Study 100, ,000 N/A Healthcare Admin Services Benefits Admin Interface 19,000 19, % Healthcare Admin Services Flexible Benefis Service Fee 10,000 15,000 5, % Healthcare Admin Services Wellness Benefits 16,000 - (16,000) % Transfer to Other Funds Transfer to 110 IMRF 4,605 - (4,605) % Transfer to Other Funds Transfer to 111 FICA 3,519 - (3,519) % Transfer to Other Funds Transfer to 112 Special Reserve - Election 297, ,000 N/A Packet Pg. 106

107 Kane County Proposed General Fund Countywide Operational Support Budget Fiscal Year 2017 Line Item Expenditures Transfer to Other Funds Transfer to Other Funds Transfer to Other Funds Component 2016 Amended Budget 2017 Proposed Budget Change from 2016 to 2017 % Change from 2016 to 2017 Transfer to 260 Court Security - Subsidy 600, ,984 N/A Transfer to 269 Kane Comm - Coroner's Subscriber Fee 70,797 69,940 (857) -1.2% Transfer to 269 Kane Comm - County Subsidy 58,605 25,817 (32,788) -55.9% Transfer to Other Funds Transfer to 269 Kane Comm - Court Services Subcriber Fee 194, ,160 (2,400) -1.2% Transfer to Other Funds Transfer to 269 Kane Comm - Emergency Management 6,733 6,733 N/A Transfer to Other Funds Transfer to 269 Kane Comm - Sheriff Subscriber Fee 407, ,767 20, % Transfer to Other Funds Transfer to 500 Capital 1,000,000 1,000, % Packet Pg. 107

108 Kane County Proposed General Fund Countywide Operational Support Budget Fiscal Year 2017 Line Item Expenditures Component 2016 Amended Budget 2017 Proposed Budget Change from 2016 to 2017 % Change from 2016 to 2017 Transfer to Other Funds Transfer to 623 JJC/AJC Refunding Debt Service - Income Tax 1,692,525 2,594, , % Transfer to Other Funds Transfer to 623 JJC/AJC Refunding Debt Service - Income Tax 817,075 - (817,075) % Total Countywide Operational Support Expenditures 4,334,084 5,443, , % Packet Pg. 108

109 Kane County Proposed County Automation Fund Budget Fiscal Year 2017 Line Item Revenue Comments County Automation Fund Recording Fees Fee for data transfer: $67.75 per 2 transfers per week 7,046 Investment Income Average Balance of 75% 274 Cash On Hand Draw from fund balance 52,680 Total Revenue 60,000 Expenditures Computer Software Time & Attendance System 60,000 Net Income Reserve for future use - Total Expenditures 60,000 Packet Pg. 109

110 Kane County Proposed IMRF Fund Budget Fiscal Year 2017 Line Item Comments IMRF Fund Revenue Property Tax Revenue Maintain flat aggregate property tax levy 6,796,568 Property Tax Revenue Allocation of General Fund Property Tax Revenue 164,715 Investment Income Average balance of 0.75% 50,160 Cash on Hand Planned draw down of excess fund balance 250,000 Total Revenue 7,261,443 Expenditures IMRF Contribution $31,947,696 Gen Fund Payroll X 9.97% 3,185,186 SLEP Contribution $19,466,365 Gen Fund Payroll X 20.94% 4,076,257 Total Expenditures 7,261,443 Packet Pg. 110

111 Kane County Proposed FICA Fund Budget Fiscal Year 2017 Line Item Comments FICA Fund Revenue Property Tax Revenue Maintain flat aggregate property tax levy 3,433,332 Property Tax Revenue Allocation of General Fund Property Tax Revenue 224,164 Investment Income Average balance of 0.75% 25,680 Cash On Hand Draw from fund balance 250,000 Total Revenue 3,933,176 Expenditures FICA Contribution $51,414,060 Gen Fund Payroll X 7.65% 3,933,176 Total Expenditures 3,933,176 Packet Pg. 111

112 Kane County Proposed Special Reserve Fund Budget Fiscal Year 2017 Line Item Comments Special Reserve Fund Revenue Investment Income Average balance of 0.75% 2,228 Transfer from Other Fund Transferred from General Fund as reserve for FY18 additional election expense 297,000 Total Revenue 299,228 Expenditures Net Income Add to reserve balance 299,228 Total Expenditures 299,228 Packet Pg. 112

113 Kane County Proposed Emergency Reserve Fund Budget Fiscal Year 2017 Line Item Comments Emergency Reserve Fund Revenue Investment Income Average balance of 0.75% 36,750 Total Revenue 36,750 Expenditures Net Income Add to reserve balance 36,750 Total Expenditures 36,750 Packet Pg. 113

114 Kane County Proposed Property Tax Freeze Protection Fund Budget Fiscal Year 2017 Line Item Comments Property Tax Freeze Protection Fund Revenue Investment Income Average balance of 0.75% 15,000 Total Revenue 15,000 Expenditures Net Income Add to reserve balance 15,000 Total Expenditures 15,000 Packet Pg. 114

115 Kane County Proposed Public Building Commission Fund Budget Fiscal Year 2017 Line Item Comments Public Building Commission Fund Revenue Investment Income Average balance of 0.75% 15,000 Total Revenue 15,000 Expenditures Net Income Add to fund balance 15,000 Total Expenditures 15,000 Packet Pg. 115

116 Kane County Proposed Motor Fuel Tax Debt Service Fund Budget Fiscal Year 2017 Line Item Comments Motor Fuel Tax Debt Service Fund Revenue Investment Income Average balance of 0.75% 24,054 Transfer from Other Funds Transfer from Motor Fuel Tax Fund for next year's debt service 3,496,800 Total Revenue 3,520,854 Expenditures Bond Principal 1/1/2017 Principal Payment 2,705,000 Bond Interest 1/1/2017 Interest Payment 394,407 Bond Interest 7/1/2017 Interest Payment 323,400 Debt Service Requirement Added to fund balance so that remaining fund balance will be sufficient to fund next year's debt service payments 98,047 Total Expenditures 3,520,854 Packet Pg. 116

117 Kane County Proposed Recovery Zone Bond Debt Service Fund Budget Fiscal Year 2017 Line Item Comments Recovery Zone Bond Debt Service Fund Revenue Interest Reimbursement IRS BAB/RZB Interest Reimbursement 82,704 Loan Reimbursement Loan payments from municipalities to which bond proceeds were loaned 730,951 Investment Income Average balance of 0.75% 7,714 Transfer from Other Funds Transfers from SSA/SSB Funds and ETSB Fund 68,364 Total Revenue 889,733 Expenditures Debt Administration Bank charges 500 Bond Principal 12/15/2016 Principal Payment 680,000 Bond Interest 12/15/2016 Interest Payment 104,824 Bond Interest 6/15/2017 Interest Payment 92,584 Net Income Added to fund balanct to fund next year's debt service payments 11,825 Total Expenditures 889,733 Packet Pg. 117

118 Kane County Proposed JJC/AJC Refunding Debt Service Fund Budget Fiscal Year 2017 Line Item Comments JJC/AJC Refunding Debt Service Fund Revenue Investment Income Average balance of 0.75% 19,053 Transfer from Other Funds Transfer from General Fund - Income Tax 2,594,400 Transfer from Other Funds Transfer from General Fund - Riverboat Grant - Cash On Hand - Total Revenue 2,613,453 Expenditures Debt Administration Bank charges 350 Bond Principal 12/15/2016 Principal Payment 1,840,000 Bond Interest 12/15/2016 Interest Payment 334,800 Bond Interest 6/15/2017 Interest Payment 307,200 Debt Service Requirement Added to fund balance to fund next year's debt service payments 131,103 Total Expenditures 2,613,453 Packet Pg. 118

119 Kane County Proposed Longmeadow Bond Debt Service Fund Budget Fiscal Year 2017 Line Item Comments Longmeadow Debt Service Fund Revenue Investment Income Average balance of 0.75% 5,175 Transfer from Other Funds Transfer from Longmeadow Bond Construction Fund 690,000 Cash On Hand - Total Revenue 695,175 Expenditures Debt Administration Bank charges - Bond Principal 12/15/2016 Principal Payment - Bond Interest 12/15/2016 Interest Payment - Bond Interest 6/15/2017 Interest Payment Debt Service Requirement Added to fund balance so that remaining fund balance will be sufficient to fund next year's debt service payments 695,175 Total Expenditures 695,175 Packet Pg. 119