Budget Briefing. Gary Eichelberger. Rick Rovegno. Barbara Cross. Dennis Marion. Dana Best. Board of Commissioners: Chairman. Vice-Chairman.

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1 2012 Budget Briefing Board of Commissioners: Gary Eichelberger Chairman Rick Rovegno Vice-Chairman Barbara Cross Secretary Dennis Marion Chief Clerk Dana Best Director of Finance

2 Index: INTRODUCTION:...1 COMPARISONS:...2 Tax Allocation (by level of government entity) County Comparisons (General Fund Expenditures) BUDGET SUMMARY:...3 Total County Revenue and Expenditures 2012 TOTAL COUNTY: Revenues by Category...4 Expenditures by Function... 5, 6 BUDGET SUMMARY:...7 General Fund Revenues & Expenditures 2012 GENERAL FUND: Revenues by Source...8 Expenditures...9 Expenditures by Function & Department...10 Cumberland County Commissioners One Courthouse Square Carlisle, Pennsylvania ON-GOING AND FUTURE INITIATIVES:...11 Public Safety Renovations for the 6th Judge Prison Expansion Project Central Court Claremont Nursing & Rehabilitation Center Ritner Highway Campus Rev. 12/9/2011

3 Introduction: MISSION: The most livable community with the most efficient and effective public services in Pennsylvania. VISION: A place where family sustaining economic opportunity is promoted, our environment is respected, public safety is ensured, and our quality of life is preserved for the future. The Cumberland County Board of Commissioners maintains a strategic planning process to identify service priorities in tandem with an outcome-oriented financial management system. These management tools have helped to improve core services to County residents while maintaining one of the lowest tax rates in South Central Pennsylvania. The 2012 Budget builds upon the 2011 County Strategy and Budget that received the Government Finance Officers Association (GFOA) award for Distinguished Budget Presentation. The award reflects the County s adherence to an extensive array of budget planning and financial management principles that include:» Ensuring that the County maintains a strong financial base to support essential services even in a changing environment;» Directing financial resources toward achievement of the County s strategic plan;» Maintaining sufficient liquidity to meet normal operating and contingent obligations;» Maintaining and preserving infrastructure and capital assets;» Implementing operating policies that minimize the cost of government and financial risks;» Maximizing the level of public goods and services while minimizing the levels of debt and taxes. Standard & Poor s confirmed Cumberland County s AAA bond rating which serves as an indicator that the County has a sustainable longterm management strategy and is prepared to enter 2012 in sound financial shape. 1 RESPONDING TO ECONOMIC CONDITIONS The County was not immune to the economic problems facing the nation, state, and local area throughout the course of 2008 through In response, the Commissioners called the elected officials and department heads into action with a cost management initiative early into the economic crisis. Elected officials and department heads responded well to the initiative and saved over $6 million dollars to date. In 2011, County departments continued to look for new cost management options. As a direct result, the County has been able to maintain priority services, its strong financial position, and the ability to respond to emergency situations. The County will enter 2012 with a strong fund balance as a direct result of the cost management initiative. The County continued with the planning and implementation of several key initiatives. These include Phase II of renovations and expansion of the prison, renovations to the property at 1601 Ritner Highway, the bridge replacement program, the rehabilitation unit at Claremont Nursing and Rehabilitation Center, and various other capital projects. The County continues to assess the future structure of Claremont Nursing and Rehabilitation Center (CNRC) as part of a strategic planning process and a companion planning effort for community- based services and supports. The process includes detailed analysis of target populations, critical services, revenue options, optimal staffing levels, and the best use of existing facilities within the CNRC complex. The economy continues to affect several key areas of the budget and the Commissioners are continuing their cost management initiative through 2012 with a savings target of $1.2 million from the 2012 budget.

4 Comparisons: Tax Allocation (by level of government entity) The Chart illustrates an estimate of local taxes paid on a home valued at $180, Tax Allocation (based on a $180,000 home) Cumberland County collected 14.34% of local tax dollars in These monies support a broad array of County services including, in part: the Prison, Courts, MDJ s, Human Services subsidy, and Public Safety. Townships and boroughs collected 8.36% in taxes while local school districts brought in 77.30% of the total 2011 tax revenues. Average District Shippensburg Borough Newville Borough Silver Spring Township Carlisle Borough ,207 1,543 2,178 1,802 1,984 Camp Hill Borough ,332 County Comparisons (General Fund Expenditures) Cumberland County General Fund expenditures per capita are $263. Based on the 2010 US Census population 3rd class counties were selected as benchmarks with Cumberland County. Of these counties, Cumberland County has the lowest per capita ratio at $ General Fund Expenditures (per capita benchmark) Cumberland Chester Lancaster $0 $500 $1000 $1500 $2000 $2500 $3000 $3500 County Municipal School Erie Westmoreland Northampton York Lehigh 646 $0 $100 $200 $300 $400 $500 $600 $700 2

5 Budget Summary: Total County Revenues & Expenditures MAJOR FUTURE PROJECTS WITH LONG TERM IMPACT:» The purchase of the 1601 Ritner Highway property will provide additional office space to aid in the County space allocation program. The space allocation program will co-locate County offices by function. Renovations began in 2010 and will continue through Federal stimulus funds were used for energy-related upgrades to the building Budget Cost: $725,000 Revenues: Tax Revenue $ 48,159,557 Grant Revenue $ 85,997,889 Interfund Revenue $ 19,875,168 Other Revenue $ 62,653,984 Total Revenue $ 216,686,598 Appropriated Fund Balances $ 25,739,403 TOTAL $ 242,426,001» Phase II of the Prison expansion/renovation project began in September 2011 and is slated to be completed by June Phase II includes a medical suite, a work release wing, a female cell block, and a hearing room and support areas. The renovations will replace the kitchen, relocate the laundry facility, update visitation areas, update administrative areas, and relocate staff facilities. Also cell blocks A thru H, including the exercise yard, will be renovated. Expenditures: Salaries and Benefit $ 79,755,715 Operating Expense $ 117,522,027 Interfund Expense $ 21,599,761 Capital Expense $ 23,548,498 TOTAL $ 242,426, Budget Cost: $18,275,000» Cumberland County will plan, engineer, design, and replace two structurally deficient bridges. Craighead Bridge is a 110 year old steel through truss bridge and carries nearly 2,000 vehicles per day across the Yellow Breeches Creek. Replacement costs are estimated at $3 million. Wolf s Bridge carries approximately 2,500 vehicles per day. The bridge is both structurally deficient and functionally obsolete. Replacement costs are estimated between $3 million and $3.5 million Budget Cost: $2,016,000 3

6 2012 Total County: Revenues 2012 County Revenues (Total by Categories: $216,686,598) Internal Charges 2.4% Subsidy 4.0% Investment Earnings 3.2% Miscellaneous 9.2% Real Estate 19.7% Library 1.5% Departmental Charges 20.4% Federal & State Grants 39.6% REAL ESTATE TAXES: $42,625, % The County is permitted by State law to levy real estate taxes up to 25 mills on every dollar of adjusted valuation for general County purposes exclusive of the requirements for the payment of interest and principal on bonded debt. For 2012, County real estate taxes were levied at the rate of mills for general County purposes. Real estate estimates are based upon assessed values, interim taxes, appeals, and delinquent tax collection estimates. MISCELLANEOUS: $20,046, % Receipt of revenue that is not otherwise specifically classified under any other revenue category. INTERNAL CHARGES: $5,239, % The County receives revenue from reimbursements from the Library System as well as maintenance for the Human Service Building and the Domestic Relations Building. SUBSIDY: $8,636, % Reflects the transfer of tax dollars from the General Fund to meet program match requirements or to subsidize a projected operating deficit. INVESTMENT EARNINGS: $6,863, % Interest is estimated by looking at the current trend of interest rates and estimated cash on hand. 4 DEPARTMENTAL CHARGES: $44,243, % The majority of this category are fees charged by Claremont Nursing and Rehabilitation Center. The revenues are estimated based on projected bed days filled, case mix, and current rates with an estimated increase. FEDERAL & STATE GRANTS: $85,827, % Monies received from the federal or state government for a specified program or purpose. Revenue is estimated using allocation letters or estimates of state and federal appropriations based on trends and information from federal and state agencies. LIBRARY TAXES: $3,204, % There is a levy for the County Library System at.143 mills. Library tax revenue is based on the estimated assessed values for the real estate taxes.

7 2012 Total County: Expenditures by Function 2012 County Expenditures (Total by Categories: $242,426,001) Other Government Operations 16.1% Agriculture, Development & Planning 1.3% Administration 3.6% Criminal Justice 14.5% Transportation & Infrastructure 11.6% Records & Licensing 1.4% Human Services 46.6% Public Safety 4.9% Human Services: $113,039, % Services provided with the purpose of promoting the general health and well being of the community. Criminal Justice: $35,225, % Services directed at maintaining social control, deterring and controlling crime, and sanctioning those who violate laws with criminal penalties. Administration: $8,698, % Services provided by the County for the benefit of the public and the governmental body as a whole. Agriculture, Development & Planning: $3,106, % Programs provided to achieve a satisfactory living environment for the community as a whole. Other Government Operations: $38,996, % Interest is estimated by looking at the current trend of interest rates and estimated cash on hand. Transportation & Infrastructure: $28,174, % Provide safe, dependable, and efficient transportation for all eligible County residents, along with the reconstruction, maintenance, and repair of County owned/shared bridges. Records & Licensing: $3,439, % Services provided by the County row offices for the benefit of the public and the governmental body as a whole. Public Safety: $11,744, % Services provided by the County for the safety and security of the public. 5

8 2012 Total County: Expenditures by Function Budgeted Expenditures Administration Commissioners ,740 Human Resources ,796 IMTO... 2,709,565 Finance... 1,026,450 Assessment...2,221,150 Elections... 1,004,187 Solicitors ,955 Total Administration... $ 8,698,843 Criminal Justice District Attorney... 3,798,386 Public Defender... 1,140,307 Clerk of Courts ,815 Prison... 12,515,269 Criminal Justice Planning & IP Programs ,887 Courts... 3,702,013 Magisterial District Judges...3,204,447 Adult Probation... 3,661,082 Juvenile Probation...2,685,545 Domestic Relations... 3,298,020 Total Criminal Justice... $ 35,225,771 Human Services Nursing Home...26,180,975 Children & Youth... 13,494,327 Drug & Alcohol...3,047,137 Aging & Community Service... 8,057,422 Library... 4,051,966 Mental Health/Intellectual & Developmental Disabilities... 18,542,907 Veterans Affairs...235,999 Health Choices...38,915,492 Early Learning Center ,230 Total Human Services... $113,039,455 Public Safety Public Safety... 7,672,638 Coroner ,167 Sheriff... 3,288,957 Total Public Safety...$ 11,744,762 Budgeted Expenditures Records and Licensing Recorder of Deeds ,327 Treasurer ,898 Register of Wills/ Clerk of Orphans Court ,825 Controller... 1,150,290 Prothonotary...619,936 Records Improvement - County ,669 Total Records and Licensing...$ 3,439,945 Agriculture, Development, and Planning Planning... 1,607,368 Conservation District...826,690 Agricultural Extension ,074 Vector Control and Weights & Measures...239,666 Historical Society... 59,215 Total Agriculture, Development & Planning...$3,106,013 Transportation and Infrastructure Transportation...2,678,694 County Buildings...21,844,890 Recycling & Waste Authority ,297 Bridges/Liquid Fuels... 2,997,500 Total Transportation and Infrastructure...$28,174,381 Other Government Operations Grants...2,462,367 Debt... 8,547,768 Subsidies... 9,586,587 Insurance...1,708,151 Hotel Tax... 1,527,500 Workers Compensation...626,000 Retirement... 12,247,374 Administrative Services ,434 Affordable Housing...225,350 Other Government Operations... 1,950,300 Total Other Government Operations... $38,996, TOTAL COUNTY BUDGET...$ 242,426,001 6

9 Budget Summary: General Fund Revenues & Expenditures Managing the Budget:» 2012 Budget contains no tax increase.» Elected officials and department heads have responded well to the cost management initiative and saved over $6 million dollars to date. In 2011, The County departments continued to look for new cost management options. As a direct result, the County has been able to maintain priority services, its strong financial position, and the ability to respond to emergency situations. The County will enter 2012 with a strong fund balance as a direct result of the cost management initiative.» $500,000 will be transferred to the Capital Bridge Fund for future replacement of structurally deficient bridges.» In the year 2011, the Board of Commissioners certified $1,000,000 for the purchase of agricultural conservation easements. With this increase in the annual funding, the Board will preserve 650 to 700 acres of working farmland in the County by the end of 2012 and surpass the milestone of 15,000 acres preserved. General Fund Revenues: Real Estate Taxes $ 42,625,495 Library Taxes $ 3,204,748 Per Capita Tax $ 672,705 Other Revenue $ 4,648,238 Investment Earnings $ 228,156 Federal & State Grant Revenue $ 3,316,395 Departmental Charges $ 8,065,877 Court Cost/Fees/Charges $ 964,200 Total Revenue $ 63,725,814 General Fund Expenditures: General Government $ 16,087,619 Tax Assessment $ 1,528,241 Grants to Agencies $ 2,462,367 Other Services $ 2,641,972 Debt Retirement $ 4,278,273 Library System $ 4,051,966 County Subsidies $ 9,586,587 Corrections $ 17,773,198 Judicial $ 16,236,106 Total Expenses $ 74,646,329 Additional Budget Cuts/Total Fund Balance Appropriations ($ 10,920,515) 7

10 2012 General Fund: Revenues 2012 County Revenues (Total by Source: $63,725,814) Federal & State Grant Revenue 5.2% Departmental Charges 12.7% Court 1.5% Investment Earnings 0.4% Other Revenue 7.3% Per Capita Tax 1.0% Library Tax 5.0% Real Estate Taxes 66.9% Real Estate Taxes: $42,625, % The County is permitted by State law to levy real estate taxes up to 25 mills on every dollar of adjusted valuation for general County purposes exclusive of the requirements for the payment of interest and principal on bonded debt. For 2012, County real estate taxes were levied at the rate of mills for general County purposes. Real estate estimates are based upon assessed values, interim taxes, appeals, and delinquent tax collection estimates. Library Taxes: $3,204, % There is a levy for the County Library System at.143 mills. Library tax revenue is based on the estimated assessed values for the real estate taxes. Per Capita Tax: $672, % Per capita tax is based on current per capita rolls maintained by the County Assessment office as of July 31st of the current year. Other Revenue: $4,648, % Comprises three main types: departmental charges, investment earnings, and operating fees. Investment Earnings: $228, % Interest is estimated by looking at the current trend of interest rates and estimated cash on hand. Federal & State Grant Revenue: $3,316, % Monies received from the federal or state government for a specified program or purpose. Revenue is estimated using allocation letters or estimates of state and federal appropriations based on trends and information from federal and state agencies. Departmental Charges: $8,065, % The majority of this category are fees charged by Claremont Nursing and Rehabilitation Center. The revenues are estimated based on projected bed days filled, case mix, and current rates with an estimated increase. Court Costs/Fees/Charges: $964, % This category is comprised of payments of courtrelated fees, charges, costs, fines, and other monetary penalties. 8

11 2012 General Fund: Expenditures 2012 County Expenditures ($74,646,329) Judicial 21.8% General Government 21.6% Tax Assessment 2.0% Grants 3.3% Corrections 23.8% Other Services 3.5% Debt Services 5.7% County Subsidies 12.9% Library System 5.4% General Government: $16,087, % Services provided by the County for the benefit of the public and the governmental body as a whole. Tax Assessment: $1,528, % Assign fair and equitable assessments to all real property in the County for the generation of accurate tax bills. Collect and distribute tax revenues to all taxing authorities in a timely manner. Grants to Agencies: $2,462, % Appropriations made to other governments or agencies that provide services to the community. Other Services: $2,641, % Services not represented in any other category. Debt Retirement: $4,278, % Repayment of debt. Library System: $4,051, % Library services to residents of the County. County Subsidies: $9,586, % Financial assistance to funds outside the general fund. Corrections: $17,773, % Services provided by the Prison, Adult and Juvenile Probation, and other correctional programs. Judicial: $16,236, % Services provided by the County to the Courts. 9

12 2012 General Fund: Expenditures by Function & Department Budgeted Expenditures Administration Commissioners ,740 Human Resources ,796 IMTO... 2,709,565 Finance... 1,026,450 Assessment...2,221,150 Elections... 1,003,987 Solicitors ,955 Total Administration... $ 8,698,643 Criminal Justice District Attorney... 2,857,369 Public Defender... 1,140,307 Clerk of Courts ,815 Prison... 12,515,269 Courts... 3,702,013 Magisterial District Judges...3,204,447 Adult Probation...2,572,384 Juvenile Probation...2,685,545 Total Criminal Justice...$ 29,458,149 Human Services Library... 4,051,966 Veterans Affairs...235,999 Total Human Services... $4,287,965 Public Safety Public Safety ,810 Coroner ,167 Sheriff... 3,288,957 Total Public Safety... $ 4,832,934 Budgeted Expenditures Records and Licensing Recorder of Deeds ,919 Treasurer ,898 Register of Wills/ Clerk of Orphans Court ,825 Controller... 1,150,290 Prothonotary...619,936 Total Records and Licensing...$3,149,868 Agriculture, Development, and Planning Planning... 1,607,368 Agricultural Extension ,074 Vector Control and Weights & Measures...239,666 Historical Society... 59,215 Total Agriculture, Development & Planning... $2,279,323 Transportation and Infrastructure County Buildings... 3,213,458 Total Transportation and Infrastructure...$ 3,213,458 Other Government Operations Grants...2,462,367 Debt... 4,278,273 Subsidies... 9,586,587 Insurance ,028 Administrative Services ,434 Other Government Operations... 1,950,300 Total Other Government Operations... $18,725, TOTAL COUNTY BUDGET... $ 74,646,329 10

13 Items of Note: On-going & Future Initiatives Public Safety:» One of the major initiatives for the County during was the construction of a 22,000 sq. ft. Public Safety Building, home of the Communications Center and County Emergency Management Operations Center. It also provides dedicated training and meeting space for Emergency Services and DPS partner agencies.» A total of 92,858 call were made to the Center in Prison Expansion Project:» Phase II of the Prison Project is underway. Renovations include eight male inmate housing units, new female inmate classification/ general population housing unit, expansion of the male work release inmate housing unit, kitchen renovation, and the upgrade of mechanical and security systems Central Court Results to Date 7/ Total Cases 32 Resolved Claremont Admissions vs. Discharges Admissions Discharges Claremont Nursing & Rehabilitation Center:» Over the past several years a shift from long-term to short-term care has provided cost saving alternatives to Claremont Nursing and Rehabilitation Center. During the first six months of 2011, admissions and discharges increased over 2010 due to short-term rehab residents.» The Centers for Medicare & Medicaid Services (CMS) has recognized Claremont Nursing & Rehabilitation Center as a four (out of five) star facility. This rating is based on PA Department of Health annual inspections, quality measures and staffing levels. 8/2011 9/ Total Cases 67 Resolved 104 Total Cases 62 Resolved Renovations for the 6th Judge: After the Governor signed legislation in 2008 creating an additional judgeship in Cumberland County, the Facilities Department developed a long-range plan for the space needs for the 6th judge.» The final renovations are underway, including a 6th courtroom, chambers, office and jury deliberation room.» The Jury Assembly Room relocated to the 3rd floor of the Courthouse.» Other departments relocated in to support these renovations for the new judge. 10/2011 Central Court: 69 Resolved 102 Total Cases» Centralized DUI Court, implemented in 2011, is the result of years of collaborative in-depth analyses and problem identification by the Criminal Justice Policy Team. Analysis of data on Prison population indicated that mandatory DUI sentences were comprising a significant portion of long-term bed usage resulting in Prison overcrowding.» Under the new Central Court Model, 334 DUI cases were heard since July. Of those cases, 230 were removed from the Common Pleas Arraignment lists. Ritner Highway Campus:» The County purchased property on the Ritner Highway to provide additional space and co-locate County offices by function. Renovations began in 2010 and will continue through Federal stimulus funds will be used for energy related upgrades to the building. 11

14 Prepared by the Cumberland County Board of Commissioners Gary Eichelberger Rick Rovegno Barbara Cross Cumberland County Courthouse. One Courthouse Square, Carlisle, Pennsylvania Toll Free: visit to see what your county does for you. Updated December 2011

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